RFQ_26-273_Addendum_1.pdf

This addendum document, issued by New Smyrna Beach Utilities, a political subdivision of the State of Florida located in Volusia County, provides schedule modifications to RFQ 26-273 for annual preventative maintenance and inspection (PMI) services across 26 utility sites. The procurement seeks a licensed and insured roofing contractor to provide comprehensive inspection services including gutter system inspections, debris removal, sealant and caulking application for minor penetrations, and detailed annual roof reports with photographic documentation. The contractor must establish a dedicated service department with daily response capability to leak inspections and repairs, maintain a 24-hour response commitment for leak inspections and emergencies, and commit to 36-hour disaster response capability with warranty coverage for all services and repairs performed. Due to scheduling conflicts, the mandatory site visit has been rescheduled from Friday, March 13, 2026, at 9:00 a.m. to Friday, March 27, 2026, at 9:00 a.m., with the starting location remaining 200 Canal Street, New Smyrna Beach, Florida 32168. The quotation due date has been extended from March 26, 2026, to April 9, 2026, at 2:30 p.m., with proposals to be submitted via VendorLink or email to Lauren Wright, Purchasing Agent, at lwright@nsbufl.com or 386-424-3016. The initial contract term is one year with renewal options for up to three additional one-year periods based on mutual agreement.

Vendors must demonstrate a minimum of five years in business and provide three references for commercial roofing projects completed in Florida, with preference for utility or governmental agency experience. Required insurance includes comprehensive general liability coverage of $2,000,000 general aggregate and $1,000,000 per occurrence, workers' compensation insurance at statutory limits, and automobile liability insurance with $1,000,000 combined single limits. The municipality has expressed a preference for local vendors or those with a branch in Volusia County or within a 40-mile radius of the main site to ensure timely service responses; however, no formal set-aside designations or disadvantaged enterprise restrictions have been specified. All vendors must comply with E-Verify employment eligibility requirements and execute multiple compliance affidavits addressing non-collusion, foreign country of concern restrictions, human trafficking prohibitions, and drug-free workplace certification. Evaluation will be based on unit pricing for each of the 26 sites plus hourly labor rates for non-emergency, emergency, and after-hours work, as well as references and experience. No specific budget range or award value has been disclosed, and unit prices quoted must remain firm for the initial one-year period with price adjustments considered only prior to renewal. The Commission reserves the right to reject any and all quotations, waive informalities, make multiple or split awards, or cancel the solicitation if deemed in its best interest.