RFQ_2025-11_Architectural_Services_Nursing_Simulation_Lab_Design.pdf

RFQ 2025-11 Architect Services for Nursing Simulation Lab Design, West Campus Page 1 of 17

Competitive Solicitation

Acknowledgement Form

Submit Response Electronically via VendorLink at:

https://www.myvendorlink.com/common/default.aspx

(For submittal details see Section 3.0, page 10)

Solicitation Number:

RFQ 2025-11

Solicitation Title:

Architectural Services, Nursing Simulation Lab Design

RFQ Broadcast Date:

February 10, 2025

Pre-Proposal Non-mandatory

Meeting:

March 3, 2025 10:00 am EST

Inquiry Deadline:

March 10, 2025 10:00 am EST

Electronic Proposal Due Date & Time:

March 31, 2025

2:00 pm EST

Review & Evaluation of Proposals:

April 10, 2025

1:00 PM EST

DESCRIPTION: The District Board of Trustees of Valencia College, Florida, is accepting Statements of Qualification for Architectural Services to design a Nursing Simulation lab in the Health Sciences Building at Valencia’ s West Campus located at 1800 S Kirkman Rd Orlando, FL 32811, per the Scope of Services listed herein.

Procurement Department Official & Point of Contact

Name: Regina Peeples Phone: 407-582-3325 Email: rpeeples2@Valenciacollege.edu

TO BE FILLED OUT BY THE FIRM SUBMITTING THE PROPOSAL

Company Name: Federal Employer ID No.:

Mailing Address:

Telephone No.: Email Address:

Posting of Competitive Solicitation Notices Solicitation and proposal notices of intended decisions will be posted for review by interested parties in VendorLink.

Failure to file a protest within the time prescribed in Valencia College Protest and Contract Dispute Procedures https://valenciacollege.edu/employees/procurement/procurement-procedures.php or (if applicable) failure to post the bond or other security as required, shall constitute a waiver of proceedings under that regulation.

I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm or persons submitting an offer for the same materials, supplies, or equipment and is in all respects fair and without collusion or fraud.

I agree to abide by all conditions of this offer and certify that I am authorized to sign this offer for the responder and that the responder is in compliance with all requirements of the Competitive Solicitation, including but not limited to, certification requirements. In submitting an offer to Valencia College, the responder offers and agrees that if the offer is accepted, the responder will convey, sell, assign or transfer to Valencia College all rights, title and interest in and to all causes of action it may now hereafter acquire under the Anti-trust laws of the United States for price fixing relating to the particular commodities or services purchased or acquired by Valencia College. At the College’s discretion, such assignment shall be made and become effective at the time the purchasing agency provides final payment to the responder.

Printed Name & Title: Authorized Signature:

https://www.myvendorlink.com/common/default.aspx mailto:rpeeples2@Valenciacollege.edu https://valenciacollege.edu/employees/procurement/procurement-procedures.php

RFQ 2025-11 Architect Services for Nursing Simulation Lab Design, West Campus Page 2 of 17

TABLE OF CONTENTS

1.1 BACKGROUND AND STATISTICAL INFORMATION

1.2 PROJECT SCOPE

1.3 TERM OF CONTRACT

1.4 TENTATIVE TIMELINE

1.5 PUBLIC MEETING ONLINE ACCESS INFORMATION

2.1 PROPOSER REGISTRATION

2.2 ACCESSIBILITY FOR DISABLED PERSONS

2.3 PROPOSER COMMUNICATION AND/OR INQUIRIES

2.4 RESTRICTED PROPOSER COMMUNICATIONS

2.5 CONE OF SILENCE

2.6 ORAL INTERPRETATION AND ADDENDA

2.7 SILENCE OF SPECIFICATIONS

2.8 CONFORMANCE TO SOLICITATION

2.9 COSTS OF DEVELOPING AND DISCLOSURE OF REPLY CONTENTS

2.10 SOLICITATION RESPONSE VALIDITY PERIOD

2.11 RESERVED RIGHTS

2.12 ACCURACY OF INFORMATION

2.13 PROPRIETARY INFORMATION

2.14 PROPOSAL WITHDRAWAL

2.15 PROTESTS

2.16 ERRORS AND OMISSIONS

2.17 REUSE OF EXISTING PLANS

2.18 COOPERATIVE AGREEMENT, PIGGYBACK

2.19 COERCION FOR LABOR

2.20 FOREIGN COUNTRIES OF CONCERN

2.21 FAMILIARITY WITH LAWS

2.22 U.S. PRODUCED IRON AND STEEL PRODUCTS

3.1 PROPOSAL SUBMITTAL FORMAT

3.2 PROPOSAL SUBMITTAL LAYOUT AND SCORING CATEGORIES

4.1 INITIAL REVIEW OF PROPOSALS

4.2 EVALUATION METHOD

4.3 PHASE I, EVALUATION OF PROPOSALS

4.4 PHASE I, EVALUATION CRITERIA

4.5 PHASE II, INTERVIEWS

4.6 PHASE II, EVALUATION CRITERIA

4.7 PHASE III, CONTRACT NEGOTIATIONS

4.8 AUTHORITY TO AWARD

4.9 APPLICABLE DOCUMENTS

RFQ 2025-11 Architect Services for Nursing Simulation Lab Design, West Campus Page 3 of 17

