RFP City Hall Roof Replacement Re-bid.docx

PH: 801.446-HELP @SouthJordanUT

REQUEST FOR PROPOSAL

FOR

CITY HALL ROOF REMOVAL AND REPLACEMENT

RFP #SoJo202527914

I. PURPOSE

The City of South Jordan is seeking proposals from experienced and qualified Contractors (hereinafter referred to as “Contractor”) to perform a complete recovering of the roof at the South Jordan City Hall Building located at 1600 W. Town Center Dr., South Jordan, UT 84095.

II. SCOPE OF WORK

The City of South Jordan seeks to hire an experienced and qualified contractor to perform a complete removal and recovering of the roof of the South Jordan City Hall building located at 1600 W. Town Center Drive, South Jordan, Utah. The Scope of Work includes furnishing and providing all materials, supplies, tools, equipment, labor, supervision, and expertise to properly and professionally remove and dispose of the existing roof covering, identify and repair areas that leak, and recover the roof with a new membrane. The list of Contractor’s Responsibilities below do not represent all aspects to complete this project, but it is expected that the contractor will complete any additional items necessary that may not be not mentioned.

Contractor’s Responsibilities

· Remove and dispose of the existing roofing.

· Remove membrane flashing from field, walls, and penetrations

· Conduct a water test to find existing leak.

· Perform repairs needed to prevent further leaking.

· Provide professional measuring, placement, adhesion, and installation details for the new roofing materials.

· Perform a complete roofing installation that meets or exceeds the established standards for such installation.

· Inspect insulation and replace per unit price

· Install new 1/2" high density cover board

· Install new 60mil PVC membrane manufactured by Sika‐Sarnafil

· Mechanically fasten system to structural deck

· Install new 24 gauge counterflashing at perimeter roof to wall tie‐in

· Remove wall panels at equipment penthouse

· Install cover board at penthouse walls primed to accept membrane adhesive

· Re-install wall panels

· Adhere 60mil membrane over penthouse walls

· Install new flashing at louvered vents and doors at penthouse

· Provide the City with a proposed timeline to complete project.

· Performance and payment bonds are required on this project.

· Provide manufacturer's 20 year system warranty

· Provide contractor's 5 year warranty City’s Responsibilities

· Provide access to the facility and work areas as necessary for the project.

· Provide payment for the installation of the project upon receipt of invoice and acceptance of the project work.

III. PRE-PROPOSAL MEETING

1. A pre-proposal meeting will be held from 9:00 a.m. to 10;00 a.m. MST on Tuesday Sept 3th, 2024 at the South Jordan City Hall building located at 1600 W, Town Center Dr. South Jordan, Utah 84095.

2. Contractors will be given the opportunity to measure the existing roof to verify square-footage.

IV. MINIMUM REQUIREMENTS

Contractors must have these minimum qualifications; otherwise, the proposals will be rejected and will not be evaluated:

· Must have completed at least three (3) projects of similar size and scope within the last five years. Provide project information.

· Must submit a proposed schedule to begin the work and an anticipated completion time.

· Must provide copies of a valid business license and contractor’s license with the State of Utah.

V. INSURANCE REQUIREMENTS

Contractor shall procure and maintain at its own expense and shall provide evidence, satisfactory to the City, of insurance as follows:

1. Commercial General Liability - A minimum of Two Million Dollars ($2,000,000) combined single limit per occurrence for bodily injury, personal injury, and property damage, and not less than Four Million Dollars ($4,000,000) in the aggregate. The general aggregate limit shall apply separately to the specific project, or the general aggregate limit shall be two (2) times the required occurrence limit. The coverage shall be in the nature of Broad Form Commercial General Liability coverage, and shall specifically include, at minimum, the following coverages:

a. Premises - Operations;

b. Product - Completed Operations Hazard;

c. Broad Form Contractual Insurance;

d. Independent Contractors;

e. Comprehensive Form;

f. Automotive;

g. Broad Form Property Damage; and

h. Personal Injury.

i. Other insurance requirements may be required.

2. The Contractor shall maintain all employee related insurance, in the statutory amounts, such as unemployment compensation, worker's compensation, and employer's liability, for its employees or volunteers involved in performing services pursuant to this Contract.

3. The Contractor shall submit certificates of insurance listing the City as additional insured as evidence of the above required coverage to the City prior to the commencement of this Contract. Such certificates shall provide the City with thirty (30) calendar day's written notice prior to the cancellation or material change of the applicable coverage, as evidenced by return receipt or certified mail, sent to the above address.

VI. PROPOSAL REQUIREMENTS

The following items are required in the submitted proposal. Failure to provide the requested documentation may result in disqualification or reduction in scores.

