PWS AEC EDMS Multiple Installations_Rev01_10 Sept 2024.pdf

10 September 2024 Revision 01

PERFORMANCE WORK STATEMENT

FOR

ENVIRONMENTAL DATA MANAGEMENT SERVICES

U.S. ARMY ENVIRONMENTAL COMMAND

WEST AND PACIFIC DIVISION

1. GENERAL OBJECTIVE

Provide an Environmental Data Management System and associated support for U.S. Army Environmental Command West and Pacific Division as specified in each task.

2. MISSION

U.S. Army Environmental Command (USAEC) executes environmental programs (e.g., cleanup, conservation, compliance, and pollution prevention) to enable Department of Defense (DoD) readiness and Army environmental stewardship. The work required under this Performance Work Statement (PWS) falls under USAEC Environmental Data Management System (EDMS) Program for multiple installations within the West and Pacific Division. USAEC is collecting and analyzing drinking water and environmental matrices (e.g., soil, sediment, groundwater, and surface water) for chemical characterization purposes, including the analysis of Per- and Poly-fluoroalkyl Substances (PFAS). The mission of this work effort is to supply data of a known quality to stakeholders and decision makers through real-time, transparent, and collaborative environmental data management.

3. BACKROUND INFORMATION ON INSTALLATION-SPECIFIC

ENVIRONMENTAL PROJECT EFFORTS REQUIRING DATA MANAGEMENT

SERVICES

3.1. JOINT BASE LEWS-MCCHORD

In 2016, Joint Base Lewis-McChord (JBLM) began testing its drinking water sources for the presence of PFAS from the 23 drinking water production wells on the installation. Testing results between January and April 2017 confirmed the presence of perfluorooctanesulfonic acid (PFOS) and perfluorooctanoic acid (PFOA) in five drinking water wells on JBLM exceeding 70 ppt;

virtually, all drinking water sources on JBLM have had PFAS detections. Approximately 30 drinking water and/or monitoring wells on-installation are being sampled on a quarterly basis.

PFAS Remedial Investigation (RI) efforts are underway. During the Site Inspection (SI) and RI activities, various media (e.g., soil, groundwater, sediment, and surface water) are sampled for subsequent analysis from a multitude of location types (e.g., monitoring wells, soil borings, rivers, lakes, surface locations, etc.). Approximately 70 existing or new established monitoring wells were sampled during the SI phase of work. At the end of the SI phase, it was determined that 16 of 24 areas of potential interest (AOPI) required further evaluation. The initial RI phase of work included the establishment of approximately 100 soil borings with collection of 65 groundwater grab across Gray Army Airfield and McChord Airfield. Phase II RI activities are being conducted during the third and fourth fiscal quarters of Fiscal Year 2024 with an additional 50 monitoring wells being added.

Approximately 200 drinking water and monitoring wells have been identified off JBLM; changes are likely as new information is collected and analyzed through 2024. Tacoma Peirce County Health Department suspects private, self-supplied drinking water wells are in existence, even if connections within a parcel have a purveyor connection. A contact action is underway to identify Self-Supply Wells and monitoring wells. Off-Installation sampling is due to begin summer 2024.

Sampling will begin with public water systems, e.g., Class A and Group B systems, in the general area north of McChord Field and west of Gray Army Airfield that have not been tested for PFAS. Subsequent sampling, e.g., quarterly, semi-annual, is expected as information becomes available.

Based on the small water system sampling results, some point-of-entry treatment (POET) systems may be required to mitigate PFAS concentrations determined to pose unacceptable risk to identified receptors. These POET systems would require biweekly sampling in the first quarter after installation and subsequent quarterly monitoring thereafter.

3.2. FORT HUNTER LIGGETT

In 2016, Fort Hunter Liggett (FHL) began testing its drinking water sources for the presence of PFAS from the four (4) drinking water production wells on the installation. Testing results confirmed the presence of PFOS and PFOA in one (1) drinking water well on FHL exceeding 70 ppt. This well was removed from the drinking water system in early 2018. PFAS compounds have not been detected in the other three drinking water wells located in the Lockwood basin. SI sampling was completed at FHL in September 2021. During the SI phase, 81 shallow soil samples and 31 grab groundwater samples were collected and analyzed for PFOS, PFOA, and perfluorobutanesulfonic acid (PFBS). PFOS, PFOA, and/or PFBS were detected in groundwater at 12 of the 13 AOPIs. All 13 AOPIs were determined to have complete or potentially complete exposure pathways with detected concentrations of PFOS, PFOA, and/or PFBS in surface samples based on results of the SI sampling efforts. Groundwater exposure pathways for off-installation drinking water receptors are potentially complete at 12 AOPIs. FHL is currently conducting RI studies to further investigate 8 of the identified AOPIs where PFOA or PFOS, exceeded 40 ng/L and/or PFBS concentrations exceeded 600 ng/L. Currently, it is expected that an off-post component is minimal and unlikely to require a Time Critical Removal Action, i.e., bottled water, POET installation.