SECTION 1.0 OVERVIEW

1.1 BACKGROUND AND STATISTICAL INFORMATION

Valencia College was founded in 1967 and has become an innovative leader in education with a national reputation for student success. Valencia is also one of the largest State colleges in Florida, with more than 68,000 students enrolled. Valencia College has convenient locations throughout Orange and Osceola counties. There are currently six (6) campus locations and four (4) Training/Continuing Education facilities.

1.2 PROJECT SCOPE

The College is soliciting Architectural firms to provide design services for a new high-fidelity nursing simulation lab in the Health Sciences Building (HSB) at Valencia’ s West Campus located at 1800 S Kirkman Rd Orlando, FL 32811(see Exhibit 01-Simulation Lab Location). The renovated 16,000 SF (approx.) will include a ten-bed simulation classroom, an anatomage classroom and a lecture classroom, ICU simulation rooms, control rooms, immersive learning rooms, and administration (offices, conference/briefing rooms).

The design team’s services shall include, but are not limited to all professional services and meetings required for the following:

a. Represent the College as the Designer of Record, as needed. This includes complete design services (architectural, MEP, IT, and any other required consultants) of schematic, design development, and construction documents, plus construction administration services.

b. Schedule and facilitate meetings between design consultants and College staff, as needed.

c. Perform all necessary fieldwork to verify existing conditions.

d. Assist the College with bidding, Guaranteed Maximum Price (GMP) negotiations, value engineering, and cost change evaluation.

e. Work with the College to ensure completion of a successful project.

f. Design approach to include possible phasing of construction.

g. Review, inspect, and report on specific areas of construction, as required.

h. Provide technical support by obtaining professional services using subconsultants when specialized areas of expertise are needed.

i. Obtain applicable permits.

1.3 TERM OF CONTRACT

The negotiated contract / agreement resulting from this Request for Qualifications process will be governed by the terms and conditions contained in the RFQ and as negotiated prior to contract execution. The appropriate AIA Documents may be utilized to supplement the agreement on an as needed basis, at the discretion of the College.

Neither this agreement nor any duties or obligations under this agreement or resulting contract(s) shall be assigned by Firm without prior written consent of the College.

RFQ 2025-11 Architect Services for Nursing Simulation Lab Design, West Campus Page 4 of 17

1.4 TENTATIVE TIMELINE

The following is the scheduled calendar of events with important dates and times. The College, at its sole discretion, may delay the scheduled dates if it is in the best interest of the College to do so.

If the College determines that it is necessary to change these dates and/or times before the Proposal due date, the change will be announced via an addendum.

Valencia College will be closed for Spring Break March 17th-21st

All Proposers are hereby notified that the meetings noted with an asterisk above (*) are public meetings open to the public. Although the public is invited, no comments or questions will be taken from the Proposer or other members of the public. **All times indicated are Eastern Time (ET)

1.5

PUBLIC MEETING ONLINE ACCESS INFORMATION

Access and login information are available on VendorLink in Attachment 3 – Public Meeting Online Access.

Action: Date & Time**:

RFQ Broadcast February 10, 2025

Pre-Proposal Conference, Non-Mandatory March 3, 2025 10:00 am

EST

Inquiry Deadline: All questions must be submitted to the Procurement Department via VendorLink

March 10, 2025 10:00 am

EST

Electronic Proposal Due Date and Time:

Proposals must be submitted to the Procurement Department via VendorLink

March 31, 2025

2:00 pm EST

Phase I: Proposal Review & Evaluation Meeting* April 10, 2025

1:00PM EST

Phase II: Interviews (Short listed Firms only) (Non-public)

April 30, 2025

9:00AM EST

Phase II: Interviews, Evaluations Committee Meeting* April 30, 2025

9:00AM EST

Notice of Intent to Award May 8,2025

Final Award – District Board of Trustees Meeting* May 22, 2025

RFQ 2025-11 Architect Services for Nursing Simulation Lab Design, West Campus Page 5 of 17

SECTION 2.0 PROCESS AND GENERAL INFORMATION

2.1 PROPOSER REGISTRATION

Valencia College’s supplier registration and bid notification service, VendorLink, can be accessed at https://valenciacollege.edu/employees/procurement/solicitations.php.

Registration is a requirement to receive notifications of future addenda and notices of intended action.

Firms who obtain documents from other sources, other than Valencia College Procurement Website, should not rely upon the accuracy of information. The College shall not be responsible for the correctness and completeness of documentation obtained from other sources.

