RFQ 36C24725Q0267.docx

36C24725Q0267

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME b.

TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE

SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a.

CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

544-25-3-5090-0006 36C24725Q0267 01-04-2025 Elizabeth Gonzalez 404-321-1111 01-31-2025 03:00pm

EST

36C247

DEPARTMENT OF VETERANS AFFAIRS

VETERANS HEALTH ADMINISTRATION

Network Contracting Office (NCO) 7 2957 CLAIRMONT ROAD NE, Suite 1200 Atlanta GA 30329 X X 562211 $47 Million N/A X Department of Veterans Affairs WJB Dorn VAMC 6439 Garners Ferry Rd Columbia SC 29209 36C247

DEPARTMENT OF VETERANS AFFAIRS

VETERANS HEALTH ADMINISTRATION

Network Contracting Office (NCO) 7 2957 CLAIRMONT ROAD NE, Suite 1200 Atlanta GA 30329

508A Department of Veterans Affairs

VA FSC ECB

https://www.fsc.va.gov/einvoice.asp

1-877-489-6135 X See CONTINUATION Page Project: Sharps Waste Management Services Contractor shall provide sharps removal, disposal and recycling services for the WJB Dorn VA Medical Center and it's satellite CBOC facilities per Statement of Work and Cost/Price Schedule below.

PoP: Begins 05-11-2025; Ends 05/10/2026.

Questions: Questions shall be submitted to the Contracting Officer in writing via e-mail. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is Jan-17-2025 @ 12:00pm EST. Questions received after this date and time may not be answered. There will be exceptions. Questions will be answered in a formal amendment to the solicitation so all interested parties can see the answers.

See CONTINUATION Page X X X Elizabeth Gonzalez Contract Specialist Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C247

DEPARTMENT OF VETERANS AFFAIRS

VETERANS HEALTH ADMINISTRATION

Network Contracting Office (NCO) 7 2957 CLAIRMONT ROAD NE, Suite 1200 Atlanta, GA 30329

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Statement of Work

COMPREHENSIVE SHARPS WASTE MANAGEMENT SERVICES

Columbia Veterans Health Care System

1. REQUIREMENT:

a. The contractor shall provide all labor, material, equipment, permits, transportation, and supervision necessary for a comprehensive sharps infectious waste management service. Service shall reduce the amount of waste in the regulated, infectious medical waste stream by utilizing reusable sharps containers. Service shall consist of supplying sharps containers in each specified location, removing, preparing for transport, transporting, and disposing of infectious sharps waste, disinfecting the sharps containers, and reinstalling container for reuse. Service locations and pick up schedules are listed in section 4.

b. Service will be provided for the period of May 11, 2025, through May 10, 2030.The contractor shall also provide Base plus four (4) pre-priced one-year options for renewal, in accordance with the terms, conditions, and schedule contained herein. Service will be provided for a flat-rate monthly fee for each site. Rates will not change unless additional containers are requested by the VA (see section 5.h.1). All services shall be coordinated with the VA Contracting Officer’s Representative (COR). Approximately 900 sharps containers will be required. The contractor should conduct an on-site survey to verify total containers required prior to placing bid. A breakdown of containers by location and type is included in Attachment A.

2. BACKGROUND:

The WJB Dorn VA Medical Center (VAMC) is a 216-bed facility, encompassing acute medical, surgical, psychiatric, and long-term care. The hospital is located in Columbia, South Carolina and provides primary, secondary, and some tertiary care. Satellite outpatient clinics are in Anderson, Greenville, Florence, Orangeburg, Rock Hill, Sumter, and Spartanburg, South Carolina.

3. PERIOD OF PERFORMANCE:

This procurement is for a Base Year with the possibility of Four (4) One (1) Year Options. Period of performance shall be determined upon the date of award.

