RFQ_24_25-01_Marina_Isle_Seawall_Reconstruction_Solicitation_Final.pdf

City of Sanford | Finance Department | Purchasing Division 300 N. Park Avenue Suite 243 2nd Floor, Sanford Florida 32771

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-01

REQUEST FOR QUALIFICATIONS (RFQ)

One (1) Time Contract Due Date:

June 26, 2025

TITLE: MARINA ISLE SEAWALL RECONSTRUCTION

Issuance | Release Date: Thursday, June 5, 2025

Legal Advertisement Date: Tuesday, June 3, 2025, (Orlando Sentinel)

To: All Prospective Proposers

From: Marisol Ordoñez – Purchasing Manager

Dear Potential Proposer:

The City of Sanford, Florida, a municipal corporation existing under the laws of the State of Florida, herein after also referred to as the “City”, does hereby announce that it is accepting written proposals from all qualified firms or individuals interested in providing complete engineering design services generally described herein and as specified in the “Scope of Services” of this Request for Proposals (RFQ) document. The successful proposer(s) must demonstrate by his/hers qualifications, experience, availability, approach, and work plan that he/she will best serve the overall needs of the City.

If you are interested in preparing a response to this RFQ, please read requirements carefully and complete the proposal in the manner as set forth in this RFQ document. Your response is considered a binding offer to perform in the manner described in the proposal response and shall remain a firm offer for a period not to exceed one hundred eighty (180) days from public opening. Also please be aware that, under the competitive proposal process, the stipulations set forth herein are fully binding on the proposer to the extent that you confirm acceptance by your signature on Attachment “F”, Proposal and Acceptance of Proposal Terms and Conditions.

A MANDATORY PRE-BID MEETING will be held on Tuesday, June 10, 2025, at 10:00 AM Local Time at City Hall 300 N. Park Avenue Sanford, Florida 3277 Commission Chambers. Attendance is mandatory, strongly encouraged. YOU MUST ATTEND THE PRE-BID MEETING FOR YOUR BID SUBMITTAL TO BE CONSIDERED. Questions regarding this solicitation must be received in writing at the address below no later than Thursday, June 19, 2025, at 2:00 P.M. Local Time. Responses to those questions considered material to the solicitation shall be distributed via formal addenda and posted on VendorLink website https://www.myvendorlink.com

All proposers are advised that under Chapter 119, Florida Statutes, all responses are deemed a public record and open to the public as provided for in said statute.

The City welcomes your response to this RFQ document. Proposals should be prepared in accordance with the RFQ instructions and will be evaluated by the City as stated in the evaluation section of this document. The City reserves the right to waive any formalities, to reject any or all proposals or to re-advertise for proposals for these services. The City may withdraw all or part of this RFQ at any time to protect the interests of the City. All proposers are asked to be thorough yet concise in their response. Failure to provide the response in the manner prescribed herein may be grounds for disqualification. Thank you for your interest in doing business with the City of Sanford, Florida.

City of Sanford, Florida | Purchasing Division https://www.myvendorlink.com/

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-01

REQUEST FOR QUALIFICATIONS (RFQ)

One (1) Time Contract Due Date:

June 26, 2025

TITLE: MARINA ISLE SEAWALL RECONSTRUCTION

TABLE OF CONTENTS

Title Page# Section 1 Project Overview 3 Section 2 Scope of Services 5 Section 3 General Instructions 10 Section 4 Proposal Schedule 16 Section 5 Proposal Response, Criteria and Evaluation Points Values 16 Section 6 Evaluation Process 20 Section 7 General Terms and Conditions 25 Exhibit A Marina Hurricane Ian Repairs Conceptual Scope of Work 32

Attachments A Statement of No Proposal Submittal 1 B Insurance Requirements 2 C Conflict of Interest Statement 5 D Non-Collusion/Lobbying Certification 7 E Drug-Free Workplace Certification 9 F Price Proposal and Acceptance of Proposal Terms and Conditions 11 G Addendum Receipt Acknowledgement Certification 12 H Organizational Information 13 I Proposed Schedule of Subcontractor Participation 14 J References 15 K Florida Statutes on Public Entity Crimes 16 L Dispute Disclosure Form 18 M Certificate of Non-Segregated Facilities 19 N Compliance with the Public Law Affidavit 20 O Unauthorized (Illegal) Alien Workers Affidavit 22 P Federal Contract Provisions Requirements and Anti-Lobbying

Certification Form 23 Q E-Verify Compliance 34 R American with Disabilities Act Affidavit 37 S Financial Information Form 38 T Contractor Certification Regarding Scrutinized Companies 40 U Truth & Negotiations Act Certification 41 V Foreign Country of Concern Attestation 39 W Human Trafficking Affidavit 40 X Solicitation Response Identification Label 41

Additional Forms C. Preliminary Engineering Report (PER) EDA Construction STCs SF330 Architect Engineering Qualifications Vendor/ACH/W9

2CFR200

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-01

REQUEST FOR QUALIFICATIONS (RFQ)

One (1) Time Contract Due Date:

June 26, 2025

TITLE: MARINA ISLE SEAWALL RECONSTRUCTION

SECTION 1. PROJECT OVERVIEW.

