RFP26006231 Attachment 2.docx

This is an attachment to a Request for Proposals (RFP) issued by the University of Rhode Island (URI) Facilities Operations Department through the State of Rhode Island Division of Purchases for a Computerized Maintenance Management System (CMMS). The RFP was posted on December 17, 2025, with a vendor question-and-answer period extending through December 30, 2025, at 2:00 PM EST. Proposals are due by February 5, 2026, at 11:00 AM EST and must be submitted electronically through Ocean State Procures. The URI Facilities Operations Department seeks a single vendor to provide comprehensive CMMS solutions including software, implementation services, training, and technical support to maximize operational efficiency, simplify asset inventory management, and support scheduling of preventative and annual maintenance across URI's campus. The initial contract period will span three years from the implementation start date, with potential renewals for up to three additional three-year periods contingent on vendor performance and fund availability.

Attachment 2 functions as the vendor capability and qualifications submission form, requiring bidders to provide company information, years in business, employee count, and client descriptions. Vendors must submit a detailed description of CMMS implementation experience and provide a minimum of three relevant client references with complete contact information, implementation dates, and contract values. The submission must address proposed warranties and warranty periods, required infrastructure and hardware specifications, recommended hosting solutions, and integration capabilities with standard-based interfaces. Evaluation will utilize a multi-factor approach allocating points for technical merit, cost, and Inclusive Small Business Enterprise (ISBE) participation, with cost scoring proportional to the lowest-cost proposal. Required insurance coverage includes general liability ($1,000,000), workers' compensation ($100,000), professional liability ($2,000,000), Technology Errors and Omissions ($5,000,000), and Information Technology Cyber/Privacy coverage ($5,000,000). A 0.33 percent contract administrative fee will be withheld from vendor invoices effective January 1, 2026.