RFP 70FBR921R00000003.pdf

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION

a. NAME b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

CALL:

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

FEMA REGION 09

FEDERAL EMERGENCY MGMT AGENCY REGION 09

ATTN

1111 BROADWAY

70FBR9

SUITE 1200

OAKLAND CA 94607-4052

Department of Homeland Security

Federal Emergency Management Agency Kimberly Hodge Kimberly.Hodge@fema.dhs.gov

Kimberly Hodge

DR-4404-CNMI

x 07/02/2021

70FBR921R00000003

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

Requirement Title: Permanent Housing Construction Repairs

Location: DR-4404-Commonwealth of the Northern Marianna Islands (CNMI)

Brief Description of Work: The contractor shall provide all supervision, materials, labor, permits, licenses, designs, and equipment necessary to repair 17 homes (with an option for 5 additional homes), that were damaged by Typhoon Yutu during October

2018.

Place of Performance: Repairs will take place in Saipan and Tinian

Period of Performance: Base: 195 calendar days

The magnitude of construction requirement is between $5,000,000 and $10,000,000.

The Government anticipates awarding one Firm-Fixed-Price Contract to a responsive / responsible construction contractor.

Continued ...

11. The Contractor shall begin performance

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

2 195 calendar days and complete it within ________________ ________________ calendar days after receiving

FAR 52.211-10

08/01/2021

NSN 7540-01-155-3212

x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ ___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected . _________________

STANDARD FORM 1442 (Rev. 4-85)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____________________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item 13d. Failure to insert any number means the offeror accepts the minimum in item 13d.)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than item 14.)

CODE FACILITY CODE

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

OFFER (Must be fully completed by offeror)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this document and return (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award.

No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. DATE

BY

2PAGE OF

FEDERAL EMERGENCY MANAGEMENT AGENCY

DR-4404-CNMI

SAIPAN MP 96950

FEMA

Kimberly Hodge

28. NEGOTIATED AGREEMENT 29. AWARD

Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, copies to issuing office.)

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

STANDARD FORM 1442 (REV. 4-85) BACK

Continued...

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

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REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

70FBR921R00000003

In accordance with FAR Subpart 26.202-1 Local

Area Set-Aside, this solicitation is set-aside for small local firms in the Commonwealth of the

Northern Marianas Islands (CNMI).

One (1) Site Visit is scheduled from dates July

12-14, 2021 to view each repair. Interested parties shall RSVP to the Contracting Officer by not later than 12:00 p.m., (Chamorro Time) on

July 7, 2021. Individual site scopes of work will be provided to interested parties upon RSVP to the Site Visit. Contractors are not required to attend the Site Visit and proposals shall be accepted from contractors not in attendance.

Interested parties shall send their RSVP to kimberly.hodge@fema.dhs.gov and wendell.crittenden@fema.dhs.gov.

A Bid Guarantee is required for this solicitation and is 20% of the total price or $3M, whichever is less.

Questions regarding this requirement are due not later than 2:00 p.m., (Chamorro Time) on July 16, 2021. Questions shall be submitted on RFP

Attachment 1 to kimberly.hodge@fema.dhs.gov and wendell.crittenden@fema.dhs.gov.

0001 Firm-Fixed-Price Construction.

The scope of work includes, but is not limited to, general construction, demolition, and other construction consistent with the definition of construction in the Federal Acquisition

Regulation (FAR) Part 2. The Contractor shall perform all work at the contractor's expense to obtain the necessary payment and performance bonds, permitting and licensing, pay Gross

Revenue Tax, to demolish and transport materials to the approved landfill, prepare the designated area for the house structure and repair of 17 houses per the Government provided designs, drawings and specifications and Statement of Work and work orders, to include required septic systems and AFN/ADA requirements to include ramps. Reference the individual home scopes.

Product/Service Code: Z2FA

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

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REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

70FBR921R00000003

Product/Service Description: REPAIR OR ALTERATION

OF FAMILY HOUSING FACILITIES

0001A Firm-Fixed-Price Direct Costs.

This sub-CLIN is for Budget Object Class 4148, which correlates to the Contractor’s Total

Construction Costs for direct materials and labor. Reference the Direct Construction Costs table for a detailed breakdown.

Product/Service Code: Z2FA

Product/Service Description: REPAIR OR ALTERATION

OF FAMILY HOUSING FACILITIES

0001B Firm-Fixed-Price Indirect Costs.

This sub-CLIN is for Budget Object Class 2591 for all indirect costs, inclusive of but is not limited to: profit, G&A, travel to Tinian, key personnel, drafting services, surveys, shipping, and tax.

Product/Service Code: Z2FA

Product/Service Description: REPAIR OR ALTERATION

OF FAMILY HOUSING FACILITIES

0002 Adjustable Fixed Price Contingency.

Contingency line item available for payment of equitable adjustments resulting from directed changes and delays of previously approved project schedules caused by Stop-Work Orders issued at archeological and biologically sensitive sites in accordance with the SOW, and for the payment of equitable adjustments resulting from changes made in accordance with FAR Clause 52.243-4 that are required to complete the repair of 17 houses. Any equitable adjustments paid for under this CLIN must be approved by the Government Contracting

Officer prior to the work prompting the equitable adjustment being executed. The Government

Contracting Officer must determine that the equitable adjustment is fair and reasonable for payment to be authorized under this CLIN. Total payment under this CLIN is Not to Exceed TBD (15% of CLIN 0001).

