RFQ 19P05024Q0028_Manor House Windows and Doors.pdf

SBU - CONTRACTING AND ACQUISITIONS

Embassy of the United States of America Lisbon, Portugal.

Lisbon, Portugal

June 24, 2024

To: Prospective Quoters

Subject: Request for Quotations number 19P05024Q0028

Enclosed is a Request for Quotations (RFQ) for rehabilitate the wood windows and doors in the so-called “Manor House”, which is a 17th century historical building within the US Embassy compound in one of the campus buildings designated as the “Manor House”.

. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a site visit at the U.S Embassy on July 11, 2024, at 10.00 GMT, and all prospective offerors are invited to attend.

Offerors interested in attending should e-mail the names of all individuals who will participate to the site visit to the following e-mail address LisbonProcure@state.gov no later than July 8, 2024, to arrange access to the building.

Questions are due by July 12 & 13, 2024, at 17:00 GMT. Please send your questions to

LisbonProcure@state.gov. The answer to the queries will be shared with all prospective bidders.

Quotations are due by August 6, 2024, at 17:00 GMT. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

For a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications mailto:LisbonProcure@state.gov mailto:LisbonProcure@state.gov

SBU - CONTRACTING AND ACQUISITIONS

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

It is important to make sure the submission is made in specific size and format, in MS Office or

Pdf. The file size must not exceed 25MB. If too large, you may send your offer in separate e-mails.

Sincerely, Jonathan Nwosu

Contracting Officer

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR12646677

PAGE 1 OF 81 PAGES

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

19P05024Q0028

6. SOLICITATION ISSUE DATE

06/24/2024

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Ana Paula Saint Aubyn

b. TELEPHONE NUMBER (No collect calls)

+351 221 770 2507

8. OFFER DUE DATE/ LOCAL

TIME

08/06/2024

9. ISSUED BY CODE PO500 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: ____ % FOR:

AMERICAN EMBASSY LISBON WOMEN-OWNED SMALL BUSINESS

AV. DAS FORÇAS ARMADAS, ATTN: GSO/PROCUREMENT

LISBOA 1649-044

PORTUGAL

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO

ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (T12ype or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

X

X X

AMERICAN EMBASSY LISBON

AVENIDA DAS FORÇAS ARMADAS, ATTN: GSO

LISBOA 1649-044

PORTUGAL

AMERICAN EMBASSY LISBON

AVENIDA DAS FORÇAS ARMADAS, ATTN: GSO/PROCUREMENT

LISBOA 1649-044

PORTUGAL

AMERICAN EMBASSY LISBON

AVENIDA DAS FORÇAS ARMADAS, ATTN: FMO

LISBOA 1649-044

PORTUGAL

X

X X

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO. 39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

2 | P a g e

TABLE OF CONTENTS

SECTION 1 – THE SECHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19P05024Q0028, Prices, Block 23

• Continuation To SF-1449, RFQ 19P05024Q0028, Schedule of

Supplies/Services, Block 20 Description/Specifications/Work Statement

• Description/Specifications/Performance Work Statement, Government

Furnished Property

SECTION 2 – CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in

Part 12

SECTION 3 – SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not

Prescribed in Part 12

SECTION 4 – EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 – REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

3 | P a g e

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER – 19P05024Q0028

PRICES, BLOCK 23

I. PERFORMANCE WORK STATEMENT

A. The American Embassy in Lisbon, Portugal, intends to issue a firm fixed price Contract to a contractor to rehabilitate the wood windows and doors in the so-called “Manor House”, which is a 17th century historical building within the US Embassy compound in one of the campus buildings designated as the “Manor House”.

B. The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this contract. The price listed below shall include all labor, materials, insurance, overhead and profit.

II. PRICING

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, overhead and profit.

Total Price (including all labor, materials, overhead and profit)

VAT @ 23%

Grand Total

III. VALUE ADDED TAX

Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT.

QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to monitor quality to ensure that contract standards are achieved.

4 | P a g e

Performance Objective Scope of Work Paragraphs

Performance Threshold

Services.

Performs all services set forth in the scope of work.

Pages thru 6 - 15

All required services are performed and no more than one (1) customer complaint is received per month.

1. SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

2. STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions-Commercial Items (May 2001), if any of the services exceed the standard.

3. PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

5 | P a g e

CONTINUATION TO SF-1449,

RFQ NUMBER 19P05024Q0028

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

UNITED STATES EMBASSY

Av. das Forças Armadas 133C, Lisbon, Portugal

Facility Management

6 | P a g e

SCOPE OF WORK

CHANCERY – MANOR HOUSE

WINDOWS RESTAURATION

The American Embassy in Lisbon is seeking for a contractor to rehabilitate the wood windows and doors in the so-called “Manor House”, which is a 17th century historical building within the US Embassy compound.

1) GENERAL BACKGROUND

The Manor House is a historic structure dating to the early 17th century. The windows and doors are original to the structure. The windows exhibit impact, insect, and moisture-related damage to the trim and frames, non-functional hardware, and blistering and peeling paint over both discrete and broad areas due to weather exposure.

Restoration must include all the 55 windows and doors in the manor house, which will be identified during the site visit to be scheduled.

2nd Floor

7 | P a g e

3rd Floor

2) TECHNICAL REQUIREMENTS

All aspects of the windows and doors scope shall be completed by contractors with demonstrable work experience with historic buildings. Contractor shall possess the appropriate Portuguese licensure for work on heritage properties and materials as applicable. Contractor personnel shall professionally engage in the preservation, rehabilitation, repair, treatment and conservation of interior and exterior woodwork, millwork, and glazing. Such work shall include, but not be limited to:

• Paint analysis.

• Preparation of shop drawings of window conditions and restoration requirements

• Cataloging, removal, cleaning, repair, and reinstallation of hardware for such materials.

• Removal of exterior and interior finishes at areas of wood restoration.

• Application of borate wood preservatives, consolidants, and fillers.

• Recording and restoration of wood profiles.

• Fabrication and installation of woodwork to match original size, profile, and species.

• Removal and reinstallation of traditional glazing.

• Finishing and painting of such woodwork.

Contractor shall submit qualifications and three examples of previous similar projects with references and photographs to the Client for review. These submittals shall be included in the proposal submission.

8 | P a g e

PHASE 1- EVALUATION & TESTING

• A global visual conditions assessment of the building’s exterior, focusing on the windows’ framing, trim, hardware, window shutters and glazing.

• A global visual condition assessment of window woodwork to determine wood species by eye to inform selection of wood materials for in kind repairs and or replacement to building fenestration.

• A paint investigation aimed at identifying full paint stratigraphist. Take a statistically significant number of samples to provide comprehensive finish schemes for all window components.

A report documenting findings by location. Report to be in English.

A series of localized tests to review various paint removal methods. Methods shall be evaluated based on their ability to comprehensively and safely clear the paint coatings from the surface of the windows and shutters without causing undue damage to the substrate. Pressure washing, sandblasting, mechanical wire-brush or angle grinders, and open flame heat removal are NOT acceptable paint removal methods.

A series of localized tests to review cleaning methods for fenestration hardware. Methods shall be evaluated based on their ability to comprehensively and safely remove grime and unwanted coatings from the surface of the hardware without removing the original patina or causing undue damage to the metal substrate.

Review of existing methods for safely removing paint and other coatings from historic fenestration in Portugal. Contractor means and methods shall be in compliance with local governance pertaining to removal and treatment of hazardous materials and lead based paints.

A narrative summary of observations, findings, and recommendations provided as a digital report. Report to be in English.

Contractor to provide shop drawings to identify existing conditions, extents of restoration required at all windows and shutters, and the means and methods of performing restoration work.

9 | P a g e

PHASE 2- EXECUTION

• Establish laydown area per FM (Facilities Management) Office.

• Erect temporary protection and vertical access as necessary to perform the work.

Access shall be approved by POSHO (Post Occupational Safety and Health Officer) and shall comply with all local requirements as applicable.

• Catalog, remove, number/document, crate, and restore windows. Cataloging and crating of windows shall incorporate a numerical system identified on previously approved shop drawings.

• Temporary protection of building openings created upon window removal for repair.

• Catalog, remove, number/document, crate, and restore window shutters. Cataloging and crating of shutters shall incorporate a numerical system identified on previously approved shop drawings.