3.3. YAKIMA TRAINING CENTER

In 2016, Yakima Training Center (YTC) began testing its drinking water sources for the presence of PFAS from six (6) drinking water and potable water supply wells on the installation.

All results from the 2016 sampling effort were non-detect for the six (6) PFAS constituents analyzed, including PFOS, PFOA, and PFBS. In response to detections greater than 40 ng/L for PFOA in one (1) of the 11 potable on-post wells sampled in 2019, the water supplied from the Selah Airstrip production well was placed in no-use status. During the SI phase, PFAS constituents were detected in multiple shallow soil samples and 13 groundwater samples collected from monitoring wells or as grab samples from boreholes indicated concentrations of PFOS, PFOA, and/or PFBS in excess of the project screening levels. A total of six (6) AOPIs were recommended for additional investigation.

The first phase of RI sampling was conducted in October of 2023 at which time 11 groundwater samples, 68 soil samples, 11 sediment samples, and five (5) surface water samples were collected for analysis by U.S. Environmental Protection Agency (EPA) Method 1633.

Groundwater samples are collected on a quarterly basis from eight monitoring wells located along the western installation boundary. Phase II sampling is scheduled for summer/fall of 2024.

Approximately 380 off-post, residential wells have been identified as requiring sampling and analysis by EPA Method 537.1 for the potential presence PFAS constituents related to installation activities. On a quarterly basis, 30-50 residential wells are sampled, and results reported to homeowners. In addition, as of May 2024, USAEC has installed 23 POET systems for residences where potable water samples indicated exceedances of PFOA and PFOS above the designated 70 ng/L action level. USAEC will continue to install POET systems for residences where PFAS levels exceed the acceptable risk threshold. POET systems are sampled eight times within the first two months and quarterly for two years after initial install. It is estimated that over 120 POETs will be installed in the area by 2026.

4. TECHNICAL REQUIREMENTS:

A secure and fully functional database portal with web functionality that has been configured to meet the requirements of USAEC. Specifically, this system will include chemical, geological, hydrogeological, and geospatial data, well construction data, and project documents. The system will be ready for use by USAEC within 10 20 business days of contract award and Notice to Proceed (NTP). The EDMS must meet the following requirements:

Enterprise relational database with web interface and imbedded project management and data quality review tools. The system must be non-proprietary and used by any authorized project team member, regardless of their organization.

Environmental data management interfaces that allow user to load data into the database while screening for completeness and correctness. New data associated with laboratories, sample locations (i.e., coordinates), field sampling, groundwater measurements, and other sources will be loaded and updated in real time by any authorized contractor.

The EDMS must include Location Import and Export capabilities.

Event management tools must be accessible to plan for data collection efforts. As field and laboratory data is submitted to the data management system, project tracking reports must be updated to reflect the status of the data submittals from data submission through data approval.

A project library must be accessible that allows for the submission, review, approval, and retrieval of project documents the project delivery team requires access to for the creation and review of associated electronic data deliverables. Tools and software must be provided to USAEC staff and their authorized contractors to submit and query the library of project documents. Documents to include, at minimum, site work plans, site reports, lab data, field data reports, well logs and GIS files etc.

Automated reports and queries approved by the USAEC project team must be accessible in the portal; these reports must be exportable in presentation quality, ready for inclusion in USAEC deliverables. Specifically, the system must include capabilities to prepare reports in multiple output formats (e.g., Microsoft Word, Microsoft Excel, Adobe PDF) directly from the data submitted and reviewed in the EDMS in accordance with the instructions provided in the Office of the Assistant Secretary of Defense Memorandum published on 26 April 2022 addressing the Public Disclosure of Department Defense Testing Results of Per- and Poly-fluoroalkyl Substances in Drinking Water Within Covered Area. A copy of the referenced Memorandum is included as Attachment A.

GIS functionality, real time querying and live map generation must be available in the portal.

The system must allow for the creation of an electronic Quality Assurance Project Plan (eQAPP) that accurately reflects all the project analytical quality requirements. The system’s eQAPP creation tool must have U.S. Environmental Protection Agency (USEPA) methods and other appropriate methods programmed with all quality control criteria as defined in the DoD Quality Systems Manual (QSM) available for selection and incorporation into the project eQAPP. The eQAPP file must be used for real time screening of electronic submittals by the contract laboratories. An automated report must be accessible demonstrating that the laboratory’s electronic data deliverable (EDD) is free of errors.

The system must include data comparison files within the eQAPP interface/module consistent with the latest version of the EPA Regional Screening Levels (RSLs) for all media and Custom Project Action Limit (PAL) functionality.

The EDMS must have capabilities to prepare worksheets to be included in Uniform Federal Policy for Quality Assurance Project Plans (UFP QAPPs). Export functionality for reports must allow reports to be previewed, printed, or saved in several formats such PDF, MS Excel spreadsheet, MS Word document, and others.