4. PLACE OF PERFORMANCE:

6439 Garners Ferry Rd., Columbia, South Carolina 29209 Service/Collection Frequency: 2 times per week

3510 Augusta Rd, Greenville, SC 29605 Service/Collection Frequency: 1 time every two weeks (14 days)

3030 North Highway 81 Anderson, SC 29621-2009 Service/Collection Frequency: 1 time every two weeks (14 days)

1822 Sally Hill Farms Road, Florence, South Carolina 29506 Service/Collection Frequency: 1 time every two weeks (14 days)

1767 Village Park Drive, Orangeburg, South Carolina 29118 Service/Collection Frequency: 1 time every two weeks (14 days)

245 Bultman Drive, Sumter, South Carolina 29150 Service/Collection Frequency: 1 time every two weeks (14 days)

279 North Grove Medical Park Drive Spartanburg, SC 29303 Service/Collection Frequency: 1 time every two weeks (14 days)

5. DAYS AND HOURS OF OPERATION:

The normal working hours of the medical center and community-based outpatient clinics (CBOCs) are 8:00 am to 4:30 pm, Monday through Friday, (excluding Federal Holidays).

Federal holidays are:

· New Year’s Day

· Martin Luther King Jr Day

· President’s Day

· Memorial Day

· Juneteenth

· Fourth of July

· Labor Day

· Columbus Day

· Veterans Day

· Thanksgiving Day

· Christmas Day

1) Work performed under this contract will normally be performed during normal working hours. Contractor will take care to minimize impact to staff and patients while performing duties under this contract. Exact work hours will be coordinated between the contractor representative and the COR and may vary depending on the area where work is being performed.

2) Work may be performed on Federal Holidays, with the concurrence of the COR.

6. PERFORMANCE REQUIREMENTS:

1) Contractor shall provide puncture resistant, leak proof containers for use each location identified by the VA, throughout the specified buildings. Each container shall meet all requirements of The Occupational Safety and Health Administration (OSHA) regulation 29 CFR 1910.1030 “Bloodborne Pathogens” and be registered as a sharps waste container with the Food and Drug Administration (FDA). The containers must be made of puncture resistant plastic that meets the American Society for Testing Materials (ASTM) Standard F2131-01(2008) e1 “Standard Specification for Puncture Resistance of Materials Used in Containers for Discarded Medical Needles and Other Sharps”. Although this standard is under revision, containers should still meet the requirements of the prior standard. Minimum requirements limited to:

a) Puncture resistant.

b) Labeled or color-coded in accordance with this standard.

c) Leakproof on the sides and bottom.

d) Closable.

e) Maintained upright throughout use; and

f) Replaced routinely and not be allowed to overfill.

2) When moving containers of contaminated sharps from the area of use, the containers shall be:

a) Closed immediately prior to removal or replacement to prevent spillage or protrusion of contents during handling, storage, transport, or shipping.

b) Placed in a secondary container if leakage is possible. The second container shall be:

i) Closable.

ii) Constructed to contain all contents and prevent leakage during handling, storage, transport, or shipping; and

iii) Labeled or color-coded according to paragraph (g)(1)(i) of this standard.

c) Reusable containers shall not be opened, emptied, or cleaned manually or in any other manner which would expose employees to the risk of percutaneous injury.

d) Containers may be of a vertical drop or tilt tray type operation.

e) Sharps infectious waste shall include, but not be limited to, hypodermic needles, syringes, and scalpel blades. Sharps infectious waste shall not include hazardous waste, radioactive waste, or pharmaceuticals.

3) The contractor is responsible for obtaining and maintaining all required permits, licenses, etc. for handling, transporting, and disposing of infectious waste as required by federal, state, and local laws and regulations. The contractor shall be permitted / licensed as required as a regulated medical waste transporter in accordance with the laws and regulations of every state through which waste is transported. The contractor is responsible to ensure the disposal facility is permitted / licensed with the state. The contractor shall provide copies of all permits/licenses to the VA. All costs to meet regulatory requirements for handling, transporting, and disposing of medical infectious waste shall be borne by the contractor. The VA shall maintain infectious waste permits for generating waste at each VA site as required by applicable laws and regulations.

4) Service shall include the following elements:

a) The contractor will conduct an on-site survey to develop an inventory of existing sharps containers. The survey shall include all sites listed in the schedule of services. The inventory shall contain the location and size of each container. The inventory shall be documented using Microsoft Excel and an electronic copy of the inventory shall be provided to the VA. The contractor shall maintain this inventory and provide updated copies to the VA as necessary for the life of the contract. An estimated inventory is included in Appendix A for use in estimating needs of contract but does not eliminate requirement for contractor to conduct on-site survey.

