RFP 693JJ925R000019.pdf

693JJ925R000019

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 60

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 3304 (a) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

693JJ9

National Highway Traffic Safety Adm Office of Acquisition Management 1200 New Jersey Avenue, S.E.

Washington DC 20590

1600 ES

CHRISTOPHER CLARKE 202

c.clarke.ctr@dot.gov

366-7274

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PAGE(S)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1-2 3-5

6-8 9-10 13-19 20-30

31-35

37-48

49-57

58-61

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____0_________ calendar days (60 calendar days unless a different period is inserted

REQUEST FOR PROPOSAL

Engineering Assessment of Current and Future Vehicle Technologies

SOLICITATION # 693JJ925R000019

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SUPPLIES/SERVICES

The Contractor shall furnish the necessary qualified personnel, facilities, materials, supplies, equipment, and services to provide the National Highway Traffic Safety Administration (NHTSA) with technical support for the project entitled “Engineering Assessment of Current and Future Vehicle Technologies” The Contractor shall fulfill the work requirements in accordance with Statement of Work (SOW), Section C, and other terms and conditions of the Task Order. All support provided to the Government shall be performed by Contractor employees or personnel otherwise retained by the Contractor.

B.2 TYPE OF CONTRACT

The Government contemplates award of a single Blanket Purchase Agreement (BPA) award resulting from this RFP.

The ceiling amount is $TBD (inclusive of all costs).

BASE YEAR – 12- MONTHS

LOADED LABOR RATES

CLIN Labor Categories Loaded Labor Rates

1001 Project Manager $ 1002 Senior Project Engineer $ 1003 Junior Project Engineer $ 1004 Clerical/Secretary $

Other Labor Categories

1005 Subcontractor 1 $ 1006 Subcontractor 2 $ 1007 Subcontractor 3 $ 1008 Subcontractor 4 $

OPTION YEAR 1– 12- MONTHS

CLIN Labor Categories Loaded Labor Rates

2001 Project Manager $ 2002 Senior Project Engineer $ 2003 Junior Project Engineer $ 2004 Clerical/Secretary $

Other Labor Categories

2005 Subcontractor 1 $ 2006 Subcontractor 2 $ 2007 Subcontractor 3 $ 2008 Subcontractor 4 $

OPTION YEAR 2 – 12- MONTHS

LOADED LABOR RATES

CLIN Labor Categories Loaded Labor Rates

3001 Project Manager $ 3002 Senior Project Engineer $ 3003 Junior Project Engineer $ 3004 Clerical/Secretary $

Other Labor Categories

3005 Subcontractor 1 $ 3006 Subcontractor 2 $ 3007 Subcontractor 3 $ 3008 Subcontractor 4 $

OPTION YEAR 3– 12- MONTHS

LOADED LABOR RATES

CLIN Labor Categories Loaded Labor Rates

4001 Project Manager $ 4002 Senior Project Engineer $ 4003 Junior Project Engineer $ 4004 Clerical/Secretary $

Other Labor Categories

4005 Subcontractor 1 $ 4006 Subcontractor 2 $ 4007 Subcontractor 3 $

4008 Subcontractor 4 $

OPTION YEAR 4– 12- MONTHS

CLIN Labor Categories Loaded Labor Rates

5001 Project Manager $ 5002 Senior Project Engineer $ 5003 Junior Project Engineer $ 5004 Clerical/Secretary $

Other Labor Categories

5005 Subcontractor 1 $ 5006 Subcontractor 2 $ 5007 Subcontractor 3 $ 5008 Subcontractor 4 $

(End of Section B)

SECTION C - DESCRIPTION/SPECIFICATIONS/ STATEMENT OF WORK

C.1 BACKGROUND

NHTSA is responsible for developing and enforcing Federal Motor Vehicle Safety Standards (FMVSS). The standards establish safety performance requirements for new production motor vehicles and address all major vehicle systems. Many of these standards were originally issued in the late 1960’s and early 1970’s. Many have had minor to major upgrades since that time but others have not. Components could include an assessment of whether the standard is up to date with new technology; a technical review of international standards or testing, SAE standards, or testing being done by manufacturers or others; an assessment of recent countermeasures being used to meet the standard, including technologies in development; and an assessment of other factors that would affect the need to update the standard. The contractor is expected to perform subtasks in Sections C.5 listed for each standard under review.

C.2 PURPOSE

The purpose of this contract is to provide research and analysis support for a technology assessment of countermeasures and/or testing utilized in the National Highway Traffic Safety Administration (NHTSA) FMVSS. The scope of this contract includes identifying technology developments in vehicle systems and vehicle safety systems that are associated with each standard, completing an engineering analysis/assessment of the relationship of these technologies to components of the standard, identifying elements of the standard that are affected by these technologies, and identifying potential changes to the standard to address these technologies.

