RFP - AEC EDMS Multiple Installations - KO.pdf

DEPARTMENT OF THE ARMY

CORPS OF ENGINEERS, HUNTSVILLE ENGINEERING AND SUPPORT CENTER

P.O. BOX 1600

HUNTSVILLE, ALABAMA 35807-4301

3 September 2024

SUBJECT: COMBINED SYNOPSIS/SOLICITATION for U.S. Army Environmental Command (USAEC) Environmental Data Management System (EDMS)

This notice is being posted as an avenue to provide Request for Proposals. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information in this notice. This solicitation document incorporates applicable provisions and clauses. North American Industrial Classification Code (NAICS) 541620, Environmental Consulting Services, applies to this procurement, and the business size standard is $19 million.

THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; PROPOSALS ARE BEING

REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED.

This acquisition will be solicited for full and open competition after exclusion of sources in accordance with FAR 6.203, Set-asides for small business concerns.

PROPOSAL INSTRUCTIONS:

1. Submit a Firm Fixed Priced (FFP) proposal for the effort described in the attached PWS.

2. The entire proposal shall not exceed the page limitations as provided below:

Volume No. Volume Title Page Limit

Proposal Summary and Appendices (coversheet, if required in PWS for product specifications and personnel certifications. To include schedule, resumes, etc.)

10 Pages

2 Technical Volume (Narrative) 15 Pages

3 Price Proposal 10 Pages

3. No hard copy documents are being requested. All submittals shall be electronic. Font size 12 shall be used.

3. Proposal composition:

a) All proposal documents shall be formatted to be legible when printed on 8 1/2 x 11 (11x17 for schedule) inch paper to include spreadsheets (with appropriate page breaks, headers, and footers).

Documents and spreadsheets should include the Offeror/Contractor name, PWS filename, and date.

b) Volumes 1 and 2 shall be submitted in Adobe PDF. Volume 3 shall be submitted in Excel.

c) Volume 1 shall include a project schedule timeline showing all work executed as a continuous effort to incorporate all submittals and closeout activities. Volume 1 should include primary and alternate Points of Contact (POCs) for this RFP with the following information: Names, office

- 2 -telephone numbers, mobile telephone numbers, and e-mail addresses. Volume 1 should also include a statement regarding the number of days pricing is valid.

Notes:

1- The pricing submitted is required to remain valid for a minimum of 60 days from the date of proposal.

2- Volume 1 should include Past Performance Questionnaire(s) (PPQs), if submitted. (See Attachment 3.)

d) Volume 2 should include a copy of all proposed labor categories and the number of hours required. Labor categories and number of hours proposed in Volume 2 should mirror those in Volume 3, Price Proposal. Volume 2 shall not include labor rates or pricing.

e) Volume 3, Price Proposal, shall include labor rates and pricing. Pricing shall be provided so that labor rates per labor category and travel are broken down in sufficient detail to allow the Government to evaluate the proposal, to also include the fully burdened prime labor pricing and subcontractor pricing (if applicable).

BASIS FOR AWARD:

Each Offeror’s proposal will be evaluated utilizing the Best Value Tradeoff process. The Government may award a contract to a higher priced offeror if the higher priced proposal offers more value to the Government than a lower priced proposal. If a higher rated proposal is a lower price than any other proposals, a trade-off analysis will not be conducted. As part of the best value determination, the relative strengths, weaknesses, and deficiencies of each proposal will be considered in selecting the offer that represents the best overall value to the Government.

All evaluation factors other than price, when combined, are slightly more important than price. Factor 1:

Technical/Management Approach is the most important factor. Factor 2: Past Performance/Experience is less important than Factor 1. Factor 3: Price is approximately equal in importance to Factor 1.

To receive consideration for award, a rating of no less than 'Acceptable' must be achieved for Technical Approach. A rating of no less than ‘Satisfactory Confidence’ must be achieved for Past Performance. A ‘Neutral Confidence’ rating is also acceptable if no recent, or relevant performance record is available.

The proposed price will be evaluated for fairness and reasonableness. The Government reserves the right to award without discussions/negotiations.

EVALUATION FACTORS:

a. Technical/Management Approach – Factor 1 - Most Important

Offeror shall describe their ability and technical approach for performing each task as described in the PWS. The Offeror shall show how they will meet the intent of the scope within the period of performance in the PWS. The offeror shall produce a detailed schedule tied to their technical approach demonstrating their ability to complete tasks in a timely and reasonable manner. Approaches that demonstrate greater knowledge of Army technical guidelines and details will receive greater consideration.