1.01 INTENT AND PURPOSE.

The City of Sanford, Florida hereby invites qualified engineers, architects, designers, and contractors, who are licensed to practice in the State of Florida, to submit proposals for the performance of a full-service A & E firm to design, engineer and permit repairs to the Downtown Sanford Marina, providing for a complete bid & permitting package consistent with Exhibit A- Marina Hurricane Ian Repairs Conceptual Scope of Work.

Awarded firm will be responsible for providing complete design services including program completion, schematic design, design development, construction documents, bidding, construction administration, and administration of the one-year warranty period.

1.02 BACKGROUND.

The City of Sanford was incorporated in 1877 under the directional of General Henry Shelton Sanford, and is located in Central Florida in Seminole County. Nicknamed “Celery City” for its agricultural interest in the early 1900’s. Sanford is bounded in the East by Orlando-Sanford International, in North by Lake Monroe on the St. Johns River, in the West by the Interstate 4, and in the South by Seminole State College and the City of Lake Mary. The Sanford Commercial District was proclaimed a historic district and placed on the National Register in 1976. The Sanford Residential Historic District, an area of approximately 76 blocks south of the commercials district, was placed on the National Register in 1989.

Located just 20 minutes northeast of downtown Orlando, Sanford’s city government is focused on meeting the needs of businesses looking to relocate and/or entrepreneurs who are seeking the right location to jump-start a new enterprise. One of the fastest growing areas in Metro Orlando, Sanford is an exciting, thriving community in which to live, work, and play.

The City operates under a Commission/Manager form of government and provides a full range of services to include, fire and rescue, police, the construction and maintenance of streets, sidewalks, parks and recreation, storm-water management, solid waste collection, wastewater, water and other infrastructure, engineering, planning and zoning, building inspections, community and economic development, code enforcement, general administration and support services, and recreational and cultural events.

A quick City Snapshot (as of 2019, provided by the Sanford Economic Development Office):

Area: 26.5 square miles Population: 64,508 Median Household Income: $59,181 29 Parks Full-Service Marina Over 14 Lakes Public Golf Course Voted “Best Waterfront Vibrant Community Destination 2017” by Orlando Weekly

Magazine.

49th largest city in Florida

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-01

REQUEST FOR QUALIFICATIONS (RFQ)

One (1) Time Contract Due Date:

June 26, 2025

TITLE: MARINA ISLE SEAWALL RECONSTRUCTION

1.03 TERM.

It is anticipated an Agreement will be awarded for a one-time purchase term to begin upon approval and execution by the City through the one-year warrantee phase after construction completion of the repairs to the Marina.

A. Services may not begin until after execution of the agreement and approval or all require documentation.

1.04 MINIMUM REQUIREMENTS.

A. The Proposer shall have been in business for a minimum of five (5) consecutive years and shall currently be licensed to perform services within the State of Florida. This requirement shall be based on the Solicitation’s due date. Copies of documentation demonstrating meeting this minimum requirement shall be submitted with your response. Examples of documentation may include, but not be limited to; local business tax receipts for five (5) years, corporation documents with date of inception, certificate of authority, etcetera.

1. If the business headquarters is located outside of the state of Florida, they shall currently be licensed to perform services in both their home state and the state of Florida; and shall have been in business for a minimum of five (5) consecutive years. This requirement shall be based on the Solicitation’s due date. Copies of documentation demonstrating meeting this minimum requirement shall be submitted with your response. Examples of documentation may include, but not be limited to, local business tax receipts for five (5) years, corporation documents with date of inception, certificate of authority, etcetera.

a. In this case the Proposer shall submit to Purchasing a current Certificate of Authority, which is issued through the Department of State and in accordance with Florida Statute 607.1501, within ten (10) business days upon notice of intent to award

2. The Proposer shall have held and maintained for a minimum of five (5) years a current State of Florida:

a. Business or Corporation shall hold a Certificate of Authorization as an Engineering Services Business; or

b. Individual shall hold a current State of Florida Registered Professional Engineer as required by rule, and have authority to submit certified reports to state agencies (if applicable)

B. Demonstration of Experience: Submission must include evidence of satisfying the following technical qualifications:

1. Technical Design Experience

a. Knowledgeable and experienced in the successful design, code requirements, permitting, and construction of seawalls, king pile, and flood control structures and related projects within an active marina facility.

b. Knowledgeable and experienced in field investigations such as bathymetric surveying, structural and environmental assessments

c. Knowledgeable and experienced in Engineering design and permitting of marina basin dredge projects

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-01

REQUEST FOR QUALIFICATIONS (RFQ)

One (1) Time Contract Due Date:

June 26, 2025

TITLE: MARINA ISLE SEAWALL RECONSTRUCTION

d. Knowledge and Experience in construction administration

e. Post Design Services

f. QA/QC peer review experience

g. Any other experience in conventional and /or innovative Marina related design, , context sensitive solutions, alternative (“green”) materials and design components, and resiliency or mitigation measures/upgrades.

h. Experience with federally funded projects including the Economic Development Administration is preferred but not required.

2. Permitting and Compliance experience with USACE, FDEP and other agencies related to Marina projects, marina structures, seawalls, and dredge projects.

a. Permitting experience with USACE and FDEP

b. Floodplain and wetland related mitigation/design/permitting experience

c. General projects design permitting

d. Any other permitting experience

3. Federal grant administration experience

4. Documentation of teams’ professional training and experience with similar projects

5. Identify the teams’ ability to perform the needed services to develop and implement the project within the estimated schedule

6. Documentation of five (5) years or equivalent experience or expertise associated with such

Consulting Services for the City and County governments within the State of Florida.