b) Replace all existing sharps containers with disinfected, reuseable, puncture-proof, leak proof containers. Each new container shall be equal size (or greater) of the existing container. New containers shall be installed to match existing installation (wall-mounted or free-standing). If containers are different from existing containers, Contractor shall submit mounting hardware, container, and wall holders (if applicable) samples to the VA Contracting Officer (CO) for approval prior to installation. Installation of new containers will occur outside of normal working hours (after 5 pm Monday through Friday, or anytime on Saturday or Sunday) to minimize impact to patient services.

c) After initial installation, contractor is to provide recurring scheduled pick up of sharps containers (including sharps infectious waste) and replace with an empty, disinfected container. At the Columbia and Greenville locations, contractor personnel will ensure that each container removed will immediately be replaced with an empty container. At no time will any designated sharps container location be left without a sharp’s container. The contractor shall sign in with the COR or designated person upon arrival at each site and obtain VA issued identification. All contractors’ personnel shall display the temporary VA issued and company always issued identification. The contractor shall discreetly enter and move about the inventoried locations to service every container, including containers located on emergency defibrillator carts. Pickup frequencies are identified in section 4 above “Places of Performance.”. Used containers shall be emptied and disinfected by the contractor, at the contractor’s site, in preparation to be reused, and returned and reinstalled at the VA site. Sharps containers are not to be emptied at the VA sites. Disinfection procedures shall meet the requirements of SCDHEC Infectious Waste Management regulations.

d) Contractor shall properly package sharps infectious waste for transport from each VA site in accordance with applicable regulations.

e) Contractor will provide a lockable, semi-truck trailer for storage of full and empty sharps containers, which will be located at the loading dock behind building 100 at the Garners Ferry Campus. Facility will have access to trailer to store other items as long as storage and replacement of sharps containers is not affected.

f) Contractor shall dispose of sharps infectious waste in accordance with all applicable federal, state, and local laws and regulations. Contractor is responsible for all permits, licenses, and fees associated with transporting and disposing of sharps infectious waste.

g) Contractor shall provide and properly maintain manifests for all sharps infectious waste disposal. Copies of all manifests will be provided to the VA. Manifests will follow all infectious sharps waste from “cradle to grave.”

h) Contractor is responsible for maintaining all infectious waste transportation vehicles in accordance with local, state, and federal regulations.

i) Contractor shall provide additional “spare” containers to the VA to be used by VA personnel to replace full containers in between scheduled pick-up days (will only be used if existing containers need emptied prior to next scheduled pick up, will not be used for additional permanent locations throughout the medical center). Fifteen (15) spare containers of various sizes shall be provided by the contractor to VA personnel at the main Columbia campus and four (4) each at the Greenville, Florence, Sumter, Anderson, Spartanburg and Orangeburg sites. Spare containers may be requested by the VA throughout the duration of this contract if needed. Spare containers shall be provided at no additional cost.

j) The contractor shall prepare and provide monthly reports to the VA consisting of amount of waste removed from each site and cumulative waste removed for the fiscal year.

5) Additional Containers/Sites

a) The contractor shall provide, install, and service additional containers upon request from the VA. “Additional” containers are containers requested by the VA, installed, and serviced by the contractor, that are over and above the initial number of containers provided at the beginning of the contract. The cost for each additional container (including all associated exchange/removal/disposal services) shall be in accordance with the Pricing Schedule.

6) Permits/Regulatory Requirements

a) The contractor is responsible for maintaining all applicable federal, state, and local permits for infectious waste transportation and disposal. The contractor shall be responsible for the infectious waste from the time of pick up through disposal by permitted processes. The contractor shall not remove, transport, or dispose of infectious waste without proper permits/licenses. The lack of maintaining proper permits on the part of the contractor shall be considered a breach of contract.

b) The contractor is responsible for following all regulations applicable to sharps infectious waste (regulated medical waste) handling, transportation, and disposal including, but not limited to, regulations from the following entities: The Department of Transportation (DOT), the Environmental Protection Agency (EPA), the Occupational Safety and Health Administration (OSHA), and the South Carolina Department of Health and Environmental Control (SCDHEC). The contractor is responsible for maintaining all vehicles in accordance with applicable regulations for transporting sharps infectious waste (regulated medical waste).

c) The contractor shall provide a copy of all permits to the VA prior to providing service. Updated copies of renewed/reissued permits shall be provided when permits expire.

d) The contractor and all contractor personnel are responsible for following all applicable OSHA regulations for infectious material handling.