Based on the evaluation, the Government will assign a technical rating in accordance with the Table below:

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Combined Technical/Risk Ratings

Rating Description

Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements and risk of unsuccessful performance is no worse than moderate.

Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements and/or risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies. Proposal is un-awardable.

b. Past Performance/Experience – Factor 2 - Less important than Factor 1.

The Government will review the Past Performance/Experience in the Offeror’s proposal for compliance with the RFP. The Government will evaluate the relevancy of Offeror’s Past Performance/Experience as follows:

The offeror shall provide a maximum of 3 recent projects identifying relevant experience with providing similar services as outlined in the attached PWS. The offeror shall submit a maximum of 3 Past Performance Questionnaires (PPQs). PPQs will only be considered for projects similar in scope and magnitude that are either ongoing or completed no more than 3 years from the issue date of this RFP.

The Government may also use other available sources to evaluate past performance. These sources include, but are not limited to, the Contractor Performance Assessment Reporting System (CPARS) or other databases, interviews with Program Managers, and interviews with Contracting Officers.

The following Relevancy and Confidence ratings will be used in the evaluation of the contractors past performance.

Past Performance Relevancy Ratings

Rating Definition

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

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Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Performance Confidence Assessments

Rating Description

Substantial Confidence

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will successfully perform the required effort.

Unknown Confidence (Neutral)

No recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

d. Price – Factor 3 – Approximately equal in importance to Factor 1

The Government will review the Offeror’s Price Proposal for compliance with the Solicitation. All Offerors will be required to submit a Firm Fixed Price (FFP) proposal that shall be structured to clearly identify, at a minimum, labor, material, travel, and other direct costs, subcontract prices, sub-contractor handling charge, and material handling charge. The offeror shall submit their full price proposal with quantity of hours in one column, price per hour in a separate column, and a total price in a third column (quantity of hours multiplied by price per hour).

Subcontracting: If utilized, the contractor should provide detailed subcontractor’s quotes to show competition in subcontracting and to facilitate a determination of price reasonableness, as well as “no bids” if provided by the subcontractors. Subcontractor quotes should be clearly for the solicitated requirement. Competition in subcontracting is encouraged to the maximum practical extent.

Travel: All travel and related expenses associated with the execution of work shall be IAW the Per Diem, Travel, and Transportation Allowance Committee (PDTATAC) ‘Travel for a Government or Contractor Employee’ https://www.defensetravel.dod.mil/Docs/AP-CTR-01.pdf.

The contractor shall submit a Firm Fixed Price proposal IAW the following CLIN structure. Deviation from this CLIN structure shall be clearly marked and discussed in volume 1 of your proposal.

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CLIN

Number

CLIN Description CLIN Type Required or

Optional

CLIN

0001 EDMS O&M Base Year - JBLM Firm Fixed Required 0002 EDMS O&M Base Year - FHL Firm Fixed Required 0003 Environmental Professional I Support Base Year - JBLM Firm Fixed Required 0004 Environmental Professional I Support Base Year - FHL Firm Fixed Required 0005 Environmental Professional II Support Base Year - JBLM Firm Fixed Required 0006 Environmental Professional II Support Base Year - FHL Firm Fixed Required 0007 Environmental Professional III Support Base Year - JBLM Firm Fixed Required 0008 Environmental Professional III Support Base Year - FHL Firm Fixed Required

Programmatic Advisory, Assistance, and Support Services Task Base Year

NTE $100,000 Optional

0014 Service Contract Reporting Not Separately Priced Required 1001 EDMS O&M Option Year 1 - JBLM Firm Fixed Optional 1002 EDMS O&M Option Year 1 - FHL Firm Fixed Optional 1003 Environmental Professional I Support Option Year 1 - JBLM Firm Fixed Optional 1004 Environmental Professional I Support Option Year 1 - FHL Firm Fixed Optional 1005 Environmental Professional II Support Option Year 1 - JBLM Firm Fixed Optional 1006 Environmental Professional II Support Option Year 1 - FHL Firm Fixed Optional 1007 Environmental Professional III Support Option Year 1 - JBLM Firm Fixed Optional 1008 Environmental Professional III Support Option Year 1 - FHL Firm Fixed Optional

