TOWN OF GREENWICH NO.: 7950

PURCHASING DEPARTMENT

101 Field Point Road ISSUE DATE: 03/12/2026

Greenwich, CT 06830

203 622-7881 DEADLINE DATE: 04/02/2026

DEADLINE TIME: 11:00 AM

REQUEST FOR BID

X REQUEST FOR PROPOSAL

PRE-PROPOSAL CONFERENCE:

TIME AND DATE:

LOCATION:

LONG-TERM CARE PHARMACY SERVICES FOR

RFB/RFP NAME: THE NATHANIEL WITHERELL, SNF

LOCATION: GREENWICH, CT

X PREQUALIFICATION

X STANDARDS/SPECIFICATIONS

X INSURANCE REQUIRED

PLEASE NOTE:

1. Sealed Bids/Proposals are due at the Town of Greenwich Purchasing Department on date noted.

NO bids/proposals will be accepted after the date and time specified above. Bidder is responsible for actual delivery of the bid/proposal sent by mail or commercial express service to the

PURCHASING DEPARTMENT before the deadline time. Bids/proposals received after the deadline time will not be considered. PLEASE CLEARLY INDICATE BID/PROPOSAL NUMBER

ON LOWER LEFT-HAND CORNER OF ENVELOPE.

2. BIDS/PROPOSALS ARE NOT ACCEPTED BY FAX OR E-MAIL.

3. COMPANY NAME AND ADDRESS MUST CONFORM ON ALL DOCUMENTS INCLUDING

INSURANCE DOCUMENTS. A POST OFFICE BOX ADDRESS IS NOT ACCEPTABLE.

4. Bid/Proposal number must appear on all bids and related correspondence.

5. The Town of Greenwich is exempt from Federal and State Taxes.

6. The Town will consider an alternate bid only if Bidders have been permitted to provide an alternate bid. An alternate bid must be clearly identified as such in order to be considered by the Town.

7. Stated prices are to be FOB destination inside delivery, unless otherwise specified herein.

8. Terms and Conditions indicated on reverse.

Daniel Centofanti, Procurement Specialist

An Affirmative Action/Equal Opportunity Employer, M/F/H

Terms and Conditions

Bidders shall familiarize themselves with all provisions of the specifications and shall not at any time after submitting bid, dispute any of the specifications or assert that there was any misunderstanding in regard to the furnishing and delivering of the items called for in the proposal.

The Town of Greenwich reserves the right to issue addenda as needed on bids/proposals.

The Town of Greenwich reserves the right to reject any and all bids not deemed to be in the best interest of the Town of Greenwich, or to accept that bid which appears to be in the best interest of the Town of Greenwich. The Town of Greenwich reserves the right to waive any informalities in or reject any or all bids, or any part of any bid.

References to a particular trade name or manufacturer's catalog or model number are made for descriptive purposes to guide the Bidder in interpreting the requirements of the Town of Greenwich. They should not be construed as, nor are they intended to exclude proposals on other types of materials, equipment and supplies. However, the Bidder, if awarded a contract will be required to furnish the particular item referred to in the specification or description unless a departure or substitution is clearly noted and described in the proposal.

Respondents shall provide one proposal and Bidders one bid price for each specified required line item with no more than one total lump sum bid, unless allowed to do otherwise by the solicitation. Respondents shall provide no more than one bid reply unless allowed by the solicitation. Bidders shall not include in their prices any Federal or State taxes from which the Town of Greenwich is exempt.

The successful Bidder/s shall indemnify the Town of Greenwich against all losses, claims, actions and judgments brought or recovered against the contractor or the Town of Greenwich. Any respondent that takes exception to the insurance requirements set forth by the Town of Greenwich Risk Manager shall be deemed unresponsive.

No proposal shall be received from, or contract awarded to, any person, firm or corporation who is in default or in debt to the Town of Greenwich for non-performance of any contract, or who is a defaulter as surety or otherwise from any obligation to the Town of Greenwich.

Bids must be signed in ink by the vendor. No bids shall be made in pencil. Any bids showing any erasures or alterations must be initialed by the Bidder in ink. Failure to sign and give all information requested in the proposal may result in the bid being rejected.

Quantities as listed on the bid sheets are estimated for bidding purposes only. Award of contract shall be for the quantities actually ordered as needed during the contract period. However, the Town of Greenwich reserves the right to increase or decrease the quantities by 10%.

Unit prices quoted shall be net exclusive of all taxes, and must include all transportation, delivery and unloading costs; fully prepaid F.O.B. destination in place inside delivery. Debris, if any, removed.

The Town of Greenwich reserves the right to make awards on an item by item, total or lump sum basis. Where an award is made on an item by item basis, the unit price prevails. The Town reserves the right to make award in best interest of its own operation. All awards are contingent upon certification by the Town Comptroller that funds are available in appropriate accounts.

It is understood that prices shall hold firm and prevail for the actual quantities required or ordered as needed during the life of the contract whether more or less than estimated quantities. Unit prices shall not be subject to any increase during the life of the contract.

All deliveries are to be made within the time period specified in the bid proposal upon receipt of written purchase order or authorized verbal requests except as may be otherwise arranged by Supplier and Purchaser. Receipt of contract is not authority to ship. Emergency deliveries are to be made within twenty-four (24) hours from receipt of a telephone request from the Town of Greenwich. All deliveries are to be made on business weekdays between the hours of 9:00 A.M. and 4:00 P.M. except as may be otherwise arranged by the Supplier and Purchaser.