1. Proposals

a. Statement of Qualifications (SOQ);

i. Introduction of Contractor and/or Company and years in business.

ii. Discussion of Contractor qualifications, years of experience, and team availability. Please include any relevant documents or resumes. Contractor should show sufficient resources to complete the described work within a reasonable time.

iii. Contractor should be knowledgeable of Building Codes, and City, State, and APWA regulations and standards related to roofing and maintenance. List or discuss projects that demonstrate that knowledge.

iv. List three to five local or regional projects similar in size and nature. Include addresses and individual names and phone numbers that can be contacted for reference.

v. Provide a schedule with important tasks and milestones indicating when Contractor will begin the work and the anticipated completion date.

vi. Contractors shall indicate whether the Contractor (individual or firm) will perform all the work outlined in the Scope of Services of this RFP or if a third party will be contracted by them (if so, include information of sub- contractor).

vii. Any additional information that will assist in the selection process.

viii. Any supporting documents, resumes, copies of certifications. These documents do not count towards the 10-page limit.

b. Business Licenses;

c. Copy of the Insurance Certificates (General, Worker’s Compensation, etc.);

d. Proposals should not exceed 10 pages in length (project-related pictures or resumes do not count toward the 10-page limit) and should be submitted in pdf format, preferably in one file. Paper copies of the proposals will be rejected.

e. Limitations – Any square-footage listed is only an estimate for bidding purposes only and does not bind the City to purchase any or limit the City to purchase the estimated quantities. The City may, at its discretion, limit the number of square-footage of roofing replaced based on size of budget, in accordance with the City’s purchasing policy. Award of the Proposal does not guarantee any purchase will take place. The City does not guarantee that any or all of the planned purchases will take place.

VII. DISCLOSURES

1. Once the RFP is released, communication of any kind regarding this Proposal with any City employee or committee member other than the contact person listed in this RFP is prohibited. Any such contact could disqualify a Contractor from being awarded this RFP.

2. Award of the Proposal does not guarantee any purchase will take place. The City does not guarantee that any or all of the planned purchases will take place.

3. In order to access the State of Utah's procurements online, you must register as a vendor on the SciQuest website, https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=StateOfUtah. If you require assistance during the registration process, you may contact sciquestadmin@utah.gov. Registration, email notifications, and electronic responses for all sourcing events (bids, RFPs, etc.) are free under the State of Utah contract with SciQuest. Registration with the Utah Supplier Portal is limited to procurements conducted by the State of Utah and political subdivisions of the State of Utah.

4. It is the sole responsibility of the Contractor to submit the proposal before the scheduled deadline through SciQuest. Any questions regarding how to use the SciQuest program, including how to submit a proposal, download and upload documents, etc., should be directed to sciquestadmin@utah.gov or call the SciQuest supplier support at: 1-800-233- 1121. If you choose to call, please inform SciQuest support that you are registering under the State of Utah’s Supplier Portal.

5. The City is responsible to post any addenda and updates, and answer questions through SciQuest. It is the responsibility of any potential Contractor to check SciQuest for updates.

6. Any proposal may be withdrawn prior to the date and time the proposals are due. Any proposal not withdrawn will constitute an irrevocable offer, for a period of sixty (60) days, to provide the City with the services/product specified in the proposal.

7. Any proposal emailed or not sent electronically through SciQuest will not be considered. It is not the responsibility of the City to inform Contractor what they must submit through SciQuest; it is the sole responsibility of the Contractor to read this RFP and follow all conditions.

8. The City of South Jordan reserves the right to reject any or all RFP’s or any part, thereof; to waive informalities; to negotiate and agree to contract terms with the successful selected Contractor; to disregard non-conforming, non-responsive, unbalanced or conditional proposals, and to re-advertise if it is in the best interest of the City to do so. It shall be the sole responsibility of the Contractor(s) to upload their documents onto the SciQuest website prior to the deadline. Failure to submit required documents or follow any of the listed conditions in this RFP may result in disqualification at the sole discretion of the selection committee in accordance with the City’s Purchasing Policy.

9. All questions must be submitted via SciQuest by the Q&A deadline posted. Any question emailed to or asked of staff will not be answered.

10. Any product or services omitted from this specification, but clearly necessary for completing the work shall be considered a requirement although not directly specified or called for in this RFP.

VIII. REVIEW CRITERIA

A Review Committee comprising at least three (3) members will review all submitted Proposals. Each Proposal will be evaluated using the following criteria:

1. 30% - Qualifications, Experience, and Personnel: The Statement of Qualifications (see Section VI. Proposal Requirements), licenses, and documentation submitted by the interested Contractor. The Contractor’s experience performing the work described under Section II Scope of Services and the experience of the personnel.

2. 25% - Project Schedule. The Contractor’s proposed construction schedule showing important tasks and milestones to be performed, and evidence of contractor’s ability to complete the work in a timely manner.

3. 20% - References and Past Experience: The Contractor’s previous projects similar to the work in size, cost, and commercial nature. At least three references provided for projects that were similar in scope.

4. 30% - Project Cost. The Contractor’s bid to perform the services needed to complete the project, which includes furnishing and installing all materials, all labor, disposal, supplies, tools, equipment, parts, rentals, fuels, utilities, subcontractors, suppliers, mobilization, permits, bonds and all other costs including overhead and profit necessary to complete job based on construction plans per applicable standards and City requirements.

IX. AWARD OF THE CONTRACT

1. The proposal that most closely meets the criteria established in this RFP will be selected to enter into an agreement with the City.

2. The City intends to award one contract and does not anticipate awarding to multiple companies. Regardless, the City reserves the right to make multiple or partial awards if in the City’s best interest.

3. The Contractor to whom the City awards this proposal must agree to obtain Payment and Performance bonds based on APWA requirements.

4. Contractor must be able to meet the insurance and bond requirements at Contractor’s sole cost and expense.

X. PROTECTED INFORMATION

1. All Proposals are subject to the Government Records Access and Management Act (GRAMA) Utah Code Ann., Subsection § 63G-2-101 et seq.

2. If Contractor believes any information should be held confidential for business reasons, Contractor must submit a written claim of business confidentiality for that particular information and include a specific statement of the reasons supporting the claim pursuant to Utah Code Ann. § 63G 2 305(2)(c).

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