RFP Solicitation - WV NP NERI 107(2).pdf

Contract No.

U.S. DEPARTMENT OF TRANSPORTATION

FEDERAL HIGHWAY ADMINISTRATION

EASTERN FEDERAL LANDS HIGHWAY DIVISION

WV NP NERI 107(2)

New River Gorge National Park and Preserve

CUNARD RIVER ACCESS ROAD SLIDE REPAIRS WITH MSE WALLS

CONTRACTOR:

ADDRESS:

PMIS# 258999

REQUEST FOR PROPOSAL

RFPNo. 693C73-24-R-000010

This Contract Cites

STANDARD SPECIFICATIONS (FP-14)

STATE

COUNTY

PARK

West Virginia

Fayette

New River Gorge National Park and Preserve

TYPE OF IMPROVEMENT

Schedule A: Construction of MSE wall, drainage and guardrail replacement, and other miscellaneous work.

Schedule B: Construction ofMSE wall, drainage and guardrail replacement, and other miscellaneous work.

Schedule C: Welded wire face deep patch repairs, drainage and guardrail replacement, and other miscellaneous work.

Project Length Totals

0.17 0.34

For Parking Areas, Lane Miles is calculated as SQFT/1 lft (nominal) lane

Parking Roadway / Parking Area / Other Stations / SQFT Linear Route Lane

Sthedule Area Feet Miles Miles

A □ Cunard River Access Road (Route 107) 10093 To 10586 493 0.09 0.19

B □ Cunard River Access Road (Route 107) 10768 To 11040 272 0.05 0.10

C □ Cunard River Access Road (Route 107) 11750 To 11800 50 0.01 0.02

C □ Cunard River Access Road (Route 107) 11930 To 11965 35 0.01 0.01

C □ Cunard River Access Road (Route 107) 12140 To 12190 50 0.01 0.02

TABLE OF CONTENTS

Page

Notice to Offerors 1 through 2

Checklist for Offer Submission 1 through 2

*SF-1442 Solicitation, Offer, and Award 1 through 5

RFP Statement 1 through 3

Proposal Schedule Instructions 1 through 5

*Proposal Schedule B-1 through B-10

*SF-24 Bid Bond C-1 through C-2

FEDERAL ACQUISITION REGULATION & TRANSPORTATION ACQUISITION

REGULATION SOLICITATION PROVISIONS & CONTRACT CLAUSES

Index to Federal and Transportation Acquisition Regulations 1 through 7

Representations and Certifications (SAMs online) D-1 through D-3

Instructions to Offerors E-1

*Socioeconomic Program Requirements F-1 through F-5

Minimum Wage Schedule F-6 through F-16

*General Contract Requirements G-1 through G-10

Construction Contract Requirements H-1 through H-6

Special Contract Requirements J-1 through J-26

Section K K-1 through K-3

Permits Obtained for this Project 1 through 11

SPECIFICATIONS On The Secure Large File Transfer

Plans 1 through 122

Categorical Exclusion Form (NEPA) 1 through 6

NPS NEPA Signed Compliance Docs for 92404 1 through 11

NP WV NERI 107(2) - FINAL - Soils and Foundation Report – Signed 1 through 89

*Offeror’s Qualifications Form 1 through 7

* Federal Contractor Veterans’ Employment Report VETS-4212 1 through 5

*BOLD FACED ITEMS ARE TO BE INCLUDED WITH THE PROPOSAL SUBMITTAL

PACKAGE

NOTICE TO OFFERORS

CONTRACT FORMAT:

Offerors should note that the format of this contract is in accordance with Federal Acquisition Regulations (FAR), promulgated by the General Services Administration (GSA), effective April 1, 1984, including all applicable revisions. Applicable FAR provisions and clauses are incorporated in this contract by reference or full text as indicated in the INDEX before the D-pages in this booklet.

FAR provisions and clauses incorporated by reference can be accessed on the Internet website at https://www.acquisition.gov/. Offerors are encouraged to review the documents thoroughly before submitting a proposal.

PROPOSAL BOOKLET AND OFFER SUBMITTAL:

It is the responsibility of the Offeror to verify that this proposal is complete as listed in the Table of Contents. The Offeror is responsible for submitting all required forms and documents with the offer.

Offerors should use the Checklist for Offer Submission included in this booklet to check that their proposals are complete.

CONSTRUCTION CONTRACTS:

Additional guidance is given in FAR Subpart 35.005 where the majority of the project work is complex and specialized such as restoration work, bridge painting, and proprietary construction techniques (i.e. proprietary Cintec arch strengthening.) There are exceptions and they will be reviewed on a case-by-case basis.

HAZARDOUS MATERIALS IDENTIFICATION AND MATERIAL SAFETY DATA:

As required by FAR Clause 52.223-3, Hazardous Materials Identification and Safety Data, the apparent low Offeror must submit prior to award a Material Safety Data Sheet (MSDSs) for all hazardous materials that the Offeror identifies in paragraph (b) of this clause in Section G of this booklet. Failure to submit MSDSs may render the Offeror ineligible for award of contract. The apparent low Offeror should submit their MSDSs within two weeks after bid opening.

INTERNET BASED DATA BASES - REQUIRED INPUT:

According to FAR Subpart 4.1102 contractors are required to be registered in the System for Award Management (SAM) at the time an offer is submitted. Access the following web site to register: https://www.sam.gov/.

According to FAR Subpart 4.1201 contractors are required to complete electronic annual representations and certifications in SAM accessed via https://www.sam.gov/ as a part of required registration.