In the event deliveries are not made as specified to a Town delivery point, the Town of Greenwich shall reserve the right to purchase any such bid item on the open market and to charge any increase in price paid over the current contract price to the account of the vendor.

All bids will be awarded or rejected within sixty (60) days of bid opening date or for the stated period of validity, if different. Therefore, Bidder agrees that prices will remain firm for acceptance for that period.

Terms of payment to the Contractor shall be net/30 days after receipt of invoice and acceptance and approval of the services by the Town of Greenwich.

The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin. The contractor, however, will take affirmative action to insure that minority group members are employed and are not discriminated against during employment. Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising;

layoff or termination; rates of pay or other forms of compensation; and selection of training, including apprenticeship.

The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, religion, color, sex or national origin. The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract of understanding, a notice advising the labor union or worker's representative of the contractors' commitments under this specification and under rules, regulations and orders promulgated by the State.

"Affirmative Action" means procedures which establish hiring and employment goals, timetables, and practices to be implemented, with good faith efforts, for minority group members.

"Minority Group Members" as identified in EEO-4 reports shall mean Black, Hispanic, Asian or Pacific Islanders, American Indian, and Alaskan Natives.

The contractor or subcontractor offers and agrees to assign to the public purchasing body all right, title and interest in and to all causes of action it may have under Section 4 of the Clayton Act, 15 U.S.C. Section 15, or under Chapter 624 of the General Statutes of Connecticut, arising out of the purchase of services, property or intangibles of any kind pursuant to a public purchase contract or subcontract. This assignment shall be made and become effective at the time the public purchasing body awards or accepts such contract, without further acknowledgment by the parties.

TOWN OF GREENWICH, CT

REQUEST FOR PROPOSAL #7950 DEADLINE: 04/02/2026 AT 11:00 AM

LONG-TERM CARE PHARMACY SERVICES FOR

THE NATHANIEL WITHERELL, SNF

BACKGROUND

The Town of Greenwich Purchasing Department, on behalf of The Nathaniel Witherell (TNW)

Skilled Nursing Facility (SNF), is soliciting proposals for Long-Term Care Pharmacy Services.

THE NATHANIEL WITHERELL ORGANIZATIONAL BACKGROUND

The Nathaniel Witherell is a 202-bed skilled nursing facility located in a residential section of

Greenwich, CT. The Facility is owned and operated by the Town of Greenwich and functions as a Town Department. Thus, the Facility operates as a non-profit business and is intended to generate sufficient revenues to fully support its own operations.

The Facility’s medications and pharmacy consulting services are currently provided by Value

Health Care Services, LLC dba Omnicare of CT. With the exception of isolated instances wherein a Facility Resident may specifically request that his/her medications be supplied by an alternate pharmacy, the Pharmacy Services provider (hereinafter referred to as “Pharmacy”) will provide all of the pharmaceutical supplies and other related services to the Facility’s Residents.

The Pharmacy must be licensed in the State of Connecticut and maintain all required licensure and insurance certifications.

SCOPE OF WORK

The Pharmacy shall provide pharmaceutical services seven (7) days per week with guaranteed service including weekends and holidays. The Pharmacy shall provide 24/7 availability of a registered pharmacist for telephone consultation.

The Pharmacy shall:

1. Provide multiple deliveries per day on an as-needed basis and a maximum of three (3) hour delivery for stat meds.

2. Provide monthly Medication Administration Records (MARs), Treatment Authorization

Request (TARs), Behavior Tracking Sheets, and physician orders on a timely basis each month.

3. Arrange for consultation services provided monthly, consistent with industry standards and regulations, and will conduct nursing medication pass observations at least quarterly.

4. Provide interim medication review upon request for Residents with length of stay greater than 30 days or whose condition changes significantly.

5. Provide and maintain a treatment cart, medication cart, and fax machines for each nursing unit.

6. Provide monthly reporting on cost saving, formulary changes, high cost drugs and generic, or other viable substitutions.

7. Provide the following IV services:

a. Policies and procedures

b. IV therapy for hydration and antibiotics

c. Initial infusion service for new IV starts (within 4 hours of request)

d. In-services - a minimum of four (4) hours annually, divided into quarterly 1-hour sessions

e. Additional education for IV training; participation in TNW Committees as needed

f. 7 days/week on-call coverage

g. Program development and training on Peripherally Inserted Central Catheter

(PICC) line initiation and management

8. Comply at all times with Federal, State, and Local laws rules, and regulations applicable to the delivery of pharmaceutical services; purchasing, storage and delivery of pharmaceuticals, and other duties described herein.

9. Maintain in writing and review, at least annually, policies, procedures, and methods for the operation of the pharmacy program at TNW, as well as policies and procedures for any committee of TNW dealing with prescriptions and supplies, the consulting pharmacist at the Facility, and Witherell’s relationship with Pharmacy. Pharmacy agrees to assist The Nathaniel Witherell and its consulting pharmacist (where applicable) with the development and annual review of such policies, procedures, and methods.

