RFQ 19MX5326Q0043 - Anti-Climb bi-folding gates.pdf

SBU - CONTRACTING AND ACQUISITIONS

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

SF-1449 cover sheet Block 20 – SCHEDULE OF SUPPLIES/SERVICES Block 23 – UNIT PRICE

Attachment A - Statement of Work Attachment B - Equipment List Attachment C - Bavak Test Protocol (Specific to Bavak Speed Gate) Attachment D - Inspection Report (Specific to Bavak Speedgate) Attachment E - Payment Registration Form – Pesos Attachment F - Payment Registration– USD to a bank in the United States Attachment G - Payment Registration– USD to a bank in Mexico Attachment H - Vendor Portal Registration Attachment I - Safety Plan

SECTION 2 - CONTRACT CLAUSES

Contract Clauses Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

Solicitation Provisions Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

Evaluation Factors Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

CONTINUATION TO SF-1449

RFQ NUMBER 19MX5326Q0043

Block 20 - SCHEDULE OF SUPPLIES/SERVICES

1 DESCRIPTION

The U.S. Embassy in Mexico City requires preventive maintenance services for the Anti-Climb bi-folding gates. These services shall result in all systems being serviced under this agreement being in good operational condition when activated. If this work is to be performed on systems accessing the PCC/CAA areas of the building. Please see section 6 for security requirements.

2 NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

3 EQUIPMENT AND PERFORMANCE REQUIREMENTS.

3.1 The U.S. Embassy in Mexico City requires the Contractor to maintain the following equipment in a safe, reliable and efficient operating condition. Please see equipment list included in Attachment B for a more detailed description.

3.2 The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this Contract the Contractor shall provide:

The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

4 PERFORMANCE STANDARDS

The Anti-Climb bi-folding gates shall be clean and in good operating condition upon completion of the service. The preventive maintenance service shall result in the parts of the system serviced being in a condition to operate efficiently and effectively.

5 HOURS OF PERFORMANCE

The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 8:00AM and 4:30 PM Monday through Friday. No work shall be performed on US Government and local holidays. Below is a list of the holidays*.

6 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

6.1 General.

The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the American Embassy. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees will be given access to the equipment and equipment areas and will be escorted by Embassy personnel.

6.2 Personnel Security.

The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who to be used on this Contract prior to their utilization. Submission of information shall be made within 30 days of award of contract. No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

6.2.1 Vehicles.

Contractor vehicles will not be permitted inside the embassy compound without prior approval. If vehicle access is necessary, submit contractor vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This shall be submitted to the Facility Manager at least one (1) week prior to the visit.

6.2.2 ID Requirements.

Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

6.2.3 Security Clearances.

6.2.3.1 All Work under this contract that are designated as non-CAA areas may be performed by un-cleared American or local workers. However, all work done in CAA and PCC areas shall be performed by cleared American Construction personnel as needed to complete the services. The Contractor shall work closely with the COR, the Post Facility Manager [FM] or the General Services Officer [GSO].

6.2.3.2 The Contractor must comply with all of the following requirements relating to the protection of U.S. Embassy in Mexico City personnel, property and compound project information and cooperate fully in all security matters Sensitive But Unclassified (SBU) and information that may arise relating to this contract.

6.2.3.3 Contractor personnel may also be exposed to various documents and signs, including Post notices, event schedules, DoS regulations and conversations or announcements relating to the operation of the U. S. Embassy Mexico City and diplomatic personnel. This information should not be shared with anyone not employed by or falling under the protection of the Embassy.

6.2.3.4 Contractor personnel may be exposed to various documents, such as blueprints, drawings, sketches, notes, surveys, reports, photographs, and specifications, received or generated in conjunction with this contract. These documents contain information associated with diplomatic facilities for the U.S. Department of State. These documents have been marked with the handling designations “Unclassified” or “Sensitive But Unclassified” and US Government warnings against reproduction and distribution. These documents require special handling and dissemination restrictions. All handling designations and warnings on original documents must be reproduced on subsequent copies.

6.2.3.5 The loss, compromise, or suspected compromise or loss of any SBU information, contract related information (personnel files, payroll information, etc.), any post or diplomatic facility related information (documents, notes, drawings, sketches, surveys, reports, exposed film, negatives, or photographs), or ANY information which may adversely affect the security interests of the United States, must be immediately brought to the attention of the Contracting Officer (CO) and Contracting Officer’s Representative (COR).