Built-in Automated Data Review (ADR) functionality. The built-in ADR software must perform the data review consistent with the DoD General and Method-Specific Data Validation/Qualification Guidelines and the project-specific eQAPP.

A data validation or sample qualification interface/module must be provided that allows project chemistry staff to modify or remove data qualifiers after processing with the built-in ADR software based upon the eQAPP configured for the project. Automated data review reports and worksheets, along with Quality Control Summary Report tables, must be available for use in documenting the review of the analytical chemistry data. The data review stage as described in EPA 504-R-08-005 “Data Review Flags for Labeling Data Verification and Data Validation” must be recorded with the results of the data validation effort.

A data usability assessment interface/module must be provided that allows project delivery team members to apply final data qualifiers after execution of the data usability assessment process. Automated data review reports and worksheets, along with Quality Control Summary Report tables, must be available for use performing the usability assessment and recording the outputs of the assessment.

The system must maintain copies of the distinct deliverables throughout the generation and qualification of analytical chemistry results, i.e., laboratory reported results with laboratory applied and defined data qualifiers, laboratory reported results updated to capture the outputs of data validation with the data validation defined qualifiers, and finally the data validation reported results updated to capture the outputs of the data usability assessment with final data qualifiers.

All submitted data shall be tracked through an import event. To ensure database integrity, all imported data must not be modified once uploaded to the EDMS. If a data problem exists that requires correction, the import event (file) containing that data must be deleted.

An updated file (i.e., resubmittal from the laboratory or data submitter) shall then be re-imported into the EDMS.

The data management system must be capable of generating letters to residences based on the results of each sampling event which incorporates standard templated language and language and data specific to the reported analytical data for that residence for that sampling event.

Cybersecurity requirements. The EDMS must operate in compliance with cybersecurity and architectural requirements, including, but not limited to security technical implementation guides (STIG) and applicable sections of DoD Instruction 8500.01, “Cybersecurity,” DoD Directive 5400.11, “DoD Privacy Program,” and Army Regulation (AR) 25-2 “Army Cybersecurity.”

The Contractor will provide facilities, equipment, software, data processing and storage systems, and personnel necessary to support the collection, processing and management of electronic data resulting from ongoing environmental activities executed by or on behalf of USAEC. Electronic data may include electronic data, geospatial data, and electronic documents. The Contractor will provide facilities, equipment, software, data processing and storage systems, and personnel necessary to support the receipt of environmental chemistry data directly from environmental laboratories in an industry accepted Electronic Data Deliverable (EDD) format. The Contractor must maintain security, traceability, and control over the electronic data set on behalf of USAEC, to ensure legal defensibility and ongoing usability of the data. The Contractor will provide electronic data management consultation and technical support to the project team, as requested by USAEC and their representatives at the U.S. Army Corps of Engineers (USACE).

The Contractor must update the systems to utilize secure, current versions of web browser interface software applications for user connections with the Contractor’s database systems. The Federal Government owns all data submittals, a copy of the underlying database architecture associated with the project data for processing that shall not be used commercially or on other projects by the Federal Government, and associated data tables with appropriate qualifiers and metadata in association with work executed under this contract. The Contractor must provide "snapshots" of final electronic data to USAEC periodically, as requested, and at the conclusion of the period of performance.

5. CONTRACT PERFORMANCE REQUIREMENTS

5.1. SERVICES SETUP, PLANNING, AND INITIAL TRAINING

Within 10 20 business days of contract award and NTP, the Contractor will work with USAEC and USACE to establish points of contact authorized to make changes and grant access to the EDMS. Account access will be set up for designated users.

The Contractor will attend a kickoff meeting proposed to be held with USAEC and USACE at an offsite location in proximity to the Joint Base Lewis McCord Installation located in the state of Washington or other mutually agreed to location with similar travel and per diem costs. At the kickoff meeting, the project delivery team will review the project schedule, technical approach, and detail the requirements for use of the database and coordination with the team. The Contractor will present its processes at this meeting, covering existing functionality and ensuring that the team is prepared for integrating the use of the EDMS into the project workflow. The contractor will be prepared for this meeting 10 20 business days after contract award, such that it can be scheduled at any time thereafter.

Eight hours of training sessions (1-2 hours each) will be provided. One session focusing on end users and on using the EDMS for sample management will be provided and is proposed to be held at the time of the kickoff meeting. The others will be presented online and will be directed towards personnel generating and submitting data.

The Contractor will assist in the development of a Data Management Plan for USAEC contractors to use in the execution of their project efforts. The Contractor will provide up to 20 hours of support within 30 days of award. Support will include providing ready to use text and images along with detailed descriptions of existing workflows and timelines. The ready to use text will contain sufficient information to allow the project contractors to load and manage data in the database. Components of the plan will include descriptions of data types, naming conventions, best practices, and security requirements, among other topics.

