RFQ Addendum No. 3 - CMGC - Preconstruction Meeting Scope.docx

The CMGC’s scope of work for the GM/GC’s Preconstruction Meetings will amend the Draft Agreement Exhibit G. Please incorporate these meetings in the labor hour estimate to be included with the Preconstruction NTE Fee for the RFQ submittal package.

For Draft Agreement Exhibit G Article 1.1A – Kick-off Meetings and Periodic Meetings:

1. Initial CMGC Kick-off (Two 4-Hour Meetings plus a Site Visit w/ one overnight trip spanning two days) Participate in project kick-off meetings and site visits. Be prepared to discuss CM/GC’s team and organization structure, assignments for responsibilities and CM/GC’s plan for implementation of Preconstruction Services. (In-person attendance by the Project Manager and the Project Superintendent and Virtual Attendance by Lead Scheduler, and Lead Estimator is anticipated.) The kick-off meeting will review the current state of design documents, risk register, and current cost estimate and as appropriate to review the following:

a. Define Roles and Responsibilities

b. Set Communications Plan

c. Review agreements

d. Project Overview

c. Review 30% Design Documents (Discipline-by-discipline review)

d. Project Budget / Schedule - Preliminary Project sequencing/schedule, including major constraints

b. Facility Review

d. Linear Project components

f. Known constructability issues, including major operational interface requirements

g. Risk Register

h. Current cost estimate(s)

i. File Management System – Document Control.

j. Cost Model - Terms and conditions of the CMGC’s cost model, including overall assumptions and organizational structure

k. Site Visit

For Draft Agreement Exhibit G Article 1.1B:

2. General Project Meetings

a. Bi-Weekly Meetings (1 Hour) Participate in biweekly meetings with Owner and Engineer (In-person attendance by the Contractor Project Manager is anticipated) to review

i. Progress and Status updates of action items

ii. Coordinate efforts

iii. Discuss planned activities for the next period

b. Monthly Workshop Meetings (2-hour) - Once a month instead of the Bi-Weekly meeting there will be a Workshop)

i. Assume one 2-hour workshop per month with the Owner and Design Engineer, attended by Contractor Project Manager, and superintendent, to review the evolution of design concepts. CM/GC’s responsible for notifying the Project Team of any perceived cost or schedule impacts during these meetings and following up with appropriate documentation. It is also the expectation of the CM/GC to highlight potential constructability issues and cost, and schedule-saving alternatives during these meetings. Discuss CM/GS’s observations and recommendations. Attendees include at a minimum: the Project Manager, Superintendent, Virtual attendance by the Lead Estimator, and lead scheduler, along with any other necessary personnel. After each formal Project Cost Model submission, work with the Owner to review and reconcile comments and identify and update Project risk allocations.

For Draft Agreement Exhibit G Article 1.3B - Design Review Meetings:

3. Design Review Workshops (May occur instead of a Bi-weekly Meeting)

a. 30% Design Meeting - Basis of Cost Estimate Review Meeting (8-Hour) – Participate in an 8-hour in-person workshop to review the CMGC’s initial cost estimate and discuss areas of the model where differentials between the Consultant’s Opinion of Probable Cost (OPCC) and CMGC cost estimate occur. (In-person attendance by the Project Manager and the Project Superintendent and Virtual Attendance by Lead Scheduler, and Lead Estimator is anticipated.) 30 Days after the Kick-off meeting.

b. 60% Review (4 Hour) – Cost Updates, Schedule updates, Risk Register, Value Engineering, and Constructability Planning review value engineering and constructability ideas presented by the CMGC during 30% design review. (In-person attendance by the Project Manager and the Project Superintendent and Virtual Attendance by Lead Scheduler, and Lead Estimator is anticipated.)

c. 90% Review (4 Hour) - Cost Updates, Schedule updates, Risk Register, Value Engineering, and Constructability Planning review value engineering and constructability ideas presented by the CMGC during 30% design review. (In-person attendance by the Project Manager and the Project Superintendent and Virtual Attendance by Lead Scheduler, and Lead Estimator is anticipated.)

d. 100% Review (4 Hour) - Cost Updates, Schedule updates, Risk Register, Value Engineering, and Constructability Planning review value engineering and constructability ideas presented by the CMGC during 30% design review. (In-person attendance by the Project Manager and the Project Superintendent and Virtual Attendance by Lead Scheduler, and Lead Estimator is anticipated.)