According to FAR Subpart 22.1302 (b) federal contractors and sub-contractors MUST complete the required annual Vets-4212 Form in order to be eligible for a contract award. It can be completed on-line at http://www.dol.gov/vets/vets4212.htm. The annual filing period for Form VETS-4212 is August 1 through September 30. Reports filed before August 1 will be treated as part of the previous year's filing cycle. Federal contractors and subcontractors who are required to file a form VETS-4212 can submit their forms electronically by using either the VETS-4212 Reporting Application or batch filing process, or by using the paper form by email or U.S. mail. It is recommended that you file your form electronically at https://vets4212.dol.gov/vets4212. Please visit http://www.dol.gov/vets/vets4212.htm for more information on the reporting process.

PAYMENT:

Offerors are advised to review the Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects (FP), subsection 109.05, concerning direct and indirect payment included under a pay item in the bid schedule.

https://www.sam.gov/ http://www.dol.gov/vets/vets4212.htm https://vets4212.dol.gov/vets4212 http://www.dol.gov/vets/vets4212.htm

NOTICE TO OFFERORS - (CONT'D.)

PROGRESS PAYMENTS:

ALL payments will be made via Electronic Funds Transfer (EFT) as such; the payment information in SAM must be accurate in order for contractors' invoices to be considered proper invoices for the purpose of prompt payment under DOT contracts. Contractors must input and maintain (update as necessary) their EFT information in the SAM database. Offerors are advised that under FAR Clause 52.232-5, Payments Under Fixed Price Construction Contracts, upon request, progress payments will include premiums paid by the Contractor to obtain performance and payment bonds as required under this contract. These payments shall not be made in addition to the contract price. As specified in the FP, “Section 151 - MOBILIZATION", payments for performance and payment bond premiums shall be included in mobilization.

WELFARE-TO-WORK INITIATIVE:

The President’s Welfare Reform Bill was initiated to assist welfare recipients and hopefully aid welfare recipients to find gainful employment. In support of this bill, Contractors are encouraged to hire welfare recipients whenever possible and to use welfare recipients in performance of duties on Government contracts.

INCREASING SEAT BELT USE IN THE UNITED STATES:

The President’s Executive Order 13043 dated April 16, 1997, was issued to increase the use of seat belts in the United States. In support of this Order, contractors and subcontractors are encouraged to adopt and enforce on-the-job seat belt policies for their employees when operating company-owned, rented, or personally owned vehicles.

OBTAINING PROPOSAL DOCUMENTS:

Request For Proposal (RFP) documents will not be mailed. All solicitation documents are available for direct download from the Contract Opportunities website: https://sam.gov/. Contractors are encouraged to register on the website (for this specific project) in order to receive automatic notifications when a document is added or updated for this specific project. All questions about this construction project must be emailed to the following address:

eflhd.contracts@dot.gov.

THE CONTRACTOR IS SOLELY RESPONSIBLE FOR MONITORING THE WEB PAGES

NOTED ABOVE FOR ALL CHANGES TO THE SOLICITATION AND ACTING ON

THOSE CHANGES.

PLEASE NOTE ELECTRONIC PROPOSALS WILL BE ACCEPTED VIA

EMAIL ONLY AT EFLHD.CONTRACTS@DOT.GOV. Proposals sent to any other email address besides EFLHD.Contracts@DOT.GOV will not be accepted. Proposals will not be accepted via facsmile.

https://sam.gov/ mailto:eflhd.contracts@dot.gov mailto:EFLHD.CONTRACTS@DOT.GOV mailto:EFLHD.Contracts@DOT.GOV

CHECKLIST FOR OFFER SUBMISSION

The following is a checklist of items included in the proposal/bid package that are required to be completed and returned (or filled in on-line) to the address in Block 7 of the Standard Form 1442, Solicitation, Offer, and Award (page 1). This checklist is for informational purposes only and is not required to be filled out by the Offeror. Failure to submit a complete proposal may be cause to reject your proposal.

PLEASE NOTE ELECTRONIC PROPOSALS WILL BE ACCEPTED VIA

EMAIL ONLY AT EFLHD.CONTRACTS@DOT.GOV. Proposals sent to any other email address besides EFLHD.Contracts@DOT.GOV will not be accepted. Proposals will not be accepted via facsimile. Hand-delivered proposals are not recommended.

1. Proposal Envelope (If the Offeror elects not to send the proposal electronically via email to EFLHD.Contracts@dot.gov):

a. Addressed as shown in Block 7 of SF-1442

b. In the lower left corner, indicate the following: Solicitation No., Project Name & Number, and mail to Suite E2-3-300, ATTENTION: ACQUISITIONS. If proposals are hand-delivered, bring them to the main entrance of Quantum Park, and ask for the Federal Highway Administration (EFLHD) Receptionist to be contacted and an EFLHD representative will come to collect the proposal. HAND-DELIVERED PROPOSALS ARE NOT RECOMMENDED.

2. Standard Form 1442: Solicitation, Offer and Award

a. Block 14: Name and Address of Offeror.

b. Block 15: Telephone Number of Offeror.

c. Block 16: Remittance Address if different from Block 14.

d. Block 19: All Amendments Acknowledged, with dates of Amendments.

e. Block 20: Proposal is signed and dated.

3. Proposal Schedule - (Pages B-1 through B-10)

a. Unit proposal price and proposal amount provided for each pay item in numbers.

b. Corrections initialed.