6.2.3.6 Photographs of any diplomatic overseas building or facility must be authorized in advance by the COR and Regional Security Officer (RSO), who will establish any controls, limits, and/or restrictions as necessary. Exposed film depicting any Controlled Access Area and/or sensitive equipment must be developed in a U.S.- controlled environment by appropriately cleared personnel. No further dissemination, publication, duplication, or other use beyond that which was requested and approved is authorized without specific, advance approval from DS. DS reserves the right to demand retention of all copies of said photographs and/or negatives, following fulfillment of the previously authorized usage.

6.2.3.7 Transmission of any information marked Sensitive But Unclassified (SBU) or contract/personnel sensitive information, via the Internet, is prohibited. SBU information can be transmitted via ProjNet, mail, FedEx (or other commercial carrier) or fax, or handcarried by authorized contractor personnel.

6.2.3.8 Discussion of U.S. Diplomatic post activities while not on post, to include in homes, hotel rooms, restaurants and all other public places, is prohibited. Any contact with host or third country nationals that seems suspicious (such as undue curiosity in the project or project personnel) shall be reported immediately to the COR and RSO.

6.2.4 The Contractor and its employees shall exercise utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except to the extent necessary to perform their required duties in the performance of the contract requirements or as provided by written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for sole use of and shall become the exclusive property of the U.S.

Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under this contract shall be published or disseminated through any media, to include company or personal websites, without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract or at any other point in time. The Contract shall include the substance of this provision in all subcontracts hereunder.

6.3 Standards of Conduct

6.3.1 General.

The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

6.3.2 Neglect of Duties.

Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

6.3.3 Disorderly Conduct.

The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

6.3.4 Intoxicants and Narcotics.

The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

6.3.5 Criminal Actions.

Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions:

falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct;

unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

6.3.6 Key Control.

The Contractor will not be issued any keys. The keys will be checked out by a “Cleared American” escort on the day of service requirements.

6.4 Notice to the Government of Labor Disputes.

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

7 SCHEDULED PREVENTIVE MAINTENANCE

7.1 General

The Contractor shall perform preventive maintenance as outlined in Attachment A - STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

7.2 Inventory.

The Contractor shall inventory, supply and replace expendable parts (e.g., filters, cables, bolts, gaskets, etc.) that have become worn due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, filters (Air, Fuel, Oil), grease, sealant; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), Material Safety Data Sheet (MSDS), cleaning material and oil spill containment kits. The contractor shall inventory the supply after each visit and order replacement supplies and have them delivered on site. Maintenance materials shall be unused and are to be industry standard and intended for the task to be performed. Parts shall be OEM approved.

7.3 Exclusions.

This contract does NOT include repair of equipment and replacement of hardware (e.g. bearings, pistons, piston rings, crankshaft, gears.) Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance. The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

7.3.1 Replacement/repair of any electronic or electrical parts shall be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

7.3.2 Stocking of recommended repair parts is at the discretion of the Facility Manager and is dependent upon the nearest location of the Equipment manufacturer, distributor or dealer. A recommended spare parts list shall be obtained by the contractor from the manufacturer or distributor and provided to the Facility Manager to procure.

7.3.3 Parts/materials/tools procurement and delivery for the CAA/PCC areas shall be at the discretion of the Regional Security Officer (RSO).

7.4 Checklist Approval.

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to perform. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

7.4.1 The Contractor shall provide trained technicians to perform the service at frequencies stated in Attachment A and on the equipment called out in this SOW.

7.4.2 It is the responsibility of the Contractor to perform all manufacturers recommended preventive maintenance including preventive maintenance recommended by the manufacturers’ technical manuals for the respective equipment.

7.4.3 Additionally, the maintenance contractor shall obtain and keep at the post O&M binders provided by the manufacturers. These binders shall be placed in a location accessible to post personnel to review as needed.

8 PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide only experienced qualified, trained and certified technicians with the appropriate tools and testing equipment to perform all scheduled maintenance, safety inspection, and safety testing services as required by this Contract. The U.S.G reserves the right to request that the Contractor provide certifications and any other required documentation for all personnel assigned to perform work under this contract, including when rotating or replacing staff, upon request and prior to execution of the service. The Contractor shall promptly furnish such documentation to the Contracting Officer’s Representative (COR) as required.