Automatic notifications provided by VendorLink does not relieve Contractors from periodically checking VendorLink for updates, documents, or addenda.

2.2 ACCESSIBILITY FOR DISABLED PERSONS

If a special accommodation is needed, please advise the Procurement Department no later than five (5) working days prior to the scheduled event. Contact the Authorized Procurement Representative as provided herein.

2.3 PROPOSER COMMUNICATION AND/OR INQUIRIES

Proposer shall review this qualification request in its entirety to determine whether College’s objective, scope of service, conditions and requirements are clearly stated. If a contractor has any questions regarding this solicitation, proposer must submit such inquiries and requests for clarification through VendorLink prior to the Question Cutoff Date and Time. The proposer’s inquiries or requests for clarification must provide the questions along with the relevant Section(s), Subsection(s), Paragraph(s), and page number(s) of the solicitation being questioned. Valencia will consider only those communications and/or inquiries submitted through VendorLink on or before the Question Deadline Date. Unless the Authorized Procurement Representative specifically requests Proposers to provide additional communications, Valencia will not accept or consider any of Contractors written or other communications and/or inquiries received after the Questions Cutoff Date & Time. Valencia will consider the proposer’s failure to communicate inquiries, or request clarifications by the Questions Cutoff Date & Time to constitute the Proposer’s acceptance of all of the conditions and requirements as stated in the qualification documents.

2.4 RESTRICTED PROPOSER COMMUNICATIONS

From the date of issuance of this competitive solicitation until Valencia takes final agency action, Proposers must not communicate with any Valencia employees, Evaluation Committee members or Valencia representatives regarding this competitive solicitation or Proposer’s solicitation response except as provided herein or as expressly requested by the Authorized Procurement Representative. Unauthorized communication or violations of this restriction will be grounds for immediate disqualification and rejection of the Proposer’s solicitation response. All questions and requests for clarification related to process must be directed in writing to the authorized procurement representative (Issuing Agent). Reminder that questions directly related to Qualification Application must be submitted via VendorLink prior to the Question Cutoff Date and Time.

Regina Peeples | Assistant Director, Procurement Email: rpeeples2@valenciacollege.edu Department Email: valenciaprocurement@valenciacollege.edu https://valenciacollege.edu/employees/procurement/solicitations.php mailto:rpeeples2@valenciacollege.edu mailto:valenciaprocurement@valenciacollege.edu

RFQ 2025-11 Architect Services for Nursing Simulation Lab Design, West Campus Page 6 of 17

2.5 CONE OF SILENCE

With the exception of the Procurement Department, Evaluation Review Committee members, other College employees, and members of the Board of Trustees are not to be contacted during the solicitation and selection process. Violation of this prohibition shall result in disqualification of the Contractor.

2.6 ORAL INTERPRETATION AND ADDENDA

All interpretations and clarifications related to this solicitation, or supplemental instructions will be in the form of a written addendum from the Procurement Department. No oral interpretations or clarifications from College staff or by other means will be considered binding unless issued in writing, The Procurement Department will post any Addenda relating to this competitive solicitation along with Addenda Acknowledgment Forms on VendorLink. The Proposers authorized representative must sign and date the Addenda Acknowledgment Form acknowledging having received, read and understood all posted Addenda.

2.7 SILENCE OF SPECIFICATIONS

Any perceived silence in the solicitation specifications or scope of work shall not be interpreted as any intended limitation upon the objective and purpose of the procurement as defined in this solicitation.

2.8 CONFORMANCE TO SOLICITATION

All Proposals submitted shall meet and conform to all material, mandatory requirements set forth in this Solicitation, provided that nothing herein shall be deemed to limit the College’s ability to waive minor irregularities without notice or the need to issue a written addendum.

If a Proposer desires to submit a Proposal which, if selected by the College, would require the College to waive, alter or omit a material, mandatory requirement set forth in this Solicitation, the Proposer must first submit a request in writing to the College asking the College to amend the requirement(s) of this Solicitation in the same manner provided for the submission of written questions by Proposers provided in the section of this Solicitation entitled “Questions Regarding Solicitation Process.” If the College, in its discretion, agrees to amend, alter, or waive the requirement, the College will issue a notice to all prospective Proposers of the change in the form of a written addendum.

Please note, the College is not asking the Proposers to send in their Proposals before the submission date, but merely to request a waiver or amendment to a mandatory requirement necessary to allow submission of the intended Proposal.

2.9 COSTS OF DEVELOPING AND DISCLOSURE OF REPLY CONTENTS

The College will not be liable for any costs incurred by a Proposer in preparing and submitting a response. All documentation produced as part of this solicitation shall become the exclusive property of the College upon receipt and may not be removed by the Proposer or its agents. All Proposal shall become the property of the College and will not be returned to the Proposer. The College shall have the right to use any and all ideas or adaptations of ideas contained in any response received in response to this solicitation. Selection or rejection of the response will not affect this right.

