RFP_Bid_Form.docx

PMLP’s Meter Exchange Services & Asset Disposition -- Request for Proposal (RFP)

Peabody Municipal Light Plant (PMLP) Request for Proposals – Meter Exchange Services & Asset Disposition

OFFICIAL BID FORM

Instructions to Bidders:

This RFP is structured into two (2) independent Lots. Bidders may submit proposals for Lot 1 Only, Lot 2 Only, or Both Lots (Combined Turnkey Package). Independent contractors, asset brokers, and recyclers may bid separately or form partnerships/subcontracting arrangements. Award(s) will be made based on the lowest responsible and eligible bid combination that provides the greatest overall economic and operational value to PMLP pursuant to M.G.L. c. 164 §56D and c. 30 §39M.

All proposed figures must directly correspond to your completed workbook: Meter_Exchange_Services_Pricing_Form.xlsx.

1. Bidding Scope Selection & Proposed Turn-Key Price Please indicate which Lot(s) you are bidding by checking the corresponding box and entering the Proposed Turn-Key Price:

*Note on Lot 2 / Bundled Pricing: If Lot 2 results in revenue returned to PMLP from secondary market meter sales, enter the figure as a negative credit (e.g., -$25,000.00). If Lot 2 reflects a net processing or recycling cost, enter it as a positive figure.

2. Operational & Pricing Assumptions When formulating proposal pricing, the Bidder acknowledges and confirms the following baseline assumptions:

1. Target Volume: Approximately 19,000 electric meters deployed in Peabody and South Lynnfield.

2. Project Schedule: Meter exchange execution scheduled to commence in March 2027 across the designated deployment window, with standard residential field access hours from 8:00 AM to 4:30 PM, Monday through Friday (Saturdays as scheduled for appointments), excluding PMLP’s recognized holidays.

3. PMLP Furnished Items: PMLP supplies new Landis + Gyr Revelo meters, security seals and locks, high-security lock keys, locking rings, customer door hangers, and contractor vehicle identification magnets.

4. Cross-Dock Facilities: Free use of designated interior staging space and outside vehicle/pallet storage at PMLP’s Warren Street Extension facility.

5. Asset De-Badging & Certification: 100% of resold meters shall have all "PMLP" property badging, serial markings, and municipal logos obliterated or removed prior to resale; all non-resold components must receive an EPA/R2v3 Certificate of Destruction.

3. Compliance Affirmations & Statutory Certifications

*If "NO" is checked for either statement, Bidder must list and explain each specific technical deviation or contract exception in the Remarks section below. Non-conforming bids risk rejection.

4. Bidder Information & Formal Execution The undersigned certifies under penalties of perjury that this bid is made in good faith, without collusion, and that the person signing is authorized to bind the submitting organization to all prices and terms presented.

Bidder Legal Company Name:

Principal Business Address:

Duly Authorized Representative Name:

Official Title:

Corporate Email Address:

Telephone Number:

Authorized Signature:

Date:

5. Remarks & Specific Exceptions (List any clarifications, secondary market revenue-sharing floor guarantees, or technical exceptions below. Supplemental pages on company letterhead entitled "Remarks" may be attached if necessary.)

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