• Remove, salvage, and restore hardware from windows and shutters. Replace in-kind any broken or missing hardware. Contractor shall inspect hardware for fit and function taking care not to remove historic paint or patina. Cataloging and crating of hardware removed from the window shall incorporate a numerical system identified on previously approved shop drawings.

• Remove, salvage, and restore historic window glass. Replace in-kind any broken or missing glass. Cataloging and crating of removed glass shall incorporate a numerical system identified on previously approved shop drawings.

• Removal of paint from windows using best method determined in testing phase.

Steaming windows in a dedicated steam chamber is recommended for softening existing paint and glazing for easier and safer removal.

• Fully restore window frames, glazing, flashing, weather-stripping, hardware, sills, and trim as necessary. Repair and repaint/re-stain windows, trim, and shutters based on findings of investigation and in coordination with COR. Replacement materials shall be made in-kind and/or with salvaged elements where damage exceeds 50% and is determined to be irreparable. Contractor shall allow for replacement/reconstruction of X windows, to be evaluated in collaboration with the COR.

A. General

• Historic buildings often exhibit multiple layers of paint accumulated over many years.

Some paint layers may include lead-based paint (LBP). The testing, removal, proper

10 | P a g e protections, and appropriate disposal of such paint shall be the responsibility of Contractor. Work involving the disruption of interior and exterior finishes shall take necessary precautions following a lead abatement specification and complying with EPA ruling 40 CFR Part 745, ‘lead; renovation, repair, and painting program; lead hazard information pamphlet; notice for availability; final rule’ implemented April 22, 2010, or local and National lead abatement compliance programs whichever is more stringent.

• Basis of this scope of work is US National Park Service Preservation Brief 9. For additional information consult: https://www.nps.gov/tps/how-to-preserve/briefs/9-wooden-windows.htm • See attached Appendix A for reference elevations identifying windows included in this scope.

B. Submittals

Work Plan:

• Contractor shall provide detailed description of means and methods of window restoration in both phases for Client review and approval prior to beginning work.

• Contractor work plan will address safety and safe disposal of hazardous materials for Client review and approval prior to beginning work.

• Contractor work plan will address overall site protection and repair to windows to safety preserve the historic window elements to the greatest extent possible for Client review and approval prior to beginning work. Contractor will address site security for window openings in progress and provide for the temporary securing and protection of vacant openings immediately following window removal.

• Contractor work plan will specifically address access to work areas- i.e. ladders, mechanical lifts, scaffolds and required protections to site and workers for review and approval prior to beginning work.

• Sandblasting, use of angle grinders, mechanical wire brush and open flame removal methods are not acceptable for paint removal.

• Contractor shall provide detailed product and safety data sheets for all materials to be used in the restoration of the windows including but not limited to paint, glazing, hardware, fasteners, glass, caulking, wood filler(s), epoxies, weather stripping and chemical cleaner(s).

11 | P a g e

Samples:

• Contractor shall provide samples for in-kind replacement of materials that are damaged beyond repair, including replacement wood, hardware, and glass for Client review and approval prior to execution of scope.

• Contractor shall provide color samples for paint, glazing, and caulking for Client review and approval.

Mockups:

• Once samples and product data submittals have been approved and testing phase complete, Contractor shall preform (1) mockup full window restoration for Client approval prior to proceeding with full scope. Mockup should demonstrate the entire range of restoration activities for windows and shutters to include paint removal, glazing removal and installation, patching, priming, hardware removal, cleaning and restoration and re-painting.

C. Conditions Assessment

• Conduct an overall evaluation of the general condition of the windows. Identify deteriorated conditions affecting both the paint and underlying substrates (where possible).

• Provide aerial access as needed in accordance with Client and Lisbon’s local safety code for construction as applicable. Submit site protection plan for Client review and approval.

• Conduct a paint analysis for the windows to document paint history and to determine type and color of original paint.

• Conduct a wood analysis to determine wood species for matching purposes.

• Provide a report documenting the findings of the assessments with recommendations for repair. Report to be in English.

D. Exterior Paint Removal Tests

• Conduct localized paint removal tests in representative areas of the structure’s fenestration.

• Conduct localized cleaning tests in representative areas of the structure’s fenestration hardware.

12 | P a g e

• Removal methods shall be conducted using the gentlest means possible to avoid damage to window framing and wood substrate.

• Pressure washing, sandblasting, mechanical wire-brush, angle grinder and open flame torching are not acceptable methods.

