RFQ_260538_Exhibit_A_SOW.pdf
PDF 236 KB Posted
- Solicitation number
- 260538
- Issued by
- Orange County, California
About this file
This is a Scope of Work document prepared by the Orange County Transportation Authority (OCTA) for Request for Quotes (RFQ) 260538 regarding non-warranty repair services for the agency's bus fleet. OCTA seeks qualified contractors to provide labor and parts for repairs of Cummins compressed natural gas (CNG) engines—specifically the 8.9 Liter ISL-G (280 HP), 8.9 Liter NZ ISL-G (280 HP), 8.9 Liter L9N (320 HP), and 8.9 Liter L9N (280 HP) models—on an as-needed basis with no guaranteed usage. Services are required for engine defects, failures, and repair needs not covered under the manufacturer's warranty. The contract term is one year, with an estimated budget of $20,000. Written questions must be submitted by 4:00 p.m. on August 31, 2026, with written responses to be issued by addendum no later than September 2, 2026.
Contractors must be Cummins-certified and/or licensed repair dealerships, authorized service center providers, or authorized repair facilities with valid Cummins service provider codes and current certification for all specified engine models. All work must comply with federal, state, and local regulations using only new, OEM-quality materials and parts. Contractors shall provide a minimum six-month warranty on both workmanship and parts following OCTA inspection and acceptance, as well as pass-through manufacturer's warranties. Work authorization must be coordinated through OCTA's Warranty Coordination office or Maintenance Base management, with acknowledgment of service requests required within twenty-four hours. OCTA will determine whether work is performed on-site at designated locations in Garden Grove or Santa Ana, California, or off-site at the contractor's facility. Award will be made to the lowest responsive and responsible firm on a lump sum basis without further discussion, and all firms must bid all line items to be considered responsive. Invoices should be submitted via email to VendorInvoices@octa.net and must include the purchase order number, service date, itemized details, and documentation for miscellaneous parts exceeding $500 in unit price.
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RFQ 260538
EXHIBIT A
SCOPE OF WORK
Non-Warranty Repair
1. GENERAL DESCRIPTION
The Orange County Transportation Authority (OCTA) requires non-warranty repair services, including labor and parts, for OCTA’s bus fleet equipped with Cummins compressed natural gas (CNG) engines, on an as-needed basis with no guaranteed usage. The purpose of this contract is to address engine defects, failures, and repair needs that are not covered under the original manufacturer’s warranty, including issues identified during or after warranty-related work. OCTA currently has the following Cummins CNG engine models intended for this contract:
• Cummins 8.9 Liter, (280 HP) ISL-G, CNG Powered
• Cummins 8.9 Liter, (280 HP) NZ ISL-G, CNG Powered
• Cummins 8.9 Liter, (320 HP) L9N, CNG Powered
• Cummins 8.9 Liter, (280 HP) L9N, CNG Powered
2. CONTRACTOR REQUIREMENTS
a. Legal and Regulatory Compliance
• All work performed shall comply with all applicable federal, state, local regulations, and accepted industry standards.
• In the event of any conflict between the requirements of this specification and any applicable legal requirement, the legal requirement shall prevail.
• Technical requirements that exceed the legal requirements are not considered to conflict.
b. Materials and Workmanship
• Contractor shall provide all labor, materials, tools, and equipment necessary to perform the required services unless otherwise specified.
• All materials, parts and components shall be new and of first or Original Equipment Manufacturer (OEM) quality. The use of used, refurbished, reconditioned or obsolete parts is strictly prohibited.
• Contractor shall perform all work in accordance with commercially accepted industry standards and result in a professional, clean, and complete repair.
c. Contractor Qualifications
• Contractor must meet and maintain the following requirements throughout the term of the contract o Be a Cummins certified and/or licensed repair dealership, authorized service center provider, or authorized repair facility.
o Maintain a valid Cummins service provider code.
o Be authorized to service the following engine models
▪ Cummins 8.9 Liter (280 HP) ISL-G, CNG Powered
▪ Cummins 8.9 Liter (280 HP) NZ ISL-G, CNG Powered
▪ Cummins 8.9 Liter (320 HP) L9N, CNG Powered
▪ Cummins 8.9 Liter (280 HP) L9N, CNG Powered o Proof of current Cummins certification must be submitted with the bid o Maintain certification throughout the contract term.