C. Professional Team Members proposed to provide services for this engagement must include at least one

(1) Professional Engineer Registered in the State of Florida.

The proposer shall provide proof of the above minimum qualification by furnishing copies and or written documentation to substantiate meeting the requirements. Failure to provide said documentation with your proposal shall be grounds for deeming your proposal unresponsive and removing it from further consideration. This is a non-negotiable item.

THE REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-01

REQUEST FOR QUALIFICATIONS (RFQ)

One (1) Time Contract Due Date:

June 26, 2025

TITLE: MARINA ISLE SEAWALL RECONSTRUCTION

SECTION 2. SCOPE OF SERVICES AND TECHNICAL REQUIREMENTS.

2.01 SCOPE OF SERVICES.

a. The Sanford Florida Marina Isle Flood Protection project will reconstruct the existing seawall around Marina Isle to provide a state-of-the-art facility that will increase the seawall height to protect from future flooding and increased intensity of storms. This project at Marina Island (aka Marina Isle) is part of a larger ongoing effort by the City of Sanford to continually improve flood protection for the area. Approximately 2,024 feet of seawall will be fortified and raised in elevation by approximately two feet.

b. Sanford’s Marina Isle is located at the north end of N. Palmetto Avenue on the shores of Lake Monroe. The Downtown Sanford Marina is located within Marina Isle at 531 N. Palmetto Avenue. A separate project is ongoing to reconstruct the Downtown Sanford Marina to repair damages from Hurricane Ian.

c. The Sanford Marina Isle Seawall Project will design and construct a state-of-the-art seawall to protect the Marina Isle peninsula. The project will rebuild an existing seawall that is functionally obsolete and that cannot adequately address the challenges of flooding from increasingly intense and more frequent storms. The City of Sanford owns the land and the lake bottom in and around Marina Isle.

d. The Marina Isle peninsula, accessed by Palmetto Avenue, consists of the City-owned Downtown

Sanford Marina and long-term leases by two private entities. The marina and public areas include boat docks, a drystack storage building, an office and restroom facility, parking lots, picnic pavilions, and sidewalks along Palmetto Avenue. The remainder of Marina Isle is leased to TFA IV Properties, LLC, who operate an Assisted Living Facility and sublease three additional buildings to private companies for an event center, a restaurant, and a commercial office building. A second tenant, VANIK Investments, LLC, leases a parcel that operates as a trailhead and restaurant. Other private businesses rely on the marina such as the St. Johns Rivership cruise boat and rental boat companies.

e. In 2024, the City of Sanford was awarded a U.S. Department of Commerce Economic

Development Administration Economic Adjustment Assistance grant for $5,000,000 to reconstruct the existing seawall. The proposed project, totaling $7,163,762 including the City’s cost share, will increase the height to better protect Marina Isle from storm damage and prompt redevelopment and private investment in the area. A king pile design concept was developed as the most feasible and cost effective method to achieve the desired seawall reconstruction It is the City’s intent that the selected firm will provide complete professional design, permitting, and grant administration services including Program Completion, Schematic Design, Design Development, Construction Documents, Bidding, Construction Administration, grant administration, and administration of the one-year warranty period.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-01

REQUEST FOR QUALIFICATIONS (RFQ)

One (1) Time Contract Due Date:

June 26, 2025

TITLE: MARINA ISLE SEAWALL RECONSTRUCTION

I. The Downtown Sanford Marina is located at 531 N. Palmetto Avenue, Sanford, Florida. The Marina and its components are owned by the City of Sanford. Prior to Hurricane Ian in September 2022, the marina operated with 266 wet slips across two basins and 159 dry slips in the dry storage building. The wet slips have electricity and water. The Marina also has a tie up for the St Johns River Cruise boat, marina fueling, and related utilities for the slips and sitework. Hurricane Ian was a Category 4 hurricane that passed through the City of Sanford, bringing 9ft of storm surge and waves up to 2ft in the Marina.

II. The hurricane related damages have been well documented and FEMA funding will be involved in the project. Project includes but is not limited to hurricane repairs to the wet slips and docks including all damaged components, dock accessories & utilities, Piles, Fuel dispenser, stabilization and backfill where necessary at bulkhead/seawall, boat service yard revetment, and mechanical dredging of hurricane-deposited silt in the marina basin.

III. It is the City’s intent that the selected firm Provide complete professional design and required permitting services including Program Completion, Schematic Design, Design Development, Construction Documents, Bidding, Construction Administration, Grant Administration and Administration of the one-year warranty period.

2.02 GENERAL SCOPE OF SERVICES

a. As part of Program Completion Phase, thoroughly examine existing seawall conditions, and coordinate with City, City’s Program Manager, and City’s Marina design and operations teams to verify existing conditions and scope of work (including budget and schedule) to reconstruct the seawall as proposed in the EDA grant application.