• Testing efforts shall be fully documented in writing and with photographs by the Contractor. Contractor shall clearly identify product and procedures used;

temperature and climatic conditions during removal; lay-down area and tools required; quantity of staff necessary; durations for equipment set-up, paint removal and cleanup; conditions of framing after removal. This information shall be presented to the Client/Client’s representative for onsite review and approval.

• The paint removal objective is carefully remove deteriorated paint layers in a manner which cleanly exposes the underlying wood while retaining the greatest amount of historic fabric possible.

• The hardware cleaning objective is to remove the multiple layers of dirt, grime, and paint in a manner which cleanly exposes the underlying hardware without damaging the metal substrate.

• Contractor shall document their findings and recommendations in a Paint Removal Report. Report to be in English.

E. Typical Window Restoration

• Install interior/exterior site protection and use care to protect and maintain exterior/interior finishes not directly included in this scope. Provide necessary touch-up of finishes as required by the COR (Contracting Officer Representative).

• Provide temporary weatherproof covering for open fenestration.

• Remove window glazing and salvage historic glass.

• Remove window hardware and salvage historic for repair and restoration as required.

• Strip paint on window sash and trim in accordance with work plan and paint removal testing report.

• Repair areas of damage or loss with filler or wood replacement in-kind.

• Apply wood preservative per manufacturer’s instruction. Consult with OBO (SHEM’s Entomologist) for treatment and management of active infestations.

13 | P a g e

• Contractor will prepare window and trim surfaces and apply primer and paint per manufacturer’s instruction.

• Care shall be given to observe appropriate environmental temperatures/conditions during painting process to allow for necessary cure times and conditions per manufacturer’s recommendation.

• Cure glazing sealants and compounds in compliance with manufacturer’s written instructions and recommendations, to obtain high early bond strength, internal cohesive strength, and surface durability.

• Traditional materials and techniques are preferred, including but not limited to linseed oil primer, paint, and glazing putty.

• Reinstall hardware; ensure proper function and fit of hardware and window.

• Reinstall restored window and ensure a secure fit; apply caulking and weather-stripping and any additional final finishes.

• Clean, dust, and leave adjacent work areas clean and neat at the conclusion of each shift.

F. Window Shutter Restoration

• Window Shutter restoration shall follow same guidance as window restoration.

• Install interior/exterior site protection and use care to protect and maintain exterior/interior finishes not directly included in this scope. Provide necessary touch-up of finishes as required by the COR.

• Remove window shutters and salvage hardware and fasteners.

• Remove window hardware and salvage for repair and restoration as required. Replace any worn or missing fasteners intended to secure shutters to building.

• Remove paint in accordance with work plan and paint removal testing report.

• Repair areas of damage or loss with filler or wood replacement in-kind.

• Apply wood preservative per manufacturer’s instruction.

• Contractor will prepare window and trim surfaces and apply paint and primer per manufacturer’s instruction.

14 | P a g e

• Care shall be given to observe appropriate environmental temperatures/conditions during painting process to allow for necessary cure times and conditions per manufacturer’s recommendation.

• Cure glazing sealants and compounds in compliance with manufacturer’s written instructions and recommendations, to obtain high early bond strength, internal cohesive strength, and surface durability.

• Traditional materials and techniques are preferred.

• Reinstall hardware; ensure proper function and fit of hardware and window.

• Reinstall shutters in their original locations and apply any additional final finishes.

• Clean, dust, and leave adjacent work areas clean and neat at the conclusion of each shift.

G. Window and Shutter Hardware Restoration

• Install interior/exterior site protection and use care to protect and maintain exterior/interior finishes not directly included in this scope. Provide necessary touch-up of finishes as required by the COR.

• Remove window and shutter hardware.

• Clean hardware to remove dirt, dust, grease, oil, and other surface grime using organic solvents.

• Contractor will take care to avoid removing original paint and patina from hardware surfaces. Only layers of paint or soiling not identified as original should be removed.

• Inspect window and shutter hardware for functional operation. Apply graphite lubricant to levers, pins, springs, housing, bolts, and other such mechanisms to ensure smooth operation.

• Repair or replace fasteners, such as nails and screws that are stripped, broken or missing. Fasteners will closely match the dimension and appearance of original.