The scope of the research includes technologies in vehicles currently in production and products in development.

C.3 GENERAL REQUIREMENTS

Requirements may include, but not limited to the following:

Information Collection on Current Production and Prospective Motor Vehicle Technologies and Related Testing

The contractor shall collect and assess the value of automotive technologies information through any of the following sources: literature searches of technical reports, automotive news media, manufacturer inquiries, supplier inquiries, discussions with engineering staff of various offices in NHTSA, site visits, and other sources identified by the COR and/or the contractor. The objective is to obtain information on (1) technologies being used in current production vehicles, (2) technologies in the later stages of development that may be ready for use in production in the near-term (0-5 years), (3) technologies showing promise for the longer term (5+ years) and (4) testing related to the standard.

Vehicle Systems Assessment

The contractor may be required to conduct an engineering assessment and provide documentation on how automotive system and subsystem technologies relate to the specific components of the FMVSS under review. The analysis will determine these relationships in quantitative and qualitative terms, as applicable.

C.4 PERFORMANCE AND DELIVERABLES

All work required in each awarded Task Order, including preparation, submission, review, and acceptance of the final report will be completed within each Task Order's period of performance.

The required work described in each Task Order will be performed and completed by the contractor within the ceiling amount of each Task Order. The contractor is required to submit a monthly Task Order Report.

C.5 LABOR CATEGORIES

C.5.1 Project Manager

The Project Manager will be the contractor's authorized supervisor for technical and administrative work performed under the resultant contract. The Project Manager will have a general background in automotive technologies and the automotive industry. General knowledge of the Federal Motor Vehicle Safety Standards (FMVSS) is highly desirable. Experience in managing technical information gathering and assessment programs using multi-disciplinary personnel is required. This person must have demonstrated competence in managing complex programs which involve extensive coordination among NHTSA, the contractor, and its sub-contractors. The manager must be able to author a report which brings together information from varied sources.

C.5.2 Senior Project Engineer

The Senior Project Engineer will have direct experience related to sources of information on, and the technical aspects of: Automotive systems, automotive safety systems, and automotive component technologies. This engineer must be able to identify and assess the efficacy of technologies based on research and testing. Relevant experience may include the following areas: occupant restraint design and development; tires; brakes; fuel systems; engine and power train development; chassis and suspension design; body design; lighting and visibility; test procedures; or other related disciplines. The Senior Project Engineer must possess adequate writing skills to present the results of information gathering and assessment of technologies to both non-engineering professionals and engineers.

C.5.3 Junior Project Engineer

The Junior Project Engineer shall have direct experience related to sources of information on, and the technical aspects of, automotive systems, automotive safety systems, and automotive component technologies. The Junior Project Engineer must have knowledge of engineering/design aspects of safety systems and be able to identify and assess the efficacy of technologies based on research and testing. Relevant experience may include the following areas: occupant restraint design and development; tires; brakes; fuel systems; engine and power train development; chassis and suspension design; body design; lighting and visibility; test procedures; or other related disciplines. The Junior Project Engineer must possess adequate writing skills to present the results of information gathering and assessment of technologies to both non-engineering professionals and engineers. The Junior Project Engineer is distinguished from the Senior Project Engineer by the Senior Project Engineer's more extensive experience and greater breadth and scope of knowledge.

C.5.4 Clerical/Secretary

The Clerical/Secretary shall provide standard typing/word processing support to the contractor along with other appropriate administrative services.:

C.5.5 Sub-Contractors 1-4:

These positions are for subject-matter experts in various automotive fields that may not be covered in the prime contractor’s organization. They could be from whatever automotive field was necessary to investigate the FMVSS specified for the task order. Examples might include automotive engineer, electrical engineer, hydraulic engineer, materials engineer, systems engineer, statistician, or testing expert Digital Photographic Documentation Requirements

(End of Section C)

SECTION D - PACKAGING AND MARKING

D.1 GENERAL INSTRUCTIONS

Preservation and packaging of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in Section F of this contract. Due to security concerns, deliverables transmitted via regular U.S. Mail experience significant delay in reaching an intended destination and, as part of the screening process, may be damaged. For these reasons, the U.S. Mail should not be used to transmit deliverables. Rather, the contractor is encouraged to use electronic mail to the maximum extent possible.

D.2 FORMATTING TEXT AND IMAGE DELIVERABLES

For those deliverables submitted electronically as text or image files, the following specifications apply.