RFQ 2025-11 Architect Services for Nursing Simulation Lab Design, West Campus Page 7 of 17

2.10 SOLICITATION RESPONSE VALIDITY PERIOD

All Proposals submitted shall be binding for one hundred eighty (180) calendar days following the date of opening. Should the Proposer default with this binding condition, the Proposer may be placed in debarment from submitting a proposal and doing business with the College for up to one year.

2.11 RESERVED RIGHTS

The College, at its sole and absolute discretion, reserves the right to reject any and all, or parts of any and all Proposal, to re-advertise this solicitation, postpone or cancel, at any time, the solicitation process, or to waive minor irregularities and informalities in this Solicitation or in the Proposal received as a result of this Solicitation. The College does not guarantee the award of any contract as a result of this solicitation process. The College reserves the right to make the award to the Proposer who, in the opinion of the College, will be in the best interest of and/or the most advantageous to the College.

The College also reserves the right to reject the Reply of any supplier who has previously failed in the proper performance of an award or to deliver on time contracts, or who, in the College’s opinion, is not in a position to perform properly under this award. The College reserves the right to inspect all facilities of Proposers in order to make a determination as to the foregoing.

2.12 ACCURACY OF INFORMATION

Any Proposer which submits in its proposal to the College any information which is determined to be substantially inaccurate, misleading, exaggerated, incomplete, false, or incorrect, may be disqualified from consideration and may be disqualified from applying for other work for a period of up to three (3) years.

2.13 PROPRIETARY INFORMATION

In accordance with Chapter 119 of the Florida Statutes (Public Records Law) and except as may be provided by other applicable State and Federal Law, all Proposers should be aware the Solicitation and the responses thereto are in the public domain. The Proposer must include any materials it asserts to be exempt from public disclosure under Chapter 119, Florida Statutes, in a separate bound document labeled Attachment to Solicitation, Valencia College "Title" and include SOLICITATION number - Confidential Material.

Proposers must identify specifically any information contained in their Proposals which they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing specifically the applicable exempting law.

A generic notation that information is “confidential” is not sufficient. Failure to provide the Procurement Department Office with a detailed explanation and justification including statutory cites and specific reference to your Proposal detailing what provisions, if any, you believe are exempt from disclosure, may result in your entire Proposal being subject to disclosure in accordance with Chapter 119 of the Florida Statutes.

All Proposals received from Proposers in response to this Solicitation will become the property of the College and will not be returned to the Proposers. In the event of Contract award, all documentation produced as part of the Contract will become the exclusive property of the College.

2.14 PROPOSAL WITHDRAWAL

Proposers may withdraw their proposals by notifying the College in writing at any time prior to the time set for the proposal deadline. Proposers may withdraw their proposal in person or through an

RFQ 2025-11 Architect Services for Nursing Simulation Lab Design, West Campus Page 8 of 17 authorized representative. Proposers must disclose their identity (company business card and driver’s license) and provide a signed receipt for the proposal. Once opened, proposals become the property of the College and will not be returned to the Proposers.

2.15 PROTESTS

Any Notice of Protest by a bidder or Proposer or other party involving the specifications, terms and conditions or any other aspect of the solicitation must be filed in writing within seventy-two (72) hours after the posting of the notice of decision or intended decision noting the basis of the protest. Failure to file a protest within the time prescribed in “Procedure for Protest of Competitive Solicitations Decisions/Intended Decisions (Protest Procedures) or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings.

Please visit the Procurement Website to view a complete copy of the Protest Procedures at:

https://valenciacollege.edu/employees/procurement/documents/procedure-for-protests-of-competitive-solicitation-decisions-intended-decisions.pdf

2.16 ERRORS AND OMISSIONS

The proposer is expected to comply with the true intent of this RFQ taken as a whole and shall not avail itself of any errors or omissions to the detriment of the services. Should the firm suspect any error, omission, or discrepancy in the specifications or instructions, the firm shall immediately notify the College, in writing, and the College shall issue and post a written amendment. The firm is responsible for the contents of its qualification and for satisfying the requirements set forth in the

RFQ.

2.17 REUSE OF EXISTING PLANS

In accordance with Florida Statute 287.055 (10), the College may reuse the plans developed out of this solicitation in future projects. Reuse of Existing plans shall not require public notice or utilization of the selection process.

2.18 COOPERATIVE AGREEMENT, PIGGYBACK

Contractor agrees to offer the same pricing, terms, and conditions, to other governmental agencies including the State of Florida, and its agencies, other colleges, universities, political subdivisions, counties, and cities. Each governmental agency desiring to accept the Agreement, and make an award thereof, shall do so independently of any other governmental agency. Each agency will be responsible for issuing purchase orders for the services offered under the Agreement. and each shall be liable only for materials and/or services ordered and received by it, and no agency assumes any liability by virtue of the Agreement.