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

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REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

70FBR921R00000003

The contractor is not to include a dollar amount for CLIN 0002 or SubCLINS 0002A or 0002B. CLIN

0002 is reserved for the Government's use with a not to exceed amount of 15% of CLIN 0001 price.

Product/Service Code: Z2FA

Product/Service Description: REPAIR OR ALTERATION

OF FAMILY HOUSING FACILITIES

0002A Adjustable Fixed Price Direct Costs.

This sub-CLIN is for Budget Object Class 4148 for any Contracting Officer approved direct materials and labor items.

The Not to Exceed Ceiling for this CLIN is: TBD.

Product/Service Code: Z2FA

Product/Service Description: REPAIR OR ALTERATION

OF FAMILY HOUSING FACILITIES

0002B Adjustable Fixed Price Indirect Costs.

This sub-CLIN is for Budget Object Class 2591 for any Contracting Officer approved items other than direct material and labor items.

The Not to Exceed Ceiling for this CLIN is: TBD.

Product/Service Code: Z2FA

Product/Service Description: REPAIR OR ALTERATION

OF FAMILY HOUSING FACILITIES

1001 Fixed-Price Optional CLIN - Construction.

5 Additional house projects that may come available before the end of CLIN 0001's Period of

Performance. The scope of work includes, but is not limited to, general construction, demolition, and other construction consistent with the definition of construction in the Federal

Acquisition Regulation (FAR) Part 2. The

Contractor shall perform all work at the contractor's expense to obtain the necessary payment and performance bonds, permitting and licensing, pay Gross Revenue Tax, to demolish and transport materials to the approved landfill, prepare the designated area for the house structure and repair houses per the Government provided designs, drawings and specifications and

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

6 94

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

70FBR921R00000003

Statement of Work and work orders, to include required septic systems and AFN/ADA requirements to include ramps.

(Option Line Item)

Date Option to be Exercised 180 Days After Award

Product/Service Code: Z2FA

Product/Service Description: REPAIR OR ALTERATION

OF FAMILY HOUSING FACILITIES

1001A Firm-Fixed-Price Direct Costs.

This sub-CLIN is for Budget Object Class 4148, which correlates to the Contractor’s Total

Construction Costs for direct materials and labor. Reference the Direct Construction Costs table for a detailed breakdown.

(Option Line Item)

Date Option to be Exercised 180 Days After Award

Product/Service Code: Z2FA

Product/Service Description: REPAIR OR ALTERATION

OF FAMILY HOUSING FACILITIES

1001B Firm-Fixed-Price Indirect Costs.

This sub-CLIN is for Budget Object Class 2591 for all indirect costs, inclusive of but is not limited to: profit, G&A, travel to Tinian, key personnel, drafting services, surveys, shipping, and tax.

(Option Line Item)

Date Option to be Exercised 180 Days After Award

Product/Service Code: Z2FA

Product/Service Description: REPAIR OR ALTERATION

OF FAMILY HOUSING FACILITIES

1002 Adjustable Fixed Price Optional CLIN -

Contingency.

5 Additional house projects that may come available before the end of CLIN 0001's Period of

Performance. This is a contingency line item available for payment of equitable adjustments resulting from directed changes and delays of previously approved project schedules caused by

Stop-Work Orders issued at archeological and biologically sensitive sites in accordance with

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

7 94

CONTINUATION SHEET

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70FBR921R00000003

the SOW, and for the payment of equitable adjustments resulting from changes made in accordance with FAR Clause 52.243-4 that are required to complete the repair of 5 houses. Any equitable adjustments paid for under this CLIN must be approved by the Government Contracting

Officer prior to the work prompting the equitable adjustment being executed. The Government

Contracting Officer must determine that the equitable adjustment is fair and reasonable for payment to be authorized under this CLIN. Total payment under this CLIN is Not to Exceed TBD (10% of CLIN 1001).

The contractor is not to include a dollar amount for CLIN 1002 or SubCLINS 1002A or 1002B. CLIN

0002 is reserved for the Government's use with a not to exceed amount of 10% of CLIN 1001 price.

(Option Line Item)

Date Option to be Exercised 180 Days After Award

Product/Service Code: Z2FA

Product/Service Description: REPAIR OR ALTERATION

OF FAMILY HOUSING FACILITIES

1002A Adjustable Fixed Price Direct Costs.

This sub-CLIN is for Budget Object Class 4148 for any Contracting Officer approved direct materials and labor items.

The Not to Exceed Ceiling for this CLIN is: TBD.

(Option Line Item)

Date Option to be Exercised 180 Days After Award

Product/Service Code: Z2FA

Product/Service Description: REPAIR OR ALTERATION

OF FAMILY HOUSING FACILITIES

1002B Adjustable Fixed Price Indirect Costs.

