RFP ED-25-640 LB Amphitheater Electrical Work Update 3.pdf

Long Beach Amphitheater Electrical Work | RFP - ED-25-640 | Template v3.14.25 | 1

City of

Long Beach Request for Proposals RFP - ED-25-640

Long Beach Amphitheater Electrical Work

Long Beach Amphitheater Electrical Work | RFP - ED-25-

640 | Template v3.14.25 | 1

Please read this entire document carefully as it contains important information essential to your proposal

Overview

Summary

The City of Long Beach (City) is developing a temporary amphitheater spanning five to six acres along Queens Highway, adjacent to the Queen Mary and Harry Bridges Memorial Park.

This Request for Proposals (RFP) is to secure an experienced electrical contractor to furnish and install the complete electrical infrastructure required to support all venue functions.

Key Dates

Release Date: August 20, 2025

Optional Site-Walk: August 28, 2025 at 10:00 AM

Questions Due to the City: September 4, 2025 at 11:00 AM

Proposals Due: November 6, 2025 at 11:00 AM

The City reserves the right to modify these dates at any time, with appropriate notice to prospective Contractors.

Proposal Information

Instructions for what to include in your proposal and how to submit it are detailed in Section 4.

Proposals must be submitted electronically via

LongBeachBuys.com.

This is a competitive process, and the City intends to award the opportunity based on the information submitted in the proposal that best meets the needs of the City.

Official Contact

Ahmed Ali rfppurchasing@longbeach.gov

All communication with the City related to this RFP must be directed to the contact listed above.

mailto:rfppurchasing@longbeach.gov

640 | Template v3.14.25 | 2

Assistance & Resources For assistance using Long Beach Buys, please contact us directly

Customer Service Form rfppurchasing@longbeach.gov

(562) 570-6200

Additional support available for small businesses in Long Beach

BizCare

BizCare staff connect business owners and nonprofit leaders to important resources and information, such as grants, loans, technical assistance, information on City policies, and more.

562-570-4BIZ (4249)

4Biz@longbeach.gov

Request Assistance Form file:///C:/Users/casinoh/Downloads/longbeachbuys.com https://forms.office.com/Pages/ResponsePage.aspx?id=wxE_MWhCak-NO8fmUBg-eJhZqE0zY4JHucmtLMnWlxRUMzlJTVpROTNONUpZQ0tPMzVIQU5WQkk2Uy4u mailto:rfppurchasing@longbeach.gov https://longbeach.gov/economicdevelopment/business-development/bizcare-program/bizcare-request/ mailto:4Biz@longbeach.gov https://longbeach.gov/economicdevelopment/business-development/bizcare-program/bizcare-request/

640 | Template v3.14.25 | 3

Contents

BizCare

1 The Opportunity

1.1 Project Summary

1.2 Goals

1.3 Award Terms

2 Scope of Work

2.1 Description of Services

2.2 Performance Metrics & Contract Management

2.2.1 Performance Metrics

2.2.2 Contract Management

2.2.3 Contract Payment

3 How We Choose

3.1 Minimum Qualifications

3.2 Evaluation Criteria

3.3 Local Preference

4 Proposal Instructions & Content

4.1 Timelines & Instructions

4.2 Proposal Content

4.3 Narrative Proposal Template

5 Terms & Conditions

5.1 Acronyms/Definitions

5.2 Solicitation Terms & Conditions

5.3 Contract Terms & Conditions

5.4 Protest Procedures

Long Beach Amphitheater Electrical Work | RFP - ED-25-640 | Template v3.14.25 | 4

1 The Opportunity

1.1 Project Summary

The City of Long Beach (City) is developing a temporary amphitheater that will occupy five to six acres along Queens Highway, adjacent to the Queen Mary and Harry Bridges Memorial Park. Planned to accommodate 10,000 to 12,000 attendees, the venue will feature a mix of floor, grandstand, and box seating, a pit configuration, VIP sections, and food and beverage concessions. The City is issuing this Request for Proposals (RFP) to secure an experienced electrical contractor to furnish and install the complete electrical infrastructure required to support all venue functions.

1.2 Goals

As part of the newly envisioned Long Beach Amphitheater, the City is seeking a qualified electrical contractor to construct the electrical systems necessary to support the operations of a large-scale outdoor performance venue. All plans, specifications, and technical requirements have been prepared and are included in the RFP package. The selected contractor will be responsible for furnishing and installing the complete electrical scope in accordance with the construction documents provided.

The awarded contractor must comply with all applicable provisions of the

California Labor Code, including adherence to prevailing wage requirements and active registration with the Department of Industrial Relations (DIR). The contractor must be fully capable of completing the work within the project schedule and achieving completion by December 31, 2025.

All work must be performed in compliance with the specifications provided and applicable electrical, safety, and building codes, including Title 24 and the

California Electrical Code. Upon completion, the contractor shall provide a minimum one-year warranty on all workmanship and ensure that all installed equipment is covered under applicable manufacturer warranties.

Long Beach Amphitheater Electrical Work | RFP - ED-25-640 | Template v3.14.25 | 5

1.3 Award Terms

This contract will be for a period of one year.

• This Basis of Award: Award of this contract shall be made to the proposer offering the best overall value to the City, based on a combination of cost and qualitative factors as outlined in the evaluation criteria (Section 3.2).

