RFQ-22-32 Addendum 3 - Pre-Proposal materials.pdf

Office of Procurement

April 13, 2022

Addendum 3

The Request for Qualifications, RFQ-22-32 (Southeast Wellfield Project, Phase I and West Polk Lower Floridan Aquifer Project, Phase 1 Construction Manager – At Risk, Polk Regional Water Cooperative) is hereby amended by this Addendum Number Three through the following questions and answers:

Question 1: Will the slideshow and sign in sheet from the Pre-Proposal meeting be available?

Answer 1: Yes – all Pre-Proposal meeting materials and sign-in sheet are included with this, Addendum 3. Zoom attendees that “signed in” on the chat feature are not included in this sign-in sheet due to an oversight in the Zoom settings. Online attendees are asked to follow up with an email to procurement@mywinterhaven.com listing their name, firm’s name, and email address for inclusion in a future addenda.

All other terms and conditions remain the same.

Sincerely, CITY OF WINTER HAVEN

Bethany Owen

Procurement Manager

Attachments: Pre-Proposal presentations In person sign-in sheet mailto:procurement@mywinterhaven.com

City of Winter Haven RFQ 22-32 Polk Regional Water Cooperative

Construction Manager – At Risk Southeast Wellfield Project

West Polk Lower Floridan Aquifer Project Pre-Proposal Meeting

Polk County Utilities Building 1011 Jim Keene Boulvard

Winter Haven, Florida 33880 April 12, 2022, 10:00 A.M.

Today’s Agenda Introductions

Procurement requirements

Project overview/location General background

Southeast Wellfield Project

West Polk LFA Project

CMAR scope of services

Compliance with funding agreements

Owner direct purchase provision

General Questions/comments

Introductions

• City Procurement Team:

• Bethany Owen, Procurement Manager

• Gary Hubbard, Department Director - Winter Haven Water

• Drew Crawford, Assistant City Attorney

• PRWC Project Management:

• Mark Addison, Polk County Utilities

• Tom Mattiacci, City of Lakeland

• Mary Thomas, Team One

Ground Rule Topic No. 1:

Questions During this Pre-Proposal Meeting

• Questions can be asked at today’s meeting.

• A summary of questions asked and answers given in today’s session will be distributed to interested parties as an addendum to RFQ 22-32.

• All questions asked today about the content of a proposal or the procedure for submitting a proposal will be answered in writing as an addendum.

Ground Rule Topic No. 2:

The Text of RFQ 22-32 Controls Today’s Presentation and Meeting

• This is a voluntary pre-proposal meeting (See Addendum No. 1)

• The presentations at Today’s Meeting are not intended to be inconsistent with the text of RFQ 22- 32, the attachments to the RFQ or the written addenda

• If you hear anything you think is in conflict with something in RFQ 22-32, ask for clarification in a formal question

Formal Questions

• Submit questions by email to:

procurement@mywinterhaven.com

• Deadline:

On or Before 5:00 P.M., Tuesday, April 19, 2022

• Late questions may not be answered

• Timely received questions will be referred to technical professionals or legal counsel as necessary to provide answer mailto:procurement@mywinterhaven.com

Procurement Requirements City of Winter Haven RFQ 22-32

Deadline for Submitting Proposals

On or before:

5:00 P.M., Friday, April 29, 2022

How to Submit a Proposal

• Address for submissions:

Procurement Manager, City of Winter Haven, City Hall, 451 3rd Street NW, Winter Haven, Florida 33881

• Proposal packages can be mailed, delivered by express courier (i.e., FedEx), or hand delivered

• Hand delivered proposal packages will only be accepted at the Reception Desk at City Hall, 451 3rd Street NW, Winter Haven, Florida 33881

Hand Deliveries

Proposal Contents: Preliminaries

• Cover Page; Corporate Information and Invoicing

Sheet; IRS Form W-9

Proposal Contents: Preliminaries

• On the Corporate Information and Invoicing Sheet:

the COMPANY NAME of the Proposer must MATCH the legal name assigned by the IRS to the Taxpayer Identification Number (“TIN”)

Proposal Contents: Joint Ventures

• If the Proposer is a Joint Venture or an arrangement of two firms:

• Provide a written explanation of how the work will be divided in Tab 1 of the proposal (See RFQ 22-32 at Page 14)

• Provide the Joint Venture Agreement or Prime/Subcontractor Contract in Tab 1 of the Proposal.