This sub-CLIN is for Budget Object Class 2591 for any Contracting Officer approved items other than direct material and labor items.

The Not to Exceed Ceiling for this CLIN is: TBD.

(Option Line Item)

Date Option to be Exercised 180 Days After Award

Product/Service Code: Z2FA

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

8 94

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REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

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Product/Service Description: REPAIR OR ALTERATION

OF FAMILY HOUSING FACILITIES

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

A - Solicitation/Contract Form B - Supplies or Services/Prices C - Description/Specifications D - Packaging and Marking E - Inspection and Acceptance F - Deliveries or Performance G - Contract Administration Data H - Special Contract Requirements I - Contract Clauses J - List of Documents, Exhibits and Other Attachments K - Representations, Certifications, and Other Statements of Bidders L - Instructions,Conditions, and Notices to Bidders

*Note: Volume III shall be submitted with all proposals. In case the contractor does not have past performance, the contractor shall make a statement “the contractor has no past performance to provide.”

Table 1

M - Evaluation Factors for Award

BASIS FOR AWARD

EVALUATION PROCESS

ACCEPTABLE / UNACCEPTABLE RATING AND DEFINITIONS – FACTOR 1

TECHNICAL RATING AND DEFINITION - FACTORS 2 - 4

PAST PERFORMANCE RATING AND DEFINITION - FACTOR 5

A - Solicitation/Contract Form

B - Supplies or Services/Prices

Item/Sub Number Description Total Item

Amount

Firm-Fixed-Price Construction. The scope of work includes, but is not limited to, general construction, demolition, and other construction consistent with the definition of construction in the Federal Acquisition Regulation (FAR) Part 2.

The Contractor shall perform all work at the contractor's expense to obtain the necessary payment and performance bonds, permitting and licensing, pay Gross Revenue Tax, to demolish and transport materials to the approved landfill, prepare the designated area for the house structure and repair of 17 houses per the Government provided designs, drawings and specifications and Statement of Work and work orders, to include required septic systems and AFN/ADA requirements to include ramps. Reference the individual home scopes.

0001A

Firm-Fixed-Price Direct Costs. This sub- CLIN is for Budget Object Class 4148, which correlates to the Contractor’s Total Construction Costs for direct materials and labor. Reference the Direct Construction Costs table for a detailed breakdown.

0001B Firm-Fixed-Price Indirect Costs. This sub-CLIN is for Budget Object Class 2591 for all indirect costs, inclusive of

Item/Sub Number Description Total Item

Amount but is not limited to: profit, G&A, travel to Tinian, key personnel, drafting services, surveys, shipping, and tax.

Adjustable Fixed Price Contingency.

Contingency line item available for payment of equitable adjustments resulting from directed changes and delays of previously approved project schedules caused by Stop-Work Orders issued at archeological and biologically sensitive sites in accordance with the SOW, and for the payment of equitable adjustments resulting from changes made in accordance with FAR Clause 52.243-4 that are required to complete the repair of 17 houses. Any equitable adjustments paid for under this CLIN must be approved by the Government Contracting Officer prior to the work prompting the equitable adjustment being executed. The Government Contracting Officer must determine that the equitable adjustment is fair and reasonable for payment to be authorized under this CLIN. Total payment under this CLIN is Not to Exceed TBD (15% of CLIN 0001). The contractor is not to include a dollar amount for CLIN 0002 or SubCLINS 0002A or 0002B. CLIN 0002 is reserved for the Government's use with a not to exceed amount of 15% of CLIN 0001 price.

0002A

Adjustable Fixed Price Direct Costs. This sub-CLIN is for Budget Object Class 4148 for any Contracting Officer approved direct materials and labor items. The Not to Exceed Ceiling for this CLIN is: TBD.

0002B

Adjustable Fixed Price Indirect Costs.

This sub-CLIN is for Budget Object Class 2591 for any Contracting Officer approved items other than direct material and labor items. The Not to Exceed Ceiling for this CLIN is: TBD.

Fixed-Price Optional CLIN - Construction. 5 Additional house projects that may come available before the end of CLIN 0001's Period of Performance.

The scope of work includes, but is not limited to, general construction, demolition, and other construction consistent with the definition of construction in the Federal Acquisition Regulation (FAR) Part 2. The Contractor shall perform all work at the contractor's expense to obtain the necessary payment and performance bonds, permitting and licensing, pay Gross Revenue Tax, to demolish and transport materials to the

Amount approved landfill, prepare the designated area for the house structure and repair houses per the Government provided designs, drawings and specifications and Statement of Work and work orders, to include required septic systems and AFN/ADA requirements to include ramps.

1001A

Firm-Fixed-Price Direct Costs. This sub- CLIN is for Budget Object Class 4148, which correlates to the Contractor’s Total Construction Costs for direct materials and labor. Reference the Direct Construction Costs table for a detailed breakdown.

1001B

Firm-Fixed-Price Indirect Costs. This sub-CLIN is for Budget Object Class 2591 for all indirect costs, inclusive of but is not limited to: profit, G&A, travel to Tinian, key personnel, drafting services, surveys, shipping, and tax.