The City reserves the right to reject any or all proposals, to waive informalities and minor irregularities, and to award the contract in a manner deemed in the best interest of the City.

• Award Authority: The contract award is contingent upon approval by the

City of Long Beach City Council. A Notice of Intent to Award may be issued in advance of City Council approval; however, no contract shall be deemed binding until officially executed by the City.

• Contract Term: This is a lump-sum, single-task construction contract for the duration of the work required to complete the electrical scope described in the solicitation. The anticipated Notice to Proceed (NTP) date is September

25, 2025.

• Contractor Responsiveness: Proposers must submit all required forms, certifications, and pricing in the format prescribed in this RFP. Failure to do so may result in disqualification. The City may deem a proposal non-responsive if the bidder does not meet the licensing, registration, insurance, bonding, or experience requirements.

• Performance and Payment Bonds: Prior to contract execution, the successful proposer shall furnish a Performance Bond, Labor and Material

Bond, and a Payment Bond equal to 100% of the total contract amount, and as otherwise required by the California Public Contract Code.

• Insurance Requirements: The Awarded Contractor shall provide evidence of insurance coverage as specified in the solicitation, including general liability, workers’ compensation, automotive, and umbrella policies.

• Final Contract Execution: The successful proposer will be required to execute the City’s standard Public Works construction agreement, furnish all required bonds and insurance certificates, and submit the initial project

Long Beach Amphitheater Electrical Work | RFP - ED-25-640 | Template v3.14.25 | 6 schedule and subcontractor list within ten (10) business days of Notice of

Award.

2 Scope of Work

2.1 Description of Services

The City of Long Beach is seeking proposals from qualified and licensed electrical contractors to provide all labor, materials, equipment, tools, transportation, permits, inspections, testing, and supervision necessary to complete the electrical construction scope for the Long Beach Amphitheater.

The electrical scope includes—but is not limited to—the installation of a 4000A main switchboard, distribution panels (DP1–DP8), site and stage lighting, vendor and kitchen container power, generator interface connections, grounding, conduit, conductors, and control systems (including intelligent lighting control). An additional optional scope shall include telecom installation including—but not limited to—fiber, CAT6, IDF panels and associated conduit, devices, and terminations. The awarded contractor will be responsible for all labor, material, equipment, and permitting necessary for a fully functioning and code-compliant installation, including testing, commissioning, and as-built documentation.

The project will proceed in two phases consisting of:

• First phase includes all work bringing the infrastructure to site but exterior to the site perimeter and shall include underground conduit construction for the main electrical feeders to a distant Southern

California Edison (SCE) electrical distribution system. Additional phase one work optionally may include the main data conduit underground installation.

• The second phase will include all of the balance of project work shown in the plans and specs with the majority of the work occurring inside the site perimeter.

Long Beach Amphitheater Electrical Work | RFP - ED-25-640 | Template v3.14.25 | 7

The project will have a Not to Exceed amount of $2,225,000 and proposers must submit a detailed cost breakdown outlining labor, materials, equipment, and subcontractor costs from project start through commissioning. The City intends to award the contract based on best value determination, considering both cost and the demonstrated qualifications. This RFP will ensure that the

City selects the most capable electrical contractor to meet the technical, logistical, budgetary, and schedule demands of the Long Beach Amphitheater project.

All work shall be performed in strict accordance with the design plans, specifications, and technical documents included in this RFP. The project site is located adjacent to the Queen Mary and Harry Bridges Memorial Park and encompasses approximately five to six acres of event infrastructure.

The awarded contractor will be responsible for the full installation and commissioning of all electrical systems supporting the Amphitheatre venue, including but not limited to:

Primary Electrical Infrastructure

• Furnish and install one (1) new 4000A, 208Y/120V, 3-phase, 4-wire main switchboard

• Provide conduit, conductors, and terminations for all distribution panelboards (DP1–DP8)

• Grounding and bonding system installation per code and design drawings

• Service entrance coordination with utility provider and Authority Having

Jurisdiction (AHJ)

Site Power & Distribution

• Permanent power feeds for:

− Bus, loading, stage and production areas

− Artist trailers and dressing rooms

− Front and Back-of-house operations (FOH/BOH)

− Kitchen and food container power (including cold storage)

− Vendor and concession zones

Long Beach Amphitheater Electrical Work | RFP - ED-25-640 | Template v3.14.25 | 8

• Multiple branch circuits and subpanels for load distribution

• Weatherproof exterior enclosures, disconnects, and outlets per plan

Lighting Systems

• Furnish and install site and area lighting, including:

− Pedestrian pathway, general site, and security lighting

− Emergency and egress lighting

− Work light and utility circuits for performance support

• Furnish and install specified lighting control systems for zoning and dimming as noted in design

Temporary and Event Power

• Cam-lock generator interconnection point and transfer switch

Dedicated circuits for portable power usage during events

• Conduit pathways and spare capacity for future event growth

Testing, Commissioning, and Close-Out

APPENDICES

Pro-Forma Agreement: Design

2.2 Performance Metrics & Contract Management

2.2.1 Performance Metrics

The table below highlights the targets that will be tracked and reviewed collaboratively with the Awarded Contractor during the contract. This list is an indication of the performance metrics of interest to the City, and is not exhaustive or final. As a part of a response to this

RFP, Proposers may propose additional or alternative performance metrics to be tracked on a regular basis. The final set of performance metrics and frequency of collection will be negotiated by the successful Proposer and the City prior to the finalization of an agreement between parties, and may be adjusted over time as needed.

