RFQ_25-079-RM_Addendum_2.pdf

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TO: All Proposers FROM: Ramandeep Mann, MBA, CPPB, NIGP-CPP DATE: November 21, 2025 RE: RFQ 25-079-RM Hazardous Waste Disposal Services

ADDENDUM #2

Bidders are hereby notified that this addendum shall be made a part of the above-named Request for Quote and agreement documents. The items listed below are issued to add, modify, and/or clarify the solicitation document and agreement documents. The items shall have the same force and effect as the original bidding and agreement documents, and cost involved shall be included in the bid pricing. Bids, to be submitted, shall confirm with the addition and revision listed herein. Return this sheet with your bid response.

I. QUESTIONS

Q1. Line item 8 Removal of transformer oil. approx. how many gallons are accumulated between pickups?

A1. Not more than 2300 gallons.

Q2. What are the volumes of the accumulated transformer fluid that is to be removed?

A3. Not more than 2300 gallons.

Q3. For the Vendor Access to KUA Systems and Network Cert form, will the winning contractor of this bid be considered a Class 1 or Class 2?

A3. Vendor Access to KUA Systems and Networks Certification is a standard bid package form, and it is not applicable to this project.

Q4. Is the Public Entity Crimes and Scrutinized Companies required to be notarized? Our signatory is in another office.

A4. Please see answer to question #3 on Addendum #1.

Q5. Relating to the photocells, will these photocells fit into a 55-gallon drum? Or, are they large solar panels?

A5. The photo cells are from street light fixtures.

Q6. What is the size/capacity of the transformers to be serviced twice yearly?

A6. There are no transformers to be serviced. It is the accumulation pit that will be evacuated twice yearly.

Q7. Does the transformer fluid contain PCBs?

A7. The transformer fluid is PCB free.

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Q8. Generally, there is a different cost structure for paint in cans versus bulk liquid paint. Is it permissible to include a price for each possibility? Or, will KUA amend the price sheet?

A8. It is okay to include pricing for bulk liquid paint and in cans. FYI-bulk liquid paint is what we recycle most.

Q9. Will the photocells be classified as a regulated hazardous waste? If so, which EPA waste code(s) will they carry?

A9. They are classified as non-hazardous waste material.

Q10. You mentioned that up to 2300 gallons of transformer fluid may be collected during each removal service. That is a significant volume of leaked fluid. Is the fluid accumulated within a secondary containment area? Or, is the contractor required to removed soil and contaminated floor surfacing with the fluid removal service?

A10.The fluid is contained in an accumulation pit. The contractor will remove it with vacuum.

Q11. Is the transformer fluid removal currently being removed with a vacuum tanker? If not, please describe how this service is currently performed.

A11. Yes, the transformer fluid is currently removed with vacuum tanker.

Q12. 1. Do all waste streams need to be recycled or will other technologies be allowed?

A. The material must be handled and disposed as required by RCRA via recycle or other technologies.

2. Which items if any on bid sheet will carry RCRA waste codes? Please provide waste codes that would be specific to each stream.

A. None

3. Are capacitors non-PCB?

A. The capacitors do not have any fluid. These capacitors are for lighting.

4. Please provide additional information about "Item 8 Removal of accumulated transformer fluid".

a. How does the Utility accumulate the transformer fluid?

A. With Accumulation pit.

b. What equipment is needed to remove transformer fluid?

A. Vacuum

c. How many hours does this service typically take?

A. That hours will be determined by the contractor.

d. What is the quantity of transformer fluid to be removed?

A. Maximum 2300 gallons, minimum 100 gallons

e. Are we removing liquid from a container or from transformer?

A. From accumulation pit.

f. Does the transformer fluid contain PCBs? If yes, what is the level?

A. No

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g. Can this line item be quoted as T&M with an estimated or are you looking for a lump sum rate?

A. We need unit price as per the Exhibit A- Price Sheet.

5. Can a variable fuel surcharge be added to bid sheet?

A. Yes.

6. Due to Holiday next week, can the due date be extended to Dec 5th?

A. The due date has been changed to December 9, 2025.

Q13. On the price sheet, year 4 has an error. The total does not include the two bottom waste streams.

A13. Please see attached Revised Exhibit A-Price Sheet.

Q14. Do the capacitors have PCBs in them?

A14. No.

Q15. Do we need to provide replacement drums or would you be purchasing your own off contract?

A15. We will purchase our own drums.

Q16. How heavy are the drums of capacitors and photocells?

A16. It depends on the amount of the drums accumulated.

II. ATTACHMENT

Revised Exhibit A-Price Sheet

Bidder(s) must acknowledge receipt of this addendum by signing this form below and returning it with your bid response.

Acknowledgment is hereby made of Addendum #2 to project RFQ 25-079-RM Hazardous Waste Disposal Services

Bidder Signature Date

Bidder Printed Name Company Name

This addendum is issued to provide additional information, clarification, corrections, additions, deletions and/or to answers questions concerning the above referenced solicitation. All information provided in this addendum is incorporated into the solicitation document as if set forth therein. All other parts of the solicitation have been maintained as originally distributed.

This addendum supersedes any verbal or other instructions given to any proposer qualified to respond pursuant to the requirements set forth in the solicitation document.