Bathymetric surveying was previously performed in the marina area prior to recent storms. Survey for existing conditions to construct the seawall shall be coordinated with the Marina design consultant, as well as design for placement of prestressed concrete piles, concrete seawall, and pile caps to avoid conflicts with proposed marina improvements. The final details and design shall be coordinated with the FEMA Marina repairs to ensure that marina related infrastructure such as utility lines and gangway abutments.

b. Design will meet any federal, state, or local requirements, including proposed project elements in the EDA application Preliminary Engineering Report (see Exhibit A).

c. Scope of Work and budget to be coordinated with the City and aligned with the EDA grant application and Preliminary Engineering Report. Bid alternates may be required for any potential City-required scope not included in EDA funding.

d. Once Scope of Work, budget and schedule are approved by the City, prosecute project in conventional manner in accordance with federal, state, and local laws.

i. Quarterly progress reports using approved EDA template

ii. Grant closeout reporting

iii. Assisting City with semi-annual financial reports

iv. Invoicing to support reporting and reimbursement requests.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-01

REQUEST FOR QUALIFICATIONS (RFQ)

One (1) Time Contract Due Date:

June 26, 2025

TITLE: MARINA ISLE SEAWALL RECONSTRUCTION

2.03 GENERAL INFORMATION.

a. The selected A/E Firm team will be required to coordinate with City staff, Sanford Marina staff, Project

Managers, and Marina consultants with frequent update meetings.

b. The selected firm will be required to occasionally respond to EDA Requests for Information related to the scope of work, design package, code requirements, and other project specific information.

2.04 SPECIFIC TASK MAY INCLUDE

a. Sanford, Florida is a City Commission/City Manager form of municipal government, which owns the

Downtown Sanford Marina

b. The selected firm will be responsible for permitting requirements & applications to all federal, state, and local agencies where applicable. The selected firm will also be responsible for documenting and supplying the City with any communication with permitting officials even if permits are determined not to be required, as EDA will require proof if a specific permit is not required of the project.

c. The selected firm will be responsible for making and providing revisions and refinements based on feedback from the City, City’s Program Manager, and the City’s Marina consultant and operator.

d. More information is available on the City’s website at http://www.downtownsanfordmarina.com

2.05 PRELIMINARY ORDER OF MAGNITUDE CONSTRUCTION COST ESTIMATE

a. The preliminary order of magnitude cost estimate for the proposed project is $7,163,762.25. Initial construction budgets are intended to be confirmed in Program Completion phase work by the selected firm.

2.06 DESIGN FEES

a. The fee for these services shall be calculated using the State of Florida Department of Management Services Fee Calculator, Group C- Repairs and Renovations, and the amount of the construction contract award, including any potential awarded bid alternates. See:

https://www.dms.myflorida.com/business_operations/real_estate_development_and_managemen t/bureau_of_building_construction/forms_and_documents/architect-engineer_fee_guidelines/fee_guide_calculator_for_ae_services

b. Until a construction contract award is made, an interim fee will be used to make progress payments to AE firm. The interim fee shall be calculated as described above using the Preliminary Order of Magnitude Construction cost.

c. When the construction contract award has been made and the AE fee adjusted as described above, payments to the AE firm shall also be adjusted either upward or downward, as appropriate.

2.07 PERFORMANCE SPECIFICATIONS

a. To be eligible to qualify, the following minimum requirement must be met.

b. The firm must have been established as a legal entity, be licensed in the State of Florida, and the principals of the firm must have performed A&E Professional Services for a minimum of five (5) years, and have the knowledge and experience of design, permitting, and construction of marina’s, docks, and basins.

c. Please see EXHIBIT A- Marina Isle Seawall Reconstruction Design Services Conceptual Scope of Work http://www.downtownsanfordmarina.com/ https://www.dms.myflorida.com/business_operations/real_estate_development_and_management/bureau_of_building_construction/forms_and_documents/architect-engineer_fee_guidelines/fee_guide_calculator_for_ae_services https://www.dms.myflorida.com/business_operations/real_estate_development_and_management/bureau_of_building_construction/forms_and_documents/architect-engineer_fee_guidelines/fee_guide_calculator_for_ae_services https://www.dms.myflorida.com/business_operations/real_estate_development_and_management/bureau_of_building_construction/forms_and_documents/architect-engineer_fee_guidelines/fee_guide_calculator_for_ae_services

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-01

REQUEST FOR QUALIFICATIONS (RFQ)

One (1) Time Contract Due Date:

June 26, 2025

TITLE: MARINA ISLE SEAWALL RECONSTRUCTION

2.08 ADDITIONAL INFORMATION

Firms which desire to participate in this process are requested to respond to this solicitation as provided herein. One of the submission items included with this solicitation is Standard Form330. It is noted that firms will be ranked in competition with other firms. The rankings will be the basis for selection.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-01

REQUEST FOR QUALIFICATIONS (RFQ)

One (1) Time Contract Due Date:

June 26, 2025

TITLE: MARINA ISLE SEAWALL RECONSTRUCTION

SECTION 3. GENERAL INSTRUCTIONS FOR PROPOSAL DELIVERY AND PREPARATION.

3.01 REQUESTING THE SOLICITATION DOCUMENT.

The RFQ documents are available on-line at no charge via VendorLink https://www.myvendorlink.com Register as a vendor to download the solicitation documents and the City of Sanford website:

https://sanfordfl.gov/government/finance/purchasing-division/ solicitations may also be viewed and downloaded. The City is not responsible for errors and omissions occurring in the transmission or downloading of any documents from these websites. In the event of any discrepancy between information on these websites and the hardcopy specifications, the terms of the hardcopy specifications shall prevail.

