RFP26006787 Attachment X - Cost Proposal Template.docx

Cost Proposal Template Instructions to Proposers Proposers shall submit one (1) complete and consolidated Cost Proposal covering all Sections (1–6) of this Request for Proposals (RFP). HEAL intends to make one (1) award to a single vendor responsible for the delivery of the full integrated statewide scope of work described throughout this RFP.

This cost proposal template establishes the required pricing structure for all proposals and shall serve as the basis for:

· Proposal evaluation

· Cost comparison between proposers

· Contract negotiation

· Contract administration

· Invoicing and fiscal management

· Scalability and phased implementation

· Future amendments and optional services

· Long-term implementation tracking throughout the contract term

Proposals must include pricing for all required sections, deliverables, and pricing categories identified within this table. Incomplete pricing submissions may be deemed non-responsive and may not be evaluated.

Pricing shall include all labor, staffing, management, supervision, subcontractors, stakeholder engagement activities, travel, meetings, software, hosting, reporting, materials, administrative costs, overhead, profit, and all other expenses necessary to fully perform the services described throughout this RFP.

All pricing shall align with:

· Deliverables and schedules identified throughout Sections 1–6

· Rhode Island fiscal year requirements

· State and federal reporting requirements where applicable

· June 30 and November 14 reporting deadlines

· The integrated statewide implementation structure established throughout this RFP

Pricing shall remain fixed throughout the contract term unless modified through a formal written amendment approved by HEAL.

Optional/scalable pricing requested within this table is intended solely to support:

· Future phased implementation

· Statewide scalability

· Optional services

· Additional implementation support

· Contract amendments

· Administrative flexibility during the contract term

Optional/scalable pricing shall not be interpreted as authorization for additional work unless approved in writing by HEAL.

Vendor Information (REQUIRED)

Vendor Name:

Vendor Address:

Primary Contact:

Email Address:

Phone Number:

Federal Tax ID:

Authorized Representative:

Signature and date:

____/____/2026

Cost Proposal Template Table (REQUIRED)

Section 1: Statewide Facilities Leadership, Operations, and Implementation Program

Base Lump Sum Price: $_______________

Section 2: School Infrastructure Resilience Initiative (SIRI)

Base Lump Sum Price: $_______________

Section 3: Rhode Island Schoolhouse Adequacy Framework

Base Lump Sum Price: $_______________

Section 4: Program Evaluation, Strategic Impact, and Long-Term Sustainability

Base Lump Sum Price: $_______________

Section 5: Communications

Base Lump Sum Price: $_______________

Section 6: Energy Management

Base Lump Sum Price: $_______________

TOTAL CONTRACT COST: $_______________

Scalable Services Pricing The following scalable services pricing shall be completed by all proposers and will be used solely for contract administration, phased implementation, optional services, scalability, and future amendments during the contract term.

SECTION 1: STATEWIDE FACILITIES LEADERSHIP, OPERATIONS, AND IMPLEMENTATION PROGRAM Additional Live Professional Development Session Unit: Per Session Unit Price: $_______________

Additional Live Training Session Unit: Per Session Unit Price: $_______________

Additional Technical Assistance Engagement Unit: Per Engagement Unit Price: $_______________

Additional Multimedia or Video Production Unit: Per Deliverable Unit Price: $_______________

Additional Platform Expansion or Integration Support Unit: Per Request Unit Price: $_______________

SECTION 2: SCHOOL INFRASTRUCTURE RESILIENCE INITIATIVE (SIRI)

Additional Site Visit Unit: Per Visit Unit Price: $_________________

Additional Stakeholder Workshop or Facilitation Session Unit: Per Session Unit Price: $_________________

Additional Facility Benchmarking Analysis Unit: Per Facility Unit Price: $_________________

Additional LEED Capacity Building Support Unit: Per Staff Member Unit Price: $_________________

SECTION 3: RHODE ISLAND SCHOOLHOUSE ADEQUACY FRAMEWORK

Additional Stakeholder Engagement Session Unit: Per Session Unit Price: $_________________

Supplemental Green Teams Implementation Support Unit: Per School Unit Price: $_________________

Additional Platform Expansion or Integration Services Unit: Per Request Unit Price: $_________________

Additional Regulatory Validation or Facilitation Session Unit: Per Session Unit Price: $_________________

SECTION 4: PROGRAM EVALUATION, STRATEGIC IMPACT, AND LONG-TERM SUSTAINABILITY

Additional Stakeholder Facilitation Session Unit: Per Session Unit Price: $_________________

Additional Strategic Planning Workshop Unit: Per Session Unit Price: $_________________

Additional Executive Briefing or Presentation Unit: Per Session Unit Price: $_________________

SECTION 5: COMMUNICATIONS

Additional Communications Campaign Support Unit: Per Campaign Unit Price: $_________________

Additional Multimedia or Video Content Unit: Per Deliverable Unit Price: $_________________

Additional Website Content Development Unit: Per Request Unit Price: $_________________

Printed Materials Unit: Per Unit Unit Price: $_________________

SECTION 6: ENERGY MANAGEMENT

Additional Facility Assessment Support Unit: Per Facility Unit Price: $_________________

Additional Site Visit Unit: Per Visit Unit Price: $_________________

Additional ECM Prioritization Support Unit: Per Facility Unit Price: $_________________

Additional Training Session Unit: Per Session Unit Price: $_________________

Pricing Assumptions (REQUIRED)

Staffing and Level of Effort Assumptions:

Stakeholder Engagement Assumptions:

Platform Hosting and Maintenance Assumptions:

Existing Data and Documentation Utilization Assumptions:

Rhode Island Energy Coordination Assumptions:

Multimedia and Content Production Assumptions:

Scalability and Phased Implementation Assumptions:

Subcontractor Assumptions:

Additional Pricing Assumptions:

Subcontractors and Implementation Partners (REQUIRED)

Organization:

Role / Responsibility:

Included in Proposed Pricing (Yes / No):

Organization:

Role / Responsibility:

Included in Proposed Pricing (Yes / No):

Organization:

Role / Responsibility:

Included in Proposed Pricing (Yes / No):

*Include additional if needed

COST PROPOSAL CERTIFICATION

The undersigned certifies that:

· All pricing submitted is complete and inclusive of all costs required to fully deliver the scope of work identified throughout this RFP.

· Pricing shall remain valid throughout the procurement process and resulting contract term unless modified through formal written amendment.

· Optional/scalable pricing shall remain fixed throughout the contract term unless modified through formal written amendment.

· Deliverables, schedules, milestones, and implementation requirements identified throughout Sections 1–6 shall serve as the basis for contract administration, invoicing, progress tracking, and performance evaluation.

· The proposer understands that HEAL reserves the right to refine, re-sequence, prioritize, scale, expand, reduce, or modify implementation activities and deliverables through written authorization or formal contract amendment during the contract term.

Authorized Representative: ________________________________

Signature: ______________________________________________

Date: ___________________________________________________