RFP LBNF-FDC South Dakota Rigging Services 361672-BF with attachments.pdf

FFDG RFP No. LBNF-361672-BF LBNF Rigging Services

Fermi National Accelerator Laboratory Lead, South Dakota 1

RFP LETTER

April 3, 2025

Subject: Request for Proposal (RFP) No. LBNF-361672-BF Proposal

Due Date: June 27, 2025

Fermi Forward Discovery Group LLC (FFDG) requests a proposal for the Long-Baseline Neutrino Facility Deep Underground Neutrino Experiment (LBNF/DUNE-US) South Dakota Rigging Services in accordance with this RFP and the enclosed Proposal Preparation Instructions, Sample Subcontract, and other enclosures.

There will be a mandatory Pre-Proposal Conference (see the Proposal Preparation Instructions).

SCHEDULE

It is expected that the South Dakota Rigging Services will have a base year and options for two additional years. FFDG anticipates an award date of November 1, 2025, with a period of performance for the Base Year: November 1, 2025, through October 31, 2026.

SUMMARY OF SUBCONTRACT WORK

The South Dakota Rigging Services are required for the safe and efficient movement of materials in support of the installation of the LBNF/DUNE-US Cryostats. The rigging activity will take place within the North and South Caverns underground at the Sanford Underground Research Facility (SURF), in DOE leased space. The Subcontractor will provide qualified offsite administrative management, personnel, equipment, supplies, tools, transportation and will coordinate with LBNF/DUNE project management to assure effective performance of all rigging services. The Subcontractor shall perform typical rigging duties connecting, disconnecting and the movement of materials in support of the cryostat installation.

The typical rigging activities will require the movement of materials ranging from standard pallets, as well as steel beams of various sizes and weights up to 17,000 lbs. and approximately 45’ in length. The Subcontractor shall provide one Lead Rigger, per shift who will provide daily supervision and work alongside the Subcontractor’s personnel. The Lead Rigger will communicate daily activities with the FFDG representative to ensure schedules are maintained, to discuss operational concerns, maintain satisfactory standards of employee conduct, integrity, and competence, and administer disciplinary actions if necessary.

SUBMITTAL OF PROPOSALS

Complete written proposals must be submitted electronically to the undersigned Procurement Specialist listed below no later than 5:00 PM Mountain Time on June 27, 2025. FFDG reserves the right to extend the due date for proposals and to accept late proposals if it is in the best interest of FFDG and the U.S.

Department of Energy (DOE).

Bridget Fugett Email: bridget@fnal.gov Phone: (815)245-9847

The proposals shall be valid for a period of 180 days from the proposal due date. FFDG reserves the right to reject any and all proposals, to waive any minor irregularities in any proposal, or to cancel this RFP at mailto:bridget@fnal.gov

Lead, South Dakota 2 any time prior to award without cost to FFDG. FFDG will not reimburse any firm for any preparation costs incurred or any other costs related to the participation in or preparation of this RFP.

EVALUATION AND SELECTION

FFDG will evaluate each proposal to ensure that it meets the Mandatory Requirements as identified in the RFP. The Offeror will be required to provide evidence (along with its proposal) indicating the Mandatory Requirements identified have been met. If the proposal does not meet the Mandatory Requirements, FFDG Procurement may, at their discretion, contact the Offeror to clarify any omissions or exceptions. If an Offeror cannot meet or does not address compliance in writing with the mandatory technical requirements, the proposal may be considered non-responsive and not be evaluated further consideration for award of a Subcontract. Proposals that meet all the Mandatory Requirements in the solicitation will be further evaluated based on the Technical Evaluation criteria stated in the RFP.

FFDG will make a selection for award based on the principles of best value. Best value is expected to result from selection of the highest technically acceptable proposal with the lowest evaluated proposed cost. However, it may be in the best interest of FFDG and DOE to consider award to other than the Offeror with the lowest evaluated proposed cost if the perceived technical advantages of a higher evaluated proposed cost proposal merit the additional higher proposed cost.

Offerors are cautioned that any proposal may be rejected as nonresponsive if it is materially unbalanced as to the costs. FFDG may determine that a proposal is materially unbalanced when it is based on costs that are significantly less than cost for some work and costs that are significantly overstated for other work.

More information about the selection criteria and process is provided in the Proposal Preparation Instructions document.

FUNDING AVAILABILITY

FFDG’s obligation under this Subcontract is contingent upon the availability of appropriated funds from which payment for Subcontract purposes can be made. No legal liability on the part of FFDG for any payment may arise until funds are made available to FFDG for this Subcontract and until the Subcontractor receives notice of such availability, to be confirmed in writing by the Procurement Specialist. See FFDG General Terms & Conditions for Time and Materials or Labor-Hour Subcontracts at SURF (Attachment J-3).

PRE-PROPOSAL CONFERENCE

Offerors must attend a Pre-Proposal Conference that will be scheduled between May 20- and May 22, 2025. FFDG will present additional information about the project, which should be of interest to all Offerors.

The conference will be held in person in Lead, South Dakota, or via a teleconference solution that FFDG will facilitate. Underground tours will be coordinated based on the quantity of bidders and may be limited on cage and guide availability. The tours may take place over a two-day period and will depend on the number of bidders. FFDG will provide further information on the Pre-Proposal Conference via an RFP Addendum issued at a later date. Offerors that do not attend the Pre-Proposal Conference will not be eligible for award and any submissions provided will not be evaluated.

Offerors shall inform the FFDG Procurement Specialist (bridget@fnal.gov) no later than April 22, 2025, by 5:00 PM Mountain Time of the number of persons who will attend the Pre-Proposal Conference, including any lower-tier Subcontractors, and the company they will be representing.

mailto:(bridget@fnal.gov)

Lead, South Dakota 3

FFDG FORMS FOR SUBMISSION

The Offeror shall complete the following forms referenced within the Request for Proposal Submittals Checklist and submit them with the proposal:

• Pricing List for South Dakota Rigging Services

• PUR-466 Proposal Certifications

• PUR 568 Cost Accounting Standard (CAS) Notices and Certificate

• Exhibit A Environment, Safety, and Health Certification (ESHC)

• SARC Subcontractor Annual Representations and Certifications

• Subcontractor Injury and Illness Data Questionnaire, including OSHA 300A logs and

Experience Modification Rating (EMR) documents

• Organizational Conflicts of Interest Form (FL-11 & FL-57B)

• Pre-award Survey of Prospective Subcontractor Accounting System for Time and Material or Labor Hour Subcontracts (PF-16)

• Small Business Subcontracting Plan, in accordance with FAR Clause 52.215-9, Small

Business Subcontracting Plan (June 2023). Small businesses are exempt from this requirement. See attached FL-55 form.

OTHER SUBMISSION REQUIREMENTS:

In addition to the items above provided by FFDG for the Offeror to utilize in their response, the following items must also be submitted with the proposal:

• Quality Assurance Program

• Corporate Environment Health and Safety Plan

FFDG has included the RFP Submittals Checklist for use by Offerors to aid in their preparation of proposals, attached to this letter.

This solicitation is governed by procurement policies and procedures established under FFDG’s Prime Contract with the U.S. Government, represented by the Department of Energy (“DOE”), for the management and operation of Fermi National Accelerator Laboratory (FNAL/Fermilab). Proposals submitted will be treated as offers, and any resulting award(s) will be a Subcontract under the Prime Contract between the selected Offeror and FFDG; such a relationship shall not create a contractual relationship between the Subcontractor and the DOE.

If there are any questions, please contact me by phone at (815) 245-9847, or by email at bridget@fnal.gov.

LBNF Procurement Specialist

Request for Proposals Number LBNF-361672-BF for

Long-Baseline Neutrino Facility/Deep Underground Neutrino Experiment

South Dakota Rigging Services

This Request for Proposal consists of a model Subcontract in Sections A through J and a Request for Proposal in Sections K through M.

Subcontract Number____________

For Long-Baseline Neutrino Facility

South Dakota Rigging Services

Section A Award

A1. Identification of Parties

This Subcontract is between Fermi Forward Discovery Group, LLC (“FFDG”) and the party identified in A8, below as the Subcontractor (“Subcontractor”).

A2. Subcontract Issued Under Prime Contract

This Subcontract is issued under Prime Contract No. DE-AC02-07CH11359 between the United States Government (“Government”), represented by the Department of Energy (“DOE”), and FFDG for the management and operation of the Fermi National Accelerator Laboratory (“FNAL” or “Fermilab”) and the performance of research and development work.

A3. Relationships

Nothing in this Subcontract shall be deemed as creating any relationship between FFDG and Subcontractor other than that of contractor and Subcontractor or buyer and seller. Subcontractor shall not interpret any clause contained herein as binding or purporting to bind the United States Government, its officers, or its agents.

A4. General Purpose of the Subcontract

The general purpose of this Subcontract is for the acquisition of Long Baseline Neutrino Facility Deep Underground Neutrino Experiment (LBNF/DUNE-US) South Dakota Rigging Services to support the installation of the LBNF/DUNE-US cryostats, infrastructure, and detectors as further described herein.

A5. Period of Performance

The Period of Performance of this Subcontract is specified in Section F Deliveries or Period of Performance.

A6. Order of Precedence

Any inconsistency in this Subcontract shall be resolved by giving precedence in the following order: Section A, B, D, E, F, G, H, I, C, J.

A7. Agreement

The parties agree to perform their respective obligations in accordance with the sections, terms, and conditions, the documents referenced or incorporated herein, which constitute the entire Subcontract and shall supersede all prior negotiations, representations, or agreements, whether verbal or written.

A8. Signature

The parties have caused this Subcontract to be executed by their duly authorized agents by their signatures below.

Subcontractor:

TBD Fermi Forward Discovery Group, LLC (FFDG)

Signature: Signature:

Name: Name:

Title: Title:

Date: Date:

Section B Supplies or Services and Prices

B1. Prices

1. Base Year: November 1, 2025 – October 31, 2026 Ceiling Price: $___________

The Subcontractor shall provide all labor, materials, tools, equipment, supervision, insurance, and all necessary facilities for the listed services at the fixed unit prices provided in Attachment J-2, Pricing List for South Dakota Rigging Services. Attachment J-2 may be referenced for a complete materials list and an estimated schedule.

B2. Options

1. Option Year 1: November 1, 2026 – October 31, 2027 Ceiling Price: $___________

The Subcontractor shall provide all labor, materials, tools, equipment, supervision, insurance, and all necessary facilities for the listed services at the fixed unit prices provided in Attachment J-2, Pricing List for South Dakota Rigging Services for Option Year 1. Attachment J-2 may be referenced for a complete materials list and an estimated schedule.

i. FFDG reserves the right to exercise the Option by issuing a unilateral contract modification at any time, but no later than September 30, 2026.

ii. If and when FFDG exercises the option, the work shall be completed not later than October 31, 2026.

2. Option Year 2: November 1, 2027 – October 31, 2028 Ceiling Price: $___________

The Subcontractor shall provide all labor, materials, tools, equipment, supervision, insurance, and all necessary facilities for the listed services at the fixed unit prices provided in Attachment J-2, Pricing List for South Dakota Rigging Services for Option Year 2. Attachment J-2 may be referenced for a complete materials list and an estimated schedule.

i. FFDG reserves the right to exercise the Option by issuing a unilateral contract modification at any time, but no later than September 30, 2027.

ii. If and when FFDG exercises the option, the work shall be completed not later than October 31, 2028.

B2. Time and Materials (T&M)

The Subcontractor shall provide services at the fixed hourly rates shown in attachment J-2. The fixed hourly labor rates include wages, overhead, general, and administrative expenses, and profit. For the purpose of this Subcontract, “materials” means other direct costs incurred for materials and other direct costs, including travel required for the performance of the Statement of Work. The Subcontractor shall not exceed the Ceiling Price for the base year, or any option year shown in the clause B1 Prices. FFDG shall have no liability for services in excess of the Ceiling Price cited in this section. FFDG may unilaterally increase the ceiling price by issuing a Subcontract Modification in accordance with Attachment J-3 FFDG General Terms and Conditions for Time and Materials and Labor-Hour Subcontracts at SURF (Non-R&D).

Section C Description of Work

C1. Standards of Performance

Nothing herein shall create or be deemed to create any duty upon the Subcontractor (or the personnel assigned by the Subcontractor) to supervise the construction means and methods or the safety procedures of any person or entity, including FFDG, any of FFDG’s contractors or Subcontractors, or the employees or agents of these entities.

The standard of performance shall be in accordance with Attachment J-3, General Terms and Conditions for Time and Material of Labor-Hour Subcontracts at SURF (Non-RD), Clause 3-Standards of Performance (Services).

C2. Technical Reports

The Subcontractor shall prepare and submit to the Procurement Specialist and/or distribute, as directed by the Procurement Specialist, such reports concerning technical aspects of work under this Subcontract, in such quantity and form (including detail) and at such times, as may be specified in this Subcontract, or as may otherwise be specified by the Procurement Specialist.

C3. Conduct of Employees

The Subcontractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, and integrity and shall be responsible for taking such disciplinary action concerning its employees as may be necessary. The Subcontractor shall immediately remove from the work under this Subcontract any personnel assigned by the Subcontractor if, at the reasonable discretion of FFDG, the personnel is found to be unsatisfactory in technical performance or personal conduct.

C4. Statement of Work

The Subcontractor shall perform the work in accordance with the Statement of Work for South Dakota Rigging Services in Attachment J-1.

Section D Packaging and Marking

D1. Packaging and marking.

Unless otherwise stated in the Subcontract, the Subcontractor shall adequately package and mark all material, drawings, and other items required under this Subcontract to prevent damages during shipment to FFDG.

Section E Inspection and Acceptance

E1. Inspection and Acceptance

Inspection and acceptance shall be in accordance with the Statement of Work in Attachment J-1 and applicable clauses per Section I.

Section F Deliveries or Periods of Performance

F1. Period of Performance

Completion of services shall be in accordance with the following table:

Subcontract Line-Item Number

(SLIN)

Description Periods of Performance

1 South Dakota Rigging Services, Base Period November 1, 2025 – October 31, 2026

2 South Dakota Rigging Services, Option Year 1(one) November 1, 2026 – October 31, 2027

3 South Dakota Rigging Services, Option Year 2(two) November 1, 2027 – October 31, 2028

Section G Subcontract Administration Data

G1. Subcontract Administration

a. FFDG’s Procurement Specialist for this Subcontract is shown below. The Procurement Specialist or their designate is the only person authorized to make changes in the terms, conditions, and the requirements of this Subcontract or make modifications to this Subcontract, including changes or modifications to the Statement of Work. The Subcontractor shall direct all notices and requests for approval required by this Subcontract to the Procurement Specialist at the following address:

FFDG Procurement Specialist

Email: bridget@fnal.gov Phone: 815-245-9847

Fermi Forward Discovery Group, LLC Attention: Bridget Fugett 168 Ross Street Lead, SD 57754

b. Any notices and approvals required by this Subcontract from FFDG to the Subcontractor shall be issued by the FFDG Procurement Specialist.

c. FFDG’s Technical Representative for this Subcontract is shown below. The Technical Representative is designated to monitor the Subcontract work and to interpret and clarify the technical requirements of the Statement of Work. The Technical Representative is not authorized to make changes to the work or modify any of the terms and conditions, including the schedule and the pricing of this Subcontract.

FFDG Technical Representative Attention: Jace Stocker Email: jstocker@fnal.gov Phone: 330-432-21477 Address: 206 Ellison Ct Lead, SD 57754

d. Unless otherwise stated in the Subcontract, reports required by the Subcontract shall be separately submitted to the FFDG Procurement Specialist and the FFDG Technical Representative. Unless otherwise stated in the Subcontract, the reports shall be submitted by email.

mailto:jstocker@fnal.gov

G2. Notification of Potential Change

The Subcontractor shall provide notification to FFDG of potential changes to this Subcontract. The primary purpose of this clause is to obtain prompt reporting by the Subcontractor of circumstances or FFDG actions that the Subcontractor considers to constitute a change to this Subcontract. The Subcontractor shall notify the FFDG Procurement Specialist in writing of any actions, inactions, or communications by FFDG that the Subcontractor regards as a potential change to this Subcontract. This notice requirement does not apply to formal change orders identified as such in writing and signed by the FFDG Procurement Specialist pursuant to the Subcontract’s Changes clause. The Subcontractor shall provide the notice promptly, but no later than ten calendar days from the date that the Subcontractor identifies the potential change. Based on the most accurate information available to the Subcontractor, the notice shall state:

(1) The date, nature, and circumstances of the conduct regarding the change.

(2) The name, function, and activity of each FFDG individual and Subcontractor official or employee involved in or knowledgeable about such conduct.

(3) The identification of any documents and the substance of any oral communication involved in such conduct.

(4) In the instance of alleged acceleration of scheduled performance or delivery, the basis upon which it arose; and

(5) The elements of Subcontract performance for which the Subcontractor may seek an equitable adjustment under this clause.

FFDG is not obligated to reimburse the Subcontractor for any work performed outside of the Subcontract scope without authorization from the FFDG Procurement Specialist.

G3. Invoices

All invoices shall be emailed to apinvoices@fnal.gov with a copy to the Procurement Specialist at bridget@fnal.gov.

The subject line of the email shall state the Subcontractor’s name and the Subcontract number.

G3.1 General Invoice Requirements

Invoices shall be sent electronically to APINVOICES@FNAL.GOV, including a copy to the Procurement Representative at bridget@fnal.gov.

Invoices shall contain the following information:

1. Subcontractor name as stated in the Subcontract

2. Remittance address

3. Telephone number and/or email address of the person requesting payment

4. Subcontractor's statement that the invoice is correct

5. FFDG purchase order/subcontract number

6. Invoice number

7. Invoice date

8. Total invoice amount

9. Description, price, and quantity of materials, property, or services delivered or completed mailto:apinvoices@fnal.gov mailto:bridget@fnal.gov mailto:APINVOICES@FNAL.GOV

10. For services: a detailed description of services provided and dates of service

11. For goods received: date shipped or date of delivery

12. Payment terms

13. Other documentation as required by the Subcontract

G3.2 Additional Invoice Documentation Required for T&M Type Subcontracts

a. Submission of Invoices

1. All invoices for labor shall show the classifications furnished and the consolidated number of hours worked by each classification. Time shall be charged to the tenth of an hour.

Consolidated invoices for labor and other costs submitted for payment shall indicate the number of hours worked by date. Subcontractor shall maintain detailed, complete, and accurate accounting records.

2. Invoices for routine rigging services defined in the SOW, Section D Service requirements outline the standard/typical rigging activities: The invoice shall be submitted no more than monthly, by the 10th day of the following month. No partial payment requests will be considered for hours worked.

3. Invoices for special rigging services is detailed in the SOW Section I Schedule, 3. This is for services outside of the base scope of the Subcontract.: The invoice shall be submitted monthly with a consolidated electronic spreadsheet that includes individual service invoices and reflects FFDG acceptance of the work. The spreadsheet shall reference the Subcontract number, area where such services were provided, a detailed description of services that were provided, hours worked, hourly rate, total price, name, mail station, phone number of requestors, and chargeable project/task code(s).

b. All invoices shall be emailed to apinvoices@fnal.gov and a copy to the Procurement Representative at bridget@fnal.gov. The subject line of the email shall state the Subcontractor’s name and the Subcontract number.

c. All invoices shall include the following: Subcontract number; SLIN; Subcontractor’s name (including business heading or logo); invoice date; unique invoice number; and remittance address; and should sufficiently identify and support the payment requested.

mailto:apinvoices@fnal.gov

G4. Payment Schedule Under T&M Subcontracts

FFDG will pay the Subcontractor as follows upon the submission of invoices approved by the FFDG Procurement Specialist:

(a) Hourly rate.

(1) Hourly rate means the rate(s) prescribed in Attachment J-2, Pricing List for South Dakota Rigging

Services. This includes Time and Materials Ceiling Price and Fixed Hourly Rate Schedule, of the Subcontract for payment for labor that meets the labor category qualifications of a labor category specified in the Subcontract that are:

(i) Performed by the Subcontractor.

(ii) Performed by Subcontractors of the Subcontractor; or

(iii) Transferred between divisions, subsidiaries, or affiliates of the Subcontractor under common control.

(2) The amounts shall be computed by multiplying the appropriate hourly rates prescribed in Attachment J-2 Pricing List by the number of direct labor hours performed.

(3) The hourly rates shall be paid for all labor performed on the Subcontract by the Subcontractor’s employees that meet the labor qualifications specified in the Subcontract. Labor hours incurred to perform work specified in the Subcontract will not be paid to the extent the work is performed by employees that do not meet the qualifications specified in the Subcontract, unless specifically authorized by the FFDG Procurement Specialist.

(4) The hourly rates shall include wages, indirect costs, general and administrative expenses, and profit. Fractional parts of an hour shall be payable on a prorated basis.

(5) Invoices may be submitted, not more than once monthly, to FFDG Accounts Payable for review by the FFDG Procurement Specialist. The Subcontractor shall substantiate invoices (including any lower-tier Subcontractor hours reimbursed at the hourly rate in the schedule) by evidence of actual payment and by:

(i) Individual daily job timekeeping records.

(ii) Records that verify the employees meet the qualifications for the labor categories specified in the Subcontract; or

(iii) Other substantiation approved by the FFDG Procurement Specialist.

(6) Promptly after receipt of each substantiated invoices, FFDG shall, except as otherwise provided in this Subcontract, and subject to the terms of paragraph (d) of this clause, pay the voucher as approved by the FFDG Procurement Specialist.

(b) Materials.

(1) For the purpose of this clause, “materials” means other direct costs for materials and other direct costs including travel required in the performance of the Subcontract.

(2) FFDG will reimburse the Subcontractor for allowable cost of materials provided the Subcontractor has made payments for materials in accordance with the terms and conditions of the Subcontractor’s Subcontract agreement or invoice.

(3) Payment for materials is subject to the allowable cost principles in Subpart 31.2 of the Federal

Acquisition Regulation (FAR) in effect on the date of this Subcontract.

(4) FFDG will not reimburse the Subcontractor for indirect costs, which may be allocable to the acquisition of materials, pursuant to the Subcontractor’s accounting system.

(5) FFDG will not pay profit or fees for incurred material costs, that are reimbursable under this Subcontract.

(6) To the extent able, the Subcontractor shall obtain materials at the most advantageous costs available with due regard to securing prompt provision of satisfactory materials.

(c) Total Cost. It is estimated that the total cost to FFDG for the performance of this Subcontract shall not exceed the Ceiling Price set forth in Section B, and the Subcontractor agrees to use its best efforts to perform the work required by this Subcontract and all obligations under this Subcontract within such a Ceiling Price. If at any time, the Subcontractor has reason to believe that the fully burdened hourly rate payments and material costs that will accrue in performing this Subcontract in the next succeeding 30 days, if added to all other payments and costs previously accrued, will exceed 75 percent of the Ceiling Price specified in Section B, the Subcontractor shall notify the FFDG Procurement Specialist giving a revised estimate of the total cost to FFDG for performing this Subcontract with supporting reasons and documentation. If at any time during performing this Subcontract, the Subcontractor has reason to believe that the total cost to FFDG for performing this Subcontract will be substantially greater or less than the stated Ceiling Price, the Subcontractor shall so notify the FFDG Procurement Specialist, giving a revised estimate of the total cost for performing this Subcontract, with supporting reasons and documentation. If at any time during performance of this Subcontract, FFDG has reason to believe that the cost of work to be required in performing this Subcontract will be substantially greater or less than the stated Ceiling Price, the FFDG Procurement Specialist will so advise the Subcontractor, giving the then revised estimate of the total amount of effort to be required under the

(d) Ceiling Price. FFDG will not be obligated to pay the Subcontractor any amount, in excess of the Ceiling

Price specified in Section B, and the Subcontractor shall not be obligated to continue performance if to do so would exceed the Ceiling Price set forth in Section B, unless and until the FFDG Procurement Specialist notifies the Subcontractor in writing that the Ceiling Price has been increased and specifies in the notice a revised Ceiling Price that shall constitute the Ceiling Price for performance under this Subcontract. When and to the extent that the Ceiling Price set forth in Section B has been increased, any hours expended, including material costs incurred by the Subcontractor, in excess of the Ceiling Price before the increase shall be allowable to the same extent as if the hours expended and material costs had been incurred after the increase in the Ceiling Price.

(e) Audit. At any time, before final payment, under this Subcontract, the FFDG Procurement Specialist may request an audit of the invoices and supporting documentation. Each payment previously made shall be subject to reduction to the extent of amounts, on preceding invoices, that are found by the FFDG Procurement Specialist or authorized representative not to have been properly payable and shall also be subject to reduction for overpayments or to increase for underpayments. Upon receipt and approval of the voucher designated by the Subcontractor as the “completion voucher” and supporting documentation, and upon compliance by the Subcontractor with all terms of this contract (including, without limitation, terms relating to patents and the terms of paragraph (d) of this clause), FFDG shall promptly pay any balance due to the Subcontractor. The completion voucher, and supporting documentation, shall be submitted by the Subcontractor as promptly as practicable, following completion of the work under this Subcontract, but in no event later than 120 days (or such a longer period as the FFDG Procurement Specialist may approve in writing) from the date of completion.

(f) Release of Claims. The Subcontractor shall execute and deliver, at the time of and as a condition precedent to final payment under this Subcontract, a release discharging FFDG, its officers, agents, and employees of, and from all liabilities, obligations, and claims arising out of or under this Subcontract.

G5. Payment Schedule

FFDG shall pay the Subcontractor, upon the submission of proper invoices, for hours incurred in the performance of the Subcontract in accordance with the Fixed Hourly Rate Schedule specified in Attachment J-2 and in accordance with Attachment J-3, FFDG General Terms and Conditions for Time and Materials or Labor Hour Subcontracts for SURF (Non-RD), Clause 2 Payment (T&M or Labor-Hour). Invoices shall be submitted monthly and reflect all hours worked for the previous month, as well as the total amount of the Subcontract remaining. FFDG shall reimburse the Subcontractor for the reasonable cost of “materials” incurred and documented in the performance of the Subcontract.

G6. Closeout

The Subcontractor shall, as a condition of full payment, assist FFDG after the completion of the work in accomplishing the administrative closeout of this Subcontract, including, as necessary or required, the furnishing of documentation and reports, the disposition of property, the disclosure of any inventions, the execution of required assignment or release documents, the performance of any audits, and the settlement of any interim or disallowed costs.

Section H Special Subcontract Requirements

H1. FFDG Furnished U.S. Government Property

FFDG shall be required to furnish, at their expense, the following equipment, and where applicable, to be operated by FFDG personnel in support of the Subcontractor for rigging services. FFDG will retain ownership of all such equipment.

• At minimum, one (1) 35-ton mobile crane for use in the North and South Caverns that are to be exclusively operated by FFDG personnel.

• One (1) 20-ton mobile carry-deck crane that is exclusively operated by FFDG personnel.

• One (1) central traveling monorail hoist up to 20-ton capacity in both the North and South Cavern that are to be exclusively operated by FFDG personnel.

• Specialized lifting fixtures designed for scientific component installations.

• Self-rescue oxygen supply for underground work.

H2. Disposition of U.S. Government Property

All FFDG Furnished U.S. Government Property shall be identified, utilized, accounted for, and protected in accordance with the property clause(s) in the Subcontract.

H3. Insurance

The insurance requirements for this Subcontract are as shown in Attachment J-3 General Terms and Conditions for Subcontract for Time and Material and Labor-Hour Subcontracts at SURF (Non-R&D) and Attachment J-6, Insurance Requirements for FFDG Subcontracted Work at SURF Risk Category 4.

H4. Warranty

Warranties under this Subcontract are described in Attachment J-3, General Terms and Conditions for Time and Material or Labor-Hour Subcontracts at SURF, Clause 6, Paragraph 6.4 and 6.4A.

H5. Supervision

The Subcontractor shall provide one Lead Rigger per shift, who shall perform rigging services and supervision for the Subcontracted rigging personnel. The Subcontracted Lead Rigger will communicate daily with the FFDG representative to ensure schedules are met. FFDG employees shall not direct or supervise the Subcontractor's employees, either directly or indirectly. The Subcontractor is solely responsible for directing and supervising its employees.

The Subcontractor shall cooperate as requested by FFDG in audits, peer reviews, benchmarking studies, and other management improvement initiatives. The Subcontractor shall coordinate directly with the various FFDG program managers, as needed, for example, coordinating with FFDG instructors for required safety training. The

Subcontractor shall be available to consult with FFDG managers and supervisors to resolve and discuss any issues that may arise.

H6. Additional Requirements

Subcontractor compliance with all the orders, regulations, plans, manuals, and other directives listed in the Statement of Work and in the Incorporated Documents is a material term of this Subcontract.

H7. Additional Subcontract Terms for Work Performed at the Sanford Underground Research Facility

(SURF)

“SDSTA” means the South Dakota Science & Technology Authority, created by the South Dakota legislature, and operator of the Sanford Underground Research Facility.

“SURF” means the Sanford Underground Research Facility, located in Lead, South Dakota, and the Far Site for the Long Baseline Neutrino Facility (LBNF) project of the Fermi National Accelerator Laboratory.

H8. Small Business Subcontracting Plan

The Subcontractor’s Small Business Subcontracting Plan is incorporated at Attachment J-7.

H9. Technical Direction

(a.) Performance of work under this Subcontract shall be subject to the technical direction of the FFGD Technical Representative. The term “technical direction” is defined to include, without limitation:

(1.) Providing direction to the Subcontractor that redirects Subcontract effort, shifts, work emphasis between work areas, or tasks, requires the pursuit of certain lines of inquiry, fills in details, or otherwise serves to accomplish the contractual Statement of Work.

(2.) Providing written information to the Subcontractor that assists in interpreting drawings, specifications, or technical portions of the work description.

(3.) Reviewing and, where required by the Subcontract, approving, technical reports, drawings, specifications, and technical information to be delivered by the Subcontractor to FFDG.

(b.) Jace Stocker is the FFDG Technical Representative.

(c.) Technical direction must be within the scope of work stated in the Subcontract Statement of Work. The

FFDG Technical Representative does not have the authority to, and may not, issue any technical direction that- (1.) Constitutes an assignment of additional work outside of the Statement of Work.

(2.) Constitutes a change as defined in the Subcontract clause entitled “Changes”.

(3.) In any manner causes: an increase or decrease in the Ceiling Price of the Subcontract or changes the period of performance of the Subcontract specified in Section F.

(4.) Changes any of the expressed terms, conditions, or specifications of the Subcontract; or (5.) Interferes with the Subcontractor’s right to perform under the terms and conditions of the

(d.) All technical direction shall be issued in writing by the FFDG Technical Representative.

(e.) The Subcontractor must proceed with the performance of the technical direction duly issued by the FFDG

Technical Representative in the manner prescribed by this clause and within its authority under the provisions of this clause. If, in the opinion of the Subcontractor, any instructions or direction by the FFDS Technical Representative falls within one of the categories defined in (C)(1) through (C)(5) of this clause, the Subcontractor must not proceed and must notify the FFDG Procurement Specialist in writing within 5 working days after the receipt of any such instructions or direction and must request that the FFDG Procurement Specialist modify the Subcontract accordingly. Upon receiving notification, the Subcontractor, and the FFDG Procurement Specialist must- (1.) Advise the Subcontractor in writing within 30 days after receipt of the Subcontractor’s letter that the technical direction is within the scope of the Subcontract effort and does not constitute a change under the Changes clause of the Subcontract.

(2.) Advise the Subcontractor in writing within a reasonable time that FFDG will issue a written change order; or

(3.) Advise the Subcontractor in writing within a reasonable time not to proceed with the instructions or direction of the FFDG Technical Representative.

(f.) A failure of the Subcontractor and FFDG Procurement Specialist either to agree that the technical direction is within the scope of the Subcontract, or to agree upon the action to be taken with respect to the technical direction will be subject to the provisions of the clause entitled “Disputes.”

Section I Subcontract Clauses

I. General Clauses

The documents listed in Attachments J-1 through J-10 are incorporated into the Subcontract. The clauses listed in that Attachment must be applicable to this Subcontract as stated therein based on the value of the Subcontract, the status of the Subcontractor, and the nature and location of the work. The Subcontractor shall flow down to sub-tier Subcontractors the clauses specified in those attachments. In addition to the above, FAR 52.245-1 Government Property shall be applicable.

Section J List of Documents, Exhibits, and Other Attachments

J.1 Incorporated Documents

The following documents are incorporated as a part of this Subcontract.

Number Description/Title Revision and/or Date J-1 Statement of Work - South Dakota Rigging Services 03/18/2025 J-2 Pricing List for South Dakota Rigging Services 11/01/2024 J-3 FFDG General Terms and Conditions for Time and Material or Labor

Hour Subcontracts at SURF (Non-R&D) 01/2025

J-4 Exhibit A 7020 Services SURF Leased Services 01/06/2025 J-5 FL-11 & FL-57B Organizational Conflict of Interest 07/12/2021 J-6 Insurance Requirements for FFDG Subcontracted Work AT SURF

Risk Category 4 01/2025

J-7 FL-55 Small Business Subcontracting Plan 6/2023 J-8 SF98 & SF98a Wage Determination 12/22/2024 J-9 SDSTA Risk Transfer Protocol Manual July 2024 J-10 Travel Policy for Subcontractor Personnel September 2022

Section K Representations and Certifications

K.1 Representations and Certification

The following will be added here upon award:

Subcontractor Annual Representations and Certifications (SARC) Revision 4, 01/10/2025 Proposal Certifications form (PUR-466) Revision 1, 10/14/2021.

FL-11 Organizational Conflict of Interest Certification (J-5) (Rev.1 07/21) Cost Accounting Standard (CAS) Notices and Certificates-PUR 568 (08/17/2021)

Section L Instructions, Conditions, and Notices to Offerors

The following requirements must be adhered to for the Offeror’s submission of Proposals to Fermi Forward Discovery Group, LLC (FFDG) in support of this specific requirement:

L1. Instructions for Proposals

The Offeror shall complete the Request for Proposal (RFP) Submittal Checklist, provided as an attachment to this RFP, ensuring that all required items are included in the response. The Offeror shall submit a proposal in two parts:

Part I-Technical Proposal and Part II-Cost/Business Management Proposal (as two separate submittals in pdf format). Each of the parts shall be separate and completed in itself, so the evaluation of one may be accomplished independently of and concurrently with the evaluation of the other. In no instance shall Part I and Part II be bound together or presented in such a manner as to make them no severable. The Technical Proposal shall not contain any reference to cost. It must disclose your project approach in as much detail as possible including, but not limited to, the requirements of the Technical Proposal instructions.

Unnecessarily elaborate brochures or other presentations beyond that sufficient to present a complete and effective proposal are not desired and may be construed as an indication of the Offeror’s lack of cost consciousness.

Elaborate artwork, expensive paper and bindings, and expensive visual and other presentation aids are neither necessary nor wanted. Proposals should be prepared with maximum economy, consistent with this procurement, to ensure that the resources of both Offerors and Laboratory evaluators are efficiently utilized. The signed proposal shall be submitted electronically to bridget@fnal.gov for evaluation. The email should contain separate attachments for the Technical Proposal, the Cost Proposal, and the Business/Management Proposal. Submissions not conforming to all the requirements of this solicitation may result in rejection of your offer.

Technical Proposal Preparation Instructions:

The Technical proposal should be submitted in accordance with Section M-Evaluation Factors for the Award.

Proposal responses from Offerors that have not attended the mandatory Pre-Proposal Conference will be considered not responsive and therefore removed from further consideration for award.

Cost Proposal Preparation Instructions:

The Offeror shall propose a T&M Ceiling Price in consideration for the performance of the work specified in the Statement of Work in Attachment J1.

The Offeror shall propose a T&M fixed hourly rate schedule. A template for the fixed hourly rate schedule is included in this RFP titled “Pricing List for South Dakota Rigging Services (Attachment J-2)”. A Microsoft Excel version of the template is provided for the Offeror’s convenience and use.

The Cost Proposal Form represents FFDG’s best estimate for the level of support required for the project. However, Offerors may elect to submit an Alternate Proposal that departs from FFDG’s stated requirements. Any Alternate Proposal must be submitted in addition to the Offeror’s FFDG-prescribed proposal. If an Alternate Proposal is submitted, it shall clearly identify why the acceptance of the proposal would be advantageous to FFDG. FFDG reserves the right to amend the solicitation to allow all Offerors an opportunity to submit revised proposals based on the revised requirements. If an Alternate Proposal is submitted, the Offeror shall submit a corresponding Technical Proposal and Cost Proposal Form that aligns with the Alternative Proposal. Alternative Proposals must follow the same direction above, clearly segregating the Alternative Technical Proposal and Alternate Cost Proposal.

The Offeror shall support its proposed cost based on the FFDG-provided estimate of hours for the labor categories defined for the time frames indicated in Attachment J-2. The Offeror shall also provide an estimate of any materials or other direct costs provided on the Cost Proposal Summary Page and factor these items into the total estimated cost.

Offerors are cautioned that any proposal may be rejected as nonresponsive if it is materially unbalanced as to the costs. FFDG may determine that a proposal is materially unbalanced when it is based on costs that are significantly less than some work, and costs that are significantly overstated for other work.

Contractual Proposal Preparation Instructions:

The contractual proposal shall include the completed:

• Pricing List for South Dakota Rigging Services

• Representations and Certifications forms provided in Section K of this RFP, including:

o Subcontractor Annual Representations and Certifications (SARC) form.

o Proposal Certifications (PUR-466) form.

o J-5 Organizational Conflict of Interest (OCI Certification (FL11& FL57B) form, with any additional correspondence required. OCI instructions are provided in item L3 below.

o PUR 568 Cost Accounting Standard (CAS) Notices and Certificate o Subcontractor Injury and Illness Data Questionnaire, including OSHA 300A logs and Experienced

Modification Rating (EMR) documents.

o Exhibit A 7020 SURF Environmental, Safety and Health Certification (ESHC) o Small Business Subcontracting Plan, in accordance with FAR Clause 52.215-9, Small Business

Subcontracting Plan (6/2023). Small businesses are exempt from this requirement. See attached FL 55 form.

o Pre-award Survey of Prospective Accounting Systems for Time and Material or Labor Hour Subcontracts

(PF-16)

• List of authorized negotiators and contact information.

• Any written exceptions of proposed changes to the terms and conditions or requirements of the model

Subcontract contained in this RFP.

• Quality Assurance Program.

• Corporate Environment Health and Safety Plan

L2. Proposal Evaluation

An Evaluation Team will evaluate the proposals. Offerors should be prepared to respond to requests by the

Evaluation Team for responses and/or site visits deemed necessary to assist in the detailed evaluation process.

Failure to complete any section of the Proposal may render the proposal insufficient, and it may not be evaluated.

All items requested herein will be considered in the evaluation process. FFDG may conduct negotiations with any Offeror in discussions regarding the fixed hourly rate schedule and T&M Ceiling Price and any proposed changes to the terms and conditions or requirements specified in the subcontract Proposals will be evaluated in accordance with this RFP. FFDG will evaluate the proposals for award purposes without considering any conditions or contingencies. Negotiations may be conducted with those Offerors submitting technically acceptable proposals.

L3. Organizational Conflict of Interest Disclosure for Advisory and Assistance Services Instructions

(a) “Organizational Conflicts of Interest” (OCIs) means that because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to Fermilab or the Government, or the person’s objectivity in performing the Subcontract work is or might be otherwise impaired, or a person has an unfair competitive advantage.

(b) The Offeror shall provide the statement described in paragraph (c) below. The FL-11, “Organizational

Conflict of Interest (OCI) Certification,” contained in Section J of this RFP may be used to fulfill this requirement.

(c) A statement must contain the following:

(1) A statement of any past (within the past 12 months), present, or currently planned financial, contractual, organizational, or other interests relating to the performance of the Statement of Work. For contractual interests, such statements must include the name, address, and telephone number of the client or client(s), a description of the services rendered to the previous client(s), and the name of a responsible officer or employee of the Offeror who is knowledgeable about the services rendered to each client, if, in the 12 months preceding the date of the statement, services that were rendered to Fermilab or the Government or any other client (including a foreign government or person) respecting the same subject matter of the instant solicitation, or directly relating to such subject matter. The agency and Subcontract number under which the services were rendered must also be included, if applicable. For financial interests, the statement must include the nature and extent of the interest, and any entity or entities involved in the financial relationship. For these and any other interests, enough such information must be provided to allow meaningful evaluation of the potential effect of the interest on the performance of the Statement of Work.

(2) A statement that no actual or potential conflict of interest or unfair competitive advantage exists, with respect to the advisory and assistance services to be provided in connection with the instant Subcontract or that any actual or potential conflict of interest or unfair competitive advantage that does or may exist, with respect to the Subcontract in question has been communicated as part of the statement required by

(B) of this provision.

(d) Failure of the Offeror to provide the required statement may result in the Offeror being determined ineligible for award. Misrepresentation or failure to report any fact may result in the assessment of penalties associated with false statements or such other provisions provided for by law or regulation.

L4. Proposal Response and Due Date and Time

The Offeror shall submit the proposal via email to Bridget Fugett at bridget@fnal.gov no later than 5 pm Mountain Time on June 27, 2025.

Offerors are requested to provide their intention to bid, and to attend the pre-proposal meeting in-person or virtual for this RFP. Notifications, including a list of attendees should be submitted via email to Bridget Fugett at bridget@fnal.gov no later than, 5 pm Mountain Time on April 22, 2025. The pre-proposal meeting is anticipated to be held between May 20 through May 22, 2025. Underground tours will be coordinated based on the quantity of bidders and may be limited based on cage and guide availability. The tours may take place over a two-day period depending on the number of bidders.

L5. Inquiries and Questions

All cost/contractual and technical questions that you may have concerning this RFP, must be submitted in writing via email to bridget@fnal.gov.