Adjustable Fixed Price Optional CLIN - Contingency. 5 Additional house projects that may come available before the end of CLIN 0001's Period of Performance.

This is a contingency line item available for payment of equitable adjustments resulting from directed changes and delays of previously approved project schedules caused by Stop-Work Orders issued at archeological and biologically sensitive sites in accordance with the SOW, and for the payment of equitable adjustments resulting from changes made in accordance with FAR Clause 52.243-4 that are required to complete the repair of 5 houses. Any equitable adjustments paid for under this CLIN must be approved by the Government Contracting Officer prior to the work prompting the equitable adjustment being executed. The Government Contracting Officer must determine that the equitable adjustment is fair and reasonable for payment to be authorized under this CLIN. Total payment under this CLIN is Not to Exceed TBD (10% of CLIN 1001). The contractor is not to include a dollar amount for CLIN 1002 or SubCLINS 1002A or 1002B. CLIN 0002 is reserved for the Government's use with a not to exceed amount of 10% of CLIN 1001 price.

1002A

Adjustable Fixed Price Direct Costs. This sub-CLIN is for Budget Object Class 4148 for any Contracting Officer approved direct materials and labor items. The Not to Exceed Ceiling for this CLIN is: TBD.

Amount

1002B

Adjustable Fixed Price Indirect Costs.

This sub-CLIN is for Budget Object Class 2591 for any Contracting Officer approved items other than direct material and labor items. The Not to Exceed Ceiling for this CLIN is: TBD.

C - Description/Specifications

1. Background

On October 24, 2018, Category 5 Typhoon Yutu, the strongest typhoon to impact the Commonwealth of Northern Marianas Islands (CNMI) on record caused catastrophic damage to the islands of Saipan and Tinian. Typhoon Yutu caused one death, downed power poles and damaged vehicles, schools, hotels, businesses, airports, and hundreds of homes on both islands.

The U.S. President signed a Disaster Declaration on October 27, 2018 making funds available to the Federal Emergency Management Agency (FEMA), to provide disaster assistance to Saipan and Tinian. The Office of Response and Recovery (ORR), Recovery Directorate is seeking to repair and/or replace eligible applicant’s housing affected by the disaster. The services required are in support of the Individual Assistance (IA) Program DR-4404-MP.

2. General Scope of Work

The purpose of this procurement is to acquire construction services to repair eligible applicants’ dwellings impacted in Saipan and Tinian to a habitable; safe, sanitary, and functional condition per the applicable Federal, State and Local codes. FEMA defines “habitable” as safe, sanitary, and functional. “Safe” refers to being secure from disaster-caused hazards or threats to occupants; “sanitary” refers to being free of disaster-caused health hazards; and “functional” refers to an item or home capable of being used for its intended purpose.

The Contractor shall ensure compliance with 2018 International Building Code (IBC) for high wind and flooding hazards, to include seismic zone 4 code, permitting, licensing, Federal floodplain management standards and environmental/historical preservation requirements. Please see exceptions to the applicable code requirements, listed below. Utilizing the individual scopes of work that the U.S. Government (USG) will provide, all repair work must be performed by licensed building Contractors, authorized to work in the CNMI, using materials of average quality for the lowest price (“builder grade”), IBC minimum code compliant materials and employing at a minimum 30% local labor (IAW FAR 52.226-5), to the greatest extent possible.

The Program activities require the services of professional construction technicians, engineers, and other related technical specialists with knowledge, experience, and expertise in the professional field of construction services, project management; supply chain/logistics, workforce mobilization & sustainment.

The only items authorized for repair are shown below and the Contractor shall not deviate from this approved list, unless authorized by the Contracting Officer (CO).

2a. Exceptions

It is not the Program's intention to bring every aspect of an existing structural, electrical, plumbing and/or other building systems up to current code requirements except, where expressly required by the referenced codes or when making authorized repairs to disaster caused damages, or to ensure safe conditions. Eligible items that are storm damaged shall be repaired as per code requirements, except in cases where FEMA and CNMI have determined otherwise:

See attached five (5) waiver letters.

1. Waiver of Sprinkler Installation for Residential Structures

2. BECQ Property Clearance Permit and Individual Wastewater disposal system – Legal Ownership Waiver

3. Zoning – legal Ownership Waiver

4. Letter for DPW Waiver

5. DPW Clarification on IBC Requirements and Uninhabitable Outdoor Spaces 2019-09-09

2b. Detailed Eligible Repairs for Permanent Housing Construction (Use Builder Grade Material)

Interior Repairs

· Debris removal

· Clean and sanitize damaged areas of the house as specified in its respective individual property SOW

· Reuse fixtures that are free of damage as specified in its respective individual property SOW

· Interior wall cover o Ceiling is to be 1/2” treated plywood (government furnished material where available), sealed and painted if required.

o Cove molding is to be provided at the perimeter of the ceiling where the ceiling is replaced.

o Insulation installed within the ceiling cavity shall be R-19 as per 2018 International Residential

Code (IRC)

· Floor, subfloor, and floor covering o Ceramic Flooring

· Ceramic tile may be replaced in kind where a limited area of ceramic tile is damaged.