• Contractor will provide hardware with a matching finish and patina in the event replacement is required.

15 | P a g e

H. Window Repainting

• At the conclusion or in coordination with window restoration activities, Contractor will repaint the windows and doors at the residence. Goal is to paint the windows with a historically accurate color based on the findings of the paint testing.

• Contractor will prepare window surface and apply paint and primer per manufacturer’s instruction.

3) SAFETY REQUIREMENTS

- The contractor must provide a safety plan prior to start the project. The project plan will be submitted to the U.S. Embassy POSHO for approval.

- The contractor must develop the Activity Hazard analyses (AHA) as necessary to address hazards during the pre-award phase.

- The contractor must keep safety control measures.

- The contractor must provide all pertinent employee’s training certifications related to their activities.

- The contractor will receive an electronic copy of the EM 385 1-1 that contains all safety requirements that must be followed during a project performance. The contactor must apply only the items related to the required activities. The Activity Hazard Analyses form will be provided by the A-POSHO to the contractor during the site visit.

Additional Safety and Accident Prevention Measures:

The contractor must follow the Department of State acquisition Regulation (DOSAR), clause 652.236-70 and Federal Acquisitions Regulations (FAR) clause 52.236-13 - as described below:

(a) The Contractor shall provide and maintain work environments and procedures which will-

(1) Safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities;

(2) Avoid interruptions of Government operations and delays in project completion dates; and

(3) Control costs in the performance of this contract.

(b) For these purposes on contracts for construction or dismantling, demolition, or removal of improvements, the Contractor shall-

16 | P a g e

(1) Provide appropriate safety barricades, signs, and signal lights;

(2) Comply with the standards issued by the Secretary of Labor at 29 CFR Part 1926 and 29 CFR Part 1910; and

(3) Ensure that any additional measures the Contracting Officer determines to be reasonably necessary for the purposes are taken.

(c) If this contract is for construction or dismantling, demolition or removal of improvements with any Department of Defense agency or component, the Contractor shall comply with all pertinent provisions of the latest version of U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, in effect on the date of the solicitation.

(d) Whenever the Contracting Officer becomes aware of any noncompliance with these requirements or any condition which poses a serious or imminent danger to the health or safety of the public or Government personnel, the Contracting Officer shall notify the Contractor orally, with written confirmation, and request immediate initiation of corrective action. This notice, when delivered to the Contractor or the Contractor’s representative at the work site, shall be deemed sufficient notice of the noncompliance and that corrective action is required. After receiving the notice, the Contractor shall immediately take corrective action. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any stop work order issued under this clause.

(e) The Contractor shall insert this clause, including this paragraph (e), with appropriate changes in the designation of the parties, in subcontracts.

(End of clause)

In addition to the safety/accident prevention requirements of FAR 52.236-13, Accident Prevention, the contractor shall comply with the following additional safety measures:

(a) High risk activities. If the project contains any of the following high-risk activities, the contractor shall follow the section in the latest edition, as of the date of the solicitation, of the U.S. Army Corps of Engineers Safety and Health manual, EM 385- 1-1, that corresponds to the high-risk activity. Before work may proceed, the contractor must obtain approval from the COR of the written safety plan required by FAR 52.236- 13, Accident Prevention Alternate I (see paragraph (f) of this clause), containing specific hazard mitigation and control techniques.

(1) Scaffolding.

17 | P a g e

(2) Work at heights above 1.8 meters.

(3) Trenching or other excavation greater than one (1) meter in depth.

(4) Earth-moving equipment and other large vehicles.

(5) Cranes and rigging.

(6) Welding or cutting and other hot work.

(7) Partial or total demolition of a structure.

(8) Temporary wiring, use of portable electric tools, or other recognized electrical hazards. Temporary wiring and portable electric tools require the use of a ground fault circuit interrupter (GFCI) in the affected circuits; other electrical hazards may also require the use of a GFCI;

(9) Work in confined spaces (limited exits, potential for oxygen less than 19.5 percent or combustible atmosphere, potential for solid or liquid engulfment, or other hazards considered to be immediately dangerous to life or health such as water tanks, transformer vaults, sewers, cisterns, etc.).

