RFQ-22-32 Addendum 2.pdf

Office of Procurement

April 13, 2022

Addendum 2

The Request for Qualifications, RFQ-22-32 (Southeast Welfield Project, Phase I and West Polk Lower Floridan Aquifer Project, Phase 1 Construction Manager – At Risk, Polk Regional Water Cooperative) is hereby amended by this Addendum Number Two through the following questions and answers:

Question 1: On page 14 of the RFQ, under Tab 3, the RFQ states to “Provide a minimum of three (3) and a maximum of five (5) CMAR “Qualified Projects” performed for public entities which best illustrate the experience of the firm and current staff.” To provide PRWC with the most relevant experience, would PRWC consider revising this language to “Provide a minimum of three (3) and a maximum of five (5) collaborative delivery projects including design-build, progressive design-build, and/or CMAR “Qualified Projects” performed for public entities which best illustrate the experience of the firm and current staff.”

Answer 1: The ultimate procurement goal for RFQ 22-32 is to contract with one or more qualified Florida general contractors with previous experience in the construction of water plants and regional-scale alternative water supply projects to act as CMAR/Construction Manager at Risk. The Polk Regional Water Cooperative is willing to consider experience information from Proposers regarding “Qualified Projects” delivered using collaborative methods other than direct CMAR experience (such, as design-build, progressive design-build, &c.), however, the experience should be relevant to the Proposer’s ability to provide the CMAR services expected to be delivered for the Cooperative’s Southeast Wellfield and West Polk Lower Floridan Aquifer projects as articulated in the RFQ. Please note that experience on projects delivered using collaborative methods other than direct CMAR experience may not be used as a substitute for the minimum amount of experience described under the heading “Minimum Amount of Experience” on Pages 12 and 13 of the RFQ.

The following language modifications to Tab 3(a) on Page 14 of the RFQ are hereby adopted (text added is in underlined font and text deleted is in strikethrough font):

Page 14:

“Tab 3: Experience, Expertise, Personnel and Technical Resources (30 points)

(a) Provide a minimum of three (3) and a maximum of five (5) CMAR “Qualified

Projects” performed for public entities which best illustrate the experience of the firm and current staff. Such projects shall either be direct Proposer CMAR projects or collaborative delivery projects, such as design-build projects or progressive design-build projects, where the Proposer’s responsibilities were comparable to a CMAR or sufficiently illustrate that the Proposer can competently provide the CMAR services expected by the Cooperative in this solicitation. (List no more than five (5) projects completed within the last ten (10) years.) (Maximum of two (2) pages only per project). For each project submitted please provide:

No other language in the RFQ is modified by this Answer.

Addendum 2 April 12, 2022

RFQ 22-32

Question 2: Page 32 of the RFQ Lists the RFQ Documents. Can the PRWC please provide the missing attachments from the solicitation including: Composite Exhibit 'A' - Southeast Wellfield Preliminary Design Report and SE Transmission Main Preliminary Design Report, Exhibit 'B' - West Polk LFA Preliminary Design Report, Figure 1a, Figure 1b, Figure 2, Figure 3, Figure 4, and Figure 5?

Answer 2: Florida law specifies that blueprints, schematic drawings and diagrams, including draft, preliminary and final formats which depict the internal layout and structural elements of a building, water treatment facility or other structure owned or operated by a public agency are exempt from public disclosure and copying. The documents “Composite Exhibit 'A' - Southeast Wellfield Preliminary Design Report and SE Transmission Main Preliminary Design Report”, “Exhibit 'B' - West Polk LFA Preliminary Design Report”, “Figure 1a”, “Figure 1b”, “Figure 2”, “Figure 3”, “Figure 4”, and “Figure 5” all contain exempt protected information under Florida law. The Procurement Manager is permitted to disclose exempt protected information to a licensed architect, engineer or contractor and all entities receiving this information shall maintain its exempt status. To ensure that the exemption is properly managed, protected documents will be made available upon request to parties who have indicated their intent to participate in this solicitation as a Proposer or have downloaded the RFQ document from the Mercell e-procurement platform as a potential Proposer. Parties interested in viewing protected documents should email their request to the Procurement Manager at the address procurement@mywinterhaven.com. A link to download protected documents will be provided to the requester once a party’s eligibility to receive the information is confirmed. Please note that, per Pages 3 and 6 of the RFQ, persons and entities in receipt of protected information are obligated to either return all copies of the protected information or destroy all such protected information at the conclusion of the solicitation process.

Question 3: Can subcontractors obtain a set of prints for this project?

Answer 3: Due to the public records exemption for blueprints, schematic drawings and diagrams, including draft preliminary and final formats which depict the internal layout and structural elements of a building, water treatment facility or other structure owned and operated by a public agency, protected documents will only be released to parties who have requested to participate in this solicitation as a Proposer or have downloaded the RFQ document from the Mercell e-procurement platform as a potential Proposer. Parties interested in participating in this solicitation as a subcontractor to a Proposer are requested to contact the expected primary Proposer/planholder to solicit a position on the Proposer’s team and examine protected information that is in the Proposer’s possession. The primary Proposer will remain responsible to ensure that the exempt status of information in its possession is preserved as required by Florida law. See § 119.071(3)(b)4., Fla. Stat. (2021).

Question 4: In Addendum Number One, dated April 6, 2022, the pre-proposal meeting scheduled for April 12, 2022 was changed to a voluntary meeting with both in-person and Zoom options for attendance made available. May a party that did not attend the pre-proposal meeting submit a Proposal?

Answer 4: Yes. This is a nationwide solicitation, and in an effort to ensure that all qualified interested firms have an opportunity to submit a proposal to the Cooperative, the in-person mandatory pre-proposal meeting was changed to a non-mandatory meeting convened both virtually and in-person. As such, all references to the mandatory nature of the pre-proposal meeting in the published copies of legal advertisements and in the Special Instructions to this RFQ were amended by Addendum Number One to make the pre-proposal meeting voluntary. Addendum Number One was distributed to all interested mailto:procurement@mywinterhaven.com

Addendum 2 April 12, 2022

RFQ 22-32

parties using the Mercell e-procurement platform, DemandStar and MyFloridaMarketplace.

To provide an additional level of clarification on this issue, the following language modifications to the Special Instructions on Page 31 of the RFQ are hereby adopted (text added is in underlined font and text deleted is in strikethrough font):

Page 31:

“Mandatory Voluntary Pre-Proposal Meeting

A MANDATORY voluntary pre-proposal meeting will be held Tuesday, April 12, 2022 at 10:00 A.M. at the Polk County Utilities Administration Building, 1011 Jim Keene Blvd., Winter Haven, Florida 33880. Those who wish to attend must may do so in person or virtually by Zoom using the link provided in the addenda to this RFQ. A site visit(s) to the project sites is strongly encouraged but not mandatory, and will be scheduled at the pre-proposal meeting for a later date. No questions will be answered at the site meetings, however, if there are any questions they may be submitted to the Procurement Manager. Proposals received from firms who do not attend the pre-proposal meeting will not be considered.”

Similar language modifications to the fourth paragraph of the Legal Advertisement for the RFQ are also adopted by this Addendum. Please note that, because the Legal Advertisement for this project expressly provides a link to the Mercell e-procurement website for this project and further indicates that responses shall be furnished in accordance with the RFQ, Specifications and any other documents prepared for this bid (which includes addenda), no amended versions of the Legal Advertisement will be published in the media.

No other language in the RFQ is modified by this Answer.

All other terms and conditions remain the same.

Sincerely, CITY OF WINTER HAVEN

Bethany Owen Procurement Manager