SF-30_Amendment 3 - Minor changes to the requirements (SOW).pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF

PAGES

1 13

2. AMENDMENT/MODIFICATION NO.

A0003

3. EFFECTIVE DATE

02/28/2025

4. REQUISITION/PURCHASE REQ.

NO.

PR12646677

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

7. ADMINISTERED BY (If other than Item 6)

CODE

AMERICAN EMBASSY LISBON

AV. DAS FORCAS ARMADAS, ATTN: GSO/PROCUREMENT

LISBOA 1649-044

PORTUGAL

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

9a. AMENDMENT OF SOLICITATION NO.

19P05024Q0028

Prospective Offerors

9b. DATED (SEE ITEM 11) 6/24/2024

10a. MODIFICATION OF CONTRACT/ORDER

NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ x ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers X is extended, [ ] is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning ____ copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

X

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [X ] is not, [ ] is required to sign this document and return ___ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is: changes in the initial requirements (SOW).

Changes made involve removing several requirements in the Phase 1 ‘Evaluation and Testing’ portion of the work and then deleting the items that reference to or relate to those items in the subsequent phases.

Deadline for submission of Quotes: March 19, 2025.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

Jonathan Nwosu

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE

SIGNED

16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE SIGNED

UNITED STATES EMBASSY

Av. Das Forcas Armadas 133C, Lisbon, Portugal

Facility Management

SCOPE OF WORK

CHANCERY – MANOR HOUSE

WINDOWS RESTAURATION

The American Embassy in Lisbon is seeking for a contractor to rehabilitate the wood windows and doors in the so-called “Manor House”, which is a 17th century historical building within the US Embassy compound.

1) GENERAL BACKGROUND

The Manor House is a historic structure dating to the early 17th century. The windows and doors are original to the structure. The windows exhibit impact, insect, and moisture-related damage to the trim and frames, non-functional hardware, and blistering and peeling paint over both discrete and broad areas due to weather exposure.

Restoration must include all the 55 windows and doors in the manor house, which will be identified during the site visit to be scheduled.

2nd Floor

3rd Floor

2) TECHNICAL REQUIREMENTS

All aspects of the window and door scope shall be completed by contractors with demonstrable work experience with historic buildings. Contractor shall possess the appropriate Portuguese licensure for work on heritage properties and materials as applicable. Contractor personnel shall professionally engage in the preservation, rehabilitation, repair, treatment and conservation of interior and exterior woodwork, millwork, and glazing. Such work shall include, but not be limited to:

• Removal of exterior and interior finishes at areas of wood restoration.

• Application of borate wood preservatives, consolidants, and fillers.

• Recording and restoration of wood profiles.

• Fabrication and installation of woodwork to match original size, profile, and species.

• Removal and reinstallation of traditional glazing.

• Finishing and painting of such woodwork.

Contractor shall submit qualifications and three examples of previous similar projects with references and photographs to the Client for review. These submittals shall be included in the proposal submission.

PHASE 1- EVALUATION & SUBMITTALS

• Visual wood species identification shall be performed by the contractor to inform COR on selection of wood materials for in-kind repairs and/or replacement to windows, shutters, and framing.

• Salvage of wood fragments containing remnants of paint and other finishes from each representative window component (frame, molding, sash, and shutter) shall be provided to COR. If fragments are not available, contractor shall use a blade to extract small-scale samples of wood containing paint finishes from protected portions of the windows and shutters. Deliver fragments and/or samples to owner to self-perform paint analysis.

• Product data submittals including safety data sheets for all materials used shall be reviewed and accepted by COR.

• A mock-up for unit replacement and dutchman repair shall be furnished to COR for approval.

PHASE 2- EXECUTION

• Establish laydown area per FM Office.

• Erect temporary protection and vertical access as necessary to perform the work. Access shall be approved by POSHO and shall comply with all local requirements as applicable.

• Temporary protection of building openings created upon window removal for repair.

• Remove, salvage, and restore hardware from windows and shutters. Replace in-kind any broken or missing hardware. Contractor shall inspect hardware for fit and function taking care not to remove historic paint or patina. Cataloging and crating of hardware removed from the window shall incorporate a numerical system identified on previously approved shop drawings.

• Remove, salvage, and restore historic window glass. Replace in-kind any broken or missing glass. Cataloging and crating of removed glass shall incorporate a numerical system identified on previously approved shop drawings.

• Removal of paint from windows using best method determined in testing phase. Steaming windows in a dedicated steam chamber is recommended for softening existing paint and glazing for easier and safer removal.

• Fully restore window frames, glazing, flashing, add weather-stripping, hardware, sills, and trim as necessary. Repair and repaint/re-stain windows, trim, and shutters based on findings of investigation and in coordination with COR. Replacement materials shall be made in-kind and/or with salvaged elements where damage exceeds 50% and is determined to be irreparable.