(10) Hazardous materials - a material with a physical or health hazard including but not limited to, flammable, explosive, corrosive, toxic, reactive or unstable, or any operations, which creates any kind of contamination inside an occupied building such as dust from demolition activities, paints, solvents, etc.; or

(11) Hazardous noise levels as required in EM 385-1 Section 5B or local standards if more restrictive.

(b) Safety and health requirements. The contractor and all subcontractors shall comply with the latest edition of the U.S. Army Corps of Engineers Safety and Health manual EM 385-1-1, or OSHA 29 CFR part 1910 or 1926 if no EM 385-1-1 requirements are applicable, and the accepted contractor's written safety program.

(c) Mishap reporting. The contractor is required to report immediately all mishaps to the COR and the contracting officer. A “mishap” is any event causing injury, disease or illness, death, material loss or property damage, or incident causing environmental contamination. The mishap reporting requirement shall include fires, explosions, hazardous materials contamination, and other similar incidents that may threaten people, property, and equipment.

18 | P a g e

(d) Records. The contractor shall maintain an accurate record on all mishaps incident to work performed under this contract resulting in death, traumatic injury, occupational disease, or damage to or theft of property, materials, supplies, or equipment. The contractor shall report this data in the manner prescribed by the contracting officer.

(e) Subcontracts. The contractor shall insert this clause, including this paragraph (e), with appropriate changes in the designation of the parties, in subcontracts.

(f) Written program. The plan required by paragraph (f)

(1) of the clause entitled “Accident Prevention Alternate I” shall be known as the Site Safety and Health Plan (SSHP) and shall address any activities listed in paragraph (a) of this clause, or as otherwise required by the contracting officer/COR.

(1) The SSHP shall be submitted at least 10 working days prior to commencing any activity at the site.

(2) The plan must address developing activity hazard analyses (AHAs) for specific tasks. The AHAs shall define the activities being performed and identify the work sequences, the specific anticipated hazards, site conditions, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk. Work shall not begin until the AHA for the work activity has been accepted by the COR and discussed with all engaged in the activity, including the Contractor, subcontractor(s), and Government on-site representatives.

(3) The names of the Competent/Qualified Person(s) required for a particular activity (for example, excavations, scaffolding, fall protection, other activities as specified by EM 385-1-1) shall be identified and included in the AHA. Proof of their competency/qualification shall be submitted to the contracting officer or COR for acceptance prior to the start of that work activity. The AHA shall be reviewed and modified as necessary to address changing site conditions, operations, or change of competent/qualified person(s).

4) HOURS OF PERFORMANCE

The Contractor is allowed to perform any of the work-related tasks during normal business hours which are defined from 07:30 to 17:00 Monday through Friday, excluding local and American holidays. Should nay task require a different schedule, it must be previously communicated and authorized by FAC, and RSO.

19 | P a g e

STANDARDS OF CONDUCT

General:

The Contractor shall designate a representative who shall supervise the execution and be the Contractor's liaison with the American Embassy.

1. The United States Government has adopted a zero-tolerance rule for Trafficking in Person (TIP), therefore FAR 52.222-50 Combating Trafficking in Persons is required in every DOS contract. The contractor is required to brief employees on the requirements of the clause. A contractor found to be engaging in forms of trafficking, procuring commercial sex acts, or using forced labor can be terminated for default by the CO and debarred from receiving government contracts.

2. Before the scaffolding is used, direct connection shall be evaluated by a APOSHO who will confirm based on evaluation, that the supporting surface can support the loads imposed.

3. The Contractor is requested to perform a general cleaning of the site and immediate removal of equipment and materials used during the performing of the job before leaving the premises.

5) INSPECTION AND ACCEPTANCE BY THE COR

The FM, FC, COR or COR's designee may reserve the right to inspect and test all the work under this contract at any time. If any of the work does not conform to the contract requirements and/or specifications, the Embassy may require the Contractor to perform the services again at no additional cost to the Embassy.

6) INSURANCE REQUIREMENTS

Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor's personnel in the performance of this contract.

The Contractor's assumption of absolute liability is independent of any insurance policies. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary.