METRIC DESCRIPTION TARGET DATA SOURCE

Long Beach Amphitheater Electrical Work | RFP - ED-25-640 | Template v3.14.25 | 9

Compliance and LCP

Tracking

Abide by the requirements set forth by the

Department of

Industrial

Relations or have experience working on projects that require Labor

Compliance.

The Awarded

Contractor must meet all Labor

Compliance matters, acquire all software and permits, and complete regular tracking to complete the associated project.

Past experience and internal software.

2.2.2 Contract Management

Communication and Management: Execution of the electrical construction contract will require close coordination between the City and the Awarded

Contractor. The contractor’s project management team will work directly with

City staff and its authorized consultants to ensure that all electrical work is completed in accordance with the approved plans, specifications, applicable codes, and project schedule.

Upon award of the contract, the City will schedule a pre-construction meeting to align on timelines, mobilization plans, and site access procedures. The

Awarded Contractor will be required to provide a baseline construction schedule that incorporates all major milestones, including procurement, trenching, conduit installation, switchgear delivery, panel installations, testing, and final energization.

The City’s project manager and engineering team will hold regular coordination meetings with the contractor to monitor progress, address field conditions, and resolve any conflicts related to site logistics or interface with other trades (e.g., stage, civil, lighting, AV). Additional technical or field reviews may be scheduled as needed to coordinate with City inspectors and utility representatives.

Long Beach Amphitheater Electrical Work | RFP - ED-25-640 | Template v3.14.25 | 10

The Awarded Contractor shall assign a dedicated project manager and field superintendent to oversee execution, submit progress reports, and maintain daily communication with the City. All work shall be subject to City oversight, and the contractor is expected to maintain documentation and responsiveness to support timely approvals, inspections, and project close-out.

2.2.3 Contract Payment

The City of Long Beach issues payment based upon services rendered. After a contract is finalized and work is performed, the Contractor should invoice the City. The City will remit payment within 30 calendar days of being billed.

3 How We Choose

3.1 Minimum Qualifications

The minimum requirements Proposers must meet to be eligible are the following:

• Qualification to conduct business in the City

• Not having been debarred by Federal, State or local government

• Mandatory experience (necessary minimum experience or references)

• C-10 Electrical Contractors State License, C7 Low Voltage Systems Contractor, & either a C-10 Electrical Contractor License (Class A) or (Class B)

3.2 Evaluation Criteria

Proposals shall be consistently evaluated based upon the following criteria:

CRITERIA Weight

1. Technical Experience

• Demonstrated experience completing electrical construction work of similar size, complexity, and type, particularly in outdoor event venues, amphitheaters, stadiums, or fast-tracked public projects.

• Experience with installation of 4000A switchboards, large-scale site distribution panels, stage power, and coordination with generator systems.

30%

Long Beach Amphitheater Electrical Work | RFP - ED-25-640 | Template v3.14.25 | 11

• Track record of managing utility tie-ins, site-wide lighting, and power control systems under time-sensitive construction schedules.

• Prior successful performance on public works contracts, including references that reflect quality of work, responsiveness, and adherence to schedule.

• Past experience or ability to meet all labor compliance requirements set forth by the Department of Industrial Relations.

2. Project Approach & Schedule

• A detailed narrative outlining the proposer’s strategy for executing the electrical scope in alignment with the City's completion date of December 30, 2025.

• Clear identification of key construction phases: procurement, trenching/conduit, switchgear delivery, panel installation, lighting integration, testing, and final commissioning.

• Explanation of how the contractor will staff and manage the project, including proposed project manager, superintendent, and support personnel.

• Discussion of anticipated logistical challenges (e.g., coordination with other trades, phased work areas, security access, vendor zones) and the proposer’s strategy for mitigating risks.

• Identify means and methods of ensuring Quality Control in the delivered work product.

• Outline of contingency plans or accelerated work strategies available to maintain schedule without compromising quality or safety

30%

3. QA/QC & Safety

• Description of the proposer’s quality assurance and quality control procedures during construction.

• Identification of inspection protocols, documentation standards, and how deficiencies will be corrected and verified.

• Outline of the contractor’s safety program, including jobsite hazard communication, lockout/tagout procedures, and adherence to

Cal/OSHA standards.

• Experience with public, high-visibility projects requiring safe work in active or sensitive environments.

10%

4. Cost Proposal 30%

Long Beach Amphitheater Electrical Work | RFP - ED-25-640 | Template v3.14.25 | 12

• A completed and signed Cost Proposal Form (Appendix C) that itemizes all labor, material, equipment, subcontractor, and overhead costs.

• Clarity, transparency, and completeness of the cost breakdown will be considered during evaluation.

• Pricing will be compared against the overall scope, schedule, and market expectations to assess cost reasonableness and value.

3.3 Local Preference

• The City shall apply five extra credit percentage points to all local businesses operating a home-based, residential business.

• The City shall apply ten extra credit percentage points to all local businesses operating a non-residential, commercial, brick-and-mortar business.