5.2. SERVICES TO BE PERFORMED

The Contractor will provide all necessary personnel, equipment, and materials to operate and maintain an EDMS that incorporates environmental data for environmental investigation and restoration activities executed by or on behalf of USAEC. Some examples of the data to be included in the database include but are not limited to analytical data, water level data, well construction data, boring logs, survey data, and water quality monitoring data. The EDMS shall have a user-friendly interface in which stakeholders can readily access the data and view data using Google Earth or some other commercially available mapping application. The EDMS will be an enterprise level web-based database system that serves as a central location for the collection and automated processing of project data and documents. The data must be readily portable, so that exported data can be used in other applications, such as those used to create printable maps.

Close coordination will be maintained with USAEC and USACE. The Contractor and the USACE Project Manager will work together to ensure prompt resolution of problems and to achieve a satisfactory product. The Contractor will not acquire or utilize government owned hardware during the period of performance of this task order. Users specified and approved will have access to data loading, processing, review/approval and exporting tools provided by the Contractor.

The EDMS will be maintained to use current security software and secure web browser interface software applications for retrieving, presenting, and traversing information resources between the Army, USAEC, USACE, their consultants, and stakeholders/regulators and the contract database.

5.3. SPECIFIC TASK REQUIREMENTS AND DESCRIPTIONS

5.3.1. EDMS Operations and Maintenance (O&M) Task

The Contractor will provide facilities, hardware and software systems and personnel necessary to support the collection, processing, storage, and management of electronic data resulting from ongoing environmental activities conducted by or on behalf of USAEC West and Pacific Division. Data management functionality will include provision for loading, validating, querying, reporting, charting, and exporting of all technical data, through a secure web browser interface, without the installation of additional client software. Electronic data may include electronic tabular data, geospatial data, and electronic documents. Provision will be made for either manual entry of individual records or bulk loading of large quantities of pre-existing electronic data for each type of data to be managed. Data will be screened prior to loading for compliance with format specifications, valid values, and project specific requirements.

Multi-tier security will be utilized and managed at both the data layer (i.e., at the database level) and at the application layer (i.e., the interfaces and menu records available to the user). Permissions will be defined to enforce the appropriate access for users who perform various tasks, such as submitting documents or approving data. General users will be able to access all approved data documents not associated with a higher level of permission and will require additional permission to make updates or additions to the database. Originally loaded data will be retained and edits to the database tagged, such that it is possible to track any changes from the original source of the data.

The system will also be able to accept electronic project documents in Adobe Acrobat Portable Document Format (PDF), and electronic photographic files in JPEG format, and may be used to store geospatial data in ESRI Interchange or Shapefile GIS formats, as required. The Contractor will enforce project specific system rules, based on database specifications provided by USAEC and USACE. These system rules will enforce valid value, logical and project specific constraints on all data being managed. The Contractor must maintain the ability to organize data for USAEC based on specific events. The term “event” refers to a definable project activity that will result in a separate report or phase of the project.

USAEC and USACE will arrange for electronic data deliverables to be uploaded to the database, either directly by the data generators or through other consultants. The laboratory subcontractors will be responsible to upload and screen their Electronic Data Deliverables (EDDs) and ensure that there are no errors prior to ‘certifying’ or releasing their data. The laboratories will also load a PDF version of the report for each Sample Delivery Group (SDG) that corresponds one-to-one with the SDG included in the EDD.

Laboratory analytical data will be provided in either a flat file or a Staged Electronic Data Deliverable (SEDD) format, at the government’s discretion. A copy of the flat file specification is included as Attachment B. Access to the database and associated reports, library etc. shall be provided license-free, with no installed software required for any users.

Only individuals approved by USAEC or USACE will be allowed access to the secure database either as data generators or users. The listing of individuals allowed access to the database will be reviewed by USAEC and USACE annually or as projects are completed and individuals no longer approved for access will be removed. Individuals new to the project teams will be added only at the request of USACE and/or USAEC

Points of Contact (POCs).

The basic system requirements listed below must be maintained and made available to the USAEC project team:

Use of all tools (submission interfaces, prewritten queries, charts, reports, automated data review processing, GIS, document libraries, etc.) that are applicable to the project;

System/database administration (software upgrades, virus protection, performance monitoring);

Data backup (onsite and off-site) and disaster recovery preparedness; and

System redundancy/99% Availability: Access to project database will be available 24 hours a day, 7 days a week. Maintenance will be scheduled to have minimal impact and will be outside of normal business hours.

The systems supporting these processes are to be updated and maintained on a routine basis to ensure their availability and performance. The EDMS will have a variety of redundant hardware components and processes to insure minimal downtime in the event of a catastrophic hardware failure or regional outage. New software releases as they become available and system upgrades will be scheduled at an appropriate time outside of normal business hours. This includes all levels of software from BIOS patches, operating systems, databases, drivers, services, virus definitions, security patches, and third-party components. Virus definitions and security patches will be applied nightly.

All systems and data must be protected with nightly backups.

The Contractor must ensure version management on the system, to include version control of the system-produced documents (i.e., eQAPPs, validation reports). The Contractor must implement a configuration management process to reflect when and how changes are made to the EDMS (both the ADR and reporting systems) and how users are notified.