Match as closely as possible using standard material.

o Vinyl Flooring

· Existing flooring that is damaged is to be removed and replaced with sheet vinyl, including VCT and ceramic tile (except in limited areas where replace in kind is permitted)

· Interior doors o Pre-finished interior doors shall be provided if cost effective.

o Non-finished interior doors shall be painted if more cost effective than pre-finished doors. (All

6 sides of the door jamb and casing to be painted as a longevity/warranty consideration)

· Kitchen Cabinets o Remove existing storm-damaged cabinets and replace in kind with up to 8 linear feet for uppers and 8 linear feet for lowers.

o If the cabinets are greater than 8 LF and the cabinet bodies are in good shape, the damaged doors shall be removed, and the cabinet bodies left open if there are no sanitation concerns.

o If there is a concrete countertop in good condition, the damaged materials below the countertop shall be removed and the under counter space left open.

· Primary Bathroom. Only one bathroom will be repaired o Vanity

· Existing storm-damaged bathroom vanity shall be repaired or removed/replaced o Exhaust Fan

· Existing storm-damaged exhaust fans shall be removed and replaced only if there is not a window in the bathroom that meets ventilation requirements (2018 IRC).

o 1 sink

· Bathroom sink shall be reused (detached and reset) where free of disaster related damage. Contractors are to use extreme caution when removing a reusable sink. If damaged during the removal process the Contractor shall notify the COR.

o Faucets o 1 Tub o 1 Toilet o Walls & Floors. Tile is authorized for shower wall and floors, in order to ensure sanitary and safe conditions. Non-Primary Bathroom water supply lines will be shut off by installing valves to non-eligible plumbing fixtures, when necessary to isolate active leaks in accordance with leaving the house in a safe, sanitary, and functional condition.

· Plumbing. Only necessary Plumbing will be installed/repaired to meet programmatic criteria.

· Pressure tank

· Decontaminate water supply

· Septic tank

· Distribution box

Exterior Repairs

· Windows o IBC 2018 calls for impact-resistant windows or storm shutters. Contractor shall use storm shutters.

o Storm Shutters are to be provided at all windows, whether storm-damaged or not. Storm shutters shall be accordion type.

o Existing sliding glass doors that are not damaged are to be treated as windows, accordion style shutter shall be installed.

o Security bars shall be removed as necessary to perform window repairs and install storm shutters. Rebar-type security bars are to be removed and discarded. Manufactured security bars are to be detached and set aside for the homeowner.

o The glass for damaged louver windows (jalousie type) being replaced may be used to replace missing glass in other louver windows in the home, where feasible.

o Window openings other than the standard sizes (2x2, 2x3, 2x4, 3x2, 3x3, 3x4, 4x2, 4x3, 4x4) are to be retrofitted to accommodate standard sizing. Window openings may not be reduced beyond the minimum sizes required by code for light and air requirements.

· Roof Covering and Roof Sheathing o Roofing systems shall be galvanized metal roofing o The roof shall be designed and constructed utilizing straps, hangers, government furnished material, including 2x dimensional lumber and hurricane ties to meet or exceed IBC 2018 of 195MPH wind speeds.

o The roof shall be designed per the determined roof type stated in the USG furnished scope of work.

o Bond beams shall be replaced only where damaged or where one did not exist and is needed for the roof structure.

· Exterior Repairs o All wood installed at the exterior shall be painted for weather protection (including siding for gable ends, soffit, and fascia). All 6 sides of exterior doors are to be painted as a longevity warranty consideration.

o Exterior doors requiring replacement shall be replaced with solid core/metal doors whichever is most cost effective.

o Exterior sliding glass doors that are damaged are to be retrofitted with normal exterior doors and wood framed walls with 3/4” treated plywood sheathing on the exterior and 1/2” treated plywood sheathing on the interior. Wood framed walls shall be painted on both sides.

o Ceiling insulation

· Exterior Openings o Existing A/C openings that do not contain a functional unit shall be filled with 2x4 stud walls with 3/4” treated plywood sheathing and painted on both sides.

Electrical/HVAC

· Exterior electrical service entrance, to include weather-head, mast, cable, and meter base. Guy wires, insulators, and grounding rods are also to be provided by the contractor to be included in the repairs.

· Wiring o Romex wiring shall be provided where permitted by code o Where conduit is required, the existing conduit shall be reused where it is feasible, safe, and code compliant to do so. If the existing conduit cannot safely be reused it shall be replaced.

· Electric panel, 200-amp main breaker – 18 circuit with ARC Fault breakers o When replacing the panel and rewiring the home, the electric panel may be relocated to a code-compliant location to reduce the length of trunk cable required.

o Where the home has a primary panel and a sub panel, the primary panel shall be replaced to service the entire home. The sub panel shall be disconnected and may remain in the home where it does not pose a life safety hazard.

· Outlets or switches o Existing damaged outlets and switches are to be replaced in the same quantity that exists in the home.

o Outlets in wet locations, including bathrooms and kitchens, must be replaced with GFCI outlets in conformance with code requirements.

o Exterior outlets must be GFCI and installed in a weatherproof case stating Extra Duty on the case itself.

o 220V receptacles are to be replaced only where there is an existing, storm-damaged 220V outlet.

o If there is not a window in the kitchen meeting the ventilation requirements as per code, a range hood shall be installed.