4. Standard Form 24, Bid Bond (Pages C-1 through C-2) (Required if bid guarantee is bid bond)

a. Date executed

b. Legal name and address of Offeror.

c. Type of organization.

d. State of incorporation (if applicable).

e. Name and business address of Treasury approved surety.

f. Penal sum of bond (not less than 20% of proposal total).

g. Proposal identification.

h. Signature of Offeror

i. Seal, if corporation

j. Signature of Surety

k. Seal, if corporation

PROPOSALS RECEIVED WITHOUT A VALID BID BOND WILL BE REJECTED.

mailto:EFLHD.Contracts@DOT.GOV mailto:EFLHD.Contracts@dot.gov

CHECKLIST FOR OFFER SUBMISSION

5. Power of Attorney.

a. Dated on or before execution date of bond

b. Power has original signature of surety, or is embossed with surety's seal in the certification section

PROPOSALS RECEIVED WITHOUT A VALID POWER OF ATTORNEY WILL BE REJECTED

6. Offeror's Qualifications form (provided separately as part of the proposal Documents Package). Form completed, signed and submitted with proposal

7. System for Award Management (SAM): The contractor is currently registered in the System For Award Management (SAM) database at https://www.sam.gov/ at the time the offer is submitted. If the contractor elects to not have its active SAM registration viewable by the public, then the contractor must submit a copy with the proposal.

8. Online Representations and Certifications Application: The contractor's Representations and Certifications have been input online via the electronic database at https://www.sam.gov/.

9. VETS – 4212 Reporting: The contractor has completed the annual reporting requirement online at http://www.dol.gov/vets/vets4212.htm.

The annual filing period for Form VETS-4212 is August 1 through September 30. Reports filed before August 1 will be treated as part of the previous year's filing cycle. Federal contractors and subcontractors who are required to file a form VETS-4212 can submit their forms electronically by using either the VETS-4212 Reporting Application or batch filing process, or by using the paper form by email or U.S. mail. It is recommended that you file your form electronically at https://vets4212.dol.gov/vets4212. Please visit http://www.dol.gov/vets/vets4212.htm for more information on the reporting process.

NOTE: THE CONTRACTOR IS FULLY RESPONSIBLE TO VERIFY THAT ALL

DATA IN THE ABOVE DATABASES IS CORRECT EACH TIME A PROPOSAL

PACKAGE IS SUBMITTED. FAILURE TO PROPERLY INPUT AND/OR

UPDATE YOUR DATA PRIOR TO OFFER SUBMISSION MAY CAUSE THE

PROPOSAL TO BE REJECTED.

http://www.dol.gov/vets/vets4212.htm https://vets4212.dol.gov/vets4212

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION

a. NAME

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

CALL:

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

FEDERAL HIGHWAY ADMINISTRATION

EASTERN FEDERAL LANDS HIGHWAY DIVISION

QUANTUM PARK, 22001 LOUDOUN COUNTY PKWY

SUITE E2-3-300

693C73

ATTN:ACQUISITIONS

ASHBURN VA 20147

See Block 7

YULIYA KENT

b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

EFLHD.Contracts@dot.gov

See Block 10 x 12/22/2023

693C7324R000010

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

This Request for Proposals is for the New River Gorge National Park and Preserve, Project No. WV NP NERI 107(2), located in Fayette County, West Virginia in strict accordance with the Solicitation/Contract instructions, notices, clauses, provisions, items listed below, and for the quantities of work actually performed at the unit prices as bid in the Proposal Schedule, including all applicable Federal, State, and local taxes.

FP - Standard Specification for Construction of Roads & Bridges on Federal Highway

Projects.

Bid Schedule, Section B - pages B-1 through B-10.

Special Contract Requirements, Section J - pages J-1 through J-26.

Plans, Sheets 1 through 122.

Categorical Exclusion Form (NEPA), pages 1 through 6.

NPS NEPA Signed Compliance Docs for 92404, pages 1 through 11.

NP WV NERI 107(2) - FINAL - Soils and Foundation Report ¿ Signed, pages 1 through 89.

Permits, pages 1 through 11.

11. The Contractor shall begin performance within

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

10 calendar days and complete it within ________________ April 15, 2025 after receiving

Continuation Sheet, Block 11

01/23/2024

NSN 7540-01-155-3212

x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ ___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected . _________________

STANDARD FORM 1442 (Rev. 8/2014)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

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Federal Highway Administration Eastern Federal Lands Highway Division A/P Branch, AMZ-150 P.O. Box 25710 or E-MAIL

9-AMC-AMZ-EFLINVOICES@FAA.GOV

Oklahoma City, OK 73125

EFLHD-CO

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CONTINUATION OF SF 1442

Block 2:

This project is RESTRICTED - Proposals will be accepted from all eligible Small Business concerns.

This procurement falls under North American Industry Classification System (NAICS) code 237310 - Highway, Street, and Bridge Construction (see FAR Subpart 19.10)

Electronic proposals will be accepted via email sent to EFLHD.Contracts@dot.gov. Please be sure to indicate the solicitation number, project number, and ATTN: Yuliya Kent on the subject line of your email. Please note you must include a scanned copy of your official bid bond along with your proposal documents if you submit your proposal electronically.

PHYSICAL DATA AVAILABLE FOR REVIEW

1. Manual on Uniform Traffic Control Devices for Streets and Highways, 2009 Edition, published by the Federal Highway Administration. http://mutcd.fhwa.dot.gov.

2. National Park Service Sign Manual, revised - January 1988, United States Department of the Interior. http://flh.fhwa.dot.gov/resources/design/library.

3. Categorical Exclusion Form (NEPA)

4. NPS NEPA Signed Compliance Docs for 92404

5. NP WV NERI 107(2) - FINAL - Soils and Foundation Report – Signed

6. Permit

Block 9:

In accordance with FAR Provision 52.236-27, Site Visit, a Government representative can be available to show the project to prospective offerors. All requests for site visits see Section E of the solicitation and e-mail all questions concerning this construction project to the following e-mail address EFLHD.Contracts@dot.gov. Interested parties must provide the Solicitation Number and the relevant project number with all requests and questions.

Block 11:

Maximum Time Allowed if Schedules A, B, and C Are Awarded at the Same Time:

All work for Schedules A, B, and C must be completed by no later than April 15, 2025.