7) Manifests and Reports

a) The contractor is responsible for providing and maintaining manifests for all infectious waste chains of custody, transportation, treatment, and final disposal. Contractor shall track the waste via the manifests from cradle to grave.

b) The contractor shall obtain and prepare a manifest on a form approved by SCDHEC and fill it out in a legible manner according to the instructions on the form. The contractor shall ensure the manifest accompanies the waste at all time after leaving the VA site. The contractor shall indicate the following information on each manifest:

i) The numbers of containers

ii) The weight of the waste

iii) The name of the designated treatment facility

iv) Certification that the waste is packaged and labeled in accordance with SCDHEC regulations

v) Date waste was received

vi) Date the treatment facility received the waste

vii) Certification by the treatment facility that the information on the invoice was accurate with what was received

viii) Certification by the treatment facility that the waste was properly treated

ix) The contractor’s SCDHEC issued infectious waste transporter registration number

8) Contractor shall certify that the manifest data matches the load to be removed. Contractor shall ensure the VA infectious waste “generator” permit number is listed on each manifest.

9) Contractor shall deliver the waste to a treatment facility approved by SCDHEC and sign the manifest to verify waste has been delivered and certify waste has been properly treated and disposed.

10) Contractor shall maintain a copy of each manifest for their records and provide a copy to the VA COR verifying final disposition of waste. Copies of signed manifests shall be provided to the VA COR at the time of waste pick up and not later than 45 days after waste is treated and disposed.

11) The contractor shall provide a monthly report to the VA COR. Each report shall show:

a) The location of pick up

b) Amount/number of containers picked up

c) Gross weight of cart and containers and sharps picked up

d) Cart weight

e) Weight of containers

f) Net weight of infectious waste treated (in pounds)

g) Total weight (in pounds) of plastic diverted from the waste stream

h) The report shall show monthly totals and year-to-date cumulative totals for each item

i) The report on the previous month’s activities will be provided by the 10th working day of each month

12) Service Locations and Pick-up Schedules

a) Containers with infectious waste will be removed and processed in accordance with this contract at the time of each scheduled pick-up. Containers and infectious sharps waste will not be left for the next pick up to wait on a “full load” of the secondary container (cart, truck, etc.). All infectious sharps waste will be picked up during each scheduled service.

b) Service will commence no later than 2:00 p.m. on the scheduled business day. Services are not permitted on weekends or federal holidays. Service days that fall on federal holidays shall be scheduled for the following business day.

13) Transport Vehicle Requirements

a) Contractor shall ensure all vehicles used to transport infectious waste comply with all applicable federal and state regulations including, but not limited to, the Department of Transportation (DOT) and South Carolina Department of Health and Environmental Control (SCDHEC).

b) Contractor shall ensure all vehicles are conspicuously labeled as required by applicable regulations. All vehicles used for transportation of infectious waste shall be owned by the contractor. Proof of ownership shall be provided to the VA.

c) Vehicles shall not be used to simultaneously transport material other than infectious waste.

d) Contractor shall immediately notify SCDHEC and the VA CO if a vehicle is involved in a spill or accident which renders the vehicle non-compliant with applicable infectious waste regulations. Contractor shall be responsible for all infectious waste clean-up as a result of transportation incidents.

14) Qualifications

a) Contractor shall have demonstrated at least three years of experience providing the services described in this contract to at least three similar size medical centers. Contractor shall submit references including telephone numbers, addresses, and points of contact.

b) Contractor shall provide proof to demonstrate their capability to provide initial and ongoing services required by this contract.

c) Contractor shall provide complete company background including legal name, primary business address, company history, and number of years in business.

d) Contractor shall provide a written plan to demonstrate their ability to convert the VA locations listed in this contract from the existing sharps infectious waste management service to their service within 14 days of contract award.

e) Contractor shall provide a valid, written contingency plan to meet the requirements of this contract without service disruption. Contractor shall incur all cost associated with fulfilling this contingency plan at no additional expense to the Government. Contractor shall be liable for all expenses incurred by the Government due to the contractor’s inability to perform services in accordance with this contract.