• The Prime Contractor / Qualifying Vendor should fill out the Cover Page, Corporate Information and Invoicing Sheet and Form W-9

Proposal Contents: Key Highlights Basic Qualifications:

• Prime Contractor, as well as each member of a Joint Venture, must be a Florida-Licensed General Contractor

• Prime Contractor must have been in business under the same EIN/TIN for 10 years or more

• Prime Contractor must obtain a Polk County Business Tax Receipt before award can be made

• Incorporated Contractors must be Florida businesses or have permission to transact business in Florida from the Division of Corporations

Tab 1:

• Incorporation Documentation: Certificate of Good Standing from Home State of Incorporation

• Registration Documentation: Florida requires “Foreign”/Out-of-State companies to obtain a “Certificate of Authority from the Division of Corporations See §§ 605.0902(1), 607.1501(1), Fla.

Stat. (2021)

• Payment of Local Business Tax: See https://www.polktaxes.com/services/local-business-taxes/ for more information

• Proof of Florida General Contractor Licensure https://www.polktaxes.com/services/local-business-taxes/

“CCNA”: Tabs 2 and 4 do not seek information regarding Proposer “compensation”

• Tab 2 requests explanations of “approaches to be used” by the Proposer for certain elements of determining the cost of the work / price of the work for the PRWC

• Tab 4 requests an explanation of the “strategy and approach to the project” related to cost controls for items outside of the cost of the work such as CMAR fees and bond fees

Tab 3: Experience, Expertise, Personnel, Technical Resources:

Minimum Experience Required:

1. 5 consecutive years of CMAR services in public utility projects

2. CMAR experience with RO treatment facilities, wellfields, and major pipelines (up to 48”)

3. CMAR for a public water treatment plant within last 10 years

Resources:

Minimum Experience Required (Cont’d):

4. Prior Experience With “Qualified Projects” 5, 6 and 7. Project Manager, Project Superintendent and Project Scheduler must meet minimum experience requirements. See RFQ 22- 32 at Page 13

Resources:

Provide at least 3, and no more than 5 examples of “Qualified Projects” completed within the last 10 years

• A “Qualified Project” is one similar in size and scope to the SEW and WPLFA projects (water treatment facility of 5 MGD or larger, construction cost equal to or exceeding $10,000,000, and advanced treatment tech), including RO.

Resources:

Addendum No. 2: “Qualified Projects” can be design-builds or progressive design-builds that are relevant to the Proposer’s ability to provide CMAR-type services

Note: Project Experience Must Still Show that Proposer and Project Personnel Meet Minimum Amount of Experience Requirements

Tab 6: Surveys of Past Performance:

Include a client survey for each project used to illustrate the Proposer’s Experience, Expertise, Personnel and Technical Resources

Refer to Exhibit “D” to RFQ 22-32 for Instructions on How to Prepare and Send Client Surveys

Tab 7: Bonding and Insurability

• Non-standard request

• Certificate of Bonding from Bonding Company in the amounts necessary for SEW and WPLFA Projects:

• SEW: $254,814,000.00

• WPLFA: $97,614,000.00

• Certificate of Insurability from Insurance Company showing ability to provide insurance for SEW and WPLFA projects and contractual insurances. See RFQ 22-32 at 43-48.

Tab 7: Bonding and Insurability

• Place original certificates in sealed envelope and include envelope with Proposal Package

• Include a statement in Tab 7 of the Proposal that “the necessary certificates are enclosed with the paper copy of [the] submission.” RFQ 22-32 at Page 17.