D.2.1 Text

Text files shall be delivered in Microsoft WORD 2016 or newer format. Font type of Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible (e.g., avoid use of columns; avoid using any design/layout elements (however, see D.2.2, D.2.3, and D.2.4 below)).

D.2.2 Charts and Graphs

The Contractor shall develop charts or graphs using Microsoft EXCEL 2016 or newer format and shall insert these in the appropriate places within the text document. The Contractor shall also provide the Microsoft EXCEL source file from which charts or graphs were developed.

D.2.3 Illustrations

NHTSA’s Office of Communication Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

Graphics – In the majority of cases, the Office of Communication Services will develop any needed graphics in collaboration with the COR. The Contractor shall provide text, graphs, and charts following the guidelines stipulated in Sections D.2.1 and D.2.2 above. In some cases, the Contractor may be required to develop graphics. In these cases, the Contractor shall use only software approved by the U.S. Government Publishing Office (e.g., Adobe Illustrator.)

Photographs – When photos are used in Agency publications, the Office of Communication Services typically uses existing photos or photos purchased through royalty-free sources. In the event the Contractor must supply photos for use in a publication, the photos must be high resolution images at least 300 dpi at the size used in the publication. Photos shall be supplied on a CD or DVD in either .tif format (for scanned images) or .jpg (for images downloaded to the CD or DVD directly from the digital camera.).

NOTE: If a photograph is supplied by an outside source (Contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. The Contractor is responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print and on the web.

The Contractor shall obtain, and provide to NHTSA, a written statement indicating that NHTSA has unlimited, unrestricted rights to the use of the photos.

D.2.4 WEB-BASED IMAGES

Occasionally, web-based images may be used in NHTSA publications. The Contractor is cautioned that copyright laws restrict use of many of these images even if this is not expressly indicated at the website. Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images should not be used. Google

(End of Section D)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/?q=/browse/far/52

Federal Acquisition Regulation (FAR) Clauses:

52.246-5 Inspection of Services - Cost-Reimbursement (APR 1984) 52.246-16 Responsibility for Supplies (APR 1984)

E.2 INSPECTION AND/OR ACCEPTANCE

The Contracting Officer’s Representative (COR) as designated in this contract will be responsible for the overall administration of this contract. This includes recommending acceptance or replacement/correction of services or materials that fail to meet the contract requirements to the contracting officer.

(End of Section E)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/?q=/browse/far/52

Federal Acquisition Regulation (FAR) Clauses:

52.242-15 Stop Work Order (AUG 1989) 52.247-35 F.o.b. Destination, Within Consignees Premises (APR 1984)

F.2 PERIOD OF PERFORMANCE

The BPA expires five (5) years after date of establishment. Performance of any BPA CALL may occur after the expiration date of the BPA as long as the CALL was placed while the BPA was still in effect.

F.3 PLACE OF PERFORMANCE

The work performed under this contract shall be accomplished at the Contractor’s facility or other place designated by the Contractor and approved by the COR.

F.4 PERFORMANCE MILESTONES AND DELIVERABLES

F.4.1 Deliverables (D)/Milestone (M) Schedule

Deliverables and Milestones will be identified in each Call, and will be specific to that Call.

F.5 COMPLIANCE WITH REHABILITATION ACT

The Contractor may be required to ensure that electronic documents it prepares will meet the requirements of Section 508 of the Rehabilitation Act. The Rehabilitation Act requires that all electronic products prepared for the Federal Government be accessible to persons with disabilities, including those with vision, hearing, cognitive, and mobility impairments.

When an electronic document developed under this effort has been identified by NHTSA as necessary and required to meet the requirements of Section 508, it is understood that all reasonable costs incurred by the Contractor that are associated with meeting the requirements for Section 508 compliance will be fully reimbursed by the Government.

The Contractor should review Section 508 of the Rehabilitation Act and Federal IT Accessibility Initiative (Home Page) http://www.section508.gov for further information on these requirements.

(End of Section F) http://www.section508.gov/

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 PAYMENT/COST REIMBURSEMENT

The Contractor may request interim payments for costs incurred during the performance of the contract. A statement of allowable costs incurred by the Contractor in the performance of tasks under the contract shall support each interim payment request.

The Contractor shall submit Monthly Requests for Reimbursement. Requests for reimbursement must correspond to the Contractor’s submission of Progress Reports for the period of performance being invoiced.

Any request for reimbursement that does not correspond to a progress report detailing contract activity for the period of time being invoiced is cause for rejection by the NHTSA COR. If a request for reimbursement is rejected by the NHTSA COR, the Contractor must resubmit the invoice after it has submitted the corresponding progress report to the NHTSA COR.