10. Acknowledge that the Facility and its Residents reserve the right to purchase and obtain prescriptions and supplies from sources other than Pharmacy. Therefore, Pharmacy shall not have the exclusive right to supply and furnish such items.

11. Agree to provide continuous service and, in accordance therewith, shall provide delivery during every day of the week and also provide medications on an emergency basis whenever necessary, except for circumstances and/or conditions beyond its control. If, for any reason, Pharmacy is unable to deliver any requested item(s) within a reasonable time, Pharmacy shall arrange for medications to be delivered from an alternate pharmacy.

Pharmacy shall supply generic equivalents of brand drugs whenever applicable State law and regulations allow, unless The Nathaniel Witherell or Resident expressly requests no generic equivalent drugs.

12. Package prescription drugs using the blister pack system, except for solutions, stock, and emergency orders. Packaging for all prescriptions and supplies shall be labeled according to applicable State and Federal regulations.

13. Supply “new” order for prescriptions and supplies in maximum quantities of up to ten

(10) days.

14. Designate a representative who will be a member of all committees of The Nathaniel

Witherell reasonably requiring representation of and participation by Pharmacy. Such representative or designee shall attend and participate in meetings of such committees and serve as a liaison between such committees and Pharmacy. Such representative services will be provided at no cost to The Nathaniel Witherell. A representative shall be available to assist the Facility 24 hours/7 days per week.

15. Provide PYXIS machine, or equivalent, for emergency medications. Emergency medications will be monitored and refilled by Pharmacy on an as needed basis.

16. Provide appropriate educational programs to The Nathaniel Witherell at no charge to the

Facility.

All matters related to the dispensing of prescriptions or supplies or the practice of Pharmacy, in general, are subject to the professional judgment of the dispensing pharmacist.

Appropriate equipment necessary to support pharmaceutical services shall be provided.

RESPONDENT’S REPLY

Respondents shall reply to this Request for Proposal by submitting a written proposal and completing the attached Reply Sheets. Respondents shall indicate their pricing and all other required information in their proposal.

DURATION OF PROPOSAL

The proposal will remain in effect for a minimum period of ninety (90) calendar days from the deadline for submission of the proposal or until it is formally withdrawn, a contract is executed, or this RFP is canceled, whichever occurs first.

DELIVERY OF PROPOSALS

Proposals shall be delivered via USPS or commercial delivery service (UPS, FedEx etc.) to the

Town of Greenwich Purchasing Department, First Floor, Town Hall, 101 Field Point Road, Greenwich, CT 06830 by:

11:00 AM on Thursday, April 2, 2026

Proposals received after the due date and time will not be accepted and will be returned unopened to the Respondent. The Reply Sheets must be completed and returned with the proposal in a sealed envelope. Please clearly indicate RFP #7950 on the lower left-hand corner of the envelope.

ISSUANCE OF ADDENDA

The Town of Greenwich reserves the right to amend this solicitation by addenda. Addenda will be posted to the Town’s website (www.greenwichct.gov/bids) up to 48 hours in advance of the proposal’s due date and time. It is the responsibility of the Respondent to check the Town’s website for addenda, the Town will not provide notification. If in the Town’s opinion revisions are of such a magnitude, the deadline for this solicitation may be extended in an addendum. In addition, addenda can change Specifications, Reply Sheets, and times/dates for pre-bid meetings as well as due dates/deadlines for questions and proposals.

FEDERAL, STATE, AND LOCAL LAWS

The Respondent shall acknowledge and agree that, should it be awarded the Contract, it shall be solely responsible for strict compliance with all Federal, State, and local statutes, laws, codes, rules, regulations and ordinances, and for the procurement and maintenance of all necessary licenses and permits relating to the performance of services.

http://www.greenwichct.gov/bids

APPLICABLE LAW

The laws of the State of Connecticut shall govern this Contract and any and all litigation related to this Contract. In the event of litigation related to this Contract, the exclusive forum shall be the State of Connecticut and the exclusive venue for such litigation shall be the Judicial District for Stamford/Norwalk at Stamford.

ACCEPTANCE OF REQUEST FOR PROPOSAL CONTENT

Provisions of this RFP and the contents of the successful response will be used to establish final contractual obligations. The Town retains the option of canceling the award if the successful

Respondent fails to accept such obligations. The Town and the successful Respondent shall enter into a written Contract for the services rendered. It is expressly understood that this RFP and the Respondent’s proposal shall be attached and included by reference in the Contract signed by the Town and the Contractor.

TAXES

The Town of Greenwich is exempt from the payment of taxes imposed by the Federal Government and/or State of Connecticut, and such taxes shall not be included in the proposal prices.

PACKAGING

Each proposal shall be sealed to provide confidentiality of the information prior to the submission date and time. Please note the RFP # on the outside of the package. The Town will not be responsible for premature opening of proposals that are not properly labeled.

CONTRACT FORMAT

The Town of Greenwich has included as part of this Request for Proposal, Exhibit B, the

Personal Service Contract format to be used for this procurement. To be considered by the

Town, any Exceptions to the language included in the Town’s Personal Service Contract format must be declared in the Exceptions area of the Reply Sheets. The Personal Service Contract shall be executed between the respondent and the Town after an award is issued.

CONTRACT TERM

The initial term of the Contract shall be one (1) year. In addition, there will be four (4) one-year option years that may be engaged with the mutual consent of both parties, on an annual basis.