Maximum Time Allowed for Each Schedule of Work if Awarded Separately:

If the Government awards the contract as Schedule A only, the performance period to complete all Schedule A work will be 96 calendar days and will start on the effective date of Schedule A’s Notice to Proceed.

If Schedule B (Government Option 1) is exercised after the award of the original contract, the performance period to complete all Schedule B work will be 30 calendar days and will start on the effective date of Schedule B’s Notice to Proceed.

mailto:EFLHD.Contracts@dot.gov http://flh.fhwa.dot.gov/resources/design/library

If Schedule C (Government Option 2) is exercised after the award of the original contract, the performance period to complete all Schedule C work will be 25 calendar days and will start on the effective date of Schedule C’s Notice to Proceed.

If complete funding is in place at the time of award of Schedule A (Base Contract), the Government may award Schedules B and C (Government Options 1 and 2) at that time. If additional funding is required for the award of Schedules B and C (Government Options 1 and 2), and is received after the award of Schedule A (Base Contract), the Government has the right to exercise Schedules B and C (Government Options 1 and 2) at the unit prices bid according to the following schedule:

Schedule B (Government Option 1): No later than June 30, 2024.

Schedule C (Government Option 2): No later than June 30, 2024.

See Completion of Work section of the B-Pages – Bid Schedule Instructions for further information. The completion time for the contract is not to exceed the maximum time above. Work restrictions can be found in SCR Sections 108 and 156.

Notice to Proceed will be issued within 30 days following receipt of acceptable performance and payment bonds. (Actual Notice to Proceed date will be 10 days from issuance or the date specified in the Notice.)

Block 12A:

Furnish performance and payment bonds in accordance with FAR Clause 52.228-15.

Block 13:

A bid guarantee in the amount of not less than 20 percent of the price proposal or $3 million, whichever is less, is required with this proposal. If the offeror fails to provide the required bid guarantee, such failure may require rejection of the offer. Reference FAR Provision 52.228-1, Bid Guarantee. Please note you must include a scanned copy of your official bid bond along with your proposal documents if you submit your proposal electronically.

Block 17:

Amounts should be completed as follows:

Schedule A - $ Schedule B (Government Option 1) - $ Schedule C (Government Option 2) - $ http://sam.gov/ http://flh.fhwa.dot.gov/resources/specs/

Other:

The estimated price is expected to fall within the price range of $5,000,000 to $10,000,000.

Responsibility of offerors shall be evaluated in accordance with the information provided on the Offeror's Qualifications Form, which can be downloaded from the Contract Opportunities website located at http://SAM.gov. FP-14 versions can be downloaded at the FHWA web site located at http://flh.fhwa.dot.gov/resources/specs/.

Electronic proposals must contain the required signatures (electronic or by hand).

Basis for Award:

The Government will award the project to the lowest priced/technically acceptable responsible Offeror. The Contracting Officer intends to evaluate all proposals for technical acceptability.

After all of the technical proposals have been evaluated, the Offerors that were found technically acceptable will be ranked according to price and the contract will be awarded to the responsive, responsible Offeror with the lowest Evaluation Total Price of Project, which is defined as:

Schedule A (Base Contract) - $ Schedule B (Government Option 1) - $ Schedule C (Government Option 2) - $

The Government will award the project as a Base Contract (Schedule A) with the option to award any, all, or no combinations of the Government Option(s) (Schedules B and C);

see FAR Clauses 52.217-4 and 52.217-5.

Please Note:

This solicitation is a Request for Proposal (RFP). Therefore, there will not be a public bid opening and proposals are not available for review.

FEDERAL HIGHWAY ADMINISTRATION

EASTERN FEDERAL LANDS HIGHWAY DIVISION

NEW RIVER GORGE NATIONAL PARK AND PRESERVE

PROJECT WV NP NERI 107(2)

Cunard River Access Road Slide Repairs with MSE Walls

REQUEST FOR PROPOSALS

693C73-24-R-0000010

Project Description: Schedule A (Base Contract): Construction of Mechanically Stabilized Earth (MSE) wall, drainage repairs, resurfacing with gravel, guardrail replacement, and other miscellaneous work.

Schedule B (Government Option 1): Construction of MSE wall, drainage repairs, resurfacing with gravel, guardrail replacement, and other miscellaneous work.

Schedule C (Government Option 2): Three welded wire face deep patch repairs, drainage repairs, resurfacing with gravel, guardrail replacement and new guardrail, and other miscellaneous work.

The project is located in Fayette County, West Virginia.

The cost of the project is expected to be between $5,000,000 and $10,000,000.

Scope of Work: The detailed scope of work to be undertaken by the successful Offeror under the contract for this project is outlined in the Request for Proposal (RFP) solicitation documents.

These include the Plans, Special Contract Requirements (J Pages), and supplemental Government Furnished Information.

Procurement Overview of the Project: In accordance with Federal Acquisition Regulation (FAR) Subpart 15.101-2, the Eastern Federal Lands Highway Division (EFLHD) is conducting a Lowest Price Technically Acceptable Source Selection Process for this project. Under this Notice, the EFLHD (also referred to as “the Government”) is soliciting all eligible Contractor firms/teams (Offerors) to participate in a two-step RFP process. The two steps will include the submittal of two proposal packages; a Technical Proposal and a Price Proposal. A description of these proposals and their requirements can be found in the RFP’s Proposal Instructions (B Pages).

During step one, a selection evaluation board will review and evaluate the technical proposals submitted by all interested, responsive Offerors. The selection committee will select qualified Offerors based on the pass/fail (acceptable/unacceptable) evaluation criteria as stated in the RFP’s Proposal Instructions - Evaluation of Proposal Documents (B Pages). Offerors should submit technical proposals that are acceptable without additional explanation or information.