The contractor will maintain all hardware and software required to support the EDMS and will house all electronic data resulting from environmental work performed in association with USAEC West and Pacific Division efforts, including tabular data, geospatial data, electronic documents, electronic imagery, and other information.

The Federal Government owns all data submittals, a copy of the underlying database architecture associated with the project data for processing that shall not be used commercially or on other projects by the Federal Government, and associated data tables with appropriate qualifiers and metadata in association with work executed under this contract. The data and appropriate data/database copies may be requested for physical delivery/transfer as a single deliverable to the Federal Government by the COR in a medium/format agreed upon based on the volume of data to be transferred.

5.3.1.1. Deliverable: Copy of EDMS and Government Data

The Contractor must provide "snapshots" of final electronic data to USAEC / USACE at the conclusion of the period of performance. Additionally, the Contractor will provide an electronic copy of approved final data to the EDMS at a frequency of up to once per quarter, as requested by the USACE Customer Project Manager (PM), as insurance against possible loss of the project data. This copy of the data is not intended for any actual use of the data but is solely for the purpose of guarding against an unforeseen event that could cause the loss of this Government database.

5.3.2. Environmental Professional I Support Task

The Contractor will provide staff to support and assist with the data management efforts of Prime Contractors conducting environmental investigations including management of planning data, field data, and laboratory data validation results for a wide range of contaminants of concern in multiple environmental media; Environmental Laboratories submitting sample preparation and analysis results; and Government Stakeholders managing approvals and upward reporting of all event-related planning, field, and laboratory data.

Environmental Professional I personnel are entry level environmental professionals capable of performing routine tasks with supervision; collecting, formatting, and submitting data to EDMS with high accuracy and efficiency; recognizing and reporting data completeness and quality concerns to more senior staff for review; updating event and data submittal statuses for Project Delivery Team (PDT) use; troubleshooting and resolving routine errors and common issues; and participating in reoccurring project status meetings. Tasks and support that may be provided by the Environmental Professional I are detailed below, there may be additional support not documented herein, but identified as appropriate to the project during execution of this contract:

Receives and facilitates creation of new EDMS user profiles and permissions appropriate to user role and responsibilities upon authorization from government representative;

Participates in training opportunities with end users;

Participates in regularly scheduled project status calls;

Updates project and event management statuses in EDMS based on project status calls and communication from PDT members;

Assists with eQAPP setup and review at project initiation and as required throughout life of the project, including development of method lists and custom project action/ screening limit uploads;

Creates and updates sampling events within EDMS based on direction of PDT and submitted documentation throughout the life of the project;

Provides support for sample qualification and data validation tools and reports;

Performs document management, including library file metadata curation and file organization;

Submits supporting documentation to EDMS library when received from field, including chains of custody, sampling logs, well construction information, etc.;

Creates and submits electronic location data, environmental measurement data, depth to groundwater data, and location information based on reports and logs submitted by field crews as necessary to complete data sets identified by the PDT;

Reviews electronic data submittals for completeness and tracks updates as necessary;

Investigates, reports, and facilitates corrective action to address data screening check errors incurred at data submittal to EDMS;

Coordinates with government agents on resolution of screening check errors that are not mitigated through corrective action;

Assists with review, formatting, mapping, and submittal of historical data sets;

Updates mailing list information as appropriate;

Receives and facilitates response to requests for creation of new valid values or system templates and reports;

Receives incoming requests for help and creates action items (i.e., help desk tickets) to track requests and ensures items are addressed and closed out to the satisfaction of the end user or raises issues for resolution to senior team members; and

Facilitates communications between Prime Contractors, Laboratories, and Government agents to resolve issues and keep data submittals flowing in real time.

The level of effort and time required to perform the above tasks will vary based installation-specific conditions including the Prime Contractor and their subcontractors’ technical personnel capabilities and understanding of the basic principles of EDMS, phase of environmental work being performed, and the frequency and magnitude of sample collection and associated data processing as described in Section 3 of this PWS.

5.3.2.1. Deliverable: Monthly Project Summary Report provided with Invoice

The Contractor must provide a project summary report documenting the personnel (either personnel name or identification number), date, and short description of support activity performed on that day when working tasks associated with this contract effort.

5.3.3. Environmental Professional II Support Task

The Contractor will provide staff to support and assist with the data management efforts of Prime Contractors conducting environmental investigations including management of planning data, field data, and laboratory data validation results for a wide range of contaminants of concern in multiple environmental media; Environmental Laboratories submitting sample preparation and analysis results; and Government Stakeholders managing approvals and upward reporting of all event-related planning, field, and laboratory data.

Environmental Professional II personnel are experienced environmental professionals capable of performing tasks with minimal supervision, applying their education and experience to problem solving project issues; assessing data completeness and quality concerns and recommending next steps for resolution; updating event and data submittal statuses for PDT use; troubleshooting and resolving infrequent or unusual errors;

participating in reoccurring project status meetings; and managing portions of projects.