Contractor shall allow for replacement/reconstruction of all windows, to be evaluated in collaboration with the COR.

A. General

• Historic buildings often exhibit multiple layers of paint accumulated over many years. Some paint layers may include lead-based paint (LBP). The testing, removal, proper protections, and appropriate disposal of such paint shall be the responsibility of Contractor. Work involving the disruption of interior and exterior finishes shall take necessary precautions following a lead abatement specification and complying with EPA ruling 40 CFR Part 745, ‘lead; renovation, repair, and painting program; lead hazard information pamphlet; notice for availability; final rule’ implemented April 22, 2010 Or local and National lead abatement compliance programs whichever is more stringent.

• Basis of this scope of work is US National Park Service Preservation Brief 9. For additional information consult: https://www.nps.gov/tps/how-to-preserve/briefs/9-wooden-windows.htm • See attached Appendix A for reference elevations identifying windows included in this scope.

B. Submittals

Work Plan:

• Contractor work plan will address safety and safe disposal of hazardous materials for Client review and approval prior to beginning work.

• Contractor work plan will address overall site protection and repair to windows to safety preserve the historic window elements to the greatest extent possible for Client review and approval prior to beginning work. Contractor will address site security for window openings in progress and provide for the temporary securing and protection of vacant openings immediately following window removal.

• Contractor work plan will specifically address access to work areas- i.e. ladders, mechanical lifts, scaffolds and required protections to site and workers for review and approval prior to beginning work.

• Sandblasting, use of angle grinders, mechanical wire brush and open flame removal methods are not acceptable for paint removal.

• Contractor shall provide detailed product and safety data sheets for all materials to be used in the restoration of the windows including but not limited to paint, glazing, hardware, fasteners, glass, caulking, wood filler(s), epoxies, weather stripping and chemical cleaner(s).

Samples:

• Contractor shall provide samples for in-kind replacement of materials that are damaged beyond repair, including replacement wood, hardware, and glass for Client review and approval prior to execution of scope.

• Contractor shall provide color samples for paint, glazing, and caulking for Client review and approval.

Mockups:

• Mockup should demonstrate the entire range of restoration activities for windows and shutters to include paint removal, glazing removal and installation, patching, priming, hardware removal, cleaning and restoration and re-painting.

C. Typical Window Restoration

• The paint removal objective is to carefully remove deteriorated paint layers in a manner which cleanly exposes the underlying wood while retaining the greatest amount of historic fabric possible.

• The hardware cleaning objective is to remove the multiple layers of dirt, grime, and paint in a manner which cleanly exposes the underlying hardware without damaging the metal substrate.

• Install interior/exterior site protection and use care to protect and maintain exterior/interior finishes not directly included in this scope. Provide necessary touch-up of finishes as required by the COR.

• Provide temporary weatherproof covering for open fenestration.

• Remove window glazing and salvage historic glass.

• Remove window hardware and salvage historic for repair and restoration as required.

• Strip paint on window sash and trim in accordance with work plan and paint removal testing report.

• Repair areas of damage or loss with filler or wood replacement in-kind.

• Apply wood preservative per manufacturer’s instruction. Consult with OBO (SHEM’s Entomologist) for treatment and management of active infestations.

• Contractor will prepare window and trim surfaces and apply primer and paint per manufacturer’s instruction.

• Care shall be given to observe appropriate environmental temperatures/conditions during painting process to allow for necessary cure times and conditions per manufacturer’s recommendation.

• Cure glazing sealants and compounds in compliance with manufacturer’s written instructions and recommendations, to obtain high early bond strength, internal cohesive strength, and surface durability.

• Traditional materials and techniques are preferred, including but not limited to linseed oil primer, paint, and glazing putty.

• Reinstall hardware; ensure proper function and fit of hardware and window.

• Reinstall restored window and ensure a secure fit; apply caulking and weather-stripping and any additional final finishes.

• Clean, dust, and leave adjacent work areas clean and neat at the conclusion of each shift.

• For oval windows, window screens shall be replaced with a new frame insert that will not damage or impair window and shutter operation.

D. Window Shutter Restoration

• Window Shutter restoration shall follow same guidance as window restoration.

• Install interior/exterior site protection and use care to protect and maintain exterior/interior finishes not directly included in this scope. Provide necessary touch-up of finishes as required by the COR.

• Remove window shutters and salvage hardware and fasteners.

• Remove window hardware and salvage for repair and restoration as required. Replace any worn or missing fasteners intended to secure shutters to building.

• Remove paint in accordance with work plan and paint removal testing report.

• Repair areas of damage or loss with filler or wood replacement in-kind.

