Amendment 2 RFP 16500-00015033.pdf

This is Amendment #2 to RFP S-16500-00015033 issued by the State of Oregon's Secretary of State Archives division for hosting services related to the ArchivesSpace open-source software platform. The amendment, dated January 25, 2019, specifically replaces Attachment F from Amendment #1 with an updated file that includes proper CSV headers. The primary purpose of this amendment is to correct a data formatting issue in the OSA Accessions Register export file, ensuring that the replacement attachment contains appropriate column headers for data clarity and usability. The pre-proposal conference was scheduled for January 20, 2026, with questions due by January 27, 2026, and proposals due February 24, 2026, at 10:00 AM PT through OregonBuys. The contract anticipates an initial five-year term with potential renewal for additional five-year periods, with project commencement expected by May 1, 2026.

The procurement involves implementing and hosting ArchivesSpace for Marion County, including migration of approximately 1,603 accession records from FileMaker Pro, administration of 110 finding aids, daily backups, monitoring, and integration with Microsoft Entra ID Single-Sign-On and Splunk. Proposers must demonstrate five years of experience providing hosting services for similar institutions with at least five current customers using comparable ArchivesSpace hosting services. The evaluation will be based on 200 total points across proposer qualifications, key personnel qualifications, approach and management plan, staffing plan, work plan and schedule, and cost-related factors. All services and data must be stored within the United States with no overseas access permitted, and proposers must comply with CIS Control v8.x IG2 standards and WCAG 2.1 AA accessibility requirements. No specific set-aside designations or incumbent vendor information are mentioned in the available documentation.