Reel and box.jpg

The document is a Request for Proposals (RFP) from the State of Oregon's Secretary of State's Office for a Microfilm Digitization Project. The project involves scanning and digitizing approximately 4.2 million public documents from microfilm into a PDF format with indexed metadata. The scope of work includes pickup and delivery of 4,270 microfilm rolls, scanning and indexing the documents, and providing quality control measures. The successful proposer must have at least 5 years of experience managing similar projects and provide 3 customer references. Proposals are due by November 1, 2024, and an optional pre-proposal conference is scheduled for October 22, 2024. The initial contract term is anticipated to be through June 30, 2025.

The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond. The RFP also does not provide information on any incumbent vendors or current contractors, or any existing infrastructure or technology that requires integration. The Agency's budget for this project is $557,000, and the RFP does not indicate whether there are any limitations on the award value or the number of awards.