8.1 Consumable materials and supplies.

The Contractor shall provide all labor, materials, and equipment necessary to carry out the planned maintenance and inspections outlined in this Statement of Work (SOW). The Contractor is responsible for supplying, inventorying, and replacing all maintenance service items, including but not limited to filters, fluids, hoses, belts, oil, chemicals, coolant, generator starting batteries, grease, sealant, thermostats, fuses, and other expendable or common parts required for normal maintenance. The Contractor shall also provide the appropriate tools, testing equipment, personal protective equipment (PPE), Material Safety Data Sheets (MSDS), cleaning materials, and oil spill containment kits for use by technicians.

Only fluids and parts that meet or exceed the manufacturer’s specifications for the specific equipment shall be used. All fluids must be delivered in original, sealed containers. The Contractor shall maintain an adequate supply of expendable and common parts to ensure timely completion of all scheduled maintenance activities.

8.2 Documentation and reporting.

The Contractor shall provide the COR with a list of all necessary parts and materials prior to use.

For any maintenance items included in this SOW, the Contractor shall supply the required parts (e.g., rocker cover gaskets for valve lash adjustments, thermostats for coolant changes).

If, during the course of maintenance, the Contractor identifies any discrepancies or deficiencies with the generator systems that are not covered under this SOW, the Contractor shall promptly provide the COR with a detailed report describing the issue. The Contractor shall also submit a Bill of Materials (BOM) listing the component name, quantity, part number, price for any required repair materials, and estimated material lead time, as well as a separate price quote for the associated repair labor.

9 SUBCONTRACTING LIMITATION AND NOTIFICATION REQUIREMENT:

The contractor shall not subcontract more than ten percent (10%) of the total value of maintenance services under this contract without prior written approval from the COR. If subcontracted labor exceeds this threshold, the contractor must provide a list of all subcontractors engaged, including primary points of contact for each, within five (5) business days of the Notice to Proceed. The contractor shall promptly notify the COR in writing of any changes to the list of subcontractors, including additions, removals, or changes in contact information. If subcontracted labor does not exceed ten percent (10%), the contractor shall submit a written memorandum to the COR within five (5) business days of the Notice to Proceed, confirming that subcontracted labor does not exceed the ten percent (10%) threshold.

9.1 Contractor furnished materials include but are not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit. Expendable/consumable items (e.g. hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), bolts, grease, sealant, thermostat, fuse), shall be maintained in the onsite inventory. See 7.2.

9.1.1 Repairs are not included in this contract. See 7.3 Exclusions.

9.1.2 Disposal of used oil, fuel, battery and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances.

10 SOFTWARE, LICENSES AND PASSWORDS

Copies of any and all software and licenses needed to control or to adjust the communications module shall be given to the post upon completion of the work.

11 DELIVERABLES

Provide a typewritten report to Post Facilities Manager containing following:

a) System information (make, model, all devices types)

b) Pass/Fail of each feature and type of component tested. If a device fails, note device type, address and location within Post

c) Any comments on system (or device) condition pertaining to service life and dependability.

d) Full printout of test from system printer

e) The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to Names, biographic data, police clearance on Contractor personnel (#6.2)

1 30 days after contract award COR

Certificate of Insurance (#11.2) 1 30 days after contract award Contracting Officer

PM Checklist signed by Contractor’s employee (#7.2.1)

1 After completion of each maintenance service

COR

Invoice (#15) 1 After completion of each maintenance service

COR

12 INSURANCE REQUIREMENTS

12.1Personal Injury, Property Loss or Damage (Liability).

The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract.

The Contractor’s assumption of absolute liability is independent of any insurance policies.

12.2 Insurance.

The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Public Liability Insurance

Property damage: $ 5,000.00 USD Cumulative: $ 50,000.00 USD

Workers’ Compensation and Employer’s Liability

12.3Worker's Compensation Insurance.

The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”).

13 LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

14 QUALITY ASSURANCE PLAN (QAP).

This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QAP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the Contract.

The role of the Government is to conduct quality assurance to ensure that Contract standards are achieved.