15) Contract Management

a) The contractor shall assign and provide the contact information for a contract manager and alternate who shall be responsible for the performance of all elements of this contract. Contact information shall include phone numbers for both business and non-business hours. The contact information shall be provided to the VA CO not later than fifteen days prior to the contract start date. The contract manager may perform services under this contract in addition to contract management duties. The contract manager shall have full authority to act for the contractor in all contractual matters relating to the daily performance of this contract. Notification of changes in contract managers must be provided in writing to the VA CO not later than forty-eight hours prior to the implementation of such changes.

b) The contract manager shall be available during business hours (8:00 a.m. to 4:30 p.m.) or after business hours within four hours of notification to meet with VA representatives to address problems should the VA CO determine the problem has not been resolved by telephone.

c) The contract manager shall be able to understand, read, fluently speak, and legibly write the English language.

16) Contractor Personnel Requirements

a) The contractor shall comply with OSHA regulation 29 CFR 1910.1030, “Occupational Exposure to Blood borne Pathogens.” Contractor personnel shall always practice safe work procedures. The contractor shall provide their employees with appropriate protective equipment, clothing, and apparel as prescribed by OSHA. The contractor shall ensure that all employees are trained and understand the risks and proper handling procedures associated with medical infectious waste. The contractor shall ensure all personnel are trained on spill remediation procedures as applicable.

b) The contractor shall ensure all personnel receive training on customer service procedures. Contractor personnel shall ensure patient confidentiality is always maintained.

c) The contractor shall provide all necessary training to perform the work as defined in this contract. Training sessions shall not hamper the quantity, quality, or timeliness of work requirements of this contract.

d) Contractor will provide documentation for all employees working on site showing they have received the training specified in this paragraph. This will be provided prior to contract start and annually thereafter.

e) All contractor personnel shall be dressed neatly in appropriate company uniform, free from visible soil and excessive wrinkling. All contractor personnel shall display company issued and VA issued identification at all times.

f) The contractor shall require all employees that experience on the job injuries on VA property or are attributed to work conducted in the performance of this contract to include needle-sticks and cuts report to the contractor’s designated medical facility for evaluation and treatment. Emergency treatment to prevent the loss of life, limb, or prevent undue suffering can be provided at the Dorn Emergency Room for contractor personnel working at this site only. The contractor shall be charged for medical services provided in accordance with VA policies regarding civilian emergency medical services. The contractor shall report all on-the-job injuries including needle-sticks and cuts that occur on VA property or are attributed to work conducted in the performance of this contract to the CO within twenty-four hours.

17) Quality Assurance

a) The contractor manager shall meet with the VA CO and/or the VA COR to review the contractor’s performance. Meetings will be held as often as necessary as determined by the VA CO and/or VA COR. See separate Quality Assurance Surveillance Plan (QASP).

18) Contract Administration

a) The CO is the only person authorized to approve changes or modify any of the requirements under this contract. The contractor shall communicate with the CO on all matters pertaining to contract administration. Only the CO is authorized to make commitments or issue changes which will affect price, quantity, or quality of performance of this contract. In the event the contractor effects any such change at the direction of any person other than the CO, the change shall be considered to have been made without authority and no adjustment will be made to the contract price to cover any increase in costs incurred as a result thereof.

b) The CO reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally supervise the work to be performed under this contract. Such designation will be in writing and will define the scope and limitations of the designee’s authority. A copy of the designation shall be furnished to the contractor.

7. INVOICES:

a. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor and submitted through Tungsten Network (formerly known as OB10) https://www.tungsten-network.com/. A properly prepared invoice shall contain:

· Invoice Number and Date

· Contractor’s Name and Address

· Accurate Purchase Order Number

· Supply or Service provided

· Period Supply or Service Provided

· Total Amount Due

b. Please begin submitting your electronic invoices through the Tungsten Network for payment processing, free of charge.

c. If you have questions about the e-invoicing program or Tungsten Network, contact information is as follows:

· Tungsten e-Invoice Setup Information: 1-877-489-6135

· Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

· FSC e-Invoice Contact Information: 1-877-353-9791

· FSC e-invoice email: vafsccshd@va.gov

d. Web Address: HTTP://WWW.FSC.VA.GOV/EINVOICE.ASP

8. TERMINATION FOR CONVENIENCE:

In accordance with FAR 52.212-4 (l) The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience.

9. RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS:

The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

a. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

d. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

h. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

i. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its Contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

j. “The C&A requirements do not apply, and that a Security y Accreditation Package is not required.

