Notice_of_Intent_to_Award__RFP26073.pdf

This Notice of Intent to Award from the City of Altamonte Springs, Florida procurement division announces the intended award of contract RFP-26-073-GR for Professional Services—Surveying & Mapping to three qualified firms: Southeastern Surveying and Mapping Corporation, DRMP, Inc., and ETM Surveying & Mapping, Inc. The solicitation, which closed on June 26, 2026 at 11:00 a.m. local time, sought proposals for continuing, as-needed surveying and mapping services including city surveyor and mapping functions, plat review, ALTA/ACSM surveys, boundary surveys, topographic surveys, construction surveys, as-built surveys, flood zone surveys, utility location surveys, legal descriptions, title search reports, subsurface utility exploration, and aerial photography services. A critical performance requirement stipulates completion of plat reviews for statutory and local compliance within 21 calendar days. The contract term is two years initially with two optional two-year extensions, not to exceed six years total, with either party able to cancel with 45 days' prior written notice after the first 90 days. Eight proposals were received and opened during the solicitation period.

Compensation is structured on an hourly basis with rates established in a Fee Schedule, along with coverage of reimbursable expenses, approved travel, and per diem under the City's travel policy. Minimum qualifications required include at least five years of surveying and mapping experience, five years of recent experience serving Florida local governments, current business tax registration, E-Verify compliance, and specific insurance requirements: Professional Liability of $2 million per claim/aggregate, Commercial General Liability of $1 million per occurrence, Commercial Auto Liability of $1 million combined single limit, and Umbrella/Excess Liability of $1 million. Respondents were required to submit notarized Conflict of Interest Statements, Non-Collusion/Lobbying Certifications, Human Trafficking Affidavits, Debarment Certifications, Foreign Countries of Concern Attestations, and a minimum of three references with similar scope. The Selection Committee determined that a minimum of two qualified firms would be recommended for ongoing services based on evaluation criteria totaling 100 points across business/firm history, project team qualifications and experience, similar projects experience, quality control and litigation history, workload capacity, approach to engagement, and existing relationships.