RFP Amendment #4 - Schedule Change Summary

This is an amendment to Request for Proposals #40100-51745 issued by the State of Tennessee Department of Transportation for Transportation Management Center operations. The amendment updates the schedule of events for the procurement process. Key dates include a pre-response conference on July 7, 2026 at 10:00 a.m., a notice of intent to respond deadline of July 9, 2026 at 2:00 p.m., written questions and comments deadline of July 15, 2026 at 2:00 p.m., and a response deadline of August 31, 2026 at 2:00 p.m. Technical response evaluations will be completed by September 18, 2026, with respondent oral presentations scheduled for September 24-25, 2026 from 8:00 a.m. to 4:30 p.m. Cost proposals will be opened and scored on September 30, 2026 at 2:00 p.m., followed by optional cost negotiations from October 1-5, 2026. The State will release its Notice of Intent to Award on October 7, 2026 at 2:00 p.m., with the protest period ending October 14, 2026. The contractor signature deadline is October 16, 2026 at 2:00 p.m. The five-year contract term is from the effective date of award.

The estimated annual budget for this Transportation Management Center operations contract ranges from $5 million to $6 million. Cost proposals must be submitted using the provided Cost Proposal & Scoring Guide with pricing broken down by year and service categories: required TMC operations services, on-call TMC technician hours, shift supervisor hours, technician overtime, remote TMC technician hours, and smart corridor traffic signal technician hours. Evaluation criteria are weighted as general qualifications and experience (10 points), technical qualifications, experience, and approach (60 points), oral presentation (10 points), and cost proposal (20 points). The State will award the contract to the responsive and responsible respondent offering the best combination of attributes rather than necessarily the lowest cost.