10. PRICING SCHEDULE

The contractor shall furnish all labor, supervision, materials, equipment, and transportation to provide the services as described in this contract.

Base Year: May 11, 2025-May 10, 2026

For Dorn VAMC, Columbia, South Carolina. Pick up 2 times per week.

2. Provide contracted services for 12 Month $ $ Florence CBOC, Florence, South Carolina.

Pick up every two weeks.

3. Provide contracted services for 12 Month $ $ Greenville Outpatient Clinic, Greenville, South Carolina. Pick up every two weeks.

4. Provide contracted services for 12 Month $ $ The Orangeburg CBOC, Orangeburg, South Carolina. Pickup every two weeks.

5. Provide contracted services for 12 Month $ $ Anderson CBOC, Anderson, South Carolina.

Pick up every two weeks.

6. Provide contracted services for 12 Month $ $ The Sumter CBOC, Sumter, South Carolina.

Pick up every two weeks.

7. Provide contracted services for 12 Month $ $ The Spartanburg CBOC, Spartanburg, South Carolina. Pick up every two weeks.

8. Monthly charge for additional 50 Each $ $ Sharps containers (price for containers that May be requested by the VA after the initial Installation). Price per container will be Added to the monthly cost upon installation.

By the contractor.

Total Base Year: $

Option Year 1: May 11, 2026-May 10, 2027

For Dorn VAMC, Columbia, South Carolina. Pick up 2 times per week.

2. Provide contracted services for 12 Month $ $ Florence CBOC, Florence, South Carolina.

Pick up every two weeks.

3. Provide contracted services for 12 Month $ $ Greenville Outpatient Clinic, Greenville, South Carolina. Pick up every two weeks.

4. Provide contracted services for 12 Month $ $ The Orangeburg CBOC, Orangeburg, South Carolina. Pickup every two weeks.

5. Provide contracted services for 12 Month $ $ Anderson CBOC, Anderson, South Carolina.

Pick up every two weeks.

6. Provide contracted services for 12 Month $ $ The Sumter CBOC, Sumter, South Carolina.

Pick up every two weeks.

7. Provide contracted services for 12 Month $ $ The Spartanburg CBOC, Spartanburg, South Carolina. Pick up every two weeks.

8. Monthly charge for additional 50 Each $ $ Sharps containers (price for containers that May be requested by the VA after the initial Installation). Price per container will be Added to the monthly cost upon installation.

By the contractor.

Total Option Year 1: $

Option Year 2: May 11, 2027-May 10, 2028

For Dorn VAMC, Columbia, South Carolina. Pick up 2 times per week.

2. Provide contracted services for 12 Month $ $ Florence CBOC, Florence, South Carolina.

Pick up every two weeks.

3. Provide contracted services for 12 Month $ $ Greenville Outpatient Clinic, Greenville, South Carolina. Pick up every two weeks.

4. Provide contracted services for 12 Month $ $ The Orangeburg CBOC, Orangeburg, South Carolina. Pickup every two weeks.

5. Provide contracted services for 12 Month $ $ Anderson CBOC, Anderson, South Carolina.

Pick up every two weeks.

6. Provide contracted services for 12 Month $ $ The Sumter CBOC, Sumter, South Carolina.

Pick up every two weeks.

7. Provide contracted services for 12 Month $ $ The Spartanburg CBOC, Spartanburg, South Carolina. Pick up every two weeks.

8. Monthly charge for additional 50 Each $ $ Sharps containers (price for containers that May be requested by the VA after the initial Installation). Price per container will be Added to the monthly cost upon installation.

By the contractor.

Total Option Year 2: $ Option Year 3: May 11, 2028-May 10, 2029

For Dorn VAMC, Columbia, South Carolina. Pick up 2 times per week.

2. Provide contracted services for 12 Month $ $ Florence CBOC, Florence, South Carolina.

Pick up every two weeks.

3. Provide contracted services for 12 Month $ $ Greenville Outpatient Clinic, Greenville, South Carolina. Pick up every two weeks.

4. Provide contracted services for 12 Month $ $ The Orangeburg CBOC, Orangeburg, South Carolina. Pickup every two weeks.

5. Provide contracted services for 12 Month $ $ Anderson CBOC, Anderson, South Carolina.

Pick up every two weeks.