Tasks and support that may be provided by the Environmental Professional II are detailed below, there may be additional support not documented herein, but identified as appropriate to the project during execution of this contract:

Receives and facilitates creation of new EDMS user profiles and permissions appropriate to user role and responsibilities upon authorization from government representative;

Schedules and leads training opportunities for end users;

Actively engages in reporting project status updates and identifying issues in regularly scheduled project status calls;

Updates project and event management statuses in EDMS based on project status calls and communication from PDT members;

Assists with eQAPP setup and review at project initiation and as required throughout life of the project, including development of method lists and custom project action/ screening limit uploads;

Creates and updates sampling events within EDMS based on direction of PDT and submitted documentation throughout the life of the project;

Provides support for sample qualification and data validation tools and reports;

Reviews electronic data submittals for completeness and tracks updates as necessary;

Investigates, reports, and facilitates corrective action to address data screening check errors incurred at data submittal to EDMS and downstream data processing through sample qualification and data usability assessment steps;

Identifies and facilitates resolution of data submission errors, report/query errors, and tool functionality issues as appropriate;

Coordinates with government agents on resolution of screening check errors that are not mitigated through corrective action;

Assists with review and submittal of historical data sets;

Troubleshoots and resolves issues with historical data set submission to the EDMS;

Implements process for creation of new valid values or system templates and reports as appropriate;

Receives incoming requests for help and creates action items (i.e., help desk tickets) to track requests and ensures items are addressed and closed out to the satisfaction of the end user or raises issues for resolution to senior team members;

Participates in PDT meetings to establish best practices, processes, and standards;

Assists in the creation of and subsequent testing and deployment of new reports and features; and Facilitates communications between Prime Contractors, Laboratories, and

Government agents to resolve issues, keep data submittals flowing in real time, and ensure legally defensible data, of known quality, is being captured in support of project decisions.

technical personnel capabilities and understanding of the basic principles of EDMS, phase of environmental work being performed, and the frequency and magnitude of sample collection and associated data processing as described in Section 3 of this PWS.

5.3.3.1. Deliverable: Monthly Project Summary Report provided with Invoice

The Contractor must provide a project summary report documenting the personnel (either personnel name or identification number), date, and short description of support activity performed on that day when working tasks associated with this contract effort.

5.3.4. Environmental Professional III Support Task

The Contractor will provide staff to support and assist with the data management efforts of Prime Contractors conducting environmental investigations including management of planning data, field data, and laboratory data validation results for a wide range of contaminants of concern in multiple environmental media; Environmental Laboratories submitting sample preparation and analysis results; and Government Stakeholders managing approvals and upward reporting of all event-related planning, field, and laboratory data.

Environmental Professional III personnel are experienced environmental professionals capable of performing tasks under general direction from leadership, applying their education and experience to problem solving project issues; assessing data completeness and quality concerns and recommending next steps for resolution when requested;

troubleshooting and resolving data submittal errors and EDMS issues elevated to them by junior personnel; advising the PDT on EDMS principles and best practices; and developing and implementing report and tool updates in response to needs identified by the PDT. Tasks and support that may be provided by the Environmental Professional III are detailed below, there may be additional support not documented herein, but identified as appropriate to the project during execution of this contract:

Leads training on complex topics for end users;

Assists with eQAPP creation implementing best practices and recommending the most appropriate analysis methods and quality criteria for incorporation;

Provides support for sample qualification and data validation tools and reports;

Resolves data submission errors, report/query errors, and tool functionality issues as appropriate to position and expertise on the team;

Assists with review and submittal of historical data sets;

Troubleshoots and resolves issues with historical data set submission to the EDMS;

Participates in PDT meetings to establish best practices, processes, and standards;

Assists in the creation of and subsequent testing and deployment of new reports and features; and Supports Prime Contractors, Laboratories, and Government agents issue resolution to keep data submittals flowing in real time, and ensure legally defensible data, of known quality, is being captured in support of project decisions.

technical personnel capabilities and understanding of the basic principles of EDMS, phase of environmental work being performed, and the frequency and magnitude of sample collection and associated data processing as described in Section 3 of this PWS.

5.3.4.1. Deliverable: Monthly Project Summary Report provided with Invoice

The Contractor must provide a project summary report documenting the personnel (either personnel name or identification number), date, and short description of support activity performed on that day when working tasks associated with this contract effort.

5.3.5. Programmatic Advisory, Assistance, and Support Services Task

Both national and state regulatory frameworks related to PFAS-specific investigations, cleanup, and screening and action limits for comparison to environmental constituent concentrations are influx currently and anticipated to be influx for the next several years.

In response, DoD requirements are continually being updated to better respond to regulatory changes or to anticipate future program needs. Considering the evolving regulatory framework and speed at which changes are taking place, it is anticipated that programmatic advisory, assistance, and support services will be necessary to define, design, program, and implement data management solutions essential to the success of on-going environmental investigations and remedial efforts. This task is to address one or more anticipated, but unidentified (at the time of contract award) work requirements necessary to meet the objectives of ongoing environmental projects being executed under the direction of USAEC West and Pacific Division.