CANCELLATION OF AWARD/CONTRACT

If the Contractor fails to perform or observe any material term or condition of the bid or Contract and such failure continues for thirty (30) days after the Contractor’s receipt of written notice, the

Town of Greenwich may cancel the Award/Contract without liability for cancellation or termination charges.

INDEMNITY

The Contractor shall indemnify and save harmless the Town and its officers, agents, servants and employees, from and against any and all claims, demands, suits, proceedings, liabilities, judgments, awards, losses, damages, costs and expenses, including attorneys' fees, on account of bodily injury, sickness, disease or death sustained by any person or persons or injury or damage to or destruction of any property, directly or indirectly arising out of, relating to or in connection with the Work, whether or not due or claimed to be due in whole or in part to the active, passive or concurrent negligence or fault of the Contractor, his officers, agents, servants or employees, any of his subcontractors, the Town any of his respective officers, agents, servants or employees and/or any other person or persons, and whether or not such claims, demands, suits or proceedings are just, unjust, groundless, false or fraudulent; and the Contractor shall and does hereby assume and agrees to pay for the defense of all such claims, demands, suits and proceedings; and provided that the Contractor shall not be required to indemnify the Town, its officers, agents, servants or employees against any such damages occasioned solely by acts or omissions of the Town other than supervisory acts or omissions of the Town in connection with the Work.

MODIFICATION OR WITHDRAWAL OF PROPOSAL PRIOR TO DEADLINE

A Respondent wishing to withdraw a proposal prior to the deadline may do so by preparing a formal written request on company letterhead. The person who signs the letter shall be the same person who signs the Reply Sheets. The Town will verify that the signature on the letter matches the signature on the Reply Sheets.

The Town will also verify the request to withdraw the proposal by calling the Respondent at the telephone number supplied on the Reply Sheets.

After the Town is satisfied that a request to withdraw a proposal before the established deadline is valid, the proposal will be returned to the Respondent. The Respondent may then withdraw completely from the bidding process or may modify the proposal and resubmit before the deadline.

MODIFICATION OR WITHDRAWAL OF PROPOSAL AFTER DEADLINE

If bid security is required and a Respondent does not honor their proposal for the specified time, the bid check shall become the property of the Town; or, if a Bid Bond was furnished, the Bid

Bond shall become payable to the Town.

After the proposal deadline has passed, the submitted proposals become the property of the

Town and are valid offers to be honored by the Respondent for sixty (60) days or longer, as specified in the Request for Proposal.

Respondents who do not honor their proposals for the sixty (60) day (or as specified) period, shall be declared irresponsible Respondents.

PROPOSAL COSTS

The Respondent shall be responsible for all costs incurred in the development and submission of their proposal. The Town assumes no contractual obligation as a result of the issuance of this RFP, the preparation or submission of a proposal by a Respondent, or the evaluation of an accepted proposal. The Town shall not be contractually bound until the Town and the successful

Respondent have executed a written Contract for the performance of the work.

RESERVATION OF RIGHTS

The Town of Greenwich reserves the right to reject any and all proposals not deemed to be in the best interest of the Town, or to accept that proposal which appears to be in the best interest of the

Town. The Town reserves the right to waive any and all informalities or reject any or all proposals or any part of any proposal.

INSURANCE REQUIREMENTS

The awarded Contractor will be required to provide insurance coverage as specified on the

Insurance Requirements Sheet, Exhibit A, of this RFP. The Acord certificate of insurance form must be executed by your insurance agent/broker and returned to this office. The most current Acord form should be used for insurance documentation purposes. Company name and address must conform on all documents including insurance documentation. It is required that the agent/broker note the individual insurance companies providing coverage, rather than the insurance group, on the Acord form. The Contract number (provided to the awarded Contractor), project name and a brief description must be inserted in the "Description of Operations" field. It must be confirmed on the Acord Form that the Town of Greenwich and Town of Greenwich d/b/a The Nathaniel Witherell is endorsed as an additional insured by having the appropriate box checked off and stating such in the "Description of Operations" field. Contractor's insurance must be primary and non-contributory.

A letter from the awarded Contractor's agent/broker certifying that the Town of

Greenwich and Town of Greenwich d/b/a The Nathaniel Witherell has been endorsed onto the general liability policy as an additional insured is also mandatory. This letter shall be addressed to the Towns' Director of Purchasing and must follow exactly the format of the letter attached as Exhibit B. It must be signed by the same authorized individual representative who signed the Acord form. Both the certificate of insurance and the letter must be signed by the same authorized representative. If the insurance coverage required is provided on more than one Acord certificate of insurance, then additional agent/broker letters are also required. Contract development will begin upon receipt of complete, correct insurance documentation.

The Contractor shall be responsible for maintaining the above insurance coverages in force to secure all of the Contractor's obligations under the Contract with an insurance company or companies with an AM Best Rating of A-:VII or better, licensed to write such insurance in Connecticut and acceptable to the Director of Risk Management, Town of Greenwich.

For excess liability only, non-admitted insurers are acceptable, provided they are permitted to do business through Connecticut excess line brokers per listing on the current list of

Licensed Insurance Companies, Approved Reinsurers, Surplus Lines Insurers and Risk

Retention Groups issued by the State of Connecticut Insurance Department.

