RFQ_25-392_Addendum_1.pdf
PDF 181 KB Posted
- Solicitation number
- RFQ 25-392
- Issued by
- Volusia County, Orlando City, Florida
About this file
This document is an Addendum (No. 01) for Request for Quotation (RFQ) 25-392 issued by New Smyrna Beach Utilities on May 7, 2025, for installing a new gate operator and concrete pad at their substation. The addendum addresses 14 specific questions from potential bidders regarding the project, including clarifications about gate operator manufacturer (preferring Liftmaster), concrete pad installation, power supply requirements, gate mounting, driveway surface, and safety considerations. Key technical details include a 30' cantilever gate opening, an existing slide gate, a gravel driveway with heavy-duty rubber matting, and the utility's commitment to handle emergency services access, gate receptacle installation, and safety gap filling.
The addendum provides critical project-specific guidance, indicating that New Smyrna Beach Utilities will manage several project elements including power installation, locate information, and safety device compliance. The document requires bidders to acknowledge the addendum by returning a signed form with their proposal, demonstrating a structured procurement process. While no specific budget is mentioned in this addendum, the document reveals a detailed technical scope that suggests a complex industrial infrastructure improvement project focused on enhancing gate and access control security at a utility substation facility.
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Text version
NEW SMYRNA BEACH UTILITIES
200 CANAL STREET
P.O. BOX 100
NEW SMYRNA BEACH, FL 32170-010
RFQ 25-392
Install New Gate Operator & Concrete Pad
DATE: May 7, 2025
RE: RFQ No. 25-392 ADDENDUM NO. 01
To prospective vendors:
New Smyrna Beach Utilities is issuing the following addendum. As such it becomes an integral part of the proposal and must be acknowledged by the return of this signed form, with your proposal form, acknowledging receipt of the addendum.
BIDDER question is in black. UTILITIES responses are in red
1. Will you accept an alternate gate operator manufacturer-see attached manual for ALL O MATIC? We would like the Liftmaster gate operator that was specified in the scope of work.
2. Will you accept a steel mounting table for the gate operator in lieu of the concrete pad-easier access for electrical conduits and wiring? We would like the concrete pad installed.
3. Is the high voltage power currently installed, or will it be installed by the City of New Smyrna Beach? If the power supply is 120VAC then it can be installed at the gate operator, however if the incoming power is 240 VAC the required surge protection must be installed in the breaker panel by a licensed electrician. Please advise? – The power is not currently installed. New Smyrna Beach Utilities will have the power installed.
4. We assume that the gate operator is will be mounted to an existing slide gate – Please advise. – Yes, the new gate operator will be mounted to the existing slide gate.
5. Is the driveway surface gravel, concrete or asphalt. We strongly recommend that you consider a wired loop system. The virtual loop system is relatively new to the industry and all the bugs have not been removed. We are trying to direct you away from any devices that could create service issues and render the gate inoperable. – The driveway surface is gravel. The driveway has very heavy-duty rubber matting installed to keep the gravel in place at this substation. We do not want to cut into the matting for this project.
NEW SMYRNA BEACH UTILITIES
200 CANAL STREET
P.O. BOX 100
NEW SMYRNA BEACH, FL 32170-010
RFQ 25-392
Install New Gate Operator & Concrete Pad
6. The cantilever gate has a 30’ opening and the operator will be installed in this opening.
They did not specify any protection for the operator that I recommend. No protection is required.
7. There is no receptacle to secure the gate from swaying when closed. New Smyrna Beach Utilities will install the gate receptacle.
8. There is a ground cable that is attached to the gate that travels with it. Yes
9. There is no mention on the RFQ about emergency services access. New Smyrna Beach Utilities will take care of emergency services access.
10. The requestor is going to provide the locate information as the facility is secure and you must be escorted inside. Yes
11. Large gaps between the gate and fence must be filled for safety. New Smyrna Beach Utilities will take care of the gaps.
12. Single phase power and a disconnect will be provided by the Utility. Yes
13. The driveway is rock laid into a grid-like base to prevent shifting. The project that a small portion will need to be removed. If a small section must be removed to install the concrete pad that is fine.
14. There was no mention of the second safety device on the RFQ. All safety devices that are required by code shall be installed.
Company_______________________________________
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Signature_______________________________________
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