The Government may make a final determination regarding a technical proposal’s acceptability solely on the basis of the technical proposal as submitted. The Government may proceed with the second step (lowest price evaluation) without requesting further information from any Offeror; however, the Government may request additional information from any Offeror with a technical proposal considered reasonable and close to acceptable, and may discuss any technical proposal with any Offeror. Only one technical proposal may be submitted by each Offeror. The step one technical proposal shall not include any prices or pricing information.

During step two, only technical proposals determined to be acceptable, either initially or as a result of discussions, will be considered for award. The price proposals corresponding to the acceptable technical proposals will be opened and ranked according to price and the contract will be awarded to the lowest responsive, responsible Offeror as stated in the RFP’s Proposal Instructions - Basis of Award (B Pages). Only one price proposal may be submitted by each Offeror and the price proposal must be based upon the Offeror’s own technical proposal.

Contract award is anticipated to be no earlier than March 2024, with Notice to Proceed anticipated to be issued after the receipt of valid Performance and Payment Bonds (see Block 12a of the SF-1412 and FAR Clause 52.228-15). As specified in Subsection 108.01 of the Special Contract Requirements (J Pages), construction activities that require full road closure cannot start any earlier than November 1, 2024 (activities that do not require full road closure can proceed before November 1, 2024). All construction activities at the project site must be completed by no later than April 15, 2025.

It is not the intent of EFLHD to receive project specific design or engineering recommendations as part of the step one technical proposal other than what is necessary to support the technical proposal. Offerors should limit their technical proposal to the information required by this Notice, and other information that may be relevant to the qualifications and experience of the Offeror. No reimbursement will be made for any expenses associated with the preparation of a step one technical proposal or a step two price proposal.

Obligation to Keep Team Intact: In connection with the services covered by this procurement process, any in-house personnel, subcontractors, and outside associates will be limited to the individuals or firms that are specifically identified during the step one technical proposal. The Contractor shall obtain the Contracting Officer’s written consent before making any substitution for these designated in-house personnel, subcontractors, or outside associates.

Supplemental Work: Offerors are expected to provide qualified and experienced staff to develop appropriate pre-construction or construction protocols as designated by Federal, state, and local regulations/guidelines, including but not limited to the following:

• Work Plan.

• Accident Prevention Plan.

• Health and Safety Plan.

• Environmental Management Plan.

• Waste Management Plan.

• Recycling Plan.

Electronic Copy (Email) Submissions: Submit one (1) Technical Proposal and one (1) Price Proposal electronically via one (1) email containing two (2) pdf attachments. One pdf attachment shall be the Technical Proposal and the second pdf attachment shall be the Price Proposal.

Electronic proposals will be accepted only via email sent to EFLHD.CONTRACTS@DOT.GOV. Proposals submitted to any other email address will not be accepted. Please be sure to indicate the solicitation number, project number, and ATTN: Yuliya Kent on the subject line of your email.

It is the Offeror’s sole responsibility to see that its proposal documents are received. Proposal documents received after the time due will be rejected and returned without consideration or further evaluation.

Other Information: Questions concerning this solicitation may be directed to the Contract Specialist, Ms.Yuliya Kent, via e-mail to: EFLHD.Contracts@dot.gov. Please be sure to put the solicitation number and project title in the subject line of your email.

Questions can be submitted at any time, but questions submitted within 10 days of the proposal due date may not be answered or answered in time for the Offerors to properly incorporate the responses into their proposals.

PROPOSAL INSTRUCTIONS

PROJECT: WV NP NERI 107(1)

OFFERORS PLEASE NOTE: Before preparing the proposal, carefully read the Instructions to Offerors. While preparing the proposal, comply with the following:

The Government will award the project to the lowest priced/technically acceptable responsible Offeror. The Contracting Officer intends to evaluate all proposals from all eligible Contractor firms/teams (Offerors) for technical acceptability. After all of the technical proposals have been evaluated, the Offerors that are found technically acceptable will be ranked according to the price and the lowest Offeror will be awarded the contract.

EVALUATION OF PROPOSAL DOCUMENTS

STEP 1 - TECHNICAL ACCEPTABILITY – Experience in MSE wall construction

TECHNICAL ACCEPTABILITY EVALUATION DESCRIPTION

Competing technical proposals will be evaluated against the solicitation requirements; they are not compared with each other. Each of the technical evaluation factors described below will be rated on a pass/fail basis and must receive a passing score for an Offeror's proposal to receive further consideration. Failure to receive a passing score for any technical evaluation factor will result in rejection of an Offeror's proposal notwithstanding passing scores for other technical evaluation factors. Technical acceptability will be determined by evaluating each responsive proposal and comparing the results of that evaluation against the technical requirements specified in the solicitation. Proposals which satisfy the technical requirements of the solicitation, in light of the evaluation criteria, will be determined technically acceptable.

Offerors will be evaluated on the Offeror’s past performance and experience in construction of MSE walls.

TECHNICAL PROPOSAL EVALUATION FACTORS

The Offerors need to submit the following qualifications and information, and label it as the Technical Proposal. Offerors must include names, titles, phone numbers, and email address for all references submitted.

(a) Key Personnel. The Offerors need to submit resumes of key personnel proposed for this contract. The Government will review and evaluate each Offeror's proposed key personnel, including technical similarities between the Offeror's experience and the work described in this solicitation, of the Offeror’s proposed key personnel. Include names, titles, phone numbers, and email addresses for all references submitted. Submit documentation for all key construction personnel to be involved in the construction of the project: The Offerors will be required to submit the following:

(i) Superintendent: The Offerors need to show that the Contractor’s Superintendent has a minimum of five years of Mechanically Stabilized Earth (MSE) wall construction experience.