The Contractor is required by FAR 52.228-5, "Insurance - Work on a Government Installation" to provide whatever insurance is legally necessary and provide a copy of the Certificates of Insurance. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

20 | P a g e

GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) BODILY INJURY, ON OR OFF THE SITE, IN EURO

Per Occurrence Euro 500,000.00

Cumulative Euro 1,000,000.00

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN EURO

Per Occurrence Euro 500,000.00 Cumulative Euro 1,000,000.00

The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from an incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

7) PERMITS

The Contractor shall maintain in full force and effect all permits, licenses, and appointments required for the prosecution of work under this contract at no additional cost to the Government. The Contractor shall obtain these permits, licenses, and appointments in compliance with host country laws.

8) GUARANTEE

The contractor shall guarantee the contractor workmanship of the work executed for a minimum of a one-year, period from the date of the formal acceptance of the work completion.

Manufacturer´s warranty conditions shall apply for the equipment and spare parts, unless otherwise stipulated.

During the workmanship guarantee period, the Contractor shall correct and/or repair, at no cost to the Government, any damages and/or deficiencies that may be attributed to the materials and

21 | P a g e workmanship provided. The Contractor shall provide all labor, materials, equipment, at their own expense, to perform the repair and/or correction. The repair and/or correction must be completed within 10 days from Notice of Damage(s).

Scope of Work Accepted by:

Date: Date:

(Typed/Printed Name and Title of Contractor) (Typed/Printed Name and Title of Signer)

Contracting Officer’s Representative

US Embassy Lisbon

22 | P a g e

GOVERNMENT FURNISHED PROPERTY

The Government shall make the following property available to the Contractor as "Government furnished property" for performance under the contract:

Water and electricity

23 | P a g e

SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

(NOV 2021) IS INCORPORATED BY REFERENCE. (SEE SF-1449,

BLOCK 27A)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L.

115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) ( 41 U.S.C. 3509)).

https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/10/3801 https://www.acquisition.gov/far/part-52#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.govinfo.gov/link/uscode/10/4655 https://www.acquisition.gov/far/part-52#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

24 | P a g e

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

X (8) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).

X (9) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) ( 31 U.S.C. 6101 note).

__ (10) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) ( 41 U.S.C. 2313).

__ (11) [Reserved].

__ (12) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) ( 15 U.S.C. 657a).

__ (13) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) ( 15 U.S.C. 657a).

__ (14) [Reserved]

__ (15)

(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-6.

__ (16)

(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-7.

https://www.acquisition.gov/far/part-52#FAR_52_203_15 https://www.acquisition.gov/far/part-52#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_14 https://www.acquisition.gov/far/part-52#FAR_52_204_15 https://www.acquisition.gov/far/part-52#FAR_52_204_27 https://www.acquisition.gov/far/part-52#FAR_52_209_6 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_209_9 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_3 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637a&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_6 https://www.acquisition.gov/far/part-52#FAR_52_219_7 https://www.acquisition.gov/far/part-52#FAR_52_219_7

25 | P a g e

__ (17) 52.219-8, Utilization of Small Business Concerns (SEP 2023) ( 15 U.S.C. 637(d)(2) and (3)).

__ (18)

(i) 52.219-9, Small Business Subcontracting Plan (SEP 2023) ( 15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (NOV 2016) of 52.219-9.

__ (iii) Alternate II (NOV 2016) of 52.219-9.

__ (iv) Alternate III (JUN 2020) of 52.219-9.

__ (v) Alternate IV (SEP 2023) of 52.219-9.

__ (19)

(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) ( 15 U.S.C. 644(r)).

__ (ii) Alternate I (MAR 2020) of 52.219-13.

__ (20) 52.219-14, Limitations on Subcontracting (OCT 2022) ( 15 U.S.C. 637s).

__ (21) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) ( 15 U.S.C. 637(d)(4)(F)(i)).

__ (22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (OCT 2022) ( 15 U.S.C. 657f).

__ (23)

(i) 52.219-28, Post Award Small Business Program Representation (SEP 2023)( 15 U.S.C. 632(a)(2)).

__ (ii) Alternate I (MAR 2020) of 52.219-28.

__ (24) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (OCT 2022) ( 15 U.S.C. 637(m)).

__ (25) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (OCT 2022) ( 15 U.S.C. 637(m)).

__ (26) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) ( 15 U.S.C. 644(r)).

https://www.acquisition.gov/far/part-52#FAR_52_219_8 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_9 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_13 https://www.acquisition.gov/far/part-52#FAR_52_219_14 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3…