G.2 SUBMISSION OF INVOICES

Definitions. As used in this clause -

1) Contract financing payment has the meaning given in FAR 32.001.

2) Payment request means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices,” this clause, and the applicable Payment clause included in this contract.

3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

4) Invoice payment has the meaning given in FAR 32.001.

(a) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Governmentwide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(b) Processing system. The Department of Transportation utilizes the DELPHI system for processing invoices. The DELPHI module for submitting invoices is called iSupplier.

Access to DELPHI is granted with electronic authentication of credentials (name & valid email address) utilizing the GSA credentialing platform login.gov. Vendors submitting invoices are required to submit invoices via iSupplier (DELPHI) and authenticated via www.login.gov.

(c) Invoice requirements. To receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in iSupplier (DELPHI) shall contain the following:

1) Invoice number and invoice date.

2) Period of performance covered by invoice.

3) Contract number and title.

4) Task/Delivery Order number and title (if applicable).

5) Amount billed (by CLIN), current and cumulative.

6) Total ($) of billing.

7) Cumulative total billed for all contract work to date.

8) Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

9) Travel. If the contract includes allowances for travel, all invoices which include charges pertaining to travel expenses will catalog a breakdown of reimbursable expenses with the appropriate receipts to substantiate the travel expenses.

(d) Payment system registration. All persons accessing the iSupplier (DELPHI) will be required to have their own unique user ID and password and be credentialed through login.gov.

1) Electronic authentication. See www.login.gov for instructions.

2) To create a www.login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then www.login.gov will reply with an email confirming the email address.

3) iSupplier (DELPHI) registration instructions: New users should navigate to:

http://einvoice.esc.gov to establish an account. Users are required to log in to iSupplier (DELPHI) every 45 days to keep it active.

4) Training on DELPHI. To facilitate use of DELPHI, comprehensive user information is available at http://einvoice.esc.gov.

5) Account Management. Vendors are responsible to contact their assigned COR when their firm's points of contacts will no longer be submitting invoices, so they can be removed from the system.

(e) Waivers. For contractors/vendors who are unable to utilize DOT's DELPHI system, waivers may be considered by DOT on a case-by-case basis. Vendors should contact their Contracting Officer's Representative (COR) for procedures.

(f) Exceptions and alternate payment procedures. If, based on one of the circumstances set forth in 1232.7002(a) or (b), and the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. If DELPHI is succeeded by later technology, the Contracting Officer will supply the Contractor with the latest applicable electronic invoicing instructions.

(End of clause)

G.3 INDIRECT COST RATES

Pending the establishment of final indirect cost rates which shall be negotiated based on audit of actual costs as provided in FAR 42.7, Indirect Cost Rates, the Contractor shall be reimbursed for allowable indirect costs hereunder at the rates established below.

(a) Fringe Benefit

The fringe benefit rate(s) applicable to this contract is/are as follows:

RATE TYPE RATE BASE EFFECTIVE PERIOD

TBD

(b) Overhead

The overhead rate(s) applicable to this contract is/are as follows:

RATE TYPE RATE BASE EFFECTIVE PERIOD

TBD

(c) General and Administrative (G&A)

The G&A rates applicable to this contract are as follows:

RATE TYPE RATE BASE EFFECTIVE PERIOD

TBD

NOTE:

(a) applied to:

(b) applied to:

(c) applied to:

To prevent substantial over or under payment, and to apply either retroactively or prospectively, provisional rates may, at the request of either party, be revised by mutual agreement on an annual basis.

This Indirect Cost provision does not operate to waive the LIMITATION OF COST Clause (incorporated by reference in Section I). The Contractor’s audited final indirect costs are allowable only insofar as they do not cause the Contractor to exceed the total estimated costs for performance of Task Orders issued under this contract.

G.4 BILLING RATES

The provisional indirect rates negotiated under this contract for billing purposes shall remain in effect until revised rates have been approved in writing by the Contracting Officer. The Contractor shall request new provisional billing rates in writing. Such requests shall delineate the current and proposed rates to be used, along with the effective rate of escalation.

G.5 ESCALATION RATE

Annual escalation of direct labor rates shall not exceed 2.5%, beginning in the six-month extension, if exercised.

G.6 TRAVEL AND PER DIEM RATES

Travel costs will be reimbursed in accordance with FAR Part 31.

The Contractor shall obtain COR approval before scheduling any travel. Travel and Per Diem authorized under this contract shall be reimbursed in accordance with the Government Travel Regulations currently in effect. The contractor shall not take more than one investigator on any trip for an on-site case unless specifically authorized by the COR.