• Local business shall mean a business which maintains its principal place of business in a fixed office/place of business with the City of Long Beach, possesses a current

City of Long Beach business license and sellers permit if applicable.

• For a business to be eligible to claim preference, the business MUST request the preference in the solicitation response (see Attachment C) and provide a copy of its current business license and seller’s permit if applicable.

• The local preference does not apply to solicitations that are funded in full or in part by tidelands funds. The local preference may not apply to solicitations that are funded in full or in part by certain grant, federal or State of California funds.

4 Proposal Instructions & Content

4.1 Timelines & Instructions

MILESTONE

TIME (PACIFIC)

& DATE LOCATION / ADDITIONAL INFORMATION

Release date August 20, 2025 at 11:00 AM

Optional Site-Walk August 28, 2025 at 10:00 AM

• 1126 Queens Highway, Long Beach, CA

90802

• Please RSVP at

RFPPURCHASING@LONGBEACH.GOV

Long Beach Amphitheater Electrical Work | RFP - ED-25-640 | Template v3.14.25 | 13

Questions due to the

City

September 4,

• Submit all inquiries via email to rfppurchasing@longbeach.gov

Posting of the Q&A September 16,

• Responses to the questions will be posted on LongBeachBuys.com.

Proposals due November 6, 2025 at 11:00

AM

• Proposals should be submitted electronically via LongBeachBuys.com.

• Late proposals, or proposals submitted through other channels will not be accepted.

• Proposers are responsible for submitting their proposals completely and on time.

o Proposers will receive an e-bid confirmation number with a time stamp from LongBeachBuys.com indicating that the proposal was submitted successfully. The City will only receive proposals that were transmitted successfully.

o For technical support, email or call the City during normal business hours at

LBPurchasing@longbeach.gov or

(562) 570-6200.

Evaluation of Narrative &

Cost Proposals

October 2025 • An Evaluation Committee will review

Narrative & Cost Proposals to select the proposal that best meets the needs of the City.

• Evaluations will be conducted using a methodology derived from the evaluation criteria listed in Section 3.2.

Negotiation &

Contractor Selection

November 2025 • Selected Contractor(s) will be notified in writing.

mailto:rfppurchasing@longbeach.gov file:///C:/Users/meid/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/X47PW9A6/LongBeachBuys.com file:///C:/Users/meid/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/X47PW9A6/LongBeachBuys.com file:///C:/Users/meid/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/X47PW9A6/LongBeachBuys.com mailto:LBPurchasing@longbeach.gov

Long Beach Amphitheater Electrical Work | RFP - ED-25-640 | Template v3.14.25 | 14

• Any award is contingent upon the successful negotiation of final contract terms. If contract negotiations cannot be concluded successfully, the City reserves the right to negotiate a contract with another Contractor or withdraw the RFP.

• Negotiations shall be confidential and not subject to disclosure to Public

Records Act requests unless and until an agreement is reached.

Estimated Contract

Execution

November 2025

Proposer Debrief After Contractor is Selected

• Successful and unsuccessful Proposers are encouraged to request phone call or in person meeting with the City to discuss the strengths and weaknesses of their proposal. The intent of the debrief is to provide the Proposer with constructive feedback to equip them with information to effectively meet the

City’s needs and be successful in future proposals.

4.2 Proposal Content

Complete proposals will include the following. Proposers are encouraged to use this table as a checklist to ensure all components are included in their proposal. Please note proposals that are NOT complete will NOT be considered for the opportunity and will be deemed nonresponsive.

PROPOSAL

☐ Narrative

Proposal

The Narrative Proposal should provide a straightforward, concise delineation of capabilities to satisfy the RFP. Guidance on preparing a Narrative Proposal is detailed in Section 4.3.

☐ Cost Proposal • Provide name and address of the Proposer and project contact person with address, telephone number, and

Long Beach Amphitheater Electrical Work | RFP - ED-25-640 | Template v3.14.25 | 15 email address. Acknowledge receipt of any addenda if applicable. Summarize Proposer’s understanding of the project.

• Provide a statement indicating Proposer’s ability to provide timely services and meet the requirements of the proposed schedule.

• Indicate Proposer’s acceptance of the requirements of this RFP including any requested legal changes on the

City’s template contract.

• Provide a brief summary of the key differentiators and benefits Proposer believes the City would receive from selecting its Proposal.

• The cover letter must be signed by a duly authorized official of the Proposer in ink. Consortiums, joint ventures, or teams submitting responses must identify the individual or firm with contractual responsibility

Firm Experience and

Qualifications

• Provide a summary of Proposer’s ability to perform per the requirements and address the items in the evaluation criteria 1-3.

☐ Cost/Fee

Proposal

• The Cost/Fee Proposal should provide a clear summary of Proposer’s proposed fee structure, itemized to effectively demonstrate the cost for labor and material on site for the installation of a 4000A main switchboard, distribution panels (DP1–DP8), site and stage lighting, vendor and kitchen container power, generator interface connections, grounding, conduit, conductors, and control systems (including intelligent lighting control). Itemized cost for labor is to meet Prevailing

Wage rates applicable to the date of the RFP’s release, and will incorporate any lodging, equipment, and staff hours.