Performance Objective SOW Para Performance Threshold Services.

Performs all services set forth in the Statement of Work (SOW)

1 thru 12 & Attachment A

All required services are performed and no more than one

(1) customer complaint is received per month

14.1 Surveillance.

The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

14.2 Standard.

The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

15 PROCEDURES.

a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they will immediately contact the COR.

b) The COR will complete appropriate documentation to record the complaint.

c) If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available.

The COR shall determine how much time is reasonable.

e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor shall notify the COR. The COR will review the matter to determine the validity of the complaint.

g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

16 TRANSITIONS/CONTACTS

Within 15 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services.

The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract.

The plan shall assign priority to the selection of all supervisors to be used under the contract.

16.1 On site contact.

The following are the designated contact personnel between the US Embassy and the Contractor:

COR

Building Trades Supervisor/ Project Coordinator

The Post Control Officer (PCO) will be the contractor’s point of contact at the U.S. Embassy, All questions concerning coordination of service activities while at post shall be directed to the Post Control Officer, with weekly reporting to the COR:

Post Control Officer (PCO) Building Trades Supervisor/ Project Coordinator

CONTINUATION TO SF-1449

RFQ NUMBER 19MX5326Q0043

Block 23 – UNIT PRICE

1 SCOPE OF SERVICES

1.1 General

The Contractor shall perform preventive maintenance services for the building's Anti-Climb bi-folding gates to ensure all systems remain in optimal operational condition. When work involves systems accessing PCC/CAA restricted areas, the Contractor must comply with all applicable security protocols and access requirements.

The Contractor must demonstrate proven expertise and maintain all necessary capabilities, resources, licenses, and permits required to perform services in full compliance with applicable local and federal Mexican regulations. All work shall be executed in accordance with industry’s best practices and quality standards. The Contractor shall provide excellent customer service and perform all duties as specified and approved by the Contracting Officer pursuant to the terms and conditions herein.

1.2 Type of Contract

This is a firm fixed price contract.

1.3 Period of Performance

The performance period under this contract will commence on the date listed in the Award Letter and continue for twelve (12) months. This contract also contains FAR 52.217-9. “Option to Extend the Term of the Contract”. This option allows two (2) additional 12-month periods of performance.). Site visits for preventive maintenance services must be scheduled with a minimum of ten (10) business days’ advance notice to ensure proper access and support.

1.4 Currency.

1.4.1 Offer and Payment in U.S. Dollars.

U.S Firms are eligible to be paid in U.S. Dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offer in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States. Local companies are eligible to be paid in U.S. dollars provided that such company has a bank account in U.S. dollars at a Local Bank.

1.4.2 Offers and Payment in Pesos, Mexican Currency.

Any firm that is not a U.S. firm is a foreign firm. Any local of foreign firm that does not meet the definition of a U.S. firm shall submit its prices and receive payment in local currency unless the foreign or local firm has a U.S. dollar bank account in Mexico.

1.5 Value added Tax.

1.5.1 U.S. firms.

Value Added Tax (VAT) is not applicable to U.S. firms; therefore, it shall not be included in U.S.

firm’s rates or Invoices.

1.5.2 Local companies.

Value Added Tax (VAT) for offers submitted by local companies, either in U.S. Dollars or in Pesos, Mexican currency, is not included in line-item rates. Instead, it will be priced as a separate amount in the contract and on the invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion.

1.6 Pricing.

The fixed prices established below for the Base Year preventive maintenance services for Anti- Climb bi-folding gates plus two (2) Option Years are fully loaded rates that include all work, including furnishing any managerial, administrative, and direct labor (in compliance with any local regulations), materials, overhead, insurance, and profit. Any costs not separately priced shall be considered to be included in the overhead and other indirect costs. The U.S. Government will not pay any additional expenses.

1.6.1 Base Year Prices.

The firm fixed-price for this Base Year shall be a fully loaded rate.

As per paragraph 1.4 above, Base Year Prices are in _______________ [Insert Currency].

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service ($)

Total per year ($)

001 GATES, BI-FOLD 3 Semiannual 1

002 GATES, BI-FOLD 3

Annual

Subtotal Base Year

1.6.2 First Option Year Prices

The firm fixed-price for this First Option Year shall be a fully loaded rate.