The Contractor shall submit with the proposal the signed, original "Insurance Procedure" form, included in the Reply Sheets, which states that the Contractor agrees to provide the specified insurance coverage for this proposal at no additional charge above any insurance charge declared in the proposal.

STATEMENT OF PROPOSING COMPANY’S QUALIFICATIONS

The "Statement of Proposing Company's Qualifications", included in the Reply Sheets, shall be completed and included with the proposal.

VENDOR INFORMATION & SIGNATORY FORM

The "Vendor Information & Signatory Form", included in the Reply Sheets, shall be completed and included with the proposal, if applicable.

CONFIDENTIALITY/DISCLOSURE

“Contractor” refers to all Bidders/Respondents submitting a bid/proposal.

The Town will afford due regard to the Contractor’s request for the protection of proprietary or confidential information received. However, all materials associated with the Bid/Proposal and the Contract are subject to the terms of the Connecticut Freedom of Information Act (“FOIA”) and all corresponding rules, regulations and interpretations. In making such a request, the

Contractor may not state generally that the materials are proprietary or confidential in nature and therefore not subject to release to third parties. The specific sentences, paragraphs, pages or sections that the Contractor believes are exempt from disclosure under FOIA must be specifically identified as such. An explanation and rationale to justify each exemption consistent with FOIA must accompany the request. The rationale and explanation must be stated in terms of the prospective harm to the competitive position of the Contractor that would result if the identified material were to be released and the reasons why the materials are legally exempt from release pursuant to FOIA.

If the Contractor indicates that certain documentation is submitted in confidence, by specifically and clearly marking said documentation as CONFIDENTIAL, the Town will endeavor to keep said information confidential to the extent permitted by law. The Town, however, shall have no obligation to initiate, prosecute or defend any information that is sought pursuant to a FOIA request. The Contractor shall have the burden of establishing the availability of any FOIA exemption in any proceeding where it is an issue. In no event shall the Town, or any representative of the Town, be liable for the disclosure of any documents or information in its possession which the Town believes are required to be disclosed pursuant to FOIA or other requirements as mandated by policy/law.

Additionally, as per Section 1-210(b) of FOIA – Nothing in the Freedom of Information Act shall be construed to require the disclosure of:

(24) Responses to any request for proposals or bid solicitation issued by a public agency, responses by a public agency to any request for proposals or bid solicitation issued by a private entity or any record or file made by a public agency in connection with the contract award process, until such contract is executed or negotiations for the award of such contract have ended, whichever occurs earlier, provided the chief executive officer of such public agency certifies that the public interest in the disclosure of such responses, record or file is outweighed by the public interest in the confidentiality of such responses, record or file.

AFFILIATION DISCLOSURE

The Contractor shall be responsible for disclosing affiliations with other Pharmacies, Health

Care Organizations and/or Long-Term Care/Post-Acute organizations or facilities.

ISSUING AUTHORITY

Mr. Daniel Centofanti, Procurement Specialist, is responsible for the conduct of this procurement. Any inquiries or requests regarding this procurement shall be submitted in writing to Mr. Centofanti to the address below by 11:00 AM on Thursday, March 19, 2026:

Town of Greenwich

Purchasing Department

101 Field Point Road

Greenwich, CT 06830

Email: Daniel.Centofanti@GreenwichCT.gov

PROPOSAL FORMAT AND REQUIREMENTS

The Respondent shall submit one (1) original and five (5) copies along with one (1) flash drive of the complete proposal.

Proposals must be submitted in a package/envelope that is clearly marked:

“RFP #7950 – LONG-TERM CARE PHARMACY SERVICES FOR THE NATHANIEL

WITHERELL, SNF”

All proposals shall be addressed to:

Town of Greenwich

Purchasing Department

101 Field Point Road

Greenwich, CT 06830

At the very beginning of the proposal, the Respondent should include a letter of transmittal signed by an individual authorized to bind the company.

The following questions and RFP form requirements are designed to solicit information critical to the Town’s evaluation of the Respondent’s capabilities. The responses in this section will be a critical component in the evaluation. The Respondent should repeat each question, followed by the answer and/or form. Answers should be concise but complete. Forms, where required, must be included. Respondents are expected to respond specifically to each question in this section.

Failure to respond to all applicable questions and form requirements in this section may result in the rejection of the proposal.

1) State the Respondent’s full name and home office address. Describe the organizational structure (e.g. Publicly held corporation, private non-profit, partnership, etc.). If it is incorporated, Respondent shall indicate the state in which it is incorporated, and the date of incorporations or founding date. List the name and occupation of those individuals serving on the organization’s Board of Directors and list the name of any entity of persons owning 10% or more of the organization.

mailto:Daniel.Centofanti@GreenwichCT.gov

2) List the name, title, mailing address, telephone number, facsimile number, and email address of the contact person for the proposal.

3) Describe the organization, management philosophy, and provide a brief history of the company.

4) Advise if and when the organization has ever been barred from doing business in any state. If so, provide details.

5) List all key features that distinguish the Respondent’s services from competitors and what are the competitive advantages pertinent to pharmacy service management.

6) Provide at least five (5) references from nursing home Directors. References provided with the proposal shall consist of the contact names and telephone numbers of related facilities where Respondent’s Pharmacy service contracts are currently active.