• complete Proposer’s duties outlined in the RFP.

Proposers shall additionally address items in evaluation criteria 4.

PROPOSAL APPENDICES

☐ Financial

Stability

Proposers should include one or more of the following financial statements to provide the City with enough information to determine financial stability of the Proposer and subcontractor.

Long Beach Amphitheater Electrical Work | RFP - ED-25-640 | Template v3.14.25 | 16

• Financial Statement or Annual Report

• Business tax return

• Statement of income and balance sheet

☐ Other Addenda

(if applicable)

Colored displays, promotional materials, and other collateral are not necessary or desired. However, if a complete response cannot be provided without referencing supporting documentation, it may be provided as an addendum clearly cited in the Narrative or Cost Proposal.

MANDATORY ATTACHMENTS | The following are included as Attachments in Long

Beach Buys. They must be signed by the individual legally authorized to bind the

Proposer.

☐ A. Authorization & Certification

☐ B. Equal Benefits Ordinance (EBO) Form

☐ C. Local Preference Program

☐ D. Proof of registration with the California Department of Industrial Relations

Attachments Which May be Submitted Upon Award | Upon award, Awarded

Contractors will be required to submit the following. We encourage you to take note of these requirements, and where possible, include available information as part of your proposal to expedite processing.

☐ E. W-9

☐ F. Business License

☐ G. Proof of Registration with the California Secretary of State

☐ H. Certificates of Insurance

☐ I. Faithful Performance Bond

☐ J. Labor and Materials Bond

☐ K. Payment Bond

☐ L. Current Contractor’s State License Board print out

☐ Contact Information | Ensure your organization’s profile is up to date in Long Beach

Buys, including an email address, phone number, and for any classifications you may qualify for.

☐ Conformation of Attachments | Ensure you have checked ALL the attachments in

Long Beach Buys and have confirmed that all the required documents have been uploaded and labeled correctly.

Long Beach Amphitheater Electrical Work | RFP - ED-25-640 | Template v3.14.25 | 17

4.3 Narrative Proposal Template

Proposers should develop a narrative proposal that includes all of the following information. Proposers are encouraged to use this section as a checklist to ensure all components are included in their proposal.

Organizational Capacity & Experience

PROPOSER CONTACT INFORMATION

Organization

Company Name

Company Address

Federal Tax ID Number

DIR Number

Website

Authorized

Representative

Name

Title

Email Address

Phone Number

Other Point of

Contact (if required)

Name

Title

Email Address

Phone Number

PROPOSER CAPACITY & EXPERIENCE

What type of enterprise is the organization?

☐ Non-Profit

☐ Sole Proprietorship

☐ General Partnership

☐ Corporation

State and Date of incorporation:

☐ Limited Liability Company

☐ Other _________________________________

Please describe why the organization is qualified to provide the services described in this RFP (1-2 paragraphs).

Long Beach Amphitheater Electrical Work | RFP - ED-25-640 | Template v3.14.25 | 18

Is Proposer registered with the California

Department of Labor Relations? If yes, provide registration number.

How many employees does the organization have in total and residing in Long Beach?

Where are the representative(s) that would service the City’s account located?

Briefly describe the previous experience in building electrical infrastructure from plans and specifications.

REFERENCES

Reference 1

Company

Project Manager

Phone Number

Project Description

Project Start and

End Dates

Reference 2

Company

Project Manager

Phone Number

Project Description

Reference 3

Project Manager

Phone Number

Project Description

Reference 4

Project Manager

Phone Number

Project Description

Reference 5

Project Manager

Phone Number

Long Beach Amphitheater Electrical Work | RFP - ED-25-640 | Template v3.14.25 | 19

Project Description

SUB-CONTRACTOR CONTACT INFORMATION

Does the proposal include subcontractors?

☐ Yes

☐ No

If applicable, provide the following for all subcontractors included in this proposal.

Organization Company Name

Company Address

Authorized

Representative

Name

Title

Email Address

Phone Number

Other Point of

Contact (if required)

Name

Title

Email Address

Phone Number

SUBCONTRACTOR CAPACITY & EXPERIENCE

What type of enterprise is the organization?

☐ Non-Profit

☐ Sole Proprietorship

☐ General Partnership

☐ Corporation

State and Date of incorporation:

☐ Limited Liability Company

☐ Other _________________________________

Which specific requirements of this RFP will the subcontractor perform?

Is the subcontractor registered with the

California Department of Industrial

Relations? If yes, provide registration number.

Long Beach Amphitheater Electrical Work | RFP - ED-25-640 | Template v3.14.25 | 20

Please describe why the organization is qualified to provide the services described in this RFP (1-2 paragraphs).

Please describe the length of time the organization has been providing the services described in this RFP (1-3 sentences).

How many employees does the organization have nationally, locally, and residing in Long

Beach?

Where are the representative(s) that would service the City’s account located?

Method of Approach

1. Clearly outline the proposed construction schedule, including key milestones, previous completed work, operational philosophy, and other key facility management plans, and optional work.

2. A comprehensive list of previous experience completing public projects and measures taken to avoid delays.

3. Provide a detailed narrative outlining your quality assurance and control measures, in addition to your capacity to ensure that procurement and installation can be completed by December 30, articulating the strategy in which you plan to avoid delays by implementing known practical solutions.