(ii) Foreman: The Offerors need to show that the Contractor/subcontractor’s MSE Wall Foreman has a minimum of five (5) years of MSE wall construction experience in the last 5 years since the solicitation date of this contract.

(b) Construction Capability and Resources. The Government will review and evaluate the information about each Offerors' past performance in the design and construction of MSE wall construction projects based on the Offeror's record and reputation for satisfactorily completing projects similar in size and scope. The Offerors will be required to submit the following:

(i) Organizational structure, identifying major participants and describing their roles in the project. Identify how the Contractor/subcontractor was involved with construction engineering support and the MSE wall construction.

(ii) Documentation that shows direct experience of the Offeror, and/or experience of subcontractors that the Offeror proposes to utilize in the execution of this project. Submit documentation that shows direct experience of the Contractor/subcontractor in constructing MSE walls by providing at least three (3), but no more than five (5) MSE wall construction projects completed in the past five (10) years similar in scope and size to the Cunard River Access Road project. Offerors are to include the experience of the entire prime and subcontracting team that will perform the work on this project.

(iii) For each project included under (b)(ii), offeror required to provide owner contact information, including name, title, company, phone number, email address, and provide initial and final construction cost, reasons for cost changes, and initial and final durations, including reasons for schedule changes.

(c) Technical Approach to Construction.

(i) Approach to wall construction. The Offerors need to describe the construction of the MSE wall project, including excavation and installation. In addition, offeror must describe how Occupational Safety and Health Administration (OSHA) requirements will be implemented on the project. Also, describe how the contractor plans to remove the existing earth retaining structure and how it will connect the existing (to remain) retaining structure with the new MSE wall.

(ii) Construction staging. The Offerors required to describe how they will stage construction to stay within the limits shown in the plans.

(iii) Approach to maintaining temporary traffic control. The Offerors must describe how they will maintain construction signing. Describe how you will provide emergency access to Government personnel, if possible.

(iv) Environmental considerations and compliance during construction. The Offerors must describe how work will comply with the environmental documents for this project.

(d) Project and Management Plan. The Offerors required to provide the following:

(i) Proposed Quality Assurance and Quality Control plans for construction in order to deliver a quality construction project on-time and within budget (see Sections 153 and 155).

(ii) Approach to coordinating with the EFLHD, NPS, entities such as Fire & Rescue, Police and local jurisdictions; and approach to public safety and public awareness.

(iii) Approach to meeting the tight contract construction schedule.

Technical Proposals shall not exceed 10 single sided pages of 8.5” x 11” size using Times New Roman font with a size of 12-point. All pages must be numbered. Only pages numbered 1 through 10 will be considered during the evaluation process. Additional pages consisting of photos, brochures, resumes, or other pre-printed material may be submitted as long as the exact item to be incorporated is identified. This material may not exceed an additional 10 pages. Gantt charts, site maps, or charts can be submitted on single sided sheets up to 11” x 17”. The technical proposal shall be bound. If tabs are used and contain project-specific information, they will be counted as pages.

STEP 2 - LOWEST PRICE - Cost to Perform the Proposed Work

LOWEST PRICE EVALUATION DESCRIPTION

Only Cost Proposals from Offerors that passed the technical acceptability phase will be evaluated.

Cost Proposals from Offerors that did not pass the technical acceptability phase will be returned unopened. All acceptable Cost Proposals will be reviewed and evaluated for completeness and reasonableness.

COMPLETING THE PROPOSAL SCHEDULE

Complete the Proposal Schedule(s) by handwriting in ink or typing. Specify a Unit Bid Price, in figures with cents to only two decimal places, for each pay item in the Unit Bid Price column for which a quantity is given. Do not enter or tender a Unit Bid Price for any pay item for which no estimated quantity appears in the Bid Schedule. Determine the products of the respective unit prices and quantities, and show them, in figures, in the Amount Bid column. If a Unit Bid Price and Amount Bid have been inserted by the Government for a pay item, do not change the Unit Bid Price and Amount Bid for the pay item. Determine the Proposal Total for each specific individual Schedule of Work by adding the amounts of the listed items and show it in the block provided for that individual Schedule of Work. In case of multiplication errors, the Amount Bid for the item will be based on the Unit Bid Price.

To be eligible for award, offerors must submit prices for each pay item.

Review Subsection 109.05 of the FP (standard specifications book) regarding scope of payment for direct and indirect payment work.

Fill in the Proposal Total(s) for each individual Schedule of Work as directed on the Proposal Summary page. Fill in the Evaluation Total Price of Project in the space provided on the Proposal Summary, page B-10.

The amount in Block 17 of the SF 1442 should be completed as follows:

Schedule A - $ .

Schedule B - $ .

Schedule C - $ .

SCHEDULES OF WORK

The Proposal Schedule is comprised of the following separate schedules and options of work:

Schedule A (Base Contract) - Pages B-1 thru B-3 Schedule B (Government Option 1) - Pages B-4 thru B-6 Schedule C (Government Option 1) - Pages B-7 thru B-9

The Government will award the project as a Base Contract (Schedule A) with the option to award Schedule B and Schedule C (Government Options 1 and 2); see FAR Clauses 52.217-4 and 52.217-5.

The purpose of the multiple schedules and options is to give the Government maximum flexibility in completing the project in a timely manner and at a cost-effective price, by proper utilization of programmed funds and upon receipt of any additional funds required to award the contract. If complete funding is in place at the time of award of Schedule A (Base Contract), the Government may award Schedules B and C (Government Options 1 and 2) at that time. If additional funding is required for the award of Schedules B and C (Government Options 1 and 2), and is received after the award of Schedule A (Base Contract), the Government has the right to exercise Schedules B and C (Government Options 1 and 2) at the unit prices bid according to the following schedule:

Schedule B (Government Option 1): No later than June 30, 2024.

Schedule C (Government Option 2): No later than June 30, 2024.

COMPLETION OF WORK

If the Government awards the contract as Schedules A + B + C, all construction activities at the project site must be completed by no later than April 15, 2025.

If the Government awards the contract as Schedule A only, the performance period to complete all Schedule A work will be 96 calendar days and will start on the effective date of Schedule A’s Notice to Proceed.

If Schedule B (Government Option 1) is exercised after the award of the original contract, the performance period to complete all Schedule B work will be 30 calendar days and will start on the effective date of Schedule B’s Notice to Proceed.

If Schedule C (Government Option 2) is exercised after the award of the original contract, the performance period to complete all Schedule C work will be 25 calendar days and will start on the effective date of Schedule C’s Notice to Proceed.

In developing a construction schedule to determine the number of calendar days, the Government considered and included the work limitations shown in Sections 108 and 156 of the FP and Special Contract Requirements (SCR’s). Specific work limitations may be (but are not limited to): National legal holidays, weekends, rush hours, night work, specified no work periods, work or traffic control phasing, etc. The Government also considered those work items that are weather sensitive and when those work items will be performed. Specific work items are (but not limited to): those that require a minimum ambient air temperature (asphalt paving and surface treatment, pavement striping, stone masonry, etc); those that require maintaining a minimum surface temperature (concrete pavement, structural concrete, painting, etc); and those that have specific planting seasons (turf establishment, sod, trees, plants, etc). The Government also considered time required for preparing material and drawing submittals, and the allowable Government review times for those submittals (Subsection

104.03 of the FP and SCR’s).

Offerors are to assume that the award of the contract and approval of the Contractor’s Performance and Payment Bonds (see Block 12a of the SF-1442 and FAR Clause 52.228-15) may result in the start of construction activities no be no earlier than March 2024. See Subsection 108.01 of the SCRs for additional details.

BASIS FOR AWARD

The contract will be awarded to the responsive, responsible bidder with the lowest Evaluation Total Price of Project, which is defined as:

Schedule A (Base Contract) Bid Total + Schedule B (Government Option 1) Bid Total + Schedule C (Government Option 2) Bid Total.

B - 1

Item No. Pay Item No. Description Quantity Unit Unit Price Amount

A0020 15101-0000 MOBILIZATION

ALL LPSM $___LPSM_____ $____________

A0040 15201-0000 CONSTRUCTION SURVEY AND STAKING

ALL LPSM $___LPSM_____ $____________

A0060 15401-0000 CONTRACTOR TESTING

ALL LPSM $___LPSM_____ $____________

A0080 15705-1400 SOIL EROSION CONTROL, FIBER ROLL

545 LNFT $____________ $____________

A0100 15706-1000 SOIL EROSION CONTROL, INLET PROTECTION

1 EACH $____________ $____________

A0120 15706-1600 SOIL EROSION CONTROL, STABILIZED CONSTRUCTION EXIT

1 EACH $____________ $____________

A0140 20103-0000 CLEARING AND GRUBBING

3,610 SQYD $____________ $____________

A0160 20301-1400 REMOVAL OF INLET

3 EACH $____________ $____________

A0180 20302-0300 REMOVAL OF CURB AND GUTTER, CONCRETE

520 LNFT $____________ $____________

A0200 20302-1200 REMOVAL OF GUARDRAIL

840 LNFT $____________ $____________

A0220 20302-2100 REMOVAL OF PIPE CULVERT

115 LNFT $____________ $____________

A0240 20303-1600 REMOVAL OF PAVEMENT, ASPHALT

1,130 SQYD $____________ $____________

A0260 20401-0000 ROADWAY EXCAVATION

26,200 CUYD $____________ $____________

A0280 20701-0200 SEPARATION-STABILIZATION GEOTEXTILE, CLASS 1, TYPE B

9,650 SQYD $____________ $____________

Bid Schedule Schedule:A Schedule Type:Base

Project No:WV NP NERI 107(2)

Project Name:Cunard River Access Road Slide Repairs using MSE Walls

B - 2

A0300 20701-1000 SEPARATION-STABILIZATION GEOTEXTILE, CLASS 2, TYPE E

1,210 SQYD $____________ $____________

A0320 20703-0000 GEOGRID (TYPE VI)

28,600 SQYD $____________ $____________

A0340 25102-0300 PLACED RIPRAP, METHOD A, CLASS 3

385 TON $____________ $____________

A0360 25501-1000 MECHANICALLY STABILIZED EARTH WALL, WELDED WIRE FACE

14,000 SQFT $____________ $____________

A0380 30202-2000 ROADWAY AGGREGATE, METHOD 2

700 TON $____________ $____________

A0400 31302-0400 AGGREGATE-TOPSOIL COURSE, 4-INCH DEPTH

290 SQYD $____________ $____________

A0420 60201-0800 24-INCH PIPE CULVERT

80 LNFT $____________ $____________

A0440 60201-1200 48-INCH PIPE CULVERT

60 LNFT $____________ $____________

A0460 60401-0000 MANHOLE

3 EACH $____________ $____________

A0480 60403-1100 INLET, FLH TYPE 4D (MODIFIED)

1 EACH $____________ $____________

A0500 60403-1100 INLET, FLH TYPE 4D

2 EACH $____________ $____________

A0520 60510-0700 6-INCH COLLECTOR PIPE

510 LNFT $____________ $____________

A0540 60510-0800 6-INCH OUTLET PIPE

265 LNFT $____________ $____________

A0560 60521-0000 GRANULAR BACKFILL (#57 STONE)