7) Provide any discretionary product literature that reflects the quality and Scope of

Services that will be offered to The Nathaniel Witherell and that identifies the skill, expertise, and qualifications of the company that distinguish Respondent’s services from their competitors.

8) Present recent examples of how and when your firm has provided services similar to the Scope of Services identified in this RFP. Discuss the firm’s market penetration in

CT and distribution center(s) within 50 miles.

9) Include with the proposal all completed Reply Sheets, Insurance Procedure form, Statement of Proposing Company's Qualifications form, and Vendor Information &

Signatory form.

INSPECTION OF PREMISES

Premise inspections will be made on a periodic basis by both the Department of Health and the

Building Construction and Maintenance Department. The inspections will be performed to ensure that premises not only meet health code requirements, but that the operation is run in a businesslike fashion as stipulated throughout this Contract, and that the Contractor is maintaining Town-owned property in good repair. Frequent infractions or abuses will be dealt with in an appropriate fashion.

PRESENTATIONS

Selected Respondents may be required to present their proposals to the Evaluation Committee.

The costs of such presentations and interviews shall be borne solely by the Respondents.

EVALUATION PROCESS

The Town shall evaluate all proposals based on the information provided with the proposal.

Proposals will be evaluated by the Evaluation Committee using the following criteria:

CRITERIA MAXIMUM POINTS

Price of services 25

Experience/Expertise of the firm and assigned staff in providing required services

Proven track record with accounts with service needs in similar settings

The firm’s market penetration in CT and distribution center(s) within 50 miles

Resources available to firm that will be committed to assure the overall success of the Witherell account

Competitive Advantages 10

The firm’s characteristics, mission, and objectives demonstrate compatibility with those of The Nathaniel Witherell

TOTAL 100

EVALUATION COMMITTEE

The Evaluation Committee’s members will read and grade (privately and individually) all responsive proposals based on the evaluation criteria specified in this RFP. Each Respondent will be ranked based on the Evaluation Committee’s scores of the proposals. The Evaluation

Committee shall select the finalist(s) to be interviewed.

The financial strength of the Respondents and the results of reference checks may also be considered during the Evaluation Process. In addition, exceptions raised by the Respondents (if any) will need to be reconciled to the mutual satisfaction of both parties prior to an award.

The Evaluation Committee shall recommend awarding the proposal submitted which is deemed to be in the best interest of the Town based on the Specifications of this RFP.

BILLING/PAYMENT

The Nathaniel Witherell agrees to notify Pharmacy of the status of each Resident regarding sources of reimbursement for prescriptions and supplies (i.e. “private pay”, “Medicare” or

“Medicaid”, or any other source of direct payment for prescription services), and to notify the

Pharmacy promptly following Facility’s awareness of any change in the status of any Resident regarding such source of reimbursement.

The Pharmacy shall bill each Resident or third party payer in conformity with the usual and proper method of billing required or accepted under such Resident’s reimbursement or payment plan and, in the case of Medicaid or Medicare, in accordance with all laws, rules, and regulations applicable thereto. Pharmacy will be solely responsible for the billing and collection for products provided by the Pharmacy to Resident.

The Pharmacy shall bill The Nathaniel Witherell for prescriptions, supplies, and ancillary equipment purchased by the Facility for its own account.

The Pharmacy shall have the capability to electronically bill all Medicare D plans and 3rd party insurance plans.

The Pharmacy shall notify the Director of Nursing of any prescriptions, OTC drugs, or supplies that have been ordered but are not reimbursable by Medicaid.

The Nathaniel Witherell reserves the right to engage the services of any company with expertise in pursuing pharmacy rebates for the benefit of The Nathaniel Witherell. Such rebates will remain the exclusive domain of The Nathaniel Witherell.

RECORDS

The Pharmacy shall provide all necessary pharmacy record documentation for each Resident.

CONFIDENTIAL INFORMATION

The Pharmacy shall keep Residents’ personal protected information confidential.

ORGANIZATION CONTACT

John Anantharaj and John Mastronardi will be the primary contacts for the Pharmacy after the

Contract is finalized:

John Anantharaj, Deputy and Director of Nursing

The Nathaniel Witherell

70 Parsonage Road

Greenwich, CT 06830

Email: john.anantharaj@witherell.org

Phone: 203-618-4226

Fax: 203-869-8477

John Mastronardi, Executive Director

The Nathaniel Witherell

70 Parsonage Road

Greenwich, CT 06830

Email: john.mastronrdi@witherell.org

Phone: 203-618-4323 mailto:john.anantharaj@witherell.org mailto:john.mastronrdi@witherell.org

REQUEST FOR PROPOSAL #7950 DEADLINE: 04/02/2026 AT 11:00 AM

REPLY SHEET (Page 1 of 8)

PRICING FOR INITIAL CONTRACT TERM

The initial term of the Contract shall be one (1) year. In addition, there will be four (4) one-year option years. Pricing shall remain fixed for the duration of each annual term of the Contract.

The Respondent shall provide below both pricing structures for providing Long-Term Pharmacy

Services for The Nathaniel Witherell, SNF.

Per Diem Cost $___________________________

Cost Plus ___________________________%

Respondents shall include, with their proposal, a list of drugs included and excluded from the

Per Diem Cost list.