Travel requirements under this contract shall be met using the most economical form of transportation available. If economy class transportation is not available, the request for payment voucher must be submitted with justification for use of higher-class travel indicating dates, times, and flight numbers. All travel shall be scheduled sufficiently in advance to take advantage of offered discount rates, unless authorized by the COR.

G.7 PURCHASE APPROVAL

The Contractor shall obtain written approval of the COR prior to purchasing items under this contract, including supplies and equipment, that had not been included and approved as part of the Contractor’s proposal. The Contractor shall submit a copy of all receipts with the monthly invoices for reimbursement.

G.8 SUBCONTRACTS - ADVANCE NOTIFICATION AND CONSENT

Under this contract, the requirements of FAR 44.2, CONSENT TO SUBCONTRACTS, have been fulfilled for the following subcontracts:

TBD

Any future change or revision to the Statement of Work or other applicable aspects of this contract shall include the subcontract(s) only to the extent that performance of the subcontract(s) is directly affected by the change or revision.

G.9 GOVERNMENT PERSONNEL

G.9.1 Contracting Officer’s Representative (COR)

(a) The Contracting Officer will designate a technical representative to assist in monitoring the work under the resultant contract. The Contracting Officer’s Representative (COR) serves as the technical liaison between the Government and the Contractor. The COR is not authorized to change the scope of work or specifications as stated in the contract, to make any commitments or otherwise obligate the Government, or to authorize any changes which affect the contract price, delivery schedule, period of performance or other terms or conditions.

(b) In the event any technical direction offered by the COR is interpreted by the Contractor to be outside the scope of this contract, or if the direction may result in a change to the cost or price of this contract, the Contractor shall not implement such direction, but shall notify the Contracting Officer in writing of such interpretation within five (5) calendar days after the Contractor’s receipt of such direction. Such notice shall include (1) the reasons upon which the Contractor bases its belief that the technical direction falls within the purview of the “Changes” clause, and (2) the Contractor’s draft revisions to the terms of the contract that it thinks are necessary to implement the technical direction.

(c) The Contracting Officer is the only individual who can legally commit or obligate the Government for the expenditure of public funds. The technical administration of the resultant contract shall not be construed to authorize the revision of the terms and conditions of this contract. Any such revision shall be authorized only in writing by the Contracting Officer.

The performance of the work required under this contract shall be subject to the technical review of the NHTSA COR.

The following individual has been designated as the NHTSA COR:

[TBD, to be Provided at Time of Contract Award]

G.9.2 Alternate COR

Designation of “Alternate” COR. In the event that the NHTSA COR of record (identified in G.2.1 above) is unavailable for a period of time during which the Contractor requires technical guidance or during which other COR duties must be fulfilled, then the person identified below has been designated by the NHTSA Contracting Officer to perform those duties as the Alternate

COR.

[TBD, to be Provided at Time of Contract Award]

G.10 CONTRACTOR PERSONNEL

G.10.1 Project Manager

(a) The Contractor shall appoint a Project Manager who shall be the Contractor's authorized supervisor for technical and administrative work performed under the resultant contract. The Project Manager shall act as the single point of contact between the Contractor and the NHTSA COR or other designated NHTSA personnel.

(b) The Project Manager shall receive and execute, on behalf of the Contractor, such technical assignment directives as the COR, or his duly authorized representative, may issue within the terms and conditions of the contract.

(c) If the Contractor makes a change to key personnel before written consent is provided by the COR and Contracting Officer, payment of invoices may be suspended until written consent is provided. If the COR and Contracting Officer determine that the proposed change to key personnel may result in unacceptable risk to the successful completion of the Task Order and/or revised assessment of evaluation factors below another Offeror that submitted a competitive bid, a termination of the Task Order may be issued.

TBD

G.10.2 TAR 1252.237-73 Key Personnel (APR 2005)

The personnel as specified below are considered essential to the work being performed under this contract and may, with the consent of the Contracting parties, be changed from time to time during the course of the contract by adding or deleting personnel, as appropriate.

Before removing, replacing, or diverting any of the specified individuals, the Contractor shall notify the Contracting officer, in writing, before the change becomes effective. The Contractor shall submit information to support the proposed action to enable the Contracting Officer to evaluate the potential impact of the change on the contract. The Contractor shall not remove or replace personnel under this contract until the Contracting Officer approves the change.

Name Title

G.10.3 PURCHASE APPROVAL

The Contractor shall obtain written approval of the COR (TO) and Contracting Officer prior to purchasing items under this Task Order, including supplies and equipment, that had not been included and approved as part of the Contractor’s proposal. The Contractor shall submit a copy of all receipts with the monthly invoices for reimbursement.