For more information call the Purchasing Division at (407) 688-5028, or extension 5030. Important: The desire of the City to pursue proposals shall in no way obligate the City to compensate you for your efforts or to execute a contract with your firm.

3.02 AMERICA DISABILITY.

VendorLink has no affiliation with the City other than as a service that facilitates communication between the City and its vendors. VendorLink is an independent entity and is not an agent or representative of the City.

3.03 ON-LINE SERVICE PROVIDER DISCLAIMER.

VendorLink has no affiliation with the City other than as a service that facilitates communication between the City and its vendors. VendorLink is an independent entity and is not an agent or representative of the City.

The City of Sanford (City) Purchasing professionals provides, from time to time, for online bidding or the response to other forms of solicitation by means of online submissions such as by the specific means of the City using VendorLink (and Internet portal where vendors can register and receive electronic email notifications of upcoming solicitations as they become available) to accomplish an array of actions during the course of City procurement activities. The City does not accept any responsibility for the failure or inability of any vendor to engage in online bidding or the submission of any response to a City procurement activity or for any loss which may arise from the online activities of the City of a vendor’s reliance on information contained on the VendorLink website. Also, untimely submissions will be deemed to be inherently non-responsive and will not be considered in evaluating the competitive bids or responses submitted during the course of a City procurement activity.

3.04 DISCLAIMER OF LIABILITY.

In accordance with HB 2127 Section 6 (3) (a), states; An entity or affiliate who has been placed on the discriminatory vendor list may not contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor or consultant under with any public entity and may not transact business with any public entity.

3.05 SOLICITATION DOCUMENTS FROM THIRD PARTY PROVIDERS.

https://sanfordfl.gov/government/finance/purchasing-division/

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-01

REQUEST FOR QUALIFICATIONS (RFQ)

One (1) Time Contract Due Date:

June 26, 2025

The City of Sanford Purchasing Division, its website and its service provider VendorLink are the only authorized sources of solicitation documents/forms. Solicitation documents/forms obtained from any other third-party source may be an incomplete set of documents. Proposers using solicitation documents/forms obtained from any other third-party source are advised to contact the City’s Purchasing Division to provide a contact name, mailing address, phone number, fax number, and email address to obtain a complete set of solicitation documents and to enable notification of required addenda.

Reproduction of these documents without the express permission of the City is prohibited.

3.06 PRE-PROPOSAL CONFERENCE.

There will be no pre-proposal conference for this project.

IMPORTANT NOTE: It is imperative that all proposers have a clear understanding of the scope of services requirements. As such, the City reserves the right to change the non-mandatory pre-proposal conference or to schedule a pre-proposal conference; therefore, in the event a non-mandatory pre-proposal conference is required and/or subsequently scheduled, attendance will be a pre-requisite for submitting a proposal; and proposals will only be accepted from those who are represented at a mandatory pre-proposal conference. Attendance at the pre-proposal conference will be evidenced by the proposer’s/representative’s signature on the attendance roster. In the event of a mandatory pre-proposal conference, the time, date, and location of the meeting will be noted in the released Addendum notifying such requirement. Please plan your travel time accordingly.

3.07 INTERPRETATION AND QUESTIONS.

All questions relating to this RFQ document must be in writing on VendorLink electronically https://www.myvendorlink.com no later than 2:00 P.M. Local Time on Thursday, June 19, 2025.

A. It is the proposer’s responsibility to become familiar with and fully informed regarding the terms, conditions and specifications of this RFQ solicitation. Lack of understanding and/or misinterpretation of any portions of this RFQ solicitation document shall not be cause for withdrawal of your RFQ response after opening or for subsequent protest of award. Proposers must contact the Purchasing Division prior to proposal opening, should clarification be required.

B. Any interpretations, clarifications, or changes will be made in the form of written addenda issued by the Purchasing Division.

C. Any oral communications will not be authoritative and will not be binding on the City.

D. It is the sole responsibility of the proposer to contact the Purchasing Division prior to submitting a proposal to ascertain if any addenda have been issued, to obtain all such addenda, and to return executed addenda with each proposal.

E. Addenda will be available to all proposers on VendorLink https://www.myvendorlink.com.

3.08 PREPARATION AND FORMAT.

Proposals should be prepared in a clear and concise manner to meet the requirements of the RFQ.

Emphasis should concentrate on conformance to the RFQ instructions, responsiveness to the requirements, as well as completeness and clarity of content.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-01

REQUEST FOR QUALIFICATIONS (RFQ)

One (1) Time Contract Due Date:

June 26, 2025

TITLE: MARINA ISLE SEAWALL RECONSTRUCTION

3.09 PAGE LIMITATION.

Proposal packages shall be limited to not more than 75 PAGES, printed on a single side of paper, with a font no less than twelve (12) point.

Note: Required attachments and forms will not be counted in the 75-page limitation.

3.10 COMPLETENESS.

Proposals shall contain the information as required in this solicitation. Failure to submit all information as requested may result in a lowered evaluation score of the proposal. Proposals that are substantially incomplete or lack key information may be rejected by the City. The following list details the appropriate proposal format:

A. Selection dividers with tabs labeled. Tab “A” through Tab “E”, to identify each required criteria in Section 5;

B. All attachments shall be placed under the appropriate tab for that sub-section.

C. Currently valid Certificates of Insurance; and Local Business Tax Receipt (formerly known as

Occupational License) shall be placed under Tab “D” of your proposal.