2.19 COERCION FOR LABOR

In accordance with Section 787.06 (13), Florida Statutes, all Proposers should be aware the Statute requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity does not use coercion for labor or services as defined in that statute. The District Board of Trustees of Valencia College, Florida, is a governmental entity for purposes of this statute.

2.20 FOREIGN COUNTRIES OF CONCERN

In accordance with Section 288.860, Florida Statutes, Public entities, including state agencies, political subdivisions, public schools, state colleges, and state universities, are prohibited from https://valenciacollege.edu/employees/procurement/documents/procedure-for-protests-of-competitive-solicitation-decisions-intended-decisions.pdf https://valenciacollege.edu/employees/procurement/documents/procedure-for-protests-of-competitive-solicitation-decisions-intended-decisions.pdf

RFQ 2025-11 Architect Services for Nursing Simulation Lab Design, West Campus Page 9 of 17 entering into agreements or accepting grants from foreign countries of concern if such agreements constrain contractual freedom, allow foreign control over curriculum or values, or promote agendas detrimental to U.S. safety or security.

It is the responsibility of the Proposer to disclose whether the ownership of their company is headquartered in or substantially controlled by any foreign country of concern as defined by Florida law. Such disclosure must be made at the time of proposal submission. Additionally, if, at any time after a contract has been awarded, there is a change in ownership that results in the company being headquartered in or substantially controlled by a foreign country of concern, the contractor is required to immediately inform the College in writing. Failure to provide such disclosure or to notify the College of any subsequent change in ownership may result in the termination of the contract.

2.21 FAMILIARITY WITH LAWS

Should any term or condition of this Agreement be rendered unlawful by statute, regulation, court ruling, or governmental directive, including but not limited to restrictions on the use of funds, Valencia shall have the right to immediately cease compliance with that term or condition with prompt notification to vendor. Should a statute, regulation, court ruling, or governmental directive render this Agreement null and void, impossible, or impracticable by the parties, the parties shall negotiate a termination on mutually agreeable terms.

2.22 U.S. PRODUCED IRON AND STEEL PRODUCTS

Contractor bidding on public works projects agrees to comply with the provisions of Section 255.0993, Florida Statutes, Public works projects; United States-produced iron and steel products, which requires that, as may be applicable, any iron or steel product permanently incorporated in the project be produced in the United States, except as otherwise provided or exempted therein.

RFQ 2025-11 Architect Services for Nursing Simulation Lab Design, West Campus Page 10 of 17

SECTION 3.0 INSTRUCTIONS FOR PREPARING PROPOSAL

3.1 PROPOSAL SUBMITTAL FORMAT

Proposals shall be prepared simply and economically, providing a straightforward, concise delineation of the Proposer’s capabilities to satisfy the requirements of this Solicitation. In order to ensure a uniform review process and to obtain the maximum degree of comparability, Proposal should be organized by section with tabs that reference the evaluation criteria as outlined in the sections below.

Do not alter the Request for Qualification document in any way. Do not take it apart to use it in sections of your proposal. The entire RFQ document will become part of the final agreement between the College and the awarded Firm.

3.1.1 General Information

a. The cover page must identify the Solicitation Number, Name, Date of submission, and the Name of the Proposer.

b. The Solicitation Number and Name must be included in the footer of each page of the Proposal and all attached documents at the time of submittal.

c. Number each page consecutively, including exhibits, attachments, resumes, and any other related supplemental information.

d. Separate and identify each section of the Proposal response by use of a divider/separation page.

e. It is the sole responsibility of the Proposer to ensure that electronic proposal submittals are submitted in VendorLink by the due date and time.

f. The College shall not be responsible for delays caused by any occurrence.

3.1.2 Electronic Submittal

a. Electronic Submittals will only be accepted via VendorLink.

b. Digital copy must be one single file, not larger than one (1) gigabyte (GB).

c. Only files in the following formats will be accepted: Microsoft Word, Excel, PowerPoint, and Adobe Portable Document Format (PDF)

d. Files submitted must be formatted and enabled for printing.

e. Bidders may withdraw, alter, and resubmit their Proposals through VendorLink at any time before the proposal due date and time. Proposals may not be withdrawn, altered, or resubmitted after the Proposal due date and time.

f. VendorLink system will not accept any document submission after the due date and time.

g. In the event of technical difficulties in the submitting proposals, Proposers should contact VendorLink support at support@evendorlink.com.

h. Valencia College may request clarifications and additional information after proposal submission.