1.6.3 Second Option Year Prices.

The firm fixed-price for this Second Option Year shall be a fully loaded rate.

Value Added Tax (VAT)

Total Base Year

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service ($)

Total per year ($)

101 GATES, BI-FOLD 3 Semiannual 1

102 GATES, BI-FOLD 3

Value Added Tax (VAT)

Total Base Year

CLIN Description Quantity of Equipment

Type of services

No. of service

Unit price / service ($)

Total per year ($)

201 GATES, BI-FOLD 3 Semiannual 1

202 GATES, BI-FOLD 3

Value Added Tax (VAT)

1.6.4 GRAND TOTAL OF BASE AND ALL OPTION YEARS

Base Year Total

Option Year 1 Total

Option Year 2 Total

GRAND TOTAL

1.7 Repair option.

Repairs are NOT included under this agreement (see 7.3) and are to be done outside this contract.

However, the Government desires current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. As stated in 7.3 any necessary repairs or parts will be submitted for approval and then billed against a separate PO. The Contractor is not approved to do any additional work without specific authorization from the Contracting Officer.

1.7.1 Repair Labor Rates.

Labor hour rate Total Base Year Option Year 1 Option Year 2

Total Base Year

Attachment A - Statement of Work

Anti-Climb bi-folding gates

I. GENERAL INFORMATION:

The United States Embassy in Mexico City requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s Anti-Climb bi-folding gates.

II. PROJECT REQUIREMENTS:

The Contractor shall perform preventive maintenance as described in this STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration.

DESCRIPTION OF EQUIPMENT *:

*Please see attachment B at the end of this sheet for more details

III. GENERAL REQUIREMENTS:

The contractor shall provide the labor and materials required to carry out all preventive maintenance as outlined in this SOW. Embassy staff have service manuals for the Anti-Climb bi-folding gates. The contractor shall confirm on-site manuals are complete and current and provide the Contracting Officer’s Representative (COR) a listing of any missing or out of date manuals.

The technician shall sign off on every task specified in the Statement of Work and will provide a typewritten copy of their report to the COR or the COR's designate within five business days of each maintenance visit.

IV. SCOPE OF WORK - Anti-Climb bi-folding gates - PREVENTIVE MAINTENANCE

The contractor shall provide all materials, supervision, labor, tools, and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use appropriate safety protection while work is performed. Any questions or injuries shall be brought to the attention of the Post COR and Occupation Safety and Health Officer (POSHO). Material Safety Data Sheets (MSDS) shall be provided by the contractor for all HAZMAT materials. Copies will be provided to the COR for approval.

The systems and components to be maintained include barriers, traffic signals, junction boxes, control circuitry, hydraulic power unit, electro-mechanical control systems, hydraulic pump enclosure and housing. The attached equipment list provides details.

1. The contractor shall provide the COR with a list of necessary parts and materials.

2. hose, oil, fluids, filters and preventive maintenance parts shall be provided at the expense of the U.S. Govt.

a. Only fluids which meet or exceed manufacturer’s specifications shall be used.

b. All fluids shall be delivered in original sealed containers.

If any discrepancies are found with the Anti-Climb bi-folding gates that are not covered under this scope of work, the contractor shall provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

3. Price quote for repair labor.

SAFETY & SPECIAL INSTRUCTIONS:

1. Use appropriate personal protective equipment (PPE) when performing work

2. Check all work areas, tools, and equipment to ensure unsafe conditions are eliminated or guarded against.

3. Follow site safety procedures.

4. Schedule maintenance with operating personnel and affected offices (security).

5. Block traffic and set up alternate security measures.

6. Follow approved lockout/tag out procedures.

7. Report equipment damage and deficiencies.

8. Secure the barrier in position. Make sure the barrier arm cannot be agitated manually (If apply).

9. Review and follow the manufacturer’s instructions.

10. Record results in the equipment history log.

11. Remove lockout/tag out in accordance with appropriate procedures.

12. Report all incidents and near miss incidents to COR and assist as requested in the investigation and corrective action.

13. Use extreme caution around moving Anti-Climb bi-folding gates.

At a minimum, the following work shall be completed:

Notes:

Contractor shall submit to the COR for review, work sheet/checklist that will be used for performing maintenance service.

