RFP_Current MFD Data and Accessories.xlsx

This is a current multifunctional device (MFD) and accessories inventory spreadsheet for the City County IT Commission (CCITC) collaborative, which includes Marathon County, the City of Wausau, and North Central Health Care (NCHC). The document details existing equipment deployed across numerous county departments, city offices, and healthcare facilities throughout Wisconsin. The inventory identifies approximately 150 individual device locations with specific Toshiba Estudio model copiers and multifunction devices, along with associated accessories such as paper feed units, finishers, fax boards, and automatic document feeders. Device models range from entry-level units like the Estudio203SD to high-capacity systems such as the Estudio5540C and Estudio755SE, with counts and monthly copy volumes provided for each model to establish baseline usage metrics for the replacement contract.

The spreadsheet serves as a reference document for the RFP for Print and Multifunctional Device Contract, which seeks to replace the existing agreement expiring in March 2018. The data reflects current deployment of 59 Estudio255SE units (the most prevalent model), 16 Estudio203SD devices, and various other models distributed across county administration, law enforcement, social services, healthcare, parks, and municipal departments. Monthly average volumes (AMV) for both black and white and color copying are documented by model to inform vendor pricing proposals and service level agreements. The inventory encompasses both primary office locations and satellite facilities, indicating the geographic scope and operational complexity required of the new contract, which will also include managed print services for networked laser printers across all three organizations.