RFP_Amendment_3_Schedule_Change.pdf

This is Amendment #3 to a Request for Proposals (RFP #40100-51745) issued by the State of Tennessee Department of Transportation for Transportation Management Center operations services. The amendment updates the RFP schedule of events, confirming critical deadlines for the procurement process. Key milestones include a pre-response conference on July 7, 2026 at 10:00 a.m. Central Time, a notice of intent to respond deadline of July 9, 2026 at 2:00 p.m., and a written questions and comments deadline of July 15, 2026 at 2:00 p.m. The response deadline is August 31, 2026 at 2:00 p.m. Central Time. Technical response evaluations are scheduled for completion by September 16, 2026, followed by respondent oral presentations on September 24-25, 2026 from 8:00 a.m. to 4:30 p.m. Cost proposals will be opened and scored on September 30, 2026 at 2:00 p.m., with optional cost negotiations scheduled for October 1-5, 2026. The State will release its Notice of Intent to Award on October 7, 2026 at 2:00 p.m., with the protest period ending October 14, 2026. The contractor signature deadline is October 16, 2026 at 2:00 p.m. Central Time.

The amendment confirms that all other terms and conditions of the RFP remain in full force and effect unless expressly amended herein. The underlying contract opportunity involves 24/7/365 operations across four state Transportation Management Center locations with an estimated annual budget of $5 million to $6 million and a five-year contract term. Evaluation criteria are weighted at 10 points for general qualifications and experience, 60 points for technical qualifications and approach, 10 points for oral presentation, and 20 points for cost proposal, with award to be made based on best value rather than lowest cost alone.