4. Clearly identify dependencies needed to complete installation of all electrical infrastructure, both prior to work start and during, and the methods the firm will implement to avoid delays with the effort.

5. Outline the staff that will be assigned to work, and their proven track record in being able to complete the requirements outlined in the RFP by previous work completed on projects of similar complexity.

Long Beach Amphitheater Electrical Work | RFP - ED-25-640 | Template v3.14.25 | 21

Communications & Reporting

1. The City requires that the Awarded Contractor provide proof of payment of any subcontractors used for this project. If the proposal includes subcontractors, please describe the plan for how the City will be notified of such payments.

2. Describe how staff will integrate into the project and their ability to provide status reports during weekly and biweekly construction progress meetings.

Long Beach Amphitheater Electrical Work | RFP - ED-25-640 | Template v3.14.25 | 22

5 Terms & Conditions

5.1 Acronyms/Definitions

1. Awarded Contractor: The organization/individual that is awarded a contract with the

City of Long Beach, California for the services identified in this RFP.

2. City: The City of Long Beach and any department or agency identified herein.

3. Contractor / Proposer: Organization/individual submitting a proposal in response to this RFP.

4. Department / Division: City of Long Beach, Economic Development

5. Evaluation Committee: An independent committee comprised solely of representatives of the City established to review proposals submitted in response to the RFP, evaluate the proposals, and select a Contractor.

6. May: Indicates something that is not mandatory but permissible.

7. RFP: Request for Proposals.

8. Shall / Must: Indicates a mandatory requirement. Failure to meet a mandatory requirement will result in the rejection of a proposal as non-responsive.

9. Should: Indicates something that is recommended but not mandatory. If the

Proposer fails to provide recommended information, the City may, at its sole option, ask the Proposer to provide the information or evaluate the proposal without the information.

10. Subcontractor: Third party not directly employed by the Proposer who will provide services identified in this RFP.

5.2 Solicitation Terms & Conditions

1. The City reserves the right to alter, amend, or modify any provisions of this RFP, or to withdraw this RFP, at any time prior to the award of a contract pursuant hereto, if it is in the best interest of the City to do so.

2. The City reserves the right to request clarification of any proposal term from

Proposers.

3. The City may contact the references provided; contact any Proposer to clarify any response; contact any current users of a Proposer’s services; solicit information from

Long Beach Amphitheater Electrical Work | RFP - ED-25-640 | Template v3.14.25 | 23 any available source concerning any aspect of a proposal; and seek and review any other information deemed pertinent to the evaluation process.

4. The level and term of documentation required from the Proposer to satisfy the City will be commensurate with the size and complexity of the contract and Proposers should submit accordingly. If the information submitted by the Proposer, or available from other sources, is insufficient to satisfy the City as to the Proposer’s contractual responsibility, the City may request additional information from the Proposer or may deem the proposal non-responsive.

5. The City reserves the right to waive informalities and minor irregularities in proposals received.

6. The City reserves the right to reject any or all proposals received prior to contract award.

7. The City’s determination of the Proposer’s responsibility, for the purposes of this RFP, shall be final.

8. Unless otherwise specified, the City prefers to award to a single Contractor but reserves the right to award contracts to multiple contractors.

9. The City shall not be obligated to accept the lowest priced proposal, but will make an award in the best interests of the City of Long Beach after all factors have been evaluated.

10. If the City receives a single responsive, responsible proposal, the City may request an extension of the proposal acceptance period and/or conduct a price or cost analysis on such proposal. The Proposer shall promptly provide all cost or pricing data, documentation and explanation requested by the City to assist such analysis. By conducting such analysis, the City shall not be obligated to accept the single proposal.

The City reserves the right to reject such proposal or any portion thereof.

11. Any irregularities or lack of clarity in the RFP should be brought to the Purchasing

Division designee’s attention as soon as possible so that corrective addenda may be furnished to Proposers.

12. Proposals must include any and all proposed terms and conditions, including, without limitation, written warranties, maintenance/service agreements, license agreements, lease purchase agreements and the Proposer’s standard contract language. The omission of these documents may render a proposal non-responsive.

Long Beach Amphitheater Electrical Work | RFP - ED-25-640 | Template v3.14.25 | 24

13. Alterations, modifications or variations to a proposal may not be considered unless authorized by the RFP or by addendum or amendment.

14. Proposals which appear unrealistic in the terms of technical commitments, lack of technical competence, or are indicative of failure to comprehend the complexity and risk of this contract, may be rejected.

15. Proposals may be withdrawn by written notice received prior to the proposal opening time.

16. The price and amount of this proposal must have been arrived at independently and without consultation, communication, agreement or disclosure with or to any other

Contractor or prospective Contractor.

17. No attempt may be made at any time to induce any firm or person to refrain from submitting a proposal or to submit any intentionally high or noncompetitive proposal.

All proposals must be made in good faith and without collusion.

18. Prices offered by Proposers in their proposals are an irrevocable offer for the term of the contract and any contract extensions. The Awarded Contractor agrees to provide the purchased services at the costs, rates and fees as set forth in their proposal in response to this RFP. No other costs, rates or fees shall be payable to the Awarded

Contractor for implementation of their proposal.

