RFP26073GR__Public_Meeting_Notice.pdf

This Public Meeting Notice announces a proposal evaluation meeting for RFP-26-073-GR, Professional Services - Surveying & Mapping Services, issued by the City of Altamonte Springs, Florida. The City is soliciting proposals for professional surveying and mapping services on a continuing, as-needed basis, with services encompassing city surveyor and mapping functions, plat review, general surveying (including ALTA/ACSM surveys, boundary surveys, topographic surveys, construction surveys, as-built surveys, flood zone surveys, and utility location surveys), legal descriptions, title search reports, subsurface utility exploration, and aerial photography and mapping services. Proposals were due on June 26, 2026 at 11:00 a.m. Eastern Time, with questions due by June 10, 2026. The proposal evaluation meeting is scheduled for Tuesday, August 18, 2026 at 10:00 a.m. via WebEx only. The initial contract term is two years with two optional two-year extensions, not to exceed six years total, and either party may cancel with 45 days' prior written notice after the first 90 days.

Compensation is established on an hourly basis with rates determined by a Fee Schedule, including reimbursable expenses, approved travel, and per diem under the City's travel policy. The Selection Committee will recommend a minimum of two qualified firms for ongoing services. Minimum qualifications require at least five years of experience in surveying and mapping services, five years of recent experience serving Florida local governments, current business tax registration, E-Verify compliance, and proof of required insurance including Professional Liability of $2 million per claim/aggregate, Commercial General Liability of $1 million per occurrence, Commercial Auto Liability of $1 million combined single limit, and Umbrella/Excess Liability of $1 million. A critical performance requirement mandates completion of plat reviews for statutory and local compliance within 21 calendar days. Respondents must submit notarized Conflict of Interest Statements, Non-Collusion/Lobbying Certifications, Human Trafficking Affidavits, Debarment Certifications, Foreign Countries of Concern Attestations, and minimum three references with similar scope. Addendum No. 1, issued June 12, requires acknowledgment of receipt to avoid proposal rejection.