3.2 PROPOSAL SUBMITTAL LAYOUT AND SCORING CATEGORIES

To ensure that all qualification packets are fairly evaluated, scored, and ranked, it is very important that the requested information be prepared and submitted in the order listed in Tabs A-G:

mailto:support@evendorlink.com

RFQ 2025-11 Architect Services for Nursing Simulation Lab Design, West Campus Page 11 of 17

TAB A: TITLE PAGE, TABLE OF CONTENTS, & REQUIRED EXHIBITS (weighted score: none)

1. Include completed Competitive Solicitation Acknowledgement Form (Page 1 of this document).

2. Letter of Intent: A cover letter on the Proposer’s letterhead that summarizes in a brief, concise manner, an understanding of the Scope of Work, and a positive commitment to perform the services promptly. The letter must be signed by an official authorized to make such commitments and enter into a contract with the College. The letter must indicate the official’s title or authority and contact information. The letter should not exceed two (2) pages in length.

3. Table of Contents should include clear identification of the material by section and by page number.

Please include all Exhibits listed below. Exhibits can be found in a separate document in VendorLink labeled, EXHIBITS A-J_(Fillable).

4. Include EXHIBIT A: Proposal Certification

5. Include EXHIBIT B: Proposer Information and Signature

6. Include EXHIBIT C: Conflict of Interest and Disclosure Statement

7. Include EXHIBIT D: Sworn Statement on Public Entity Crimes

8. Include EXHIBIT E: References

9. Include EXHIBIT F: Addendum Receipt Verification

10. Include EXHIBIT G: Drug-Free Work Place

11. Include EXHIBIT H: Minority Business Enterprise/Woman Business Enterprise Certificate

12. Include EXHIBIT J: Disputes Disclosure Form Summary of Litigation

TAB B: BUSINESS STRUCTURE

1. Time in Business - Length of time the Firm has been in business under same name.

2. Capabilities - Size, resources, and capabilities of responding entity:

a. Organizational structure of business entity for this program (partners, associates, consultants, sub-contractors, other participation).

b. Indicate the depth of the firm’s staff, exhibiting their capabilities from within the organization which can be drawn upon as needed, to include management, professional, technical, and support staff.

3. If you are proposing a joint venture, the Proposer must indicate how the work shall be distributed between the associated firms. Describe how the organizational structure will ensure orderly communications, distribution of information, effective coordination of activities and accountability.

TAB C: DESIGN TEAM MEMBERS and RESPONSIBILITIES

List all proposed team members and their responsibilities, clearly identifying the primary contact for this project. Include resumes (if not already included in Tab B) and note the number of years of professional experience as well as the years of experience with their current firm. List relevant projects for each team member on which they have worked.

RFQ 2025-11 Architect Services for Nursing Simulation Lab Design, West Campus Page 12 of 17

Projects noted as personal experience can be listed that were done with other firms; however, they must be noted as such.

TAB D: DESIGN EXPERIENCE with NURSING SIMULATION LABS

Provide the team’s experience with designing nursing simulation labs. These can be for educational institutions or healthcare facilities, in new buildings or in renovation projects. List all pertinent information regarding project specifics.

a. Owner / School / Healthcare Organization, location and year of project completion

b. Project SF size and approximate construction cost

c. Type of lab (fidelity levels, bed counts, etc.)

d. Team members who worked on each project that are proposed for this solicitation

e. Any other information that would apply to this project

TAB E: DESIGN EXPERIENCE with IMMERSIVE LEARNING SPACES

Provide the team’s experience with designing immersive learning spaces. This does not have to be limited to nursing applications. Any spaces utilizing virtual reality teaching can be listed here. List all pertinent information about the individual spaces (room sizes, capabilities of the technology and how the student used them) that would apply to this project, plus:

a. Owner / Institution, location and the year of project completion

b. Team members who worked on each project that are proposed for this solicitation

c. Any other information that would apply to this project

TAB F: DESIGN EXPERIENCE with HIGHER EDUCATION PROJECTS

Provide the team’s experience with designing higher education projects. List all pertinent information regarding project specifics.

a. Building function

b. School, location and year of project completion

c. Project SF size and approximate construction cost

d. Team members who worked on each project that are proposed for this solicitation

TAB G: CONFIDENTIAL MATERIALS AND FINANCIAL STRENGTH

Confidential materials shall be submitted in this section - Any materials that qualify as “trade secrets” as defined by Section 812.081(1)(c), Florida Statutes, or financial statements required by the College for projects as defined in 119.071(1)(c), Florida Statutes shall be segregated, clearly labeled.

1. Include Exhibit I- Financial Attestation Form

2. Disclose any material changes in the business operations of the Firm, including without limitation any pending bankruptcy proceedings, bankruptcies, receiverships, mergers, acquisitions, stock acquisitions or spin-offs which have occurred within the last three (3) years and any material pending or threatened litigation. If appropriate, discuss the impact of these changes on the Firm’s financial or managerial ability to perform the noted tasks under this Contract. Provide the name, title, address and phone number of the financial officer of the Firm responsible for providing this information.