A discrepancy report shall be submitted to the COR immediately upon discovery of any condition that could result in equipment failure.

Maintenance procedures

The purpose of this Statement of Work is to ensure the Anti-Climb bi-folding gates are maintained according to manufacturer’s recommendations to ensure the readiness and proper operation. The contractor shall perform all the listed activities that applies.

Note: Block traffic during maintenance to prevent accidents.

Anti-Clim bi-folding gates (active)

Semiannual:

Perform all semiannual activities required by O&M.

Check that tracks and guides are free of debris.

Confirm that the Anti-Climb bi-folding gate operates smoothly during the open and close cycle.

Check that security devices are in place and operating.

Check integrity of Anti-Climb bi-folding gate structural elements.

Check position of both open and closed limit switch. Position should be consistent after every stop and in approximately the same location. Adjust as necessary. Clean and lubricate screw shaft with manufacturers recommended oil.

Check that safety edge switch reverse gate towards the open position if contacted during closing.

Check that I-R sensor beam reverses gate towards the open position if interrupted during closing.

Check that the safety edge switch or I-R sensor beam will not open gate if contacted when the gate is in the full closed position.

Check all control functions for complete operations of all features. Replace bulbs as necessary on indicators.

Check condition of rack and pinion. Look for missing teeth or excessive wear. Check clearances between rack and pinion. Adjust if necessary. Remove any grease or grime.

Check gear box oil level. Correct as necessary.

If the V-groove wheels have a grease fitting, grease wheels with manufacturers recommended lubricant.

Remove, inspect, lubricate, and re-install guide wheels on upper drive end support post.

Clean dirt and debris from around the run-out area. Clear vegetation from area if necessary.

Check paint finish for onset of corrosion or damage from vehicle collisions. Repair finish as necessary.

Yearly:

Perform semiannual activities.

Drain the oil from the gear box. Note any indications of excessive wear. Refill with clean filtered oil per manufactures recommendations.

Jack up each end of the Anti-Climb bi-folding gate in turn to remove, disassemble, clean and re-lubricate main drive wheels.

Tighten or replace any loose bolts on fixings or covers. Drill and tap to next size or use inserts if threads are stripped.

Test motor starter overloads by pressing the test button. Replace if necessary or press reset.

Ensure auto/manual switch is in the correct position.

Check the correct functioning of control panels, backup the software (if applies) and deliver a digital copy to the COR.

Complete all the activities listed in the ATTACHMENT C (Bavak Test Protocol)

Attachment B -- Equipment List

Equipment List:

Building Space/ Unit Main Asset

Sub Asset Type Manufacturer Model

System Type System Name Location

MCAC A0.303

GATE, BI-

FOLD,

SALLYPORT-

1 (CMPD-

MCAP)

Gate, Vehicle

BAVAK

SECURITY

GROUP

SPEED

GATE B-

SECURE

TRACKLES

S BI-FOLD

Gate

SITE SECURITY

(MCAP

BARRIERS/GATES

MCAP

SALLYPOR

T 1 A0.303

MCAC A0.303

GATE, BI-

FOLD,

SALLYPORT-

1 (STREET-

MCAP)

Gate, Vehicle

BAVAK

SECURITY

GROUP

SPEED

GATE B-

SECURE

TRACKLES

S BI-FOLD

Gate

SITE SECURITY

(MCAP

BARRIERS/GATES

MCAP

SALLYPOR

T 1 A0.303

MCAC A0.304

GATE, BI-

FOLD,

SALLYPORT-

2 (CMPD-

MCAP)

Gate, Vehicle

BAVAK

SECURITY

GROUP

SPEED

GATE B-

SECURE

TRACKLES

S BI-FOLD

Gate

SITE SECURITY

(MCAP

BARRIERS/GATES

MCAP

SALLYPOR

T 2 A0.304

MCAC A0.304

GATE, BI-

FOLD,

SALLYPORT-

2 (STREET-

MCAP)

Gate, Vehicle

BAVAK

SECURITY

GROUP

SPEED

GATE B-

SECURE

TRACKLES

S BI-FOLD

Gate

SITE SECURITY

(MCAP

BARRIERS/GATES

MCAP

SALLYPOR

T 2 A0.304

MCAC A0.432

GATE, BI-

FOLD,

SALLYPORT-

3 (CMPD-

SCAP)