Proposal Contents: Packages

• 1 paper original proposal

• Cover Page, Corporate Information and Invoicing Sheet;

IRS Form W-9

• Detailed Responses to Tabs 1 through 7

• Certification of Drug Free Workplace

• Affidavit Certification Immigration Laws

• Noncollusion Affidavit of Prime Bidder

• 10 paper copies of proposal

• 1 electronic Adobe PDF copy of proposal (on a

Microsoft Windows compatible flash drive)

• Sealed envelope with original bonding and insurability letters (Tab 7)

Tips Do:

• File your proposal package early

• Generate detailed responses to Tabs 1 through 7 within page limits

• Follow the text of RFQ 22-32 Don’t:

• Forget to include proof of Florida licensure in

Tab 1

• Forget to include the sealed envelope with original bonding and insurability letters in the proposal package

Ex Parte Communications

• This solicitation prohibits unsolicited communications originating by a Proposer to any of the following:

• The City, including City Officers, City

Commissioners and the City Manager; and

• The PRWC, including its member governments and officers, the PRWC Board of Directors, Project Board Members, Project Participants, the PRWC Executive Director and the PRWC Project Manager

Legal Compliance

• By submitting a proposal, a Proposer is affirming that it:

• Has complied with Florida’s “Public Entity Crimes” statute and is eligible to transact business with a public entity; See F.S. § 287.133

• Has complied with Florida’s “Discriminatory Vendor” statute and is eligible to submit proposals to a public entity or qualifying local government; See F.S.

§ 287.134

• Is not a “Scrutinized Company” and is not presently engaged in a boycott of Israel; See F.S. § 287.135; and

• Agrees to use E-Verify; See F.S. § 448.095

Thank You Pre-Proposal Meeting Polk Regional Water Cooperative SEW and WPLFA Projects April 12, 2022

Pre-bid Meeting SE and WP WPF and Transmission CMAR

April 12, 2022

Agenda

• Program overview

• General background

• Southeast LFA WPF highlights

• West Polk LFA WPF highlights

• CMAR scope of services

• Compliance and funding agreements

• Owner-direct purchase provision

• Question/comments

Program Overview

• Polk Regional Water Cooperative (PRWC) made up of 15 municipalities plus Polk County.

• As part of the Central Florida Water Initiative, anticipating limitations on traditional, upper Floridan supplies.

• Must develop at least 20 MGD in new water supplies to meet demands through 2045.

• Two projects identified by members to meet demands:

• Southeast Wellfield/Water Production

Facility/Transmission and

• West Polk Wellfield/Water Production

Facility/Transmission.

2025 Demonstrated Demands – 78.6 MGD

2045 AWS Need–

21.4 MGD

Available Water

Needed Water

Program Overview

• 2 reverse osmosis treatment plants

• Transmission pipeline

• Lower Floridan raw water wells

• UC or LFA Injection wells Southeast

5 MGD

West Polk

2.5 MGD

Southeast Overview

• 5 MGD RO Facility – Phase 1

• (12.5 MGD buildout)

• 12.5 MGD transmission – Phase 1

• ~66 miles of finished transmission

• 2 booster stations*

• 2 new raw water wells

• ~10 miles raw water pipeline

• 1 deep injection well

*Change from PDR

• Phase 1 Plant Capacity: 5 MGD

• Phase 1 Transmission Capacity: 12.5 MGD

• Buildout: 12.5 MGD

• Members Served

• Auburndale*

• Bartow

• Davenport

• Dundee

• Haines City

• Lake Alfred

• Polk County

• Winter Haven

West Polk Overview

• 2.5 MGD RO Facility – Phase 1

• (10 MGD buildout)

• 10 MGD transmission – Phase 1

• <1 mile finished transmission

• 4 raw water wells

• 2 under this contract

• ~5 miles raw water transmission

• 1 deep injection well

West Polk – Phasing

• Phase 1 Plant Capacity: 2.5 MGD

• Phase 1 Transmission Capacity: 10 MGD

• Buildout: 10 MGD

West Polk Overview

• Members Served

• Bartow*

• Lakeland

• Polk City

• Polk County

Southeast Highlights

Source Water and Concentrate

• Raw water alignment extends south to existing EW-1.

• 4 total wells; only 2 are proposed under this contract.

• Injection well to be located on plant site.

