RFP Addendum 1_10172024.pdf

This document is an addendum to a Request for Proposals (RFP) issued by the State of Oregon's Secretary of State's Office for a Microfilm Digitization Project. The purpose of the amendment is to correct a schedule error, provide clarification on redaction requirements, and notify proposers of available Q&A and reference materials. The project involves the scanning and digitization of approximately 4.2 million public documents from microfilm into a PDF format with indexed metadata. The scope of work includes the pickup and delivery of microfilm rolls, scanning, indexing, and quality control. Proposals are due by November 1, 2024, and an optional pre-proposal conference is scheduled for October 21, 2024.

The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond. The agency's budget for the project is $557,000, but the RFP does not indicate any limitations on the award value or the number of awards. The RFP also does not provide information on any incumbent vendors or current contractors, or any existing infrastructure or technology that requires integration.