6. Provide contracted services for 12 Month $ $ The Sumter CBOC, Sumter, South Carolina.

Pick up every two weeks.

7. Provide contracted services for 12 Month $ $ The Spartanburg CBOC, Spartanburg, South Carolina. Pick up every two weeks.

8. Monthly charge for additional 50 Each $ $ Sharps containers (price for containers that May be requested by the VA after the initial Installation). Price per container will be Added to the monthly cost upon installation.

By the contractor.

Total Option Year 3: $ Option Year 4: May 11, 2029-May 10, 2030

For Dorn VAMC, Columbia, South Carolina. Pick up 2 times per week.

2. Provide contracted services for 12 Month $ $ Florence CBOC, Florence, South Carolina.

Pick up every two weeks.

3. Provide contracted services for 12 Month $ $ Greenville Outpatient Clinic, Greenville, South Carolina. Pick up every two weeks.

4. Provide contracted services for 12 Month $ $ The Orangeburg CBOC, Orangeburg, South Carolina. Pickup every two weeks.

5. Provide contracted services for 12 Month $ $ Anderson CBOC, Anderson, South Carolina.

Pick up every two weeks.

6. Provide contracted services for 12 Month $ $ The Sumter CBOC, Sumter, South Carolina.

Pick up every two weeks.

7. Provide contracted services for 12 Month $ $ The Spartanburg CBOC, Spartanburg, South Carolina. Pick up every two weeks.

8. Monthly charge for additional 50 Each $ $ Sharps containers (price for containers that May be requested by the VA after the initial Installation). Price per container will be Added to the monthly cost upon installation.

By the contractor.

Total Option Year 4: $ Total Contract Cost $

NOTE: Future expansions are also planned for additional CBOCs and the main facility at Dorn during the option years of this contract and would require increased containers.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Sharps removal, disposal and recycling services for the Dorn VA Medical Center per contract Contract Period: Base POP Begins:05-11-2025 POP Ens:05-10-2026

Sharps removal, disposal and recycling services for Greenville VA outpatient clinic per contract Contract Period: Base POP Begin: 05-11-2025 POP End 05-10-2026 Sharps container exchange services at the CBOC facilities will remain self-service, accomplished by VA staff members.

Sharps removal, disposal and recycling services for the Florence VA oupatient clinic per contract Contract Period: Base POP Begin: 05/11/2025 POP End: 05-10-2026 Sharps container exchange services at the CBOC facilities will remain self-service, accomplished by VA staff members.

Sharps removal, disposal and recycling services for Orangeburg VA outpatient clinic per contract Contract Period: Base POP Begin: 05-11-2025 POP End: 05-10-2026 Sharps container exchange services at the CBOC facilities will remain self-service, accomplished by VA staff members.

Sharps removal, disposal and recycling services for Spartanburg VA outpatient clinic per contract Contract Period: Base POP Begin:05-11-2025 POP End: 05-10-2026 Sharps container exchange services at the CBOC facilities will remain self-services, accomphlised by VA staff members.

Sharps removal, disposal and recycling services for the Anderson VA outpatient clinic per contract Contract Period: Base POP Begin:05-11-2025 POP End: 05-10-2026 Sharps container exchange services at the CBOC facilities will remain self-service, accomplished by VA staff members.

Sharps removal, disposal and reycling services for the Sumter VA outpatient clinic per contract Contract Period: Base POP Begin:05-11-2025 POP End: 05-10-2026 Sharps container exchange services at the CBOC facilities will remain self-service, accomplished by VA staff members.

Additional sharps containers and associated services as specified in SOW (could be at any location) Contract Period: Base POP Begin: 05-11-2025 POP End: 05-10-2026

Storage Trailer Rental Contract Period: Base POP Begin:05-11-2025 POP End: 05-10-2026

Sharps removal, disposal and recycling services for the Dorn VA Medical Center per contract Contract Period: Base POP Begins:05-11-2025 POP Ens:05-10-2026 Contract Period: Option 1 POP Begin: 05-11-2026 POP End: 05-10-2027

Sharps removal, disposal and recycling services for Greenville VA outpatient clinic per contract Contract Period: Base POP Begin: 05-11-2025 POP End 05-10-2026 Sharps container exchange services at the CBOC facilities will remain self-service, accomplished by VA staff members.