SE LFA WPF

Hwy 630

Site Plan

Maintenance Building

Clarifiers

Bioscrubber s

• Co-located with fire station

• Site elevations range from

109 ft to over 135 ft

• Will be environmental considerations

Ground strorage

Concentrate Treatment

RO

Process

Stormwater

Fire Station

Injection Well

• 1 injection well required for 5 MGD Phase 1

• Depth to be determined with exploratory well:

• LFA Zone II, below USDW or

• Upper Cretaceous

Process Flow Diagram

• RO Process Assumptions:

• Conventional 2-stage RO system

• Brine treatment required to avoid injection precipitation

See Figure 5.1 of SE PDR

Transmission

Haines City 2.42

Dundee 0.47

PCU-

CRUSA

0.84

Davenport 1.06

PCU ERUSA

0.62Bartow

0.72

Lake Wales 0.73

Lakeland 6.31

PCU

SWRUSA

1.54

Auburndale 1.75

PCU-

NERUSA

8.64

Mulberry 0.29

PCU –

NWRUSA

0.98 Polk City

0.013

Eagl e

Lake 0.86

Lake Alfred 0.43

Winter Haven 1.52

Lake Hamilton

0.5

PCU

SERUS

A 0.12

Total Demand 21.43 MGD

M

M

West Polk

(10 MGD)

SE LFA

(12.5 MGD)

M

PRWC Transmission Line

Member Distribution Line

PRWC Booster Station and Meter

Meter Interconnect (Water Wheeling)

Meter to Member GSR

Meter to Multi Member GSR

PRWC AWS Project

Virtual Piping

Recharge Offset

Member Service Area/ Anticipated AWS Demand

LEGEND

M

Mulberry 0.37

• 66 miles transmission pipeline

• Designed for 12.5 MGD buildout

Schedule

• April 1, 2022 - 60% design kickoff

• April, 2023 - initiate 90% design

• November, 2023 – initiate 100% design

• July, 2024 – commence construction

• Injection well is an early item

• October 2026 – substantial completion

West Polk Highlights

Source Water and Concentrate

• Raw water alignment extends west and east of plant

• 4 total wells; only 2 are proposed under this contract

• Injection well to be located on plant site

WPLFA WPF – Site Plan

Operations Building

Clarifiers

Gypsum reactor and dewatering

Bioscrubbers

• Adjacent to residential

• Buffer to be maintained for existing UFA maintenance

Maintenance Building

Process Flow Diagram

• RO Process Assumptions:

• Conventional 2-stage RO system

• Brine treatment required to avoid injection precipitation

See Figure 5.1 of WP PDR

• Finished water to TBW WTP

• TBW WTP to distribution and

PRWC members

• No ground storage tanks

• No high service pumps

Haines City 2.42

Dundee 0.47

PCU-

CRUSA

0.84

Davenport 1.06

PCU ERUSA

0.62Bartow

0.72

Lake Wales 0.73

Lakeland 6.31

PCU

SWRUSA

1.54

Auburndale 1.75

PCU-

NERUSA

8.64

Mulberry 0.29

PCU –

NWRUSA

0.98 Polk City

0.013

Eagl e

Lake 0.86

Lake Alfred 0.43

Winter Haven 1.52

Lake Hamilton

0.5

PCU

SERUS

A 0.12

Total Demand 21.43 MGD

M

M

West Polk

(10 MGD)

SE LFA

(12.5 MGD)

M

PRWC Transmission Line

Member Distribution Line

PRWC Booster Station and Meter

Meter Interconnect (Water Wheeling)

Meter to Member GSR

Meter to Multi Member GSR

PRWC AWS Project

Virtual Piping

Recharge Offset

Member Service Area/ Anticipated AWS Demand

LEGEND

M

Mulberry 0.37

Tentative Schedule

• KATIE INSERT COST DETAILS HERE

• October 1, 2022 - 60% design kickoff

• July, 2025 – commence construction

• October, 2027 – substantial completion

CMAR Scope

• Preconstruction-phase services

• Construction-phase services

Funding and Financing

• Sources:

• WIFIA Loan

• SRF Loan

• State Grants

• Federal Grants

• Compliance:

• Brooks Act

• Davis Bacon

• American Iron and Steel

• Buy American

Other Considerations

• ODP will be considered for equipment and/or materials

• Owner may consider OMAR process during design phase

H

RFQ-22-32 Pre-proposal sign in sheet-live mtg