· Air conditioning o 1 Central or mini-split air conditioner is eligible for repair when feasible, or replacement when necessary.

o All functional central or mini-split units may be sanitized, if necessary, because of the disaster.

o Repair or replacement of more than one existing, damaged central or split units requires FEMA

Contracting Officer approval.

· Duct work

· Smoke & Carbon Monoxide detectors – If required in a room, will be hardwired where ceiling repairs are performed

· Light fixtures

Plumbing

· Only items which are visible and storm damaged may be included in the scope of work. Unforeseen eligible conditions are to be reviewed by the COR for guidance and Contracting Officer prior approval is required before work is performed

· Vent pipes o Vent pipes are to be replaced where existing and storm damaged, including where necessary due to roof replacement.

· Water heater

· Water lines

· Well pump

· Drain field

· Sewer lines/Septic systems if prior approval is obtained

· Gas lines

· Sump pump

· Kitchen sink o Kitchen sinks shall be reused (detached and reset) where in good condition (free of major disaster related damage). Where a sink is damaged either prior to removal or upon removal, it is to be replaced in kind. Contractors are to use extreme caution when removing a reusable sink. If damaged during the removal process, the Contractor shall notify the COR

· Exterior Kitchens o If a home has an interior kitchen, the exterior kitchen is not eligible for repair. Unsafe kitchen structures shall be removed with FEMA notification to the applicant.

o If a home does not have an interior kitchen and the exterior kitchen serves the home, FEMA will make a determination if it is more cost reasonable to replace the kitchen in place or relocate it to an interior location.

o If an exterior kitchen serves a broader community (is used by more than one household), FEMA will review and determine if the repair of the outdoor kitchen is preferred by the applicant vs moving it to the interior.

Accessibility Related Repairs (if required)

FEMA will notify the Contractor by email if accessibility features have been approved for a home.

Additionally, accessibility features are listed in the price breakdown. Specific accessibility related items shall only be included where expressly approved by FEMA or where the feature was preexisting and storm damaged.

· Grab bars around toilet, tub, shower stall, and shower seat

· Ramp

· ADA compliant toilets

· Faucet with single-lever faucet controls

· Lever-type doorknobs and handles

· Single-push door locks

· Drawers and cabinets with D-loop or other easy to use handle pulls

· Low-pile carpet or smooth anti-slip flooring

Specialty

· Water catchment system o Authorized as an eligible repair item only in instances when it has been verified to be a functional pre-disaster home component.

o Where roofs are to be replaced, existing catchment systems shall be reconnected.

2c. Ineligible Items

· Personal Property o Window A/C units are considered personal property and are not eligible for replacement.

· Interior Finishes o Backsplashes and Granite Countertops o Interior paint shall not be provided except where necessary to seal pressure treated materials or otherwise specified by FEMA. Interior/exterior paint/primer is allowed if it is necessary to preserve repair work.

o Interior finishes that did not exist prior to the typhoon (ex. floor covering) are not eligible to be installed.

o Where floor finishes are being replaced, the Contractor is to perform minimum preparation work. Floor leveling is not considered to be storm damage and is not an eligible activity unless it is needed to make the home safe.

· Doors o Interior doors that are not a standard size (ex. less than 6’-8” in height) and serve other than bedroom or bath, are not eligible for replacement. Damaged materials may be removed, and the opening left open. (Bed and bath excluded)

· Plumbing o Items that were not present prior to the storm are not eligible to be replaced.

· Electric o Ceiling fans are not eligible for repair.

o The replacement of outlets and switches shall be limited to the quantities present at the time of the disaster.

· Exterior Finishes o Exterior painting not required.

2d. Clarifications

a) The Contractor shall repair one bathroom per property to meet FEMA requirements, whether an interior or a non-traditional bathroom. Ceramic tile shall be installed on shower enclosure walls to within a height of 72 inches to 74 inches from the floor, and on shower enclosure floor and bathroom floor for one bathroom to ensure the area is sanitary and safe, as necessary. Isolation valves shall be furnished and installed where necessary to prevent active leaks when water is turned on to plumbing equipment required to make the home safe, sanitary, and functional.

b) The contractor shall provide termite remediation for all properties prior to the beginning of construction.

c) If a home did not have windows prior to Super Typhoon Yutu (in the CNMI, not all homes have traditional windows, and may just have screens or portals that are boarded up in times of inclement weather) the Contractor shall only install shutters as required by the approval memo for mitigation as it relates to 2018 IBC Code. In summary, no upgrades to the pre-disaster condition of the home are to be provided; only the items listed in the above section(s) of this SOW, if they pre-existed, and had been damaged by the disaster, will be repaired.

d) If structural elements of the pre-disaster primary residence, (e.g. foundation, frame), or other components of the home requiring architectural or engineering services require repair, the home is not eligible for PHC-Repair, except that repairing or replacing roof framing is eligible so long as the structure can support a 2018 IBC compliant roof.