Sharps removal, disposal and recycling services for the Florence VA oupatient clinic per contract Contract Period: Base POP Begin: 05/11/2025 POP End: 05-10-2026 Sharps container exchange services at the CBOC facilities will remain self-service, accomplished by VA staff members.

Sharps removal, disposal and recycling services for Orangeburg VA outpatient clinic per contract Contract Period: Base POP Begin: 05-11-2025 POP End: 05-10-2026 Sharps container exchange services at the CBOC facilities will remain self-service, accomplished by VA staff members.

Sharps removal, disposal and recycling services for Spartanburg VA outpatient clinic per contract Contract Period: Base POP Begin:05-11-2025 POP End: 05-10-2026 Sharps container exchange services at the CBOC facilities will remain self-services, accomphlised by VA staff members.

Sharps removal, disposal and recycling services for the Anderson VA outpatient clinic per contract Contract Period: Base POP Begin:05-11-2025 POP End: 05-10-2026 Sharps container exchange services at the CBOC facilities will remain self-service, accomplished by VA staff members.

Sharps removal, disposal and reycling services for the Sumter VA outpatient clinic per contract Contract Period: Base POP Begin:05-11-2025 POP End: 05-10-2026 Sharps container exchange services at the CBOC facilities will remain self-service, accomplished by VA staff members.

Additional sharps containers and associated services as specified in SOW (could be at any location) Contract Period: Base POP Begin: 05-11-2025 POP End: 05-10-2026

Storage Trailer Rental Contract Period: Base POP Begin:05-11-2025 POP End: 05-10-2026

Sharps removal, disposal and recycling services for the Dorn VA Medical Center per contract Contract Period: Base POP Begins:05-11-2025 POP Ens:05-10-2026 Contract Period: Option 2 POP Begin: 05-11-2027 POP End: 05-10-2028

Sharps removal, disposal and recycling services for Greenville VA outpatient clinic per contract Contract Period: Base POP Begin: 05-11-2025 POP End 05-10-2026 Sharps container exchange services at the CBOC facilities will remain self-service, accomplished by VA staff members.

Sharps removal, disposal and recycling services for the Florence VA oupatient clinic per contract Contract Period: Base POP Begin: 05/11/2025 POP End: 05-10-2026 Sharps container exchange services at the CBOC facilities will remain self-service, accomplished by VA staff members.

Sharps removal, disposal and recycling services for Orangeburg VA outpatient clinic per contract Contract Period: Base POP Begin: 05-11-2025 POP End: 05-10-2026 Sharps container exchange services at the CBOC facilities will remain self-service, accomplished by VA staff members.

Sharps removal, disposal and recycling services for Spartanburg VA outpatient clinic per contract Contract Period: Base POP Begin:05-11-2025 POP End: 05-10-2026 Sharps container exchange services at the CBOC facilities will remain self-services, accomphlised by VA staff members.

Sharps removal, disposal and recycling services for the Anderson VA outpatient clinic per contract Contract Period: Base POP Begin:05-11-2025 POP End: 05-10-2026 Sharps container exchange services at the CBOC facilities will remain self-service, accomplished by VA staff members.

Sharps removal, disposal and reycling services for the Sumter VA outpatient clinic per contract Contract Period: Base POP Begin:05-11-2025 POP End: 05-10-2026 Sharps container exchange services at the CBOC facilities will remain self-service, accomplished by VA staff members.

Additional sharps containers and associated services as specified in SOW (could be at any location) Contract Period: Base POP Begin: 05-11-2025 POP End: 05-10-2026

Storage Trailer Rental Contract Period: Base POP Begin:05-11-2025 POP End: 05-10-2026

Sharps removal, disposal and recycling services for the Dorn VA Medical Center per contract Contract Period: Base POP Begins:05-11-2025 POP Ens:05-10-2026 Contract Period: Option 3 POP Begin: 05-11-2028 POP End: 05-10-2029

Sharps removal, disposal and recycling services for Greenville VA outpatient clinic per contract Contract Period: Base POP Begin: 05-11-2025 POP End 05-10-2026 Sharps container exchange services at the CBOC facilities will remain self-service, accomplished by VA staff members.

Sharps removal, disposal and recycling services for the Florence VA oupatient clinic per contract Contract Period: Base…