3. Insurance and Other Required Forms:

RFQ 2025-11 Architect Services for Nursing Simulation Lab Design, West Campus Page 13 of 17

Attach evidence of required insurance coverage or proof of insurability in the amounts indicated. A properly completed ACORD Form is preferred. Upon final award, Certificates of Insurance Forms must contain the correct solicitation and/or project number and Valencia College contact person. Certificate(s) of Insurance must confirm professional liability/errors and omissions insurance (one (1) million dollar minimum), current workers compensation, public liability, and property damage insurance.

Firms that have owner/operators that have filed a "Notice of Election to be Exempt" shall submit a copy with the proposal. Incorporated and unincorporated Firms that qualify for an exemption under the Florida Worker’s Compensation law in Chapter 440 Florida Statutes shall submit an executed waiver relieving the Valencia College of liability in the event they are injured while providing goods and/or services to the College.

4. Litigation - identify all litigation in which your Firm has been a party to legal action (including arbitration, administrative proceedings, etc.) or lawsuits during the last five (5) years involving a client for claims in excess of $100,000.00. Include a brief description of the dispute and its current status. Where the action or lawsuit has involved a guaranteed maximum price contract, please describe the particular circumstances giving rise to the dispute and the actions which your Firm took to attempt to settle the matter prior to and after suit being filed.

5. Describe in detail any projects within the last five (5) years where liquidated damages, penalties, liens, defaults, cancellations of contract or termination of contract were imposed, sought to be imposed, threatened or filed against your organization.

RFQ 2025-11 Architect Services for Nursing Simulation Lab Design, West Campus Page 14 of 17

SECTION 4.0 PROPOSAL EVALUATION COMMITTEE AND EVALUATION

PROCESS:

The Selection of an Architect will be a two-part process in accordance with the Consultant Competitive Negotiation Act (CCNA), Florida Statute 287.055. The appointed evaluation committee will participate in evaluating the firms throughout both parts.

4.1 INITIAL REVIEW OF PROPOSALS

Proposers will submit the RFQ package as outlined in Section 3, Instructions for Preparation of Proposal. The College will appoint an Evaluation Committee comprised of at least three (3) members and may include additional representation from faculty or staff for the purpose of scoring the RFQ responses.

The Procurement Department will perform an initial review of all Proposal submittals for preliminary qualification and documentation compliance.

4.2 EVALUATION METHOD

The established Evaluation Committee will review and rate each responsive Proposer’s submittal using an adjectival scoring system. Submittals deemed reasonably acceptable will be evaluated using the evaluation criteria and weighted value below.

A score of 0 is the least favorable, and a score of 10 is the most favorable in all sections.

The Proposer’s response will be scored by Committee members in accordance with the following scale:

Score of 9 or 10 = EXCELLENT: Very comprehensive, in depth, clear and appropriate response / submittals related to the criteria, uniformly outstanding in quality. Consistently high-quality performance can be expected.

Score of 7 or 8 = GOOD: A clear, understandable response/submittals related to the criteria from which a consistently high-quality performance can be expected.

Score of 5 or 6 = SATISFACTORY: The responder meets all minimum requirements, generally is of highly acceptable quality; problem areas are confined to deficiencies which can be corrected during discussions.

Score of 4, 3, or 2 = MARGINAL: Deficiencies with the quality of the response/submittals or omissions from the response/submittals. Quality performance cannot reasonably be expected.

Score of 0 or 1 = UNSATISFACTORY: Fails to comply with basic instructions regarding presentation of qualifications and/or; Weak or lacking in clarity/substance, with only vague indications that required capability may be present. Responder cannot be expected to meet the minimum requirements for the project.

NOTE: The Committee member’s score multiplied by the “weighted value” assigned to the different sections listed here, equals the total score for that section.

4.3 PHASE I, EVALUATION OF PROPOSALS

The Evaluation Committee will be established to review, discuss, evaluate, score, and rank all responsive and responsible Proposals submitted in response to this Request for Qualification (RFQ). The Committee will conduct a preliminary evaluation of all Proposals on the basis of the information provided and evaluation criteria as set forth in this Request for Qualification. The

RFQ 2025-11 Architect Services for Nursing Simulation Lab Design, West Campus Page 15 of 17

Committee may utilize subject matter experts or consultants to advise and assist the Committee in its review of the Proposals.

During the evaluation of proposals Phase I, the Committee may determine that presentations, oral interviews, demonstrations, negotiations, additional written information, feedback from outside consultants, and discussions relating to Proposer’s capabilities, and/or any other information deemed helpful to more fully evaluate the Proposer.

Using the evaluation criteria specified in this RFQ, the Committee may evaluate and rank responsive Proposals and, at the Committee’s sole discretion, proceed to go straight into Phase III, Contract Negotiations.

Proposers will be ranked accordingly, and if the Committee chooses to move forward with Phase II, Interviews, a minimum of the top three (3) firms may continue to Phase II.

