RFP_5000_BYS3046_0600_v1.xlsx
XLSX spreadsheet 43 KB Posted
- Solicitation number
- RFP 5000 BYS3046
- Issued by
- Texas
About this file
This is a Price Sheet Solicitation for RFP 5000 BYS3046 issued by the City of Austin, Texas, for maintenance and repair services of pond pump and irrigation systems. The solicitation seeks routine maintenance services, ad hoc repair services, and replacement parts for the City's re-irrigation water quality ponds and landscape irrigation systems. The estimated scope includes 115 scheduled maintenance visits annually to inspect motors, pumps, control panels with thermal imaging, and irrigation equipment; 102 post-rain event visits annually across 45 ponds to test irrigation system functionality and pump/motor systems; 400 hours of labor for standard pond repairs; 40 hours of labor for emergency on-site response services with a two-hour minimum; and seven final acceptance inspections for new ponds requiring a minimum one-hour on-site visit each. The procurement specialist for this solicitation is Brenita Wilkison.
Offerors must submit pricing using the provided Pricing Submittal Sheet without alterations or exceptions, as modifications may result in bid disqualification. All quoted prices must be all-inclusive of administrative fees, overhead, per diem, and shipping or transportation costs to the Austin, Texas area, with offerors responsible for providing all tools, labor, travel, and equipment necessary to perform required services. Category 1 addresses maintenance and testing services, Category 2 covers labor and final acceptance rates, and Category 3 involves a markup to material costs with an estimated annual spending need of $5,000. The markup to costs percentage shall not exceed 25 percent and must account for all delivery costs to Austin; a zero bid or blank response indicates zero percent markup. The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual line items, categories, or any criteria deemed most advantageous. Estimated quantities are provided as guides based on historical or anticipated usage, and actual purchases may be more or less than estimated amounts.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP_5000_BYS3046_0500_v1.pdf | ||
| RFP_5000_BYS3046_ATT_4_v1.pdf | ||
| RFP_5000_BYS3046_TECH_DOC_3_v1.pdf | ||
| RFP_5000_BYS3046_ADD_1_v1.pdf | ||
| RFP_5000_BYS3046_ATT_3_v1.pdf | ||
| RFP_5000_BYS3046_TECH_DOC_6_v1.pdf | ||
| RFP_5000_BYS3046_PAC2_v1.docx | DOCX document | |
| RFP_5000_BYS3046_ATT_1_v1.xlsx | XLSX spreadsheet | |
| RFP_5000_BYS3046_TECH_DOC_4_v1.pdf | ||
| RFP_5000_BYS3046_ATT_2_v1.pdf | ||
| RFP_5000_BYS3046_PAC1_v1.pdf | ||
| RFP_5000_BYS3046_TECH_DOC_1_v1.pdf | ||
| RFP_5000_BYS3046_TECH_DOC_2_v1.pdf | ||
| RFP_5000_BYS3046_TECH_DOC_5_v1.pdf |
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Text version
Price Sheet Solicitation
PRICE SHEET
| SOLICITATION # | RFP 5000 BYS3046 |
| PROCUREMENT SPECIALIST | Brenita Wilkison |
Special Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.
Be advised that altering the Pricing Submittal Sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.
The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.
A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.
Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.
| CATEGORY 1 - MAINTENANCE AND TESTING | |||||
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE | EXTENDED PRICE |
| 1.1 | SCHEDULED MAINTENANCE VISITS; inspect motor, pump, control panel (including thermal-imaging), and irrigation equipment. | Each Visit | 115 | $0.00 | |
| 1.2 | POST-RAIN EVENTS ADDITIONAL WORK; test functionality of irrigation system, and test pump/motrs systems & wet well controller minimum of 2 visits a year at 45 ponds | Each Visit | 102 | $0.00 | |
| SUBTOTAL FOR CATEGORY 1 = | $0.00 |
| CATEGORY 2 - LABOR/FINAL ACCEPTANCE RATES | |||||
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE | EXTENDED PRICE |
| 2.1 | LABOR RATE, to perform repair at ponds | HOUR | 400 | $0.00 | |
| 2.2 | LABOR RATE, to perform repair, 2 hour on-site emergency response at ponds | HOUR | 40 | $0.00 | |
| 2.3 | Final Acceptance for new ponds, minimum 1 hour on-site each | Each | 7 | $0.00 | |
| SUBTOTAL FOR CATEGORY 2 = | $0.00 | ||||
| TOTAL EXTENDED PRICE FOR CATEGORIES 1 THRU 2 = | $0.00 |
CATEGORY 3 - MARKUP TO COSTS FOR MATERIALS
The City estimates an annual spending need of $5,000 for materials to complete these services.
Offeror shall be able to provide materials to complete the repairs. The percentage markup to costs listed shall be the maximum amount offered for the category line throughout the term of the contract including any subsequent renewal periods, and are not subject to change. The invoice prices for these materials shall be based off a markup to costs paid by the offeror as indicated below. The percentage markup given should take into all costs (administrative, overhead, shipping charges, etc.) to deliver the materials to the Austin, TX area. These costs shall be factored into the markup to costs rates and shall not be paid separately. Markup to costs shall be expressed in numerical terms and not exceed 25% . A bid of '0' (zero) or left blank will be interpreted by the City as a zero percent markup to the City.
The annual spending need amount is an estimate and not a guarantee of actual volume. The City reserves the right to purchase more or less of these quantities as may be required during the contract Term. Quantities will be as-needed and specified by the City for each order.
| ITEM NO. | ITEM DESCRIPTION | Total | MARKUP TO COSTS | |
| (PERCENTAGE) | EXTENDED PRICE | |||
| 3.1 | ADDITIONAL PRODUCTS | $5,000.00 |
| COMPANY NAME: |
| EMAIL ADDRESS: |
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