3.11 JOINT VENTURES.

All proposers intending to submit a proposal as a Joint Venture are required to have filed proper documents with the Florida Department of State, the Division of Professions, Construction Licensing Board and/or any other state or local licensing Agency prior to submitting a proposal response. Please refer to Section

489.119 Florida Statutes.

Joint Venture Firms must provide an affidavit attesting to the formulation of a joint venture and provide either proof of incorporation as a joint venture or a copy of the formal Joint Venture Agreement between all joint venture parties, indicating their respective roles, responsibilities and levels of participation for the project.

3.12 CORPORATE STANDING AND AUTHORIZED SIGNATORY.

The proposer must demonstrate that the company is in good standing and that the person signing this proposal is an Authorized Signatory on behalf of the proposer to sign proposals, negotiate and/or sign contracts, agreements, amendments and related documents to which the proposer will be duly bound. The proposer must provide a copy of the State Certificate of Good Standing/Articles of Incorporation listing the officers of the company. In addition to the aforementioned documents, the Bidder/Proposer must include necessary information to verify the individual signing this proposal/bid and or any contract document has been authorized to bind the corporation. Examples include:

A. A copy of your Articles of Incorporation listing the approved signatories of the corporation.

B. A copy of a resolution listing the members of staff as authorized signatories for the company.

C. A letter from a corporate officer listing the members of staff that are authorized signatories for the company.

3.13 PROPRIETARY INFORMATION.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-01

REQUEST FOR QUALIFICATIONS (RFQ)

One (1) Time Contract Due Date:

June 26, 2025

TITLE: MARINA ISLE SEAWALL RECONSTRUCTION

A. In accordance with Chapter 119 of the Florida Statutes (Public Records Law); and except as it may be provided by other applicable State and Federal Law, all Proposers should be aware the Request for Proposals (RFQ) solicitation and the responses thereto are in the public domain. Proposers are requested to identify specifically any information contained in their Proposals which they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing specifically the applicable exempting law.

B. A generic notation that information is “confidential” is not sufficient. Failure to provide the Purchasing Division with a detailed explanation and justification including statutory cites and specific reference to your Proposal detailing what provisions, if any, you believe are exempt from disclosure, may result in your entire Proposal being subject to disclosure in accordance with Chapter 119 of the Florida Statutes.

3.14 PROPOSAL REPRODUCTION.

Please submit six (6) copies of the proposal package, one (1) unbound original and five (5) bound copies.

The submittal MUST also include a single CD-ROM or memory stick containing the entire submittal formatted to be read with Microsoft® software products or Adobe® PDF software. Please ensure all applicable required submittal documents are included with your proposal.

3.15 PROPOSAL SUBMITTAL AND DELIVERY.

A. Sealed proposals must be received in the City’s Purchasing Division no later than 2:00 P.M. Local Time on Thursday, June 26, 2025. Proposals received after the stated date and time will not be accepted and will be returned unopened. The City will not be responsible for any bid/proposal delivered incorrectly or to the wrong address or location. No exceptions will be made. Proposals shall be submitted and delivered to the below address in a sealed, opaque envelope or packaging material, plainly marked on the outside with the following:

City of Sanford Purchasing Division 300 N. Park Avenue Suite 243, 2nd Floor Sanford, Florida 32771 RE: Solicitation RFQ 24/25-01 Solicitation Title: Marina Isle Seawall Reconstruction Attention: Marisol Ordonez, Purchasing Manager

i. For your convenience, Attachment “X”, Solicitation Response Identification Label has been provided to properly identify and affix to your RFQ response.

B. If submitted by mail, the Proposal submittal shall be enclosed in a sealed envelope addressed to the designated Purchasing Manager. Proposals submitted by mail must be received by the Purchasing Division by the time specified herein for the opening thereof.

1. Please be advised that United States Postal Service (USPS) Express and Priority service class; are delivered to the City once daily. Accordingly, in order for a submission to be received by the Purchasing Division when the services of the USPS are used, a proposer

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-01

REQUEST FOR QUALIFICATIONS (RFQ)

One (1) Time Contract Due Date:

June 26, 2025

TITLE: MARINA ISLE SEAWALL RECONSTRUCTION

or bidder is responsible for ensuring that their submittal is transmitted in such manner as necessary for the USPS to receive, sort, and deliver to the City by the submittal due date and time.

2. The City only collects other USPS mail one (1) time per day upon opening of the local Post Office branch, which is then sorted by the City for delivery to the Purchasing Division and other City departments. Submissions arriving at the USPS after the initial pick-up by the City will be placed in the City’s call-box for pick-up and will not be delivered to or received by the Purchasing Division until the next business day.

3. When using the USPS or any other mail delivery services, it is the sole responsibility of the Proposer to ensure that Proposals are received in the Purchasing Division by the due date and time. The City shall not be responsible for delays caused by any occurrence.

3.16 IMPROPER IDENTIFICATION AND TIMELINESS.

The City is not responsible for the failure of a proposer or the proposer’s agent to submit responses in a timely manner or for a proposal that is not properly addressed or identified. Proposal delivery by electronic means, such as facsimile and e-mail, is not allowed.