Gate, Vehicle

BAVAK

SECURITY

GROUP

SPEED

GATE B-

SECURE

TRACKLES

S BI-FOLD

Gate

SITE SECURITY

(MCAP

BARRIERS/GATES

SCAP

SALLYPOR

T 3 A0.432

Space/ Unit Main Asset

Sub Asset Type Manufacturer Model

System Type System Name Location

MCAC A0.432

GATE, BI-

FOLD,

SALLYPORT-

3 (STREET-

SCAP)

Gate, Vehicle

BAVAK

SECURITY

GROUP

SPEED

GATE B-

SECURE

TRACKLES

S BI-FOLD

Gate

SITE SECURITY

(MCAP

BARRIERS/GATES

SCAP

SALLYPOR

T 3 A0.432

A0.201

PANEL, CNTL

BI-FOLD

GATE MC-1

CMPD (SG2)

Panel, Control

BAVAK

SECURITY

GROUP

TST FU3F-

DUCH Panel TST FU3F-DUCH

MCAP ELEC

RM A0.201

BI-FOLD

GATE MC-1

STREET (SG1)

Panel, Control

BAVAK

SECURITY

GROUP

TST FU3F-

DUCH Panel TST FU3F-DUCH

BI-FOLD

GATE MC-2

CMPD (SG4)

Panel, Control

BAVAK

SECURITY

GROUP

TST FU3F-

DUCH Panel TST FU3F-DUCH

BI-FOLD

GATE MC-2

STREET (SG3)

Panel, Control

BAVAK

SECURITY

GROUP

TST FU3F-

DUCH Panel TST FU3F-DUCH

A0.444

BI-FOLD

GATE SC-3

CMPD (SG6)

Panel, Control

BAVAK

SECURITY

GROUP

TST FU3F-

DUCH Panel TST FU3F-DUCH

SCAP ELEC

RM A0.444

BI-FOLD

GATE SC-3

STREET (SG5)

Panel, Control

BAVAK

SECURITY

GROUP

TST FU3F-

DUCH Panel TST FU3F-DUCH

BI-FOLD

GATES BKUP

UPS -

Buildin g

BAVAK

SECURITY

GROUP 39000354 UPS 39000354

Space/ Unit Main Asset

Sub Asset Type Manufacturer Model

System Type System Name Location

PWR MC-1

(SG1/SG2)

BI-FOLD

GATES BKUP

PWR MC-2

(SG3/SG4)

UPS -

Buildin g

BAVAK

SECURITY

GROUP 39000354 UPS 39000354

BI-FOLD

GATES BKUP

PWR SC-3

(SG5/SG6)

UPS -

Buildin g

BAVAK

SECURITY

GROUP 39000354 UPS 39000354

Attachment C – Bavak Test Protocol (Specific to Bavak Speed Gate) Functioning SG during testing (Controls) Installation no.:

Date:

Technician:

Master Panel Slave panel

- Power on Master - Power on slave

- Power on Slave - Open Speedgate

- EFO reset - Stop Speedgate

- Open Speedgate - Close Speedgate

- Stop Speedgate - EFO (override close)

- Close Speedgate - Alarm reset

- EFO (override close)

- Alarm reset

- Interlock

Signal test Speedgate is open for 60 seconds, voice annunciator that signals that the gate has been left open in the open position goes off.

Perimeter gates signal: “the perimeter gate is open”.

Compound gate signal: “the compound gate is open”.

This can be reset at Master and Slave panel.

When service lid/hatch is removed from left SG column, an acoustic signal goes off (pulsing sound); can be reset at Master and Slave panel. As soon as the Reset has taken place, the acoustic signal stays off. Service lid may remain open.

When the door of the control cabinet is opened / removed, an acoustic signal goes off; can be reset at Master and Slave panel. As soon as the reset has taken place, the acoustic signal stays off. Door of control cabinet may remain open.

In case of power failure; an acoustic signal goes off; can be reset at Master and Slave panel.

Function of Safeties of Speedgate during Opening (activated by push button open) SG opens. When photocells are activated in SG column, the SG will stop and waits for a new command.

SG opens. When the vertical safety edge at following panel is activated, the SG will stop and wait for a new command.