19. The City is not liable for any costs incurred by Proposers prior to entering into a formal contract. Costs of developing the proposals or any other such expenses incurred by the Proposer in responding to the RFP, are entirely the responsibility of the Proposer, and shall not be reimbursed in any manner by the City.

20. In the event a Proposer received assistance from City staff or a representative of the City (technical assistance provider), the City is not responsible for any mistakes, inaccuracies, delays, or any other impact that the assistance provided did to impact the Proposer’s final product. Available technical assistance support services are only intended to provide advice and does not constitute a basis for any protest to this contract opportunity. It is solely the Proposer’s responsibility to prepare and submit a response to the RFP.

21. Proposal will become public record after the Notice of Intent to Award has been posted and the protest period has closed unless the proposal or specific parts of the proposal can be shown to be exempt by law. Each Proposer may clearly label all or part of a proposal as "CONFIDENTIAL" provided that the Proposer thereby agrees to

Long Beach Amphitheater Electrical Work | RFP - ED-25-640 | Template v3.14.25 | 25 indemnify and defend the City for honoring such a designation. The failure to so label any information that is released by the City shall constitute a complete waiver of any and all claims for damages caused by any release of the information.

22. A proposal submitted in response to this RFP must identify any subcontractors, and outline the contractual relationship between the Proposer and each subcontractor.

An official of each proposed subcontractor must sign, and include as part of the proposal submitted in response to this RFP, a statement to the effect that the subcontractor has read and will agree to abide by the Proposer’s obligations.

23. If the Contractor elects to use subcontractors, the City requires that the Awarded

Contractor provide proof of payment of any subcontractors used for this project.

Proposals shall include a plan by which the City will be notified of such payments.

24. Each Proposer must adhere to the City’s Vendor Code of Conduct, including, but not limited to, disclose any existing or potential conflict of interest relative to the performance of the contractual services resulting from this RFP. Any such relationship that might be perceived or represented as a conflict should be disclosed.

The City reserves the right to disqualify any Proposer on the grounds of actual or apparent conflict of interest. The Vendor Code of Conduct can be found at https://longbeach.gov/globalassets/finance/media-library/documents/business-info/purchasing-division/final-vendor-code-of-conduct-2023

25. Each Proposer must include in its proposal a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Proposer or in which the Proposer has been judged guilty or liable. Failure to comply with the terms of this provision will disqualify any proposal. The City reserves the right to reject any proposal based upon the

Proposer’s prior history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures.

26. The City reserves the right to negotiate final contract terms with any Proposers selected. The contract between the parties will consist of the RFP together with any modifications thereto, and the Awarded Contractor’s proposal, together with any modifications and clarifications thereto that are submitted at the request of the City during the evaluation and negotiation process. In the event of any conflict or contradiction between or among these documents, the documents shall control in the following order of precedence: the final executed contract, the RFP, any https://longbeach.gov/globalassets/finance/media-library/documents/business-info/purchasing-division/final-vendor-code-of-conduct-2023 https://longbeach.gov/globalassets/finance/media-library/documents/business-info/purchasing-division/final-vendor-code-of-conduct-2023

Long Beach Amphitheater Electrical Work | RFP - ED-25-640 | Template v3.14.25 | 26 modifications and clarifications to the Awarded Contractor’s proposal, and the

Awarded Contractor’s proposal. Specific exceptions to this general rule may be noted in the final executed contract.

27. The City will not be responsible for or bound by any oral communication or any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing by the City Contact.

28. Any contract resulting from this RFP shall not be effective unless and until approved by the City Council / City Manager, as applicable.

29. The City will not be liable for Federal, State, or Local excise taxes.

30. Execution of Attachment A of this RFP shall constitute an agreement to all terms and conditions specified in the RFP, including all contract terms and conditions therein, except such terms and conditions that the Proposer expressly excludes.

31. Proposer understands and acknowledges that the representations above are material and important, and will be relied on by the City in evaluation of the proposal. Any

Proposer misrepresentation shall be treated as fraudulent concealment from the City of the true facts relating to the proposal.

32. Proposals shall be kept confidential until the Notice of Intent to Award has been posted and the protest period has closed.

33. No announcement concerning the award of a contract as a result of this RFP may be made without the prior written approval of the City.

Proposers are advised that any contract awarded pursuant to this procurement process that exceeds $100,000 shall be subject to the applicable provisions of Long

Beach Municipal Code Section 2.73 et seq, the Equal Benefits Ordinance.

34. All Proposers shall complete and return, with their bid, the Equal Benefits Ordinance

Compliance form contained in Attachment B, if applicable. Unless otherwise specified in the procurement package, Proposers do not need to submit with their bid supporting documentation proving compliance. However, supporting documentation verifying that the benefits are provided equally shall be required if the proposer is selected for award of a contract.

35. Independent contractors or employees of a third-party employer who are CalPERS retirees are subject to provisions of the Government Code. A CalPERS retiree is an employee of a CalPERS employer who terminates active employment and receives a

Long Beach Amphitheater Electrical Work | RFP - ED-25-640 | Template v3.14.25 | 27 monthly CalPERS retirement allowance. Any individual qualifying as a CalPERS retiree doing business as an independent contractor or employee of a third- party employer is required to submit a CalPERS determination to ensure the services provided are considered that of a true independent contractor position. All third-party employers are required to notify any individual they are having work for the City of Long Beach of this requirement. You may reach out directly to CalPERS at membership_reporting@calpers.ca.gov for a determination.