G.10.4 Limitations of Funds (Task Orders)

Incrementally funded Task Orders issued under this contract are subject to FAR 52.232-22 “Limitations of Funds” (APR 1984).

(End of Section G)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 SPECIAL DATA RIGHTS PROVISIONS

H.1.1 Confidentiality of Reports and Other Data

Neither the Contractor, nor any affiliate, subsidiary, consultant, subcontractor, or personnel thereof, shall divulge to any third party any information concerning deliverables produced, work performed, results obtained, or any information provided by the Government in connection with this contract without the prior written approval of the Contracting Officer. The provisions of this clause shall survive the expiration of the contract.

H.1.2 NHTSA Review of Announcements or Publishing

Neither the Contractor, nor any affiliate, subsidiary, consultant, subcontractor, or personnel thereof, shall make public releases of information or any matter pertaining to this contract, including, but not limited to, advertising in any medium, or presentation before technical, scientific, or industry groups, without the prior written approval of the Contracting Officer. The provisions of this clause shall survive the expiration of the contract.

H.1.3 Proprietary Rights in Reports

All proprietary rights, including publication rights, in any report produced by the Contractor in connection with the work provided for in this contract shall vest in the Government. The Contractor shall not publish any of the results of the work provided for in the contract without the prior written approval of the Contracting Officer.

H.1.4 Computer Programs/Databases/Printer Layouts and Logic Tables

(a) General

All computer programs, data files, tables and associated documentation developed under the contract are the property of the Federal Government and shall be delivered by the Contractor, as mutually agreed upon with the NHTSA COR before the due date, in accordance with the following paragraphs. All computer programs and databases developed without Federal funds and used in performance of the contract remain the property of the Contractor. If any programs or data bases are modified, however, and used in performance of this contract, title to the modified portion shall vest in the Government.

(b) Computer Programs

For each computer program developed or modified under the contract, the following items and/or information shall be provided:

1) A general or "overview" flowchart which references the main program, and each called subprogram and operation of the system.

2) Detailed flowcharts for each section or subroutine of the system. These shall include reference to labels or addresses actually used in the program.

3) A brief narrative description of each flowchart.

4) A listing of all program source code. Sufficient comments to identify important procedures shall be included in the listing.

5) The source code itself on tape or disk, as appropriate.

6) Running instructions for the computer operator, including an explanation of all possible messages other than those provided by the computer manufacturer.

7) Running instructions for the user, including a full description of user "prompting" by the replies to the executive or command module in the case of a user-friendly program.

(c) Databases

For data developed or modified under this contract, the following items and/or information shall be provided:

1) A copy of the database.

2) Each data element (field) shall be defined as to format content, length, type of characters or numbers, and what must be present in the full case.

3) Each record and its format shall be defined completely, including all control symbols and fields.

4) Blocking shall be specified unambiguously.

5) Labels, sentinels, headers, tape marks and similar structures shall be specified.

6) Density, number of tracks, character codes and any special symbols shall be defined.

(d) Printer Layouts and Logic Tables

Copies of the forms used shall be provided. These forms may be reproduced, if necessary, for clarity.

H.2 GOVERNMENT FURNISHED PROPERTY/CONTRACTOR ACQUIRED

PROPERTY

(a) Government Furnished Property (GFP) means property owned or acquired by the Government and subsequently provided to a Contractor or acquired by a Contractor (CAP) for use in the performance of a contract.

(b) Government Furnished Property shall be maintained, utilized, controlled, distributed, and disposed in accordance with Federal Acquisition Regulation (FAR) Part 45, Transportation Acquisition Regulation (TAR) Part 1245, and the Government Property clause of this contract.

(c) In accordance with FAR 52.245-1, Government property, evidence of receipt of GFP shall be provided to the Government immediately upon receipt. The document(s) evidencing receipt shall be sent to the following address:

DOT, National Highway Traffic Safety Administration Office of Administrative and Management Services, NAD-100

1200 New Jersey Avenue, S.E. Washington, D. C. 20590 Attention: Property Management Specialist

(d) In accordance with TAR 1252.245-70, the Contractor shall perform an annual property physical inventory to include GFP and shall report this GFP to the Government in accordance with TAR 1245.505-14, Reports of Government property on Form DOT 4220.3, Contractor Report of Government Property.