Consultation services will be directly related to bridging programmatic and technical aspects outlined above to anticipate and respond to regulator/stakeholder interests in areas such as information product development and environmental data management.

Costs for periodic work assignments (via confirmation notices) will be agreed to in advance on a fixed price basis. To perform services under this task, the Contractor will be notified by the USACE Customer PM of the task to be performed. The Government will provide all pertinent and available Government Furnished Information to the Contractor for use in preparing a Confirmation Notice. The Contractor will provide a completed and signed Confirmation Notice documenting the work to be performed for review and approval by the USACE Contracting Officer. An agreed upon document shall articulate the agreed upon level of effort relative to tasks, deliverables, schedule, and fix priced cost for the requested consultation services, and shall be signed by the Contractor’s authorized representative and the USACE Contracting Officer. Tracking of expenditures will occur for each consultation services request. The total not to exceed (NTE) amount under this Contract Line Item Number (CLIN) will be $100,000.00 per year.

5.3.5.1. Deliverable: Varies depending on advisory, assistance, or support provided to address information, data, data processing, reporting or technological gaps

The Contractor must provide evidence of the executed consultation services in accordance with the Confirmation Notice and accompanying documentation outlining the required level of effort and outputs required to address new or changing regulatory frameworks and/or DoD requirements. Examples of this evidence may include, but are not limited to, email communications documenting consultation with Government personnel and their Prime Contractors on development of workflows and processes to support new or improved data management and data reporting; availability of new reports and/or reporting features based on development/programming that exceeds typical report development effort which is based on already existing reporting capabilities; and memorandums documenting research, decisions, lessons learned, and next steps in meeting identified needs.

6. REQUIRED PERSONNEL

Key Environmental Personnel:

Professional Environmental Scientists Professional Chemists Data Management Professionals

Key Database Personnel:

Programmers Systems Administrators

7. BASE PERIOD AND OPTIONS

The initial award of this task order for EDMS O&M and Environmental Profession I-III Support Tasks shall be for a period of one year (365 calendar days). Additionally, the Government may award additional optional years up to two (2) times, for a total performance period of three (3) years for EDMS O&M and Environmental Profession I-III Support Tasks. Option periods shall be awarded near completion of the previous period to ensure continuous coverage for three years. The Contractor shall submit their proposed firm-fixed costs on a per year basis, to include all the work described above. Optional Programmatic Advisory, Assistance, and Support Services Tasks will be awarded on an as needed basis. Because the Programmatic Advisory, Assistance, and Support Services Task is for consulting services, the period of performance (PoP) for an optioned instance of this task will coincide with the period of performance of the contract, as it applies to the base contract, pre-priced options, and any modifications.

8. SERVICES SCHEDULE, TASKS AND SUBMITTALS SCHEDULE, AND POINTS

OF CONTACT:

8.1. SERVICES SCHEDULE

The Contractor will begin the tasks described in this proposal immediately upon the award of this contract or optional task as appropriate. Technical support will be addressed within two working days of request. If the issue cannot be resolved immediately, the USACE Customer PM and the Contractor will agree upon a time frame for resolution. However, any change to the overall contract schedule which extends contractor performance beyond the original period of performance outlined herein will be made by formal written modification to the contract. The schedule for the performance tasks is listed below:

• Kick-off Meeting – within 30 days from award

• Data Management Plan Support – within 30 days from award

• Database Established – 10 days from award

8.2. TASKS AND SUBMITTALS SCHEDULE

Task Number

Task Description Task Type Required or

Optional Task

0001 EDMS O&M Base Year - JBLM Firm Fixed Required 0002 EDMS O&M Base Year - FHL Firm Fixed Required 0003 Environmental Professional I Support Base Year - JBLM Firm Fixed Required 0004 Environmental Professional I Support Base Year - FHL Firm Fixed Required 0005 Environmental Professional II Support Base Year - JBLM Firm Fixed Required 0006 Environmental Professional II Support Base Year - FHL Firm Fixed Required 0007 Environmental Professional III Support Base Year - JBLM Firm Fixed Required 0008 Environmental Professional III Support Base Year - FHL Firm Fixed Required 0009 Programmatic Advisory, Assistance, and Support Services Task Base Year NTE $100,000 Optional

0014 Service Contract Reporting Not Separately

Priced Required 1001 EDMS O&M Option Year 1 - JBLM Firm Fixed Optional 1002 EDMS O&M Option Year 1 - FHL Firm Fixed Optional 1003 Environmental Professional I Support Option Year 1 - JBLM Firm Fixed Optional 1004 Environmental Professional I Support Option Year 1 - FHL Firm Fixed Optional 1005 Environmental Professional II Support Option Year 1 - JBLM Firm Fixed Optional 1006 Environmental Professional II Support Option Year 1 - FHL Firm Fixed Optional 1007 Environmental Professional III Support Option Year 1 - JBLM Firm Fixed Optional 1008 Environmental Professional III Support Option Year 1 - FHL Firm Fixed Optional 1009 Programmatic Advisory, Assistance, and Support Services Task Option Year 1 NTE $100,000 Optional 1010 EDMS O&M Option Year 1 - YTC Firm Fixed Optional 1011 Environmental Professional I Support Option Year 1 - YTC Firm Fixed Optional 1012 Environmental Professional II Support Option Year 1 - YTC Firm Fixed Optional 1013 Environmental Professional III Support Option Year 1 - YTC Firm Fixed Optional

