RFQ_35910-14926%20_Amendment_2.pdf
PDF 180 KB Posted
- Solicitation number
- RFQ 35910-14926
- Issued by
- Tennessee
About this file
Amendment 2 to RFQ 35910-14926: Relative Caregiver Program Case Management Services
This is Amendment 2 to a Request for Qualifications issued by the State of Tennessee, Department of Children's Services, seeking qualified vendors to provide comprehensive case management services for the Relative Caregiver Program across eight regional groups encompassing all Tennessee counties. The services encompass intake and safety assessments, needs assessments, quarterly reassessments, annual redeterminations, service planning, ongoing case management, home visits, caregiver support, support groups, and administration of RCP stipends for relative caregivers who have assumed custody of children outside formal foster care. Projected service volumes range from 177 to 826 children per fiscal year depending on the region. The procurement follows a two-phase evaluation process with Phase I assessing mandatory requirements on a pass/fail basis and Phase II applying a 100-point scoring model allocating 50 points for general qualifications and experience and 50 points for technical qualifications and approach, requiring a minimum threshold score of 70 points to remain competitive. Key deadlines include a Notice of Intent to Respond deadline of May 12, 2026, written questions deadline of May 15, 2026, and final response submission deadline of June 4, 2026 at 2:00 p.m. Central Time. Technical evaluations will be completed by June 15, 2026, with an Evaluation Notice issued by June 17, 2026, the protest period ending June 24, 2026, and contract execution required by June 29, 2026. The contract term is five years, running from July 1, 2026, through June 30, 2031, with no renewal options specified.
Compensation is structured as a fixed rate of $10.00 per day per child served, with maximum annual liabilities ranging from $613,200 to $3,014,900 depending on the regional group and fiscal year, and total five-year maximum liabilities ranging from $3,182,800 to $14,578,100 per regional group. Separate contract awards will be issued for each of the eight regional groups. Vendors must demonstrate current bank and vendor credit references, evidence of financial stability, and three professional references from similar projects completed within the past five years. All personnel conducting background checks and performing services must comply with DCS Policy 4.1 and maintain comprehensive insurance coverages including cyber liability ($2,000,000), commercial general liability ($1,000,000), workers' compensation, automobile liability ($1,000,000), and sexual abuse and molestation insurance ($1,000,000 per occurrence/$2,000,000 aggregate). The RFQ does not identify any set-aside designations, disadvantaged enterprise restrictions, or limitations on eligible organization types, and no incumbent vendors or current contractors are specified.
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Text version
RFQ # 35910-14926 – Amendment # 2 Page 1 of 2
STATE OF TENNESSEE
DEPARTMENT OF CHILDREN’S SERVICES
REQUEST FOR QUALIFICATIONS # 35910-14926
AMENDMENT # 2
FOR RELATIVE CAREGIVER PROGRAM CASE
MANAGEMENT SERVICES
DATE: MAY 28, 2026
RFQ # 35910-14926 IS AMENDED AS FOLLOWS:
1. This RFQ Schedule of Events updates and confirms scheduled RFQ dates. Any event, time, or date containing revised or new text is highlighted.
EVENT
TIME
(central time zone)
DATE
1. RFQ Issued MAY 6, 2026
2. Disability Accommodation Request
Deadline 2:00 p.m. MAY 11, 2026
3. Notice of Intent to Respond Deadline 2:00 p.m. MAY 12, 2026
4. Written “Questions & Comments”
Deadline 2:00 p.m. MAY 15, 2026
5. State Response to Written “Questions
& Comments”
MAY 29, 2026
6. Response Deadline 2:00 p.m. JUNE 5, 2026
7. State Completion of Technical
Response Evaluations
JUNE 15, 2026
8. State Notice of Intent to Award
Released and RFQ Files Opened for
Public Inspection
. JUNE 17, 2026
9. End of Protest Period 4:30 p.m. JUNE 24, 2026
10. State sends contract to Contractor for signature
JUNE 25, 2026
11. Contractor Signature Deadline 2:00 p.m. JUNE 29, 2026
RFQ # 35910-14926 – Amendment # 2 Page 2 of 2
2. Delete RFP section 3.3. in its entirety and insert the following in its place (any sentence or para-graph containing revised or new text is highlighted):
3.3. Response Format
3.3.1. A Respondent must ensure that the original response meets all form and content re-quirements detailed within this RFQ.
3.3.2. A Respondent must submit their response as specified in one of the two formats be-low.
3.3.2.1. Digital Media Submission
3.3.2.1.1. Technical Response
One (1) original Technical Response in the form of one (1) digital document in “PDF” format properly recorded on its own otherwise blank USB flash drive clearly labeled:
“RFQ #35910-14926 TECHNICAL RESPONSE ORIGINAL”
and One (1) copies of the Technical Response each in the form of one (1) digital document in “PDF” format properly recorded on its own otherwise blank, USB flash drive labeled:
“RFQ #35910-14926 TECHNICAL RESPONSE COPY”
If not emailed, then the sealed customer references will be the only paper documents.
3.3.3. E-mail Submission:
3.3.3.1. Technical Response:
The Technical Response document should be in the form of one (1) digital document in “PDF” format or other easily accessible digital format attached to an e-mail to the Solicitation Coordinator. Both the subject and file name should be clearly identified as follows:
“RFQ #35910-14926 TECHNICAL RESPONSE”
The customer references should be delivered by each reference in accordance with RFQ Attachment E, Reference Questionnaire.
3.3.4. A Respondent must ensure that the State receives a response no later than the Response Deadline time and date detailed in the RFQ Section 2, Schedule of Events at the following address:
Will Harmon Department of General Services, CPO 312 Rosa Parks Avenue, 3rd Floor Tennessee Tower Nashville, TN 37243-1102 will.harmon@tn.gov
3. RFQ Amendment Effective Date. The revisions set forth herein shall be effective upon release. All other terms and conditions of this RFQ not expressly amended herein shall remain in full force and effect.
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