3.17 PUBLIC OPENING OF PROPOSALS.

Proposals will be announced publicly by the Purchasing Division on the due date and time or as soon thereafter as possible. Only the names of the respondents and verification of bond submittal, if applicable, will be publicly announced. Sealed bids, proposals, or replies received by an agency pursuant to a competitive solicitation are exempt from s. 119.07(1) and s. 24(a), Article I of the State Constitution until such time as the agency provides notice of an intended decision or until 30 days after opening the bids, proposals, or final replies, whichever is earlier. All other information will be subject to Florida’s Open Government Laws to Public Contracting.

3.18 WITHDRAWAL OF PROPOSALS.

Proposals may not be withdrawn for a period of one hundred eighty days (180) days after the public opening date.

3.19 OWNERSHIP OF DOCUMENTS.

All documents resulting from this RFQ solicitation shall become the sole property of the City. All Proposals received from proposers in response to the RFQ solicitation will become the property of the City and will not be returned to proposers. In the event of an award, all documentation produced as part of the Contract will become the exclusive property of the City.

A. Drawings, specifications, designs, models, photographs, reports, surveys, calculations, and other data provided in connection with this RFQ solicitation and/or awarded agreement as a result of this solicitation process; are and shall remain the property of the City whether the project for which they are made is executed or not. Such finished or unfinished documents, data, calculations, studies, surveys, specifications, drawings, maps, models, photographs and reports prepared by the successful proposer(s) shall be delivered by the successful proposer(s) to the City at the conclusion of the project or the termination of the successful proposer(s)’ services.

B. When such documents are provided to other parties, the successful proposer(s) shall ensure return

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-01

REQUEST FOR QUALIFICATIONS (RFQ)

One (1) Time Contract Due Date:

June 26, 2025

TITLE: MARINA ISLE SEAWALL RECONSTRUCTION

of the City’s property by collecting a deposit equal to the cost of reproduction.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-01

REQUEST FOR QUALIFICATIONS (RFQ)

One (1) Time Contract Due Date:

June 26, 2025

TITLE: MARINA ISLE SEAWALL RECONSTRUCTION

SECTION 4. RFQ SOLICITATION PROCESS SCHEDULE.

4.01 TENTATIVE SCHEDULE.

Tentative Schedule

Task Date

RFQ Released to General Public Thursday, June 5, 2025 Deadline for Questions by Interested Parties Thursday, June 19, 2025 Proposal Due Date and Opening Thursday, June 26, 2025 Evaluation and Selection July 2025 Presentations, if required TBD City Commission or City Manager Approval of Contract TBD

SECTION 5. PROPOSAL RESPONSE, CRITERIA, AND EVALUATION POINT VALUES.

5.01 EVALUATION CRITERIA.

Evaluation Criteria

Tab Assignment Category Maximum Points

A Firm’s Qualifications and Experience 45 B Similar Projects/References 20 C Project Approach 20 D RFQ Solicitation Response Required Forms 10 E Proposal Acceptance Terms and Conditions 5 F Additional Information 0

MAXIMUM TOTAL POINTS

If and when, presentation is requested an additional point

MAXIMUM TOTAL POINTS 110

5.02 FIRM QUALIFICATIONS AND EXPERIENCE – TAB “A” (45 POINTS).

A. Letter of Transmittal. Provide a letter of transmittal, no longer than two (2) pages, signed by an authorized representative of the proposer, including a brief description of your firm’s location, organization structure, and philosophy. (This section is not included in the overall proposal fifty

(50) page count).

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-01

REQUEST FOR QUALIFICATIONS (RFQ)

One (1) Time Contract Due Date:

June 26, 2025

TITLE: MARINA ISLE SEAWALL RECONSTRUCTION

B. Individuals and Qualifications. Identify and include qualifications of specific individuals to be assigned to the project (include names, contact information, and resumes) and specify which services the individuals will provide to the City.

C. Litigation. Please list any past and/or pending litigation or disputes relating to the work described herein that your firm has been involved in within the last five (5) years. The list shall include each project name and the nature of the litigation. Complete Attachment “L” Dispute Disclosure Form.

D. Financial Information. Provide an official letter from the proposer’s financial institution detailing the financial status of the proposer. The letter shall include a contact name, address, phone number, and fax number. The failure to produce financial requirements may be grounds for disqualification of your proposal response and offer.

E. Standard Form 330 (SF330) Architect Engineering Qualifications must complete the SF330.

5.03 SIMILAR PROJECTS – TAB “B” (20 POINTS).

A. To demonstrate experience and success in conducting similar work, the proposer shall provide a minimum of five (5) references of similar size projects in similar circumstances with appropriate reference information, concentrating only on those projects completed within the last three (3) years or currently underway by the proposer’s firm, as follows:

1. Client name, address, phone, fax number and email address;

2. Description of all services provided;

3. Performance period; and,

4. Total annual amount of contract.

5. References. Proposers must list five (5) references resulting from projects which were performed within the last three (3) years. Proposers shall complete and submit with their response Attachment “J”, References. Unless otherwise stated to submit reference information in a different format/manner, please complete and submit Attachment “J” References with your proposal response.

B. Describe any significant or unique awards received or accomplishments made in previous, similar projects.

NOTE: Please do not include projects completed or currently underway with the City of Sanford.

5.04 PROJECT APPROACH – TAB “C” (20 POINTS).

A. State your firm’s technical approach to the project and the interpretation of the scope of services required.

B. Define the adequacy of resources, including personnel, labor, equipment and supply resources, and other requirements to provide the requested services.

