RFP_Technology_Services_Pricing_Template.xlsx

This is a pricing template workbook for a Request for Proposal issued by NEORide, a Regional Council of Governments representing over 40 regional transit agencies across 12 states, seeking a Technology Consultant for Public Transit. The RFP solicits proposals for one prime contractor to provide technical support for an Advanced Transportation Technologies and Innovative Mobility Deployment (ATTAIN) grant project running from March 12, 2026, through November 17, 2029, and up to two additional contractors for general information technology consulting services specific to public transit. The ATTAIN grant project involves designing and deploying EZData, a vendor-agnostic cloud-based data exchange system for small urban and rural transit agencies in Ohio and Indiana, with deliverables including concept of operations development, detailed system design, cloud infrastructure implementation using Amazon Web Services, Extract-Transform-Load routine development, business intelligence and analytics platforms, helpdesk support systems, and final reporting. General IT services must encompass cybersecurity guidance, data analytics ecosystem development, artificial intelligence implementation support, technology strategy execution, Salesforce support, and vendor contract review. Proposals are due electronically by May 8, 2026, at 12:00 a.m. EST, with questions due by April 10, 2026, and responses provided by April 24, 2026. The resulting contract will be structured as a Master Service Agreement with an initial term of three years and up to two additional one-year renewal options for a maximum duration of five years.

The pricing template requires vendors to submit fully burdened hourly rates for labor resources across multiple categories including Project Management, Architecture, Development, Data Services, Quality Assurance & Testing, Security, Infrastructure, and Support functions, organized by experience level (Senior, Mid-Level, and Junior where applicable), along with estimated hours and overtime rates. Evaluation criteria include hourly price at 15 percent weight, project understanding and competency regarding the ATTAIN grant at 22.7 percent, competency in general IT services at 22.7 percent, experience and project quality demonstrated through three specific transit technology projects at 18.2 percent, and technical capacity including team composition and availability at 22.7 percent. The total project budget is estimated at $2,000,000, with the ATTAIN grant request of $1,600,000 and non-federal cost share of $400,000 from partner agencies. The project is subject to financial assistance from the Federal Highway Administration and Federal Transit Administration with concurrence required from the Ohio Department of Transportation and the United States Department of Transportation. Contractors must maintain comprehensive insurance coverage including Workers' Compensation, Commercial General Liability, Commercial Auto Liability, and Third Party Crime Coverage, each with limits of $1,000,000, and are responsible for paying NEORide an administrative fee of 0.75 percent on actual invoiced and paid sales to customers.