Programmatic Advisory, Assistance, and Support Services Task Option Year 1

NTE $100,000 Optional

1010 EDMS O&M Option Year 1 - YTC Firm Fixed Optional 1011 Environmental Professional I Support Option Year 1 - YTC Firm Fixed Optional 1012 Environmental Professional II Support Option Year 1 - YTC Firm Fixed Optional 1013 Environmental Professional III Support Option Year 1 - YTC Firm Fixed Optional 1014 Service Contract Reporting Not Separately Priced Required 2001 EDMS O&M Option Year 2 - JBLM Firm Fixed Optional 2002 EDMS O&M Option Year 2 - FHL Firm Fixed Optional 2003 Environmental Professional I Support Option Year 2 - JBLM Firm Fixed Optional 2004 Environmental Professional I Support Option Year 2 - FHL Firm Fixed Optional 2005 Environmental Professional II Support Option Year 2 - JBLM Firm Fixed Optional 2006 Environmental Professional II Support Option Year 2 - FHL Firm Fixed Optional 2007 Environmental Professional III Support Option Year 2 - JBLM Firm Fixed Optional 2008 Environmental Professional III Support Option Year 2 - FHL Firm Fixed Optional

Programmatic Advisory, Assistance, and Support Services Task Option Year 2

NTE $100,000 Optional

2010 EDMS O&M Option Year 2 - YTC Firm Fixed Optional 2011 Environmental Professional I Support Option Year 2 - YTC Firm Fixed Optional 2012 Environmental Professional II Support Option Year 2 - YTC Firm Fixed Optional 2013 Environmental Professional III Support Option Year 2 - YTC Firm Fixed Optional 2014 Service Contract Reporting Not Separately Priced Optional

Contact: The contractor shall NOT engage in any form of contact with installation personnel regarding this requirement prior to submission of proposal and/or Contract Award. Contact regarding the requirements set forth in the RFP should only occur with the Contracting Officer. Discussions, or

- 6 -information obtained via other sources, could render the contractor ineligible for award if deemed a Conflict of Interest, or a violation of The Procurement Integrity Act.

Exclusions/Assumptions/Clarifications: No Exclusions/Assumptions/Clarifications will be included in your proposal. If you do include any Exclusions/Assumptions/Clarifications within your proposal, the Government may deem your proposal UNACCEPTABLE. Any Exclusions/Assumptions/Clarifications should be identified during the Question/Answer phase and then outlined in volume 1 of your proposal.

QUESTIONS AND PROPOSAL SUBMISSION:

All contractor questions are due NLT 1300 PM (CST), Tuesday, 10 September 2024 and shall be submitted to Contract Specialist, Tracey Neal at Tracey.Neal@usace.army.mil and Contract Officer, Robert Marsh at Robert.G.Marsh@usace.army.mil. Questions shall be submitted in Excel format using the Attachment 4 template labeled “RFP Questions.” Questions received after that date will be considered, but no guarantee exists that an answer will be made. It is the Government’s intent to award without discussions; however, this request for proposal may result in discussions, if necessary, prior to award.

You shall furnish your proposal in a digital format (Adobe PDF or Microsoft Office) NLT 1300 PM (CST), Thursday, 19 September 2024 and submit via email, to Contract Specialist, Tracey Neal at Tracey.Neal@usace.army.mil and Contracting Officer, Robert Marsh at Robert.G.Marsh@usace.army.mil. All information will be protected as procurement sensitive. Proposals submitted to any other parties or email addresses may render the contractor ineligible for award.

Follow the instructions in the RFP letter.

Offerors are cautioned that due to USACE file size limitations (20MB per email), and email security protocols, there is a risk that not all correspondence will be received by this office. It is the responsibility of the offeror to ensure receipt of all email correspondence on time. If receipt has not been acknowledged prior to the due date/time, please contact the Contract Specialist for confirmation.

ROBERT MARSH

Contracting Officer

Attachments:

1. Performance Work Statement (PWS)

2. Quality Assurance Surveillance Plan (QASP)

3. Past Performance Questionnaire(s) (PPQs)

4. RFP Questions

5. Provisions and Clauses

PWS Attachment A MEMO-PUBLIC-DISCLOSURE SECN-345-OF-FY22-NDAA_26Apr22 PWS Attachment B Lab Electronic Data Deliverable Specification