C. Provide a clear statement of the specific services and tasks to be performed. Include information concerning each task and staff committed to accomplish each task.

D. Provide a typical response time and/or project implementation schedule for proposed services including any management and planning strategies and permitting timelines.

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-01

REQUEST FOR QUALIFICATIONS (RFQ)

One (1) Time Contract Due Date:

June 26, 2025

TITLE: MARINA ISLE SEAWALL RECONSTRUCTION

E. Provide information regarding any proposed innovative concepts that may enhance the value and quality of the services to be performed.

5.05 RFQ SOLICITATION RESPONSE REQUIRED FORMS – TAB “D” (10 POINTS).

Proposers shall include all applicable and duly executed forms under this section.

A. Insurance Certificates. Provide copies of your current liability and workers’ compensation Certificates of Insurance. The proposer(s) will be required to provide proof of insurance with the require Certificate of Insurance coverage as required in Attachment “B”, Section 00618 Insurance Requirements in order to be consider a responsive bidder. Note: Policies other than Workers’ Compensation shall be issued only by companies authorized to conduct business in the State of Florida, with active certificates of authority issued by the State of Florida, Department of Insurance.

B. Conflict of Interest. Proposers must provide disclosure of any potential conflict of interest due to any other clients, contracts, or property interests for this project only. Proposers must complete and submit with their response Attachment “C”, Conflict of Interest Statement and have it notarized certifying that no member of your firm ownership, management, or staff has a vested interest in any aspect of this solicitation or any department within the City of Sanford.

C. Non-Collusion/Lobbying Certification. Proposers must complete and submit with their response Attachment “D”, Non-Collusion/Lobbying Certification and have it notarized.

D. Drug Free Workplace Certification. If applicable, Proposers must complete and submit with their response Attachment “E”, Drug Free Workplace Certification and have it notarized.

E. Attachment “F” Proposal and Acceptance of Proposal Terms and Conditions.

F. Addenda Acknowledgement. If applicable, Proposers must complete and submit with their response Attachment “G”, Addendum Acknowledgement.

G. Corporate Standing and Authorized Signatories. Proposers must provide a copy of the State

Certificate of Good Standing/Articles of Incorporation listing the officers of the company. Please complete and comply with Attachment “H”, Organizational Information and provide one of the forms of evidence of Signatory Authority listed in Section III, (I) Corporate Standing and Authorized Signatories.

H. Sub-Contractors. Proposers must list any sub-contractors that shall be used to accomplish the scope of services. Please complete and Submit Attachment “I”, Schedule of Proposed Subcontractor Participation. If no subcontractors are going to be used, check the box for “No Subcontracting (of any kind) will be utilized on this project” at the top of the form.

I. Local Business Tax Receipt. Provide a copy of your Local Business Tax Receipt. In accordance with section 205.065, Florida Statutes, a current Department of Professional Regulation certificate may be provided in lieu of a Local Business Tax Receipt, with a copy of the corresponding Occupational License of the home state, county, or city.

J. Proof of Licenses/Certification. Please include copies of applicable licensure/certification, including but not limited to:

1. Provide proof of proper State of Florida business licensure and professional certification(s)/registration(s) in the State of Florida.

2. Provide proof of corporate registration to operate in the State of Florida by the Department of State, Division of Corporations. Information concerning certification can be obtained

Phone: 407-688-5028, or 5030 | Fax: 407-688-5021

Solicitation Number:

RFQ 24/25-01

REQUEST FOR QUALIFICATIONS (RFQ)

One (1) Time Contract Due Date:

June 26, 2025

TITLE: MARINA ISLE SEAWALL RECONSTRUCTION

at: http://dos.myflorida.com/sunbiz/. Please note: certification must be on active status only.

3. W-9 Form. Proposers that have not done business with the City or have not provided a W-9 within the last two (2) years must submit a W-9 with their proposal.

K. Following forms must be included, Attachment “M” Certificate of Non-Segregated Facilities, and Attachment “N” Compliance with Public Records Law Affidavit, Attachment “P” Construction Projects, and any additional forms not mention above.

5.06 PROPOSAL AND ACCEPTANCE OF PROPOSAL TERMS AND CONDITIONS

CERTIFICATION – TAB “E” (5 POINTS).

Attachment “F”, Proposal and Acceptance of Proposal Terms and Conditions Certification, [page 11] shall be completed and included in Tab E. An authorized signatory must sign [page 11] attesting to knowledge of scope of services, committing to the prices as offered, and acceptance of the terms and conditions. This form must be notarized. As stewards of public funds, the City maintains all adopted budgetary parameters in the performance of its contracts. The ability of the successful proposer to maintain a sense of fiscal responsibility shall be favorably considered in the evaluation of proposals.

Proposer may include a section for appendixes including promotional materials or supporting documentation not otherwise requested herein. Please clearly designate this section in your response. This will be for informational purposes only.

5.07 ADDITIONAL INFORMATION- TAB “F” (0) POINTS

Proposers may include a section for appendixes including promotional material or supporting documentation not otherwise requested herein. Please clearly designate this section in your response.

This will be for informational purposes only.

5.08 PRESENTATION- WHEN REQUIRE (10) POINTS.

If, and when a presentation is requested, the committee will short list the top three (3) vendors to provide a 20-minute presentation at vendor’s expense with a…