RESPONDENT’S COMPANY NAME: _______________________________________

AUTHORIZED SIGNATURE: _______________________________________

REPLY SHEET (Page 2 of 8)

PRICING IN OPTION YEARS

Respondent shall indicate below if pricing may either increase or decrease in the optional years of the Contract:

_____Yes, pricing may increase or decrease in the optional years.

_____No, pricing will not increase or decrease in the optional years.

If pricing may increase or decrease in the optional years, Respondent shall indicate below the maximum percentage of the potential increases or decreases for each optional year.

Optional Year Maximum Price Increase Maximum Price Decrease

1 % %

2 % %

3 % %

4 % %

EXCEPTIONS

The Respondent shall indicate below all exceptions (if any) taken to the language of this Request for Proposal, and/or the language of the attached Contract format. Any raised exceptions must be reconciled prior to an award. Insurance requirements have been established by the Town’s

Director of Risk Management.

RESPONDENT’S COMPANY NAME: _______________________________________

AUTHORIZED SIGNATURE: _______________________________________

REQUEST FOR PROPOSAL #7950 DEADLINE: 04/02/2026 AT 11:00 AM

REPLY SHEET (Page 3 of 8)

STATEMENT OF NON-COLLUSION

In submitting this bid/proposal, the undersigned declares that this is made without any connection with any persons making another bid/proposal on the same contract; that the bid/proposal is in all respects fair and without collusion, fraud, or mental reservation; and that no elected or appointed official of the Town, or any person or entity in the employ of the Town, is directly or indirectly interested in said bid/proposal or in the supplies or work to which it relates, or in any portion of the profits thereof, except as permitted under the Town of Greenwich Code of Ethics.

CODE OF ETHICS

In submitting this bid/proposal, the undersigned further declares and certifies that a) it has not, and will not induce or attempt to induce any Town of Greenwich employee or officer to violate the Town of Greenwich Code of Ethics in connection with its offer to provide goods or services under, or otherwise in the performance of, such contract, and b) if an elected or appointed official or any person in the employ of the Town has a direct or indirect interest in Vendor or any supplier or Subcontractor expected to be involved with the contract, such person or entity is in compliance with the safe harbor procedures established by the Town of Greenwich Board of Ethics or has received an advisory from the Town’s Board of Ethics with respect to such involvement. Bidders are hereby notified that the Town’s Code of Ethics’ definition of a Town Officer includes outside consultants to and agents of the Town in addition to elected and appointed officials and Town employees. The full Code of Ethics can be found on the Town website https://www.greenwichct.gov/682/Board-of-Ethics.

The undersigned further understands that the above declarations are material representations to the Town of

Greenwich made as a condition to the acceptance of the bid/proposal. If found to be false, the Town of Greenwich retains the right to reject said bid/proposal and rescind any resulting contract and/or purchase order and notify the undersigned accordingly, thereby declaring as void said bid/proposal and contract or purchase order.

Relevant provisions of the Town’s Code of Ethics are:

Section 2. DEFINITIONS. (1) Indirect interest, without limiting its generality, shall mean and include the interest of any subcontractor in any prime contract with the Town and the interest of any person or his immediate family in any corporation, firm, or partnership which has a direct or indirect interest in any transaction with the Town. (2) Substantial financial interest shall mean any financial interest, direct or indirect, which is more than nominal, and which is not common to the interest of other citizens of the Town. (3) Town officer shall mean and include any official, employee, agent, consultant, or member, elected or appointed, of any board, department, commission, committee, legislative body, or other agency of the Town. (4)

Transaction shall mean and include the offer, sale, or furnishing of any real or personal property, material, supplies, or services by any person, directly or indirectly, as Vendor, prime contractor, subcontractor, or otherwise, for the use and benefit of the Town for a valuable consideration, excepting the services of any person as a Town officer.

Section 3. GIFTS AND FAVORS. No Town officer or his immediate family shall accept any valuable gift, thing, favor, loan, or promise that might influence the performance or nonperformance of his official duties.

Section 4. IMPROPER INFLUENCE. No Town officer having a substantial financial interest in any transaction with the Town or in any action to be taken by the Town shall use his office to exert his influence or to vote on such transaction or action.

By signing below, the undersigned acknowledges reviewing and understanding the Non-Collusion and Code of

Ethics statements contained herein and confirms compliance with the contents:

AUTHORIZED SIGNATURE: ___________________________________________________________

PRINT NAME: ________________________________________________________________________

RESPONDENT’S COMPANY NAME: ____________________________________________________

https://www.greenwichct.gov/682/Board-of-Ethics

REPLY SHEET (Page 4 of 8)

RESPONDENT INFORMATION:

RESPONDENT’S COMPANY NAME _______________________________________________

ADDRESS _____________________________________________________________________

TELEPHONE # ____ FAX #

E-MAIL ADDRESS _____________________________________________________________

WEB SITE ____________________________________________________________________

AUTHORIZED SIGNATURE ____________________________________________________

PRINT NAME _________________________________________________________________

TITLE ________________________________________________________________________

STATE OF CT TAXPAYER ID # ___________________________________________________

FEDERAL TAXPAYER ID # _______________________________________________________

INCORPORATED IN THE STATE OF Corporate Seal Yes No

AWARD/CONTRACT SIGNATURE

The Respondent shall indicate below, the full name, title, email, and the complete mailing address of the authorized person (i.e., officer of the company) who will sign the Contract (if applicable) for this procurement:

REPLY SHEET (Page 5 of 8)

STATEMENT OF PROPOSING COMPANY'S QUALIFICATIONS

Company Name

Address

Phone Number

When organized

State of incorporation

How many years has company been engaged in business related to this proposal under the present company's name:

Contracts now in hand (gross amount)

Company officers

Have you ever defaulted on a contract or failed to complete a contract within the specified time?

Yes No

If so, please explain:

Respondent agrees prices will remain firm for days.

AUTHORIZED SIGNATURE

PRINT NAME

TITLE

TEL. NO.

TAXPAYER IDENTIFICATION NO.

VENDOR INFORMATION AND SIGNATORY FORM

REPLY SHEET (Page 6 of 8)

For Contracts Equal to or Greater than $250,000

Vendor Name: _____________________________________________________________________________

Primary Business Address: ___________________________________________________________________

Telephone: ____________________________________ Fax: _____________________________________

Email: _______________________________________ Website: ____________________________________

Secondary Business Location (if any):

Business Address: __________________________________________________________________________

Telephone: ____________________________________ Fax: _____________________________________

Email: _______________________________________ Website: ____________________________________

Business Address: __________________________________________________________________________

Telephone: ____________________________________ Fax: _____________________________________

Email: _______________________________________ Website: ____________________________________

Type of Entity: Corporation: Type of Corp: _______________ LLC: _______________

Partnership: Joint Venture: ____________ Sole Proprietorship: ____________

Other (please describe): _____________________________________________________

1. CT State Business License Number (if applicable): ______________________________________________

State Agency issuing license: ______________________________________________________________

2. Number of years in business under entity name: ________________________________________________

3. Provide Below the full names of the entity’s owners (>20% ownership), officers, and managers. (use a separate sheet of paper if necessary)

4. Has the entity changed its name within the past three years?

○ Yes ○ No

5. If yes, please provide the former name(s): _____________________________________________________

6. Have there been any recent (within the last three years) changes in control/ownership, >20% of the entity?

○ Yes ○ No

7. If yes, explain (use a separate sheet of paper if necessary): ________________________________________

8. Have officers or principals of the entity ever had any license suspended or revoked (other than Driver’s License) for any reason?

○ Yes ○ No

9. If yes, explain (use a separate sheet of paper if necessary): ________________________________________

10. Is the entity or has the entity, or any of its principals, officers, members, or owners ever been a party to or involved in any US civil, criminal, antitrust violation, regulatory action, settlements, lawsuit, or other legal action involving the Town of Greenwich, or any other municipality in the States of CT or NY related to the company’s business activities?

○ Yes ○ No

11. If the answer to question number 10 is yes, please explain below (use a separate sheet of paper if necessary):

VENDOR INFORMATION AND SIGNATORY FORM

(Continued)

REPLY SHEET (Page 7 of 8)

12. Has any principal, officer, member, or owner of the undersigned entity within the last three (3) years been a principal, officer, member, or owner of any entity that has filed for bankruptcy or been voluntarily or involuntarily dissolved?

○ Yes ○ No

13. Name and title of person completing/responsible for submission of this proposal or contract and the responses to this questionnaire: _____________________________________________________________________________________

14. Telephone number and email address for the person identified in question number 13:

Telephone: __________________________ Email: ______________________________________________

15. If requested by the Town during the solicitation process, the Respondent hereby agrees to provide the Town with copies of the most recent three (3) years of Loss History Reports for all lines of insurance coverage from its Insurance Carrier (as named herein) for all contracts and RFPs/RFQLs/RFQs/RFBs equal to or in excess of $250,000.

○ Yes ○ No

Name of Insurance Carrier: ____________________________________________________________________

The Loss History Reports shall include claims data for all fifty US States; detail of each claim for the past three (3) years for AL, GL, and WC; and a summary page with the annual total claim amounts for the past three (3) years for AL, GL, and WC.

16. Have any claims been made against the entity’s performance bond? ○ Yes ○ No

17. Please indicate whether your entity is currently debarred from doing business in the State of Connecticut or any other State.

○ Yes – List of States: ________________________ ○No

18. please indicate whether your entity has ever been convicted of OSHA violations.

○ Yes (attach separate page(s) with explanation) ○ No

With regard to items number 17 and 18, the Respondent understands and agrees that it has a continuing obligation to inform the Town of any OSHA violation and if it is debarred from doing business in the State of Connecticut or any other State after it has submitted this Vendor Information Form. The Respondent understands and agrees that its obligation to keep the Town informed of any change in status continues up to and including the time of award of the contract and if Respondent is awarded the contract, its obligation shall continue during the entire duration of the contract.

19. Provide Below an inventory list of all major equipment owned by the entity that would be used on this project:

20. Provide a complete list of the entity’s current public customers located in the State of Connecticut:

Customer Address Contract Annual Amount

FAILURE TO COMPLETE THIS FORM OR FAILURE TO PROVIDE THE NECESSARY BACK UP INFORMATION

FOR ANY QUESTION IN THIS FORM MAY RESULT IN…