5.3 Contract Terms & Conditions

1. The Awarded Contractor will be the sole point of contract responsibility. The City will look solely to the Awarded Contractor for the performance of all contractual obligations which may result from an award based on this RFP, and the Awarded

Contractor shall not be relieved for the non-performance of any or all subcontractors.

2. The Awarded Contractor must maintain, for the duration of its contract, insurance coverages as required by the City. Work on the contract shall not begin until after the Awarded Contractor has submitted acceptable evidence of the required insurance coverages. As a condition precedent to the effectiveness of this contract, Contractor shall procure and maintain at Contractor’s expense for the duration of this contract from an insurance company that is admitted to write insurance in the

State of California or that has a rating of or equivalent to an A:VIII by A.M. Best and

Company the following insurance:

a. Commercial general liability insurance equivalent in coverage scope to ISO CG

00 01 10 93 naming the City of Long Beach and its officials, employees, and agents as additional insureds on a form equivalent in coverage scope to ISO

CG 20 10 11 85 from and against claims, demands, causes of action, expenses, costs, or liability for injury to or death of persons, or damage to or loss of property arising out of activities or work performed by or on behalf of the

Contractor in an amount not less than Two Million Dollars (US $2,000,000) per occurrence and Four Million Dollars (US $4,000,000) in general aggregate. Such insurance shall not exclude coverage for liability resulting from cross liability protection. Such insurance shall not exclude XCU (explosion, underground, and collapse) perils, sudden and accidental pollution and cleanup liability, or mobile equipment.

mailto:membership_reporting@calpers.ca.gov

Long Beach Amphitheater Electrical Work | RFP - ED-25-640 | Template v3.14.25 | 28

b. Workers’ compensation coverage as required by the Labor Code of the State of California and Employer’s liability insurance with minimum limits of One

Million Dollars (US $1,000,000) per accident or occupational illness. The policy shall be endorsed with a waiver of the insurer’s right of subrogation against the City of Long Beach and its insurers, officials, employees, and agents.

c. If use of a vehicle is part of the scope of services, commercial automobile liability insurance equivalent in coverage scope to ISO CA 00 01 06 92 in an amount not less than Five Hundred Thousand Dollars (US $500,000) combined single limit (CSL) covering Symbol 1 (“any auto”).

Any self-insurance program or self-insurance retention must be approved separately in writing by City and shall protect the City of Long Beach and its officials, employees, and agents in the same manner and to the same extent as they would have been protected had the policy or policies not contained retention provisions. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, or canceled by either party except after thirty (30) days prior written notice to City, and shall be primary and not contributing to any other insurance or self-insurance maintained by City.

Any subcontractors which Contractor may use in the performance of this contract shall be required to indemnify the City to the same extent as the Contractor and to maintain insurance in compliance with the provisions of this section.

Contractor shall deliver to City certificates of insurance and original endorsements for approval as to sufficiency and form prior to the start of performance hereunder. The certificates and endorsements for each insurance policy shall contain the original signature of a person authorized by that insurer to bind coverage on its behalf. “Claims-made” policies are not acceptable unless

City Risk Manager determines that “Occurrence” policies are not available in the market for the risk being insured. If a “Claims-made” policy is accepted, it must provide for an extended reporting period of not less than three (3) years. Such insurance as required herein shall not be deemed to limit Contractor’s liability relating to performance under this contract. City reserves the right to require complete certified copies of all said policies at any time. Any modification or waiver of the insurance requirements herein shall be made only with the approval of City Risk Manager. The procuring of insurance shall not be construed as a limitation on liability or as full performance of the indemnification provisions of this contract.

Long Beach Amphitheater Electrical Work | RFP - ED-25-640 | Template v3.14.25 | 29

3. The Long Beach Municipal Code (LBMC) requires all businesses operating in the City of Long Beach to pay a business license tax. In some cases, the City may require a regulatory permit and/or evidence of a State or Federal license. Prior to issuing a business license, certain business types will require the business license application and/or business location to be reviewed by the Development Services, Fire, Health, and/or Police Departments. Additional information is available at www.longbeach.gov/finance/business_license.

4. All work performed in connection with construction shall be performed in compliance with all applicable laws, ordinances, rules and regulations of federal, state, county or municipal governments or agencies (including, without limitation, all applicable federal and state labor standards, including the prevailing wage provisions of Sections 1770 et seq. of the California Labor Code), and (b) all directions, rules and regulations of any fire marshal, health officer, building inspector, or other officer of every governmental agency now having or hereafter acquiring jurisdiction.

5. Awarded Contractor shall indemnify, protect and hold harmless City, its Boards, Commissions, and their officials, employees and agents (“Indemnified Parties”), from and against any and all liability, claims, demands, damage, loss, obligations, causes of action, proceedings, awards, fines, judgments, penalties, costs and expenses, including attorneys’ fees, court costs, expert and witness fees, and other costs and fees of litigation, arising or alleged to have arisen, in whole or in part, out of or in connection with (1) Awarded Contractor’s breach or failure to comply with any of its obligations contained in this Contract, including any…