1014 Service Contract Reporting Not Separately

Priced Optional 2001 EDMS O&M Option Year 2 - JBLM Firm Fixed Optional 2002 EDMS O&M Option Year 2 - FHL Firm Fixed Optional 2003 Environmental Professional I Support Option Year 2 - JBLM Firm Fixed Optional 2004 Environmental Professional I Support Option Year 2 - FHL Firm Fixed Optional 2005 Environmental Professional II Support Option Year 2 - JBLM Firm Fixed Optional 2006 Environmental Professional II Support Option Year 2 - FHL Firm Fixed Optional 2007 Environmental Professional III Support Option Year 2 - JBLM Firm Fixed Optional 2008 Environmental Professional III Support Option Year 2 - FHL Firm Fixed Optional 2009 Programmatic Advisory, Assistance, and Support Services Task NTE $100,000 Optional 2010 EDMS O&M Option Year 2 - YTC Firm Fixed Optional 2011 Environmental Professional I Support Option Year 2 - YTC Firm Fixed Optional 2012 Environmental Professional II Support Option Year 2 - YTC Firm Fixed Optional 2013 Environmental Professional III Support Option Year 2 - YTC Firm Fixed Optional

2014 Service Contract Reporting Not Separately

Priced Optional

The PoP for all CLINs will be 365 days. Option year one CLIN series 10XX will be for 365 days following the base year. Option year 2 CLIN series 20XX will be for 365 days following option year 1. Programmatic Advisory, Assistance, and Support Services Tasks will coincide with the PoP of the contract base year and option years, as it applies to the base contract, pre-priced options, and any modifications. Programmatic Advisory, Assistance, and Support Services ordered via notice to proceed will have their own PoP.

8.3. POINTS OF CONTACT:

Robert Marsh, Contracting Officer (KO) U.S. Army Engineering & Support Center, Huntsville Redstone Gateway (RG 300)

CEHNC-CTA

Redstone Arsenal, Alabama 35808 E-mail: robert.g.marsh@usace.army.mil / Phone: (256) 895-1049

Julie Burdey, Contracting Officer Representative (COR) U.S. Army Engineering & Support Center, Huntsville Redstone Gateway (RG 300)

CEHNC-EMM

E-mail: julie.a.burdey@usace.army.mil / Phone: (256) 200-1915

Joshua Cavanaugh, Acquisition PM

Redstone Gateway (RG 300)

CEHNC-ISC

E-mail: joshua.m.cavanaugh@usace.army.mil / Phone: (256) 450-3566

Allyson Charbonnet, Customer PM

CEHNC-EMM

475 Quality Circle Huntsville, AL 35806 E-mail: allyson.charbonnet@usace.army.mil / Phone: (256) 640-6113

Michael Brown, USAEC EDMS Coordinator U.S. Army Environmental Command Fort Sam Houston, Texas E-mail: michael.k.brown2.civ@army.mil / Phone: 210-793-7896

9. PUBLIC AFFAIRS

The Contractor shall not publicly disclose any data generated or reviewed under this contract.

The Contractor shall refer all requests for information concerning project details to the COR.

Reports and data generated under this contract will become the property of the Department of

Defense. Existing reports, drawings or data obtained by the Contractor or provided by the Government will be returned to the Government at the end of the Contract.

10. INVOICES

Invoices for payment will be submitted monthly to the COR who will be designated upon award.

The Government shall pay the Contractor upon submission of proper invoices for services delivered and accepted for the portion of the work performed under the contract. Payment shall be made monthly. Deliverables, as defined in this PWS, must be accepted by the Government before payment will be made. Payment questions shall be directed to the COR. Incomplete or inaccurate invoices shall be returned to the Contractor for revision.

11. AUTHORITIES / TECHNICAL DIRECTION

The Contractor will take no direction from any Government employee or any other person other than the Government KO that changes the terms and conditions of this contract action, the scope, or any change that impacts the cost, price, or schedule. Changes authorized by the KO will be in the form of a written, official, signed modification to the contract action received by the Contractor before the Contractor will act upon those changes. The Contractor will comply with the Changes clause of this contract when the contractor believes direction has been given from persons other than the Government KO that equate to a change by notifying the KO as directed by the clause. Any direction given by any Government employee or any other person outside their authority must be reported to the KO. CORs are limited to the authorities stated in the COR appointment letters.

12. E-Verify

As of September 8, 2009,…