RFQ_26-273_Addendum_2.pdf

Addendum No. 2 to RFQ 26-273, issued by New Smyrna Beach Utilities on April 2, 2026, modifies the annual roof preventative maintenance and inspection (PMI) contract for the municipality's utility facilities. The addendum makes two substantive changes: it removes Lift Station 59 from the scope of work, reducing the contract from 26 sites to 25 sites, and it addresses access constraints for the four electrical substations (Airport Substation at 2029 Turnbull Bay Road, Field Street Substation at 1101 Field Street, School Way Substation at 4025 Saxon Drive, and Smyrna Substation at 3131 SR 44). Due to safety requirements at these substations, the municipality was unable to permit in-person roof inspections beyond drive-by observations; therefore, photographic documentation of each electrical substation roof has been provided as referenced during the mandatory site visit held on March 13, 2026.

All prospective vendors must acknowledge receipt of this addendum by signing and returning the acknowledgment form with their proposal submission. The addendum becomes an integral part of the RFQ and contract documents, and bidder compliance is required for proposal consideration. The quotation deadline remains Thursday, March 26, 2026, at 2:30 p.m., with submissions accepted via VendorLink or email to Lauren Wright, Purchasing Agent, at lwright@nsbufl.com or 386-424-3016. The contract term is one year with the utility commission retaining renewal rights for up to three additional one-year periods based on mutual agreement.