• Apply wood preservative per manufacturer’s instruction.

• Contractor will prepare window and trim surfaces and apply paint and primer per manufacturer’s instruction.

• Care shall be given to observe appropriate environmental temperatures/conditions during painting process to allow for necessary cure times and conditions per manufacturer’s recommendation.

• Cure glazing sealants and compounds in compliance with manufacturer’s written instructions and recommendations, to obtain high early bond strength, internal cohesive strength, and surface durability.

• Traditional materials and techniques are preferred.

• Reinstall hardware; ensure proper function and fit of hardware and window.

• Reinstall shutters in their original locations and apply any additional final finishes.

• Clean, dust, and leave adjacent work areas clean and neat at the conclusion of each shift.

E. Window and Shutter Hardware Restoration

• Install interior/exterior site protection and use care to protect and maintain exterior/interior finishes not directly included in this scope. Provide necessary touch-up of finishes as required by the COR.

• Remove window and shutter hardware.

• Clean hardware to remove dirt, dust, grease, oil, and other surface grime using organic solvents.

• Contractor will take care to avoid removing original paint and patina from hardware surfaces.

Only layers of paint or soiling not identified as original should be removed.

• Inspect window and shutter hardware for functional operation. Apply graphite lubricant to levers, pins, springs, housing, bolts, and other such mechanisms to ensure smooth operation.

• Repair or replace fasteners, such as nails and screws that are stripped, broken or missing.

Fasteners will closely match the dimension and appearance of original.

• Contractor will provide hardware with a matching finish and patina in the event replacement is required.

F. Window Repainting

• At the conclusion or in coordination with window restoration activities, Contractor will repaint the windows and doors at the residence. Goal is to paint the windows with a historically accurate color based on the findings of the paint testing.

• Contractor will prepare window surface and apply paint and primer per manufacturer’s instruction.

3) SAFETY REQUIREMENTS

- The contractor must provide a safety plan prior to start the project. The project plan will be submitted to the U.S. Embassy POSHO for approval.

- The contractor must develop the Activity Hazard analyses (AHA) as necessary to address hazards during the pre-award phase.

- The contractor must keep a safety control measures.

- The contractor must provide all pertinent employee’s training certifications related to their activities.

- The contractor will receive an electronic copy of the EM 385 1-1 that contains all safety requirements that must be followed during a project performance. The contactor must apply only the items related to the required activities. The Activity Hazard Analyses form will be provided by the A-POSHO to the contractor during the site visit.

- The contractor must follow the Department of State acquisition Regulation (DOSAR) , clause 652- 236-70 as described below:

In addition to the safety/accident prevention requirements of FAR 52.236-13, Accident Prevention Alternate I, the contractor shall comply with the following additional safety measures.

(a) High risk activities. If the project contains any of the following high risk activities, the contractor shall follow the section in the latest edition, as of the date of the solicitation, of the U.S.

Army Corps of Engineers Safety and Health manual, EM 385-1-1, that corresponds to the high risk activity. Before work may proceed, the contractor must obtain approval from the COR of the written safety plan required by FAR 52.236-13, Accident Prevention Alternate I (see paragraph (f) of this clause), containing specific hazard mitigation and control techniques.

(1) Scaffolding;

(2) Work at heights above 1.8 meters;

(3) Trenching or other excavation greater than one (1) meter in depth;

(4) Earth-moving equipment and other large vehicles;

(5) Cranes and rigging;

(6) Welding or cutting and other hot work;

(7) Partial or total demolition of a structure;

(8) Temporary wiring, use of portable electric tools, or other recognized electrical hazards.

Temporary wiring and portable electric tools require the use of a ground fault circuit interrupter (GFCI) in the affected circuits; other electrical hazards may also require the use of a GFCI;

(9) Work in confined spaces (limited exits, potential for oxygen less than 19.5 percent or combustible atmosphere, potential for solid or liquid engulfment, or other hazards considered to be immediately dangerous to life or health such as water tanks, transformer vaults, sewers, cisterns, etc.);

(10) Hazardous materials - a material with a physical or health hazard including but not limited to, flammable, explosive, corrosive, toxic, reactive or unstable, or any operations, which creates any kind of contamination inside an occupied building such as dust from demolition activities, paints, solvents, etc.; or

(11) Hazardous noise levels as required in EM 385-1 Section 5B or local standards if more restrictive.

(b) Safety and health requirements. The contractor and all subcontractors shall comply with the latest edition of the U.S. Army Corps of Engineers Safety and Health manual EM 385-1-1, or OSHA 29 CFR part 1910 or 1926 if no EM 385-1-1 requirements are applicable, and the accepted contractor's written safety program.