(e) The following Government Furnished Property will be offered and or furnished to the Contractor by the Government for use in the performance of this contract:

a. (2) LCD monitors per team member

b. (1) LaserJet Printer/Scanner per office/location

c. (1) Meganet VME Biodriver XD Biodrive per investigator

d. (1) Panasonic Toughbook per investigator

e. (1) Bosch CDR Tool per office

f. (1) Hyundai/Kia EDR Interface tool per office

g. (1) Tec Stream tool per office

h. (1) Digital Camera per investigator

i. (1) Total Station theodolite tool per office

j. (1) Laptop per clerical staff member

H.3 INFORMATION TECHNOLOGY

H.3.1 Security and Privacy Protection

All data gathered shall be utilized and safeguarded in manners consistent with Federal Information Security Management/Modernization Act of 2002/2014, and the Privacy Act of 1974, as well as updates to the OMB Circular A-123. One component of the A-123 updates in 2016 includes additional considerations for managing privacy risks based on the latest approved version of the National Institute of Standards and Technology (NIST) guidance where DOT contractors, and researchers working on behalf of DOT must comply with the latest Federal and DOT policies, standards and guidance covering data privacy and security.

Federal and Departmental security and privacy standards for management, transmittal, sharing and storage of personal identifiable information (PII)1 are to be followed. Contractors are

1 PII, as defined in OMB Memorandum M-07-16, refers to information that can be used to distinguish or trace an individual’s identity, either alone or when combined with other personal or identifying information that is linked or linkable to a specific individual. The definition of PII is not responsible to follow proper procedures to protect against the release of industry sensitive and/or PII data. Any unauthorized access, usage and/or transmittal of PII and/or industry sensitive data is strictly prohibited and will result in penalty to the contracting employee and/or Contractor.

NHTSA intends to include applicable privacy provisions, in all solicitations that may involve the collection of PII. If the collection or handling of PII is planned under this contract, consistent with DOT Privacy Policy (DOT Order 1351.18), the following privacy constraints will apply to the contractor:

• Collect only such sensitive or PII as NHTSA has authorized.

• Collect the minimum PII required to perform the contract and no more.

• Not collect social security numbers except with advance written approval of the NHTSA

Contracting Officer and NHTSA Privacy Officer. Unless otherwise required by law.

• Ensure that all contractor personnel acknowledge responsibility to use PII only as authorized.

• Not use PII for purposes other than those explicitly authorized by NHTSA.

• Ensure that access to PII is on a “need to know” basis for authorized purposes only.

• Not exceed authorized access to PII or disclose PII to unauthorized persons.

• Protect all PII in custody, whether in electric or hardcopy form, from unauthorized disclosure, modification, or destruction so that the confidentiality, integrity and availability of the information are preserved; store PII only on an IT infrastructure employing security controls commensurate with the risk to the individual that would result from unauthorized access, disclosure, or use of the information.

• Ensure that all individuals having access to PII have received, and demonstrated satisfactory completion of, training in the policies and procedures that protect PII.

• Upon request, provide documentation to demonstrate compliance.

• Retain PII only for as long as authorized by the NHTSA Contracting Officer (who will provide direction consistent with the applicable National Archives and Records Administration (NARA) records schedule) and dispose of it promptly thereafter in a secure manner.

• Immediately report to the NHTSA Contacting Officer and NHTSA Privacy Officer any suspected loss of control or any unauthorized disclosure of PII.

• Immediately report to the NHTSA Contacting Officer and NHTSA Privacy Officer any suspected or actual unauthorized collection, use, maintenance, dissemination, sharing, or deletion of PII.

H.3.2 Information Security Incidents

An Information Security Incident is an incident that includes the known, potential, or suspected exposure, loss of control, compromise, unauthorized disclosure, unauthorized acquisition, or anchored to any single category of information or technology. Non-PII can become PII whenever additional information that is available or can be combined to identify an individual.

https://www.transportation.gov/individuals/privacy/privacy-risk-management-policy unauthorized access of any Contractor or Government systems or information, including, but not limited to Sensitive Information2.

All Information Security Incidents must be reported in accordance with the requirements below, even if it is believed the Incident may be limited, small, or insignificant. OST will determine when an Incident requires additional focus and attention:

• Contractor employees must report all information security incidents to the DOT Help Desk immediately after becoming aware of the Incident, at: 5-helpexpress@dot.gov, (202) 385- 4357.

• When notifying the DOT Help Desk, copy the Contracting Officer if possible, or if reporting by phone or Contracting Officer’s email is not immediately available; contact the Contracting Officer immediately after reporting the incident to the DOT Help Desk.

• Do NOT include any Sensitive Information in the subject or body of any e-mail. To transmit Sensitive Information, use FIPS 140-2 compliant encryption methods to protect Sensitive Information in attachments to email. Passwords must not be communicated in the same email as the attachment.