• Contractor shall immediately notify OCTA of any changes to its certification status.
• OCTA reserves the right to request updated proof of certification at any time and may terminate the agreement if the Contractor fails to maintain required credentials.
d. Facility Requirements
• If work is performed off-site at the Contractor’s repair site, the Contractor shall maintain a facility that o Complies with all applicable safety and environmental regulations.
o Properly equipped for CNG engine repair, including methane detection systems, ventilation systems, and required safety infrastructure.
3. SERVICE REQUIREMENTS
a. The initial authorization to commence the work shall be coordinated through the OCTA Warranty Coordination office and/or through Maintenance Base management personnel.
b. OCTA shall determine if the work needs to be performed on-site at OCTA designated property or off-site at the Contractor’s repair site depending on the complexity of such repairs.
c. Based on engine malfunctions, Contractor shall be notified of such failures by OCTA and Contractor shall acknowledge the service request and check in with designated OCTA supervisor or designee within twenty-four (24) hours of notification prior to start of work.
d. Designated OCTA supervisor or designee shall inform Contractor of the engine problem(s) and discuss engine repairs history, if applicable.
e. Contractor shall assess and inform designated OCTA supervisor or designee of repairs required. Designated OCTA supervisor must sign an authorization of work form/order with the estimated cost before Contractor is allowed to perform the necessary repairs.
f. Upon Contractor completion of the repairs, Contractor shall report to designated OCTA supervisor or designee to discuss all work performed. All work performed must be clearly indicated and described in the work order to include the suspected reason for the component/system failure.
g. If during the performance of the work it becomes apparent to Contractor that the repair shall exceed the initial authorized estimated cost, Contractor shall stop the work immediately and notify the designated OCTA supervisor. Contractor shall only complete the job if given authorization in writing by the designated OCTA supervisor.
h. All paperwork pertaining to the service performed must be filed by Contractor for future reference.
4. OPERATING MAINTENANCE BASES AND CONTACT INFORMATION
a. If on-site work is required, service may be performed at the following OCTA locations
• 11790 Cardinal Circle, Garden Grove, CA 92843
• 4301 W. MacArthur Boulevard, Santa Ana, CA 92704
b. Contact Information
5. WARRANTY REQUIREMENTS
Contractor shall warrant the workmanship for repairs and parts warranty for engine to OCTA for a period of six (6) months minimum following OCTA inspection and acceptance.
In addition to the separate warranties and obligations, the Contractor shall provide a pass-through manufacturer’s warranty. The Contractor shall remain responsible for both its separate warranties and all pass-through warranties.
6. INVOICING AND PAYMENT REQUIREMENTS
a. Invoice Submission
• Invoices must include the following information:
o Purchase Order Number o Service date and itemized details of the service.
o If miscellaneous part utilized during the repair exceeds a unit price of $500, proper documentation (e.g., manufacturer or contractor catalog page, or copy of contractor’s invoice) must be provided to verify the discount or markup.
b. Invoice Submission Methods
• Invoices should be submitted via email to:
o VendorInvoices@octa.net
c. Payment Processing Delays
Contact Name Phone Number Email Title
Patricia McLure (714) 668-4542 pmclure@octa.net Warranty Supervisor
Jorge Saldana (714) 668-4543 jsaldana@octa.net Warranty Coordinator, Senior
Elvis Diaz (714) 560-5884 ediaz@octa.net Material Manager
• Failure to comply with invoice requirements (e.g., missing documentation, unclear pricing, or invoice submission method outside of what is deemed acceptable) will result in processing delays, and subsequently the payment schedule.
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