RFPAttE Cost Proposal Submission Form ArchivesSpace Hosting.xlsx

This is a Cost Proposal Submission Form for RFP s-16500-00015033, which solicits hosting services for the open source software ArchivesSpace. The procurement encompasses implementation and hosting services over a five-year period spanning 2026 through 2030. The scope includes monthly hosting for 110 finding aids, one-time implementation and setup services, and one-time migration services for 1,603 accession records. The form is structured to capture pricing across multiple years, with 2026 including both implementation and migration activities (6 months of hosting), while 2027 through 2030 each include 12 months of hosting-only services.

The cost proposal template requires proposers to enter monthly hosting rates, one-time implementation costs, and one-time migration service costs across the five-year contract period, with the form calculating annual totals and a cumulative five-year total proposed price. All pricing fields in the submitted form appear blank, with values showing $0.00 across all line items, indicating this is a template awaiting completion by qualified vendors. The proposal structure allows for clear comparison of total costs across the contract term and facilitates evaluation of pricing consistency and value delivery for the hosting and migration services required for the ArchivesSpace system.