3. Tasks

a) The Contractor shall obtain all required permits and comply with all applicable U.S. & CNMI Environment and Historical Preservation (EHP) laws, regulations, executive orders, and building codes, as applicable. The Contractor shall perform repairs on all assigned residential homes of multiple construction types existing in the CNMI (e.g., wood frame, concrete, brick, etc.). The types of homes may consist of a mix between 1- and 6-bedroom homes. The USG requires the Contractor to submit 100% drawings within the first 60 days from the issuance of the first Notice-to-Proceed (NTP) and to complete each repair work order within 120 calendar days [maximum] from the Second NTP, and operate toward completion with a sense of urgency; always leaning forward in its planning, operations and reporting in order to complete the repairs as quickly as is possible.

b) Each of the homes will have an associated work order defining the scope of repairs. The Contractor shall conduct site visits to validate the scopes as provided by the USG and submit a price proposal, work plan and timeline for completion for each site at the time of its proposal submission as outlined in the Request for Proposal. Any work outside the scope must be approved in advance by the Contracting Officer (CO). The Contractor shall submit in writing a Request for Information (RFI) that may result in a Request for Change (RFC) process to the Contracting Officer’s Representative (COR), who will review and submit it to the CO for determination. The COR will notify the Contractor of the determination in a timely manner.

The Contractor shall provide a detailed breakdown of the cost for the RFCs and include clarification of the necessary need for such repair, in accordance with this SOW and the contract terms and conditions (see Paragraph 6, Special Requirements). Please note that only RFCs for line items in the primary bathroom, primary kitchen and/or unforeseen may be considered for approval.

c) Construction Standards: The Contractor shall be responsible to present construction plans, drawings, and designs which will be subject to approval of local regulatory authorities in compliance with the minimum standards referenced herein. Permit applications may require accompanying plans and calculations that are signed/sealed by an authorized certified professional.

PHC-Repair is subject to numerous federal and CNMI regulations including CNMI Tittle 155-10.1, Building Safety Code Rules and Regulations. Title 155-10.1 stipulates procedures and requirements enforced by DPW related to the safe operation of buildings. DPW reviews and approves housing and commercial applications for permits prior to construction. These regulations address the following specifically:

· Repairs and modification of existing buildings

· Permit process and fees (initial application)

· Rough in inspections/re-inspections (and associated fees)

· Final inspection and Issuance of Certificates of Occupancy

· Adoption of Tropical Energy Code

Other pertinent CNMI Regulations include:

· Title 65 – Division of Environmental Quality

· Chapter 30 Earthmoving and Erosion Control

· Chapter 120 Wastewater Treatment and Disposal Rules and Regulations

· Title 15 – Coastal Resources Management

· Chapter 10 Coastal Resource Management Rules and Regulation

· Environmental/historic preservation requirements

Pertinent Federal Regulations and codes include:

· International Building Code (FEMA) has herein provided project specific IBC guidance that exceeds local requirements

· Seismic Zone 4

· 2010 ADA Standards for Accessible Design

· 40 CFR Part 122 National Pollutant Discharge System (stormwater permits)

· Floodplain Management

· 2018 International Residential Codes

4. Contractor Furnished Items and Services:

The Contractor shall furnish all labor, materials, transportation, equipment, tools, and any other items and all services to perform all operations required by this statement of work except items provided in Section 5, Government – Furnished Materials (GFM).

The Contractor shall provide a fully qualified Project Manager who shall be designated as a Key Personnel responsible for the performance of work. The name of the person and all alternates shall be designated in writing to the Contracting Officer. The project manager shall have full authority to act for the Contractor.

The project manager shall be on-site in Saipan and Tinian, MP during normal work hours and for contingencies requiring work beyond normal work hours. The designated individual must be able to speak and understand English. The Contracting Officer shall have the right to determine whether the proposed representative has sufficient technical and lingual capabilities and the Contractor shall immediately replace any individual not acceptable to the Contracting Officer.

The Contractor shall have on hand a utility locator device for use to ensure missing existing utilities while excavating on site.

5. Government Furnished Materials (GFM)

The materials are available on Saipan and Tinian for collection upon receipt of a contract award . The materials are staged in Saipan and Tinian and shall be collected in their entirety and stored/secured by the Contractor; the specific location will be provided to the Contractor after award. The Contractor shall use the GFM. The quantities are current as of 7/2/2021. The contractor shall collect all GFM by September 30, 2021.