42,700 TON $____________ $____________

Bid Schedule Schedule:A Schedule Type:Base

B - 3

A0580 60902-1100 CURB AND GUTTER, CONCRETE, 13-INCH DEPTH

520 LNFT $____________ $____________

A0600 61701-4500 GUARDRAIL SYSTEM MGS, TYPE 2, CLASS A STEEL POSTS (NATINA

STAINED)

845 LNFT $____________ $____________

A0620 61702-1600 TERMINAL SECTION, TYPE MGS FLARED (NATINA STAINED)

1 EACH $____________ $____________

A0640 62401-0300 FURNISHING AND PLACING TOPSOIL, 4-INCH DEPTH

1,940 SQYD $____________ $____________

A0660 62501-0000 TURF ESTABLISHMENT

0.40 ACRE $____________ $____________

A0680 62901-1100 ROLLED EROSION CONTROL PRODUCT, TYPE 4

850 SQYD $____________ $____________

A0700 63304-0900 SIGNS, ALUMINUM PANELS, TYPE 3 SHEETING

40 SQFT $____________ $____________

A0720 63501-0000 TEMPORARY TRAFFIC CONTROL

ALL LPSM $___LPSM_____ $____________

A0740 63701-0000 FIELD OFFICE

1 EACH $____________ $____________

Submitted by:____________________________________ Schedule Total:____________

Bid Schedule Schedule:A Schedule Type:Base

B - 4

B0020 15101-0000 MOBILIZATION

ALL LPSM $___LPSM_____ $____________

B0040 15201-0000 CONSTRUCTION SURVEY AND STAKING

ALL LPSM $___LPSM_____ $____________

B0060 15401-0000 CONTRACTOR TESTING

ALL LPSM $___LPSM_____ $____________

B0080 15705-1400 SOIL EROSION CONTROL, FIBER ROLL

300 LNFT $____________ $____________

B0100 15706-1000 SOIL EROSION CONTROL, INLET PROTECTION

1 EACH $____________ $____________

B0120 15706-1600 SOIL EROSION CONTROL, STABILIZED CONSTRUCTION EXIT

1 EACH $____________ $____________

B0140 20103-0000 CLEARING AND GRUBBING

1,360 SQYD $____________ $____________

B0160 20301-1400 REMOVAL OF INLET

1 EACH $____________ $____________

B0180 20302-0300 REMOVAL OF CURB AND GUTTER, CONCRETE

145 LNFT $____________ $____________

B0200 20302-1200 REMOVAL OF GUARDRAIL

400 LNFT $____________ $____________

B0220 20302-1600 REMOVAL OF PAVED WATERWAY

140 LNFT $____________ $____________

B0240 20302-2100 REMOVAL OF PIPE CULVERT

45 LNFT $____________ $____________

B0260 20303-1600 REMOVAL OF PAVEMENT, ASPHALT

680 SQYD $____________ $____________

B0280 20401-0000 ROADWAY EXCAVATION

3,790 CUYD $____________ $____________

Bid Schedule Schedule:B Schedule Type:Options

B - 5

B0300 20701-0200 SEPARATION-STABILIZATION GEOTEXTILE, CLASS 1, TYPE B

2,360 SQYD $____________ $____________

B0320 20701-1000 SEPARATION-STABILIZATION GEOTEXTILE, CLASS 2, TYPE E

665 SQYD $____________ $____________

B0340 20703-0000 GEOGRID (TYPE VI)

4,130 SQYD $____________ $____________

B0360 25102-0300 PLACED RIPRAP, METHOD A, CLASS 3

200 TON $____________ $____________

B0380 25501-1000 MECHANICALLY STABILIZED EARTH WALL, WELDED WIRE FACE

3,380 SQFT $____________ $____________

B0400 30202-2000 ROADWAY AGGREGATE, METHOD 2

400 TON $____________ $____________

B0420 31302-0400 AGGREGATE-TOPSOIL COURSE, 4-INCH DEPTH

195 SQYD $____________ $____________

B0440 60201-0800 24-INCH PIPE CULVERT

25 LNFT $____________ $____________

B0460 60201-1200 48-INCH PIPE CULVERT

11 LNFT $____________ $____________

B0480 60401-0000 MANHOLE

1 EACH $____________ $____________

B0500 60403-1100 INLET, FLH TYPE 4D

1 EACH $____________ $____________

B0520 60510-0700 6-INCH COLLECTOR PIPE

290 LNFT $____________ $____________

B0540 60510-0800 6-INCH OUTLET PIPE

80 LNFT $____________ $____________

B0560 60521-0000 GRANULAR BACKFILL (#57 STONE)

5,010 TON $____________ $____________

Bid Schedule Schedule:B Schedule Type:Options

B - 6

B0580 60802-0500 PAVED WATERWAY, TYPE 5

140 LNFT $____________ $____________

B0600 60902-1100 CURB AND GUTTER, CONCRETE, 13-INCH DEPTH

145 LNFT $____________ $____________

B0620 61701-4500 GUARDRAIL SYSTEM MGS, TYPE 2, CLASS A STEEL POSTS (NATINA

STAINED)

530 LNFT $____________ $____________

B0640 61702-1500 TERMINAL SECTION, TYPE MGS TANGENT (NATINA STAINED)

1 EACH $____________ $____________

B0660 62401-0300 FURNISHING AND PLACING TOPSOIL, 4-INCH DEPTH

940 SQYD $____________ $____________

B0680 62501-0000 TURF ESTABLISHMENT

0.20 ACRE $____________ $____________

B0700 62901-1100 ROLLED EROSION CONTROL PRODUCT, TYPE 4

330 SQYD $____________ $____________

B0720 63304-0900 SIGNS, ALUMINUM PANELS, TYPE 3 SHEETING

40 SQFT $____________ $____________

Submitted by:____________________________________ Schedule…