(c) Mishap reporting. The contractor is required to report immediately all mishaps to the COR and the contracting officer. A “mishap” is any event causing injury, disease or illness, death, material loss or property damage, or incident causing environmental contamination. The mishap reporting requirement shall include fires, explosions, hazardous materials contamination, and other similar incidents that may threaten people, property, and equipment.

(d) Records. The contractor shall maintain an accurate record on all mishaps incident to work performed under this contract resulting in death, traumatic injury, occupational disease, or damage to or theft of property, materials, supplies, or equipment. The contractor shall report this data in the manner prescribed by the contracting officer.

(e) Subcontracts. The contractor shall insert this clause, including this paragraph (e), with appropriate changes in the designation of the parties, in subcontracts.

(f) Written program. The plan required by paragraph (f)

(1) of the clause entitled “Accident Prevention Alternate I” shall be known as the Site Safety and Health Plan (SSHP) and shall address any activities listed in paragraph (a) of this clause, or as otherwise required by the contracting officer/COR.

(1) The SSHP shall be submitted at least 10 working days prior to commencing any activity at the site.

(2) The plan must address developing activity hazard analyses (AHAs) for specific tasks. The AHAs shall define the activities being performed and identify the work sequences, the specific anticipated hazards, site conditions, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk. Work shall not begin until the AHA for the work activity has been accepted by the COR and discussed with all engaged in the activity, including the Contractor, subcontractor(s), and Government on-site representatives.

(3) The names of the Competent/Qualified Person(s) required for a particular activity (for example, excavations, scaffolding, fall protection, other activities as specified by EM 385-1-

1) shall be identified and included in the AHA. Proof of their competency/qualification shall be submitted to the contracting officer or COR for acceptance prior to the start of that work activity. The AHA shall be reviewed and modified as necessary to address changing site conditions, operations, or change of competent/qualified person(s).

4) HOURS OF PERFORMANCE

The Contractor is allowed to perform any of the work-related tasks during normal business hours which are defined from 07:30 to 17:00 Monday through Friday, excluding local and American holidays. Should nay task require a different schedule, it must be previously communicated and authorized by FAC, and RSO.

5) STANDARDS OF CONDUCT

General:

The Contractor shall designate a representative who shall supervise the execution and be the Contractor's liaison with the American Embassy.

1. The United States Government has adopted a zero-tolerance rule for Trafficking In Person (TIP), therefore FAR 52.222-50 Combating Trafficking in Persons is required in every DOS contract. The contractor is required to brief employees on the requirements of the clause. A contractor found to be engaging in forms of trafficking, procuring commercial sex acts, or using forced labor can be terminated for default by the CO and debarred from receiving government contracts.

2. Before the scaffolding is used, direct connection shall be evaluated by a APOSHO who will confirm based on evaluation, that the supporting surface can support the loads imposed.

3. The Contractor is requested to perform a general cleaning of the site and immediate removal of equipment and materials used during the performing of the job before leaving the premises.

6) INSPECTION AND ACCEPTANCE BY THE COR

The FM, FC, COR or COR's designee may reserve the right to inspect and test all the work under this contract at any time. If any of the work does not conform to the contract requirements and/or specifications, the Embassy may require the Contractor to perform the services again at no additional cost to the Embassy.

7) INSURANCE REQUIREMENTS

Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor's personnel in the performance of this contract.

The Contractor's assumption of absolute liability is independent of any insurance policies. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary.

8) PERMITS

The Contractor shall maintain in full force and effect all permits, licenses, and appointments required for the prosecution of work under this contract at no additional cost to the Government. The Contractor shall obtain these permits, licenses, and appointments in compliance with host country laws.

9) GUARANTEE

The contractor shall guarantee the contractor workmanship of the work executed for a minimum of a one-year, period from the date of the formal acceptance of the work completion. Manufacturer´s warranty conditions shall apply for the equipment and spare parts, unless otherwise stipulated.

During the workmanship guarantee period, the Contractor shall correct and/or repair, at no cost to the Government, any damages and/or deficiencies that may be attributed to the materials and workmanship provided. The Contractor shall provide all labor, materials, equipment, at their own expense, to perform the repair and/or correction. The repair and/or correction must be completed within 10 days from Notice of Damage(s).

10) QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP).

1. Plan. This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

2. Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

3. Standard. The performance standard is that the Government receives no more than one (1) customer complaint. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

4. Procedures.

5. If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

6. The COR will complete appropriate documentation to record the complaint.

7. If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

8. If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect if additional time is available. The COR shall determine how much time is reasonable.

9. The COR shall, as a minimum, orally notify the contractor of any valid complaints.

10. If the contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the contractor shall notify the COR. The COR will review the matter to determine the validity of the complaint.

11. The COR will consider complaints as resolved unless notified otherwise by the complainant.

12. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.