Item No. Item Unit Qty Saipan Qty Tinian

R752 Corrugated Tin Roofing 36" X 12' 26 Gauge (U-shape) Each 24566 1348

R754 Ridge Cap U Ridge 14" X 10' X 6" 26 Gauge Each 232 12

L108 Plywood 4' X 8' X 3/4" thick (23/32ground contact) (44pc/bundle) Each 572 129

E401 20 Amp 125V grounded duplex outlet, white Each 32 16

E404 GFCI 20 Amp 125V duplex outlet, - Light Almond/White/Ivory) Each 56 0

E429 15 amp toggle light switch, single Each 153 11

E434 Flush-mount (ceiling) light fixture Each 116 16

E468 Mast Guying Kit 2' Each 20 0

P913 Shower head, standard low-flow 2.5 GPM Each 5 0

P917 Two-piece standard-grade toilet (pedestal toilet w/ tank), >2.0 GPF (Mansfeild Pro) Each 5 0

V801 Bathroom ventilation fan, 60-80+ CFM with light fixture Each 1 0

F101 Hurricane clips 4" (H3) Each 1294 87

L104 Lumber 2" X 6" X 16' Each 3750 0

Special Requirements

6a. General

· The Contractor shall establish its management team on Saipan, MP to ensure close coordination with FEMA. The Contractor may be required to provide representation in FEMA facilities on an on-call or regular basis.

· The Contractor shall participate in one or more weekly coordination meetings with FEMA at the Saipan, MP Recovery Office (RO) at the discretion of the CO/COR or the Contractor’s facility.

· The Contractor shall participate in a field EHP training provided by FEMA for employees working on archeologically sensitive properties prior to ground disturbance and the Contractor will be responsible to train all new staff on-site. FEMA EHP will provide handouts for the archeologically sensitive properties of the monitoring requirements.

· In accordance with the contract clauses, upon completion of repairs, the Contractor shall ensure that the site is clear of all debris, hazards and machinery; that the interior is clean from construction activities and that the home is safe, sanitary, functional, and ready for occupancy.

· The Contractor shall ensure repairs to accessibility features and accessible routes are guided by the Americans with Disabilities Act Accessibility Guidelines (ADAAG) and the Housing and Urban Development’s (HUD) Design Details for Accessible Disaster Relief Housing.

· The Contractor shall be responsible for procuring, transporting, storing, securing, and disposing of all construction-related materials necessary for the repair of the homes.

· The Contractor is required to use U.S. licensed engineer(s)/architect(s) as appropriate for the development of and stamping of designs being submitted for permitting. The engineer/architect shall be on-site in Saipan and Tinian, MP during the first (aka, submittal) phase, attend all preliminary site visits, and remain until the end of all initial phases. The engineer/architect may be required to return to Saipan and Tinian, MP to resolve construction procedures or details that arise in the field and that conflict with the design.

· The contractor shall use a CNMI licensed PE for any electrical design exceeding 200 amps.

· There may be additional labor regulations in the CNMI legislative code in addition to the FEMA requirement to utilize 30% local labor (FAR 52.226-5) to the maximum extent possible. The Contractor shall cite these codes and compliance within their project plan and proposal submission.

· The Contractor shall comply with inspection requirements and coordinate with building official(s) as mandated by the building department to verify that the structure is being repaired in accordance with the issued permit.

· The Contractor shall set up a construction schedule plan considering local weather conditions and forecasts during the contract and Federal and local holidays.

· EARLY COMPLETION SCHEDULE AND THE RIGHT TO FINISH EARLY, the Government is specifically and expressly exempt from liability f.

· Any construction schedule change shall be provided by the Contractor to the FEMA CO/COR for review and approval and shall be noted on the Contractor’s daily reports.

· Request for Change/Change Proposal Breakdown o The Contractor shall furnish a price breakdown, itemized as required and within the time specified by the Contracting Officer, with any proposal for a Request for Change or contract modification.

o The price breakdown—

· Must include sufficient detail to permit an analysis of profit, and of all costs for—

· Material;

· Labor;

· Equipment;

· Subcontracts;

· Overhead; and

· Must cover all work involved in the Request for Change or modification, whether the work was deleted, added, or changed.

· The Contractor's proposal shall include a justification for any time extension proposed.

· The Contractor shall be responsible for Quality Control, Construction/Project Management, production schedule, site security and safety.

· Omissions from the drawings or specifications or the misdescription of details of work that are manifestly necessary to carry out the intent of the drawings and specifications, or that are customarily performed, shall not relieve the Contractor from performing such omitted or misdescribed details of the work. The Contractor shall perform such details as if fully and correctly set forth and described in the drawings and specifications.

· The Contractor shall allow FEMA and its Contractors/agents on the work site for the purposes of technical monitoring and quality surveillance (which includes taking photographs onsite).

· The Contractor shall coordinate with the local entities/authorities for permits and utility identification.

· The Contractor shall ensure all construction materials meet U.S. construction standards and are procured in compliance with the Buy American Act. The Contractor shall articulate that they will meet these requirements and construction standards in their proposal.

· When using hand mixed concrete, the Contractor shall request COR approval for the hand mixed concrete design based on its intended use. After the hand mixed concrete design has been approved, the Contractor will provide notification so that a FEMA representative can be present to verify the hand mixed concrete design.

· The Contractor shall be responsible for obtaining all required bonds and permits for all phases of construction to include, demolition, debris removal, disposal of materials, site preparation and construction and must provide copies to the CO / COR.

· The Contractor shall coordinate the installation of essential utility repairs with CNMI Commonwealth Utilities Corporation (CUC) to prevent any adverse impact on the delivery schedule.

· The Contractor will be authorized to act on behalf of the homeowner to request the disconnection and reconnection of any utilities as necessary/applicable to complete repairs.