4.4 PHASE I, EVALUATION CRITERIA

Category Weighted Value

Tab B: BUSINESS STRUCTURE 10 Tab C: DESIGN TEAM MEMBERS and RESPONSIBILITIES 25 Tab D: DESIGN EXPERIENCE with NURSING SIMULATION LABS 35 Tab E: DESIGN EXPERIENCE with IMMERSIVE LEARNING SPACES 15

Tab F: DESIGN EXPERIENCE with HIGHER EDUCATION PROJECTS 15 Total 100%

4.5 PHASE II, INTERVIEWS

In the best interest of the College, the highest ranked firms, as determined in Phase I, may be invited to Phase II Interviews with the Evaluation committee.

Each Proposer may earn up to one hundred (100) points for interviews. This score will not be combined with Phase I. The Committee will determine the duration of the interviews. The shortlisted firms will provide insight beyond their RFQ submittal by addressing the topics listed in section 4.6, and through extended dialogue with the committee.

Proposed project staff should be present for Interviews.

The architect’s proposed project staff should be present for interviews. The number of consultants should be limited to personnel that are deemed imperative to the discussion.

Interviews will not be open to the public, but will be recorded by the College. In addition to Interviews, the College may request feedback from outside consultants or subject matter experts, or discussions relating to Proposer’s capabilities and business plan, and/or any other information deemed helpful in making a sound business decision.

The College will not be liable for any costs incurred by the Proposer in connection with such interviews or negotiations (i.e., travel, accommodations, etc.).

Listed below are the main discussion topics and associated weighted value. This is not an exhaustive list of topics and is provided as a minimum set of discussion points. The intent for the interviews is to have an organic, free-flowing informal discussion to gain insight as it relates to the proposed team’s ability to provide the technical and functional requirements of this contract.

PowerPoint presentations are not desired, although images and graphics are allowed for quick reference, if needed. The intent of the interviews is to have an organic, free-flowing informal

RFQ 2025-11 Architect Services for Nursing Simulation Lab Design, West Campus Page 16 of 17 discussion to gain insight as it relates to the proposed team’s ability to provide the technical and functional requirements of this contract.

4.6 PHASE II, EVALUATION CRITERIA (If applicable)

A. Criterion 1: Team Members, Individual Responsibilities and Project Specific Experience. Weight = 40%

Discuss the specific roles of the proposed team members and the expectations of this project based on past experiences with nursing simulation labs. The interview is a platform to expand beyond the resumes provided in the RFQ submittal and provide personal details of design experiences that apply to this project.

B. Criterion 2: Challenges and Solutions. Weight = 30%

Discuss challenges that you have encountered with previous projects and explain how you resolved them. Although examples of nursing simulation labs are preferred, other projects can be referenced. This category is an opportunity for the team to exhibit their abilities to resolve unexpected issues with creative solutions.

Note: This category is not used to judge why the challenge existed, but rather, how your team resolved it.

C. Criterion 3: Current Trends. Weight = 30%

Discuss current trends in design and construction that your firm is encountering and how they could apply to this project. How could the design of a nursing lab today implement flexibility that provides feasible adjustments for future demands? Discuss any visionary ideas that you have developed from your experiences designing simulation labs.

4.7 PHASE III, CONTRACT NEGOTIATIONS

A. Upon receiving Board approval, the College intends to negotiate a contract with the most qualified firm for professional services at compensation which the College determines is fair, competitive, and reasonable.

B. Should the College be unable to negotiate a satisfactory contract with the firm considered to be the most qualified at a price the College determines to be fair, competitive, and reasonable, negotiations with that firm will be formally terminated. The College shall then undertake negotiations with the second most qualified firm. Failing accord with the second most qualified firm, the College must terminate negotiations. The College shall then undertake negotiations with the third most qualified firm.

C. For any lump-sum or cost-plus-a-fixed-fee professional service contract the College shall require the firm receiving the award to execute a truth-in-negotiation certificate stating that wage rates and other factual unit costs supporting the compensation are accurate, complete, and current at the time of contracting.

4.8 AUTHORITY TO AWARD

Contracts will be awarded in accordance with the provisions of Valencia College policies and procedures. Award of contracts in excess of the threshold of Category Five as specified in Section 287.017, Florida Statutes, will be subject to the District Board of Trustee’s approval.

RFQ 2025-11 Architect Services for Nursing Simulation Lab Design, West Campus Page 17 of 17

4.9 APPLICABLE DOCUMENTS

The following documents have been provided in the RFQ 2025-11 VendorLink posting.

1. EXHIBITS A – J_(Fillable)

2. EXHIBIT 01-Simulation Lab Location

3. ATTACHMENT 1, General Terms and Conditions

4. ATTACHMENT 2, Insurance Requirements

5. ATTACHMENT 3, Public Meeting Online Access