H.3.3 Protection of Information

The government will retain unrestricted rights to government data. The ordering activity retains ownership of any user created/loaded data and applications hosted on vendor's infrastructure, as well as maintains the right to request full copies of these at any time.

Government data loaded into or processed shall be protected against unauthorized access, disclosure or modification, theft, or destruction. The contractor shall ensure that the facilities that house the network infrastructure are physically secure.

All deliverables under this section shall be labeled according to the sensitivity of the information. Controlled Unclassified Information (CUI), Sensitive Security Information (SSI), and/or other designations as directed by NHTSA shall be applied to paper and electronic documents. External transmission/dissemination of sensitive unclassified information to or from a NHTSA computer must be encrypted. Certified encryption modules must be used in accordance with FIPS PUB 140-2, “Security requirements for Cryptographic Modules.” Handling, storage, processing, transmitting and discussing of Controlled Unclassified Information shall be in accordance with NHTSA guidance in order to prevent the release of such information to persons not authorized by NHTSA to have access to the information.

The data must be available to the Government upon request within one (1) business day or within the timeframe specified otherwise and shall not be used for any other purpose other than that specified herein. The contractor shall provide requested data at no additional cost to the government.

mailto:5-helpexpress@dot.gov

No data shall be released by the Contractor without the consent of the Government in writing.

All requests for release must be submitted in writing to the COR/CO.

H.3.4 Security Classification

The preparation of the deliverables in this contract will be completed at a Sensitive but Unclassified level.

H.3.5 Confidentiality, Disclosure and Nondisclosure of Information

The preliminary and final deliverables and all associated working papers and other material deemed relevant by the agency that have been generated by the contractor in the performance of this contract, are the property of the U.S. Government and must be submitted to the COR at the conclusion of the contract. The U.S. Government has unlimited data rights to all deliverables and associated working papers and materials in accordance with FAR 52.227-14.

All documents produced for this project are the property of the U.S. Government and cannot be reproduced or retained by the contractor. All appropriate project documentation will be given to the agency during and at the end of this contract. The contractor shall not release any information without the written consent of the Contracting Officer.

Personnel working on any of the described tasks may, at Government request, be required to sign formal non-disclosure and/or conflict of interest agreements to guarantee the protection and integrity of Government information and documents.

Any information made available to the Contractor by the Government shall be used only for the purpose of carrying out the provisions of this contract and shall not be divulged or made known in any manner to any persons except as may be necessary in the performance of the contract. In performance of this contract, the Contractor assumes responsibility for protection of the confidentiality of Government records and shall ensure that all work performed by its subcontractors shall be under the supervision of-the Contractor or the Contractor's responsible employees. Each officer or employee of the Contractor or any of its subcontractors to whom any Government record may be made available or disclosed shall be notified in writing by the Contractor that information disclosed to such officer or employee can be used only for that purpose and to the extent authorized herein. Further disclosure of any such information, by any means, for a purpose or to an extent unauthorized herein, may subject the offender to criminal sanctions imposed by 18 U.S.C. §§ 1030.

H.3.6 Acquisition of Information Technology

Any acquisition of information technology in support of this contract/agreement, including but not limited to hardware, software, and telecommunications, must be reviewed, and approved by the Office of the Chief Information Officer prior to the acquisition. NHTSA reserves the right to require that existing Federal or Federally acquired resources be utilized in lieu of a proposed IT acquisition.

H.3.7 IPv6 Compliance

In compliance with the DOT ITIM 2021-001, “U.S. Department of Transportation (DOT) Internet Protocol version 6 (IPv6) Implementation - Complete Transition to IPv6” and OMB M- 21-07 “Completing the Transition to Internet Protocol Version 6 (1Pv6)”, any proposed IT solution, including but not limited to hardware, software, firmware, and telecommunications, must be IPv6-enabled at the time of deployment in by Fiscal Year (FY) 2023.

The contractor shall ensure that all applicable systems that it develops for or operates on behalf of the Government are compatible with IPV6. The contactor must perform testing to validate IPv6 compatibility. IPV6 validation tests must include the test date, method of testing used the validate IPV6 compatibility. Test results must be submitted to NHTSA ISSO for validation.

H.3.8 DOT CYBERSECURITY AWARENESS TRAINING (SAT)

Compliant to DOT Order 1351.37 Departmental Cybersecurity Policy, each Contractor staff with access to the DOT network shall take and pass the DOT Cybersecurity Awareness Training (SAT) within the prescribed period of getting network access, and a refresher on an annual basis.

Access…