SG opens. When horizontal safety edge is activated at driven panel, SG will stop and wait for a new command.

SG opens. When rectangular detection loop (D1) is activated, SG will stop and wait for a new command.

SG opens. When rectangular detection loop (D2) is activated, SG will stop and wait for a new command.

SG opens. Manual override is activated, SG will stop and wait for a new command.

Function of Safeties of Speedgate during Closing (activated by push button close) SG closes. When photocells are activated in SG column, the SG will stop and re-open till fully open position has been reached.

SG closes. When the horizontal and vertical safety edge at following panel is activated, the SG will stop and re-open till fully open position has been reached.

SG closes. When rectangular detection loop (D1) is activated, SG will stop and wait for a new command.

SG closes. When rectangular detection loop (D2) is activated, SG will stop and wait for a new command.

SG closes. Manual override is activated, SG will stop and wait for a new command.

Photocell pole / poles during opening and closing of SG During opening and closing the SG will stop immediately when infrared beam of photocell pole is interrupted and wait for a new command.

EFO (Overrule function). Only possible during closing of SG When an overrule SG close is activated at Master panel or Slave panel, the SG will close immediately, disregarding activation of one of the following provisions : photocell (pole), safety edges, manual override, open command. SG closes completely.

The detection loops are monitored by the PLC and are also overruled by the EFO button

This activation can only be reset at Master panel. Led (EFO) will go out as soon as Reset command is given.

Interlock When Interlock function is activated, both gates in sally port can be opened at the same time.

When Interlock function is deactivated, both gates in sally port cannot be opened at the same time.

Traffic light(s) SG is closed; traffic lights are red.

SG opens, traffic light orange.

SG is open; traffic lights turn to green.

SG closes: traffic lights turn to orange.

Manual override When the manual override is activated, no other command will have influence on opening or closing of the SG.

Additional warning of LED Emergency Stop at detection loops (option) When a detection loop (D1 or D2) is activated and the SG does not open, the LED Emergency Stop will light up. As additional attention for the security that a vehicle has reached the SG too close. When the SG opens, the LED will not light up.

Attachment D-- Inspection Report (Specific to Bavak Speedgate)

END OF STATEMENT OF WORK

Attachment E - Payment Registration Form – Pesos

Company Information

New Registration of Account Change of Account

Fiscal Name of the account holder RFC (for Mexican Companies) Name - Point of Contact Telephone Number(s) E-mail Address Company Address

Bank information needed for EFT transfers in Pesos, Mexican Currency.

BANK INFORMATION

Bank Name CLABE Interbancaria (18 digits) Currency of Account MXN

If it is a collection account, please include the reference number:

Numeric reference:

Alphanumeric reference:

Signature Date

FMC approval

Note to Offeror: This form has to be signed and attached in PDF format.

Attachment F - Payment Registration– USD to a bank in the United States

Company Information

New Registration of Account Change of Account

Name of the account holder Name - Point of Contact Telephone Number E-mail Address Address

UEI

Contractor US Tax ID

Bank information needed for EFT transfers in U.S. Dollars to a Bank in the United States

BANK INFORMATION

Bank Name Bank Routing Number (must be 9 digits beginning with a 0,1,2 or 3)

Account Number Currency of Account USD

Attachment G - Payment Registration– USD to a bank in Mexico

Company Information

New Registration of Account Change of Account

Name of the account holder RFC (for Mexican Companies) Name - Point of Contact Telephone Number E-mail Address Address

UEI

Bank information needed for EFT transfers in U.S. Dollars to a U.S. Dollar Bank Account in Mexico.

BANK INFORMATION

Bank Name SWIFT Bank Mexico (Different from SWIFT Intermediate Bank)

CLABE Interbancaria (18 digits) Currency of Account USD

INTERMEDIATE BANK INFORMATION

Bank Name SWIFT Intermediate Bank (Different from SWIFT Bank Mexico)

Attachment H – Vendor Portal Registration

Attachments are included as separate files as part of the Solicitation Package.

Attachment I – Safety Plan

Safety Management Plan.docx

SECTION 2 - CONTRACT CLAUSES

52.212-4 Terms and Conditions—Commercial Products and Commercial Services.

Terms and Conditions—Commercial Products and Commercial Services (Deviation Date)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays.