RFP_5000_BYS3046_0500_v1.pdf

SCOPE OF WORK

MAINTENANCE & REPAIR OF PUMPS, RE-IRRIGATION AND IRRIGATION SYSTEMS

RFP 5000 BY3046

Scope of Work 1 of 11 Revised 07/03/2025

1.0 Purpose

The contract will provide for the purchase of routine maintenance services and ad hoc repair services, including the provision of replacement parts, of the hardware in use in the City’s pumped and/ or re-irrigation water quality ponds (“Ponds”) within the City of Austin limits and extra territorial jurisdiction (ETJ) . Contractor is required to meet all specifications listed herein as minimum requirements and is required to submit a firm fixed cost for all services deliverable under the terms of this solicitation.

The City is currently responsible for the proper functioning of sixty-seven (67) ponds located within Austin City limits and the Extra Territorial Jurisdiction. Background information related to the ponds will be provided via email after award, including the following:

1.1. Construction plans with re-irrigation system (if applicable) and pump detail for ponds.

1.2. Aerial shots of the pond locations

1.3. GIS template (shape file)

1.4. Current Pump Inventory list

Attachment 1, Pond Locations contains a list of the ponds with their file names, and an electronic notebook with the pond information will be provided. For purposes of this solicitation, bidders shall only be able to read the files. The successful Contractor shall be given access to write to the file upon contract award.

The City reserves the right to increase/reduce the number of visits during the contract period, as it deems necessary. The City also reserves the right to add/delete locations as it deems necessary.

2.0 Term of Contract

This contract shall remain in effect for an initial term of twenty-four (24) months or the City terminates the Contract. This Contract may be extended beyond the initial term for up to three

(3) additional twelve (12) month periods at the City’s sole option.

3.0 Contractor Minimum Requirements

3.1 Contractor shall have an electronic automated system to communicate with the City such as Google Drive or an agreed upon equivalent system on their workstation(s) in order to provide records.

3.2 Contractor shall designate at least one (1) person within their firm as a single point of contact (SPOC) with office phone, cell phone or pager number for accessibility.

3.3 Contractor shall have a minimum of five (5) continuous and recent year’s full-time experience of the same size and scope laid out in this solicitation.

3.4 All work shall be performed by Contractor’s direct employees or sub-contractors. Contractor’s staff and sub-contractors working on any resulting contract shall have, at a minimum, the following qualifications (minimum five

(5) recent and continuous years of experience, full time):

3.5 Contractor shall have confined-spaced, fall protection, lock out/tag out, and electrical hazards training.

3.6 Contractor shall provide an irrigation service provider license with the Offer.

Scope of Work 2 of 11 Revised 07/03/2025

3.7 Knowledge and experience to complete any required modifications (e.g.

simplifying an overly complicated control panel) as required by the City.

3.8 Knowledge and experience maintaining non-potable irrigation systems and componentry. This includes but is not limited to irrigation sprinkler heads, irrigation distribution lines, valves, and irrigation zone controllers.

3.9 Knowledge and ability to manage the Programmable Logic Controller hardware, transducers, amp sensors, timing relays and irrigation adapted hardware add on systems (e.g., “Rain Bird”).

3.10 Knowledge of City of Austin (COA) code and criteria related to the operation of these systems specifically COA ECM 1.6.7.5.a.

3.11 Provide resume listing experience maintaining systems that are required to meet COA ECM1.6.7.5.a.

3.12 Contractor shall be capable of pulling the pump/motor system from a well and performing appropriate construction/repair in situ, serviced by Contractor or a City approved sub-contractor.

3.13 Contractor shall have an electrician on retainer to be utilized as needed or requested. The electricians’ license number shall be provided with the proposal.

4.0 Applicable Specifications

4.1 City of Austin, Environmental Criteria Manual, Section 1.6.3, C4:

https://library.municode.com/tx/austin/codes/environmental_criteria_manual?nodeId

=S1WAQUMA_1.6.0D EGUWAQUCO_1.6.3MACORE

4.2 City of Austin, Environmental Criteria Manual, Section 1.6.7.5.a.

https://library.municode.com/tx/austin/codes/environmental_criteria_manual?nodeId

=S1WAQUMA_1.6.0 DEGUWAQUCO_1.6.7GRSTWAQUIN_AREIRSY.

4.3 Austin Aviation’s Confined Space Entry Program, Attachment 2

4.4 All of the Contractor’s operations shall comply with all Federal, state, county and

City laws, regulations, and applicable ordinances including all safety and environmental laws. Any regulation not specifically stated in this solicitation, but clearly necessary for performance of the work under any resulting Contract, is included.

4.5 The code, specification, or standard referred to, except as modified in the specifications, shall have full force and effect as though printed in the specifications.

Such specifications and standards are not furnished to bidders, since manufacturers and trades involved are assumed to be familiar with their requirements. The City shall furnish upon request the locations where copies of the specifications and standards referred to may be obtained.

4.6 Contractor shall comply with all applicable Federal, state and local laws and regulations intended to protect the safety of persons or property, including but not limited to all applicable OSHA and ANSI Z133 standards, rules and regulations.

5.0 Performance Requirements- The Contractor shall:

The Ponds’ and irrigation sprinkler system hardware maintenance and any necessary https://library.municode.com/tx/austin/codes/environmental_criteria_manual?nodeId=S1WAQUMA_1.6.0D https://library.municode.com/tx/austin/codes/environmental_criteria_manual?nodeId=S1WAQUMA_1.6.0D https://library.municode.com/tx/austin/codes/environmental_criteria_manual?nodeId=S1WAQUMA_1.6.0DEGUWAQUCO_1.6.3MACORE https://library.municode.com/tx/austin/codes/environmental_criteria_manual?nodeId=S1WAQUMA_1.6.0 https://library.municode.com/tx/austin/codes/environmental_criteria_manual?nodeId=S1WAQUMA_1.6.0 https://library.municode.com/tx/austin/codes/environmental_criteria_manual?nodeId=S1WAQUMA_1.6.0DEGUWAQUCO_1.6.7GRSTWAQUIN_AREIRSY

Scope of Work 3 of 11 Revised 07/03/2025 repair shall be handled by the Contractor, working under City direction. Contractor shall provide the City with all documentation necessary to demonstrate the work accomplished at each pond and irrigation/sprinkler system for every visit to said locations. Documentation shall be uploaded to Google Drive or pre-approved equivalent electronic automated system within seven (7) business days of site visit.

Contractor shall also email the City Contractor Manager or designee to notify and confirm the documentation is uploaded. The City reserves the right to add to and delete Pond and irrigation/sprinkler locations.

5.1 General Requirements

5.1.1 Contractor shall provide on-site repair and maintenance services at the locations listed in Attachment 1, Pond Locations

5.1.2 Contractor shall electronically document all routine maintenance and repair work done at the ponds. This includes but is not limited to using pictures, invoices, and receipts.

5.1.3 Contractor shall provide all labor, parts, equipment, materials, tools and transportation required to perform routine maintenance and ad hoc repair/replacement of equipment used in the ponds and in future ponds added to the Scope after any resulting contract is issued. These additional ponds shall be added to the contract via amendment.

5.1.4 Contractor shall obtain and pay for any required City permits prior to performing modifications, repairs, and or new installations (e.g., electrical, trenching, irrigation lines.) A copy of each permit shall be uploaded to Google Drive or via email within one business day of issuance.

5.1.5 Contractor shall call Austin Energy at 811 prior to the start of the work if any work will include excavation. Contractor shall provide confirmation of 811 call via email or Google Drive.

5.1.6 If the Contractor discovers intrusive brush/trees, larger debris or trash (e.g., couch or fallen tree) or dead animal, Contractor shall immediately contact the City Contract Manager or designee to arrange its removal. The Contractor shall mark the vegetation, trees, or large trash with a yellow ribbon tape such that it can be seen from a distance of 15 feet.

5.1.7 The Contractor shall notify the City Contract Manager or designee within 48 hours of discovery of hazard (e.g. beehive or other type of pests). The Contractor shall not use any type of pest control at the Ponds or irrigation/sprinkler system locations.

5.1.8 Contractor shall Within 2 hours upon discovery at the Ponds of suspected hazardous waste spills or any hazardous situation, condition, or structure the Contractor shall contact the City’s Spills & Complaints Program at (512) 974- 2550.

5.1.9 Contractor shall consult on Pre-Construction / Post Construction and Final walk through meetings on new re-irrigation Ponds. These meetings (each a minimum of one hour) are expected to occur at most twice per year. Some years will have no meetings.

Scope of Work 4 of 11 Revised 07/03/2025

5.2 Material Requirements/Parts

5.2.1 Parts shall be of the same type and manufacture as originally installed or a similar part approved by the City Contract Manager or designee.

5.2.2 All parts shall be Original Equipment Manufacturer (OEM), new (unused), and meet all applicable OEM standards. Contractor will include in bid submittal a statement of warranty for workmanship and materials.

5.2.3 Materials covered by this specification shall be new in appearance and function, and have never been used, Original Equipment Manufacturer (OEM).

Remanufactured or refurbished products are unacceptable.

5.2.4 Materials shall be fit for the purpose, equal to or better than the parts they are replacing, free from defect, and shall come with full manufacturer’s warranty.

In some cases, current equipment may need to be upgraded as it is insufficient to perform the work required. Contractor shall provide a written explanation of the upgrade requirement prior to performing the work.

5.2.5 Any equipment removed from any pond/pump or irrigation/sprinkler system location that is no longer repairable/ serviceable shall NOT be used on any other Pond or irrigation/sprinkler system. Contractor shall provide serial identification number for any NON repairable/serviceable equipment.

Equipment (i.e. Spent pumps, motors, and irrigation heads) shall be removed and disposed of properly by Contractor per applicable regulations/standards.

5.3 Schedule and Work Hours

5.3.1 Contractor shall meet with the City and complete a Kick-off meeting within ten (10) business days of notification of contract award, or as otherwise mutually determined by the City Contract Manager or designee, and the Contractor.

5.3.2 Though services shall mostly occur during regular business hours (Monday through Friday, 6:30am to 5:00pm), Contractor shall be able to perform work 24 hours a day, 365 days a year. In an urgent situation (imminent danger of damage to the Ponds’ hardware or to public and/or private property), Contractor shall provide two (2) hour on-site response upon notification by the City Contract Manager or designee.

5.3.3 Contractor shall return the City’s notification call of an ad hoc repair within one

(1) business day.

5.3.4 Contractor shall complete all repairs within three (3) business days of receiving all necessary parts. Parts ordered and received dates shall be provided via Google Drive or email as requested by the City Contract Manager or designee.

The City recognizes that some repairs will take longer than 3 days and in those cases the Contractor shall communicate completion dates with the City Contract Manager or designee.

5.4 Visits/Schedule

5.4.1 Contractor shall schedule maintenance visits equally spaced throughout the year as possible. If a significant rain event occurs during extended periods of

Scope of Work 5 of 11 Revised 07/03/2025 draught, Contractor shall attempt to visit as many of the Ponds as possible to perform weather dependent testing.

5.4.2 Contractor shall perform a minimum of four (4) annual maintenance visits to each retention irrigation pond, and one (1) visit to the other pumped systems.

with the exception of the eight (8) Austin Aviation ponds, which require one annual maintenance visit. During each of the four (4) annual maintenance visits to each Pond, the Contractor shall inspect the motor, pump, control panel, irrigation equipment, and miscellaneous hardware at the Ponds. Two (2) inspections per annum shall occur during regular (non-rain) events, and two

(2) inspections per annum shall occur after a qualified post-rain event. A post-rain event shall be defined as a minimum of ½” of rain over twelve (12) hours.

5.4.2.1 Regular two (2) annum maintenance visits (non-rain) shall be performed at a mutually agreed date and time. The Contractor shall submit a regular maintenance schedule for the City Contractor Manager or designee’s approval. The schedule shall include the Pond flag number, location, date and time. Upon approval the City will issue a purchase order to the Contractor.

5.4.2.2 Two (2) annum inspection after qualified post-rain event as defined above shall be performed at a mutually agreed date and time.

5.4.3 In addition to the requirements in section 4.11.2.1 above, at each “post-rain event” visit Contractor shall:

5.4.3.1 Perform a system-wide inspection to determine if the system is functioning optimally at a minimum according to each Pond’s design specification. Contractor shall review the notebooks and equipment manuals to determine the optimal operating level.

5.4.3.2 Inspect the functionality of all irrigation heads, controllers, valves and pipelines, weather permitting. In particular, Contractor shall determine if any sprinkler heads are broken, clogged, or not spraying properly, and that irrigation lines are not clogged and/or broken.

5.4.3.3 Inspect and test pump/motor system including wet well controllers to ensure proper functionality.

5.4.4 Contractor within seven (7) calendar days of each completed visit Contractor shall update documentation via Google Drive or email to City Contract Manager or designee. Documentation required for each pond includes but is not limited to pictures, receipts, invoices, and emailed purchase receipts.

5.5 Diagnosis and Repair Services

5.5.1 Required repairs may be discovered at the initial or subsequent maintenance visits, or at ad hoc visits requested by the City.

5.5.2 Contractor shall obtain prior written approval and/or purchase order from City Contract Manager or designee for pulling, replacing, modifying, or upgrading any pumps/motors or irrigation/sprinkler system especially if the current pump/motor or part will leave the site. If the pump and motor is being pulled ONLY to be inspected and/or cleaned, prior City approval is not required however; City Contract Manager or designee requires notification if

Scope of Work 6 of 11 Revised 07/03/2025 pump/motor or major irrigation system part is leaving site and anticipated date of return of pump/motor or major irrigation system part and reinstallation of the same.

5.5.3 Within three (3) business days of diagnosis of the system problem(s), Contractor shall complete a Repair Report - Attachment 3 including the make/model and cost of all parts required, labor charges, and the anticipated schedule to complete the repair to the City’s satisfaction. Repair report shall be uploaded to Google Drive or emailed to City Contract Manager or designee.

5.5.4 All repairs shall require prior written approval from City Contract Manager or designee.

5.5.5 If the Contractor or City discovers a repair deemed to be an emergency by the City, the repair report shall be emailed to the City Contract Manager or designee or uploaded to Google Drive within forty-eight (48) hours of discovery and notification. An emergency repair is defined as repair requiring immediate attention to prevent a safety hazard or extensive damage to the Ponds’ hardware or to public and/or private property.

5.5.6 When applicable the Contractor shall remediate all disturbed ground area back to original condition, back- filling holes and tamping sufficiently per the Criteria Manual sited in Section 3.1 above.

5.5.7 Within ten (10) calendar days of completion of the repair, Contractor shall upload the final repair report in Google Drive or emailed to the City Contract Manager or designee.

5.5.8 When suggested by the Contractor or requested by the City Contract Manager or designee, the Contractor shall make any required modifications (e.g., simplifying an overly complicated control panel).

5.6 Adding Locations

As new Pond locations are added to the Contract, the City Contract Manager or designee will upload new site information and pond re-irrigation or irrigation/sprinkler system hardware to Google Dive or email to Contractor designated representative.

Subsequent inspections and maintenance on the new location/site will follow procedures listed in this contract.

5.7 Contractor’s Personnel

5.7.1 If Contractor’s personnel change, the City has the right to approve any new staff member prior to beginning work on this contract.

5.7.2 All employees shall at all times be clearly identified and uniformed, and Contractor shall furnish each employee with proper identification giving both the names of the Contractor and the employee. Such identification shall be marked on an outer garment or worn on the outer garment.

5.7.3 The City has the right to remove any employee whose conduct is improper, inappropriate, or offensive and this employee shall not return to the City’s job-site without written approval by the City.

Scope of Work 7 of 11 Revised 07/03/2025

5.8 Contractor’s Equipment

5.8.1 Contractor shall complete Attachment 4, Equipment Inventory List, and include it with their offer. Contractor shall have access to sufficient equipment to perform the work described herein.

5.8.2 All equipment utilized by Contractor to perform the work shall be maintained in good operating condition at all times. All safety devices required by OSHA, Federal, state, or local guidelines shall be in place and in proper operating condition. All fuel cans shall be OSHA approved. All chemicals used shall be in their original container and properly labeled.

5.8.3 The City reserves the right to inspect the Contractor’s equipment at any time prior to award of this Contract or during the Contract term. Any equipment deemed unacceptable by the City for failures that include, but not limited to, continuous equipment malfunctions, excessive noise, unacceptable emissions, and leaking or spillage, shall be replaced at the Contractor’s expense prior to the next scheduled visit.

5.8.4 Contractor shall have access to an electronic/hydraulic truck mounted crane/winch system which they own or can rent as needed for maintenance/repairs.

5.8.5 The Contractor’s equipment shall not be stored on City property at any time.

5.9 Safety

5.9.1 Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work. Contractor shall take all necessary precautions for safety and shall provide appropriate protection to prevent damage, injury or loss to all persons and property that may be affected by the work.

5.9.2 Contractor’s employees shall wear safety vests, protective glasses, and all other OSHA required safety Equipment

5.9.3 Contractor shall erect and maintain all necessary safeguards for such safety and protection. All damage, injury or loss to any property caused, directly or indirectly, in whole or in part, by Contractor, Contractor's subcontractor, Contractor's supplier, or any person or organization directly or indirectly employed by any of them, to perform or furnish any of the work or anyone for whose actions any of them may be liable, shall be remedied by Contractor.

5.9.4 Contractor shall prepare and deliver to the City’s Contract Manager or designee at contract Kick-off meeting and throughout the life of the contract updated periodically, a Safety Work Plan to be used by Contractor.

5.9.5 Contractor shall designate a qualified and experienced Safety Representative at the work site whose duties and responsibilities shall be the prevention of accidents and the maintaining and supervising of safety precautions and programs. Upon request of the City, Contractor shall provide certifications or other documentation of the safety representative's qualifications.

5.9.6 Contractor shall be responsible for coordinating any exchange of safety data sheets or other hazard communication information required for exchange between or among employees at the site in accordance with laws and

Scope of Work 8 of 11 Revised 07/03/2025 regulations. Safety data sheets may be uploaded via Google Drive or emailed to City’s Contract Manager or designee.

5.9.7 In emergencies affecting the safety or protection of persons or the work at the site or adjacent thereto, Contractor, without special instruction or authorization from the City, shall promptly and reasonably act to prevent damage, injury, or loss and to mitigate damage or loss to the work.

5.9.8 Contractor shall report to the City, within two (2) hours of occurrence, any damage done by Contractor’s employees to City or private property and or a personal injury. This verbal notification shall be followed up within five (5) calendar days of the incident with written notification and investigation of the incident, including any disciplinary actions. Damage to property or loss of vegetation shall be successfully replaced or repaired by the Contractor at no cost to the City, and within a period of time that is mutually agreed upon between Contractor and City.

5.9.9 If there is an altercation with a citizen or an accident involving injury to any individual on or near the work, Contractor shall notify the City within two (2) hours by phone of the incident after ensuring the safety of the Contractor’s workers and any other affected parties. Contractor shall be responsible for recording the location of the event and the circumstances surrounding the event through photographs, interviewing witnesses, and other documentation that describes the event. Copies of such documentation shall be provided to the City within forty-eight (48) hours of the event.

5.9.10 Contractor shall have two (2) 5 lb. fire extinguishers on hand and readily accessible if any welding and/or the use of a gas cutting torch is required.

5.9.11 Contractor shall comply with Austin Aviation’s Confined Space Program (Attachment 2), including providing confined-space trained individuals to perform the work, and adhering to confined space requirements for both non-permit required and permit required confined spaces.

5.9.11.1 Contractor shall maintain and provide all equipment needed to perform the job safely (e.g. air blowers, retrieval systems, tripods, harnesses, air monitors, steel-toed boots, gloves, etcetera).

5.10 Warranty

5.10.1 Contractor shall provide a minimum of one (1) year warranty on spent pumps, motors and on labor for services provided.

5.10.2 Contractor shall provide, at a minimum, the manufacturer’s warranty on equipment on all repair parts. Statement of warranty written on Contractor’s letterhead shall be submitted with the completed Repair Report.

5.10.3 In the event a repair proves to be deficient as a result of rainfall, the Contractor shall warrant all repairs to the City’s satisfaction.

6.0 Cit’s Responsibilities – The City will:

6.1 The Contract Manager or Department Designee will provide purchase order/Delivery Order via email or phone upon service request.

Scope of Work 9 of 11 Revised 07/03/2025

6.2 Reserve the right to determine whether to execute individual projects with the selected Contractor or in- house City resources.

6.3 Provide a main point of contact to the Contractor for each Department.

6.4 The City Project Manager or designee will review sites maintained and or repaired for contract compliance within three to five days of notification via email of maintenance/repair completion.

7.0 Invoicing and Acceptance of Work

7.1 All work is subject to review and acceptance by the City prior to payment of Contractor’s invoice.

7.2 Contractor shall invoice no more frequently than once per month.

7.3 Each department requires a separate invoice however, multiple Pond visits may be put together on one invoice, including detail backup for work performed. Dates, locations, pond flag number, description/type of visit (regular maintenance, post-rain, or repair) need to be clearly identified on the invoice.

7.4 The invoice must be itemized to Price Sheet, including

7.5 All visits and work performed shall be signed off on by City Contract Manager or designee.

7.6 Contractor shall charge the City for the cost of parts at their discount or markup purchase cost as specified on Price sheet. There is space on the Price Sheet for designation of the percentage discount or markup.

The City’s preference is to have invoices emailed to email addresses below by department

Department Invoice Email Address

Austin Watershed Protection wpdinvoices@austintexas.gov Aviation Invoices@flyaustin.com Austin Facilities Management bsdapinvoices@austintexas.gov Austin Energy Hipolito.Colon@austinenergy.com

For questions regarding your invoice/payment please contact the City Contract Manager.

8.0 Designation of Key Personnel

The City and the Contractor resolve to keep the same key personnel assigned to this engagement throughout its term. In the event that it becomes necessary for the Contractor to replace any key personnel, the replacement will be an individual having equivalent experience and competence in executing projects such as the one described herein. Additionally, the Contractor shall promptly notify the City and obtain approval for the replacement. Such approval shall not be unreasonably withheld. The Contractor’s and City’s key personnel are identified as follows:

Name/ Title Phone Number Email Address City Contract Manager Ryan Braziel 512-978-2039 ryan.braziel@austintexas.gov City Project Managers List Provided at Contract Execution

Scope of Work 10 of 11 Revised 07/03/2025

City Contract Administrator, Procurement Specialist

Ryan Braziel 512-978-2039 ryan.braziel@austintexas.gov

9.0 Deliverables/Milestones

Deliverables Description Timeline SOW Reference

Kick-off Meeting

Meeting with the City and Contractor

10 business days after of notification of contract award

Section 5.3.1

Regular Maintenance Visit to Each Pond

The Contractor shall inspect the motor, pump, control panel, irrigation equipment, and miscellaneous hardware at the Ponds.

Every six (6) months, weather permitting.

Section 5.4.2

Post-Rain Inspection to Each Pond

A post-rain event shall be defined as a minimum of ½” of rain over twelve (12) hours.

Every six (6) months, weather permitting.

Section 5.4.2

Site Visit Documentation

Documentation shall be provided via email or Google Drive

Within 7 business days of site visit

Section 5.4.4

Repair Notification Contractor shall return the City's notification call of an ad hoc repair report

1 business day Section 5.3.3

Repair Report

Contractor shall complete a Repair Report- Attachment 3

Within three (3) business days of diagnosis of the system problem

Section 5.5.3

Emergency Repair

An emergency repair is defined as repair requiring immediate attention to prevent a safety hazard or extensive damage to the Ponds’ hardware or to public and/or private property.

48-hours

Section 5.5.5

Complete Repairs

Contractor shall complete all repairs

Within three (3) business days of receiving all necessary parts.

Section 5.3.4

Final Repair Report

Contractor shall upload the final repair report in Google Drive or emailed to the City Contract Manager or designee.

Within ten (10) calendar days of completion of the repair

Section 5.5.7

Urgent Situation

In an urgent situation (imminent danger of damage to the Ponds’ hardware or to public and/or private property)

2-hour on-site response

Section 5.3.2

Scope of Work 11 of 11 Revised 07/03/2025

Report Damage

Contractor shall report any damage done by Contractor’s employees to City or private property and or a personal injury.

2-hours of occurrence

Section 5.9.8

Report hazardous waste spills or any hazardous situation

Upon discovery at the Ponds of suspected hazardous waste spills or any hazardous situation, condition, or structure the Contractor shall contact the City’s Spills & Complaints Program at (512) 974- 2550.

Within 2-hours upon discovery

Section 5.1.8

Safety Work Plan Contractor's Safety Work Plan Kick-off meeting and updated periodically.

Section 5.9.4

10.0 Appendices/Attachments

Attachment 1 –Pond Locations Attachment 2 – Austin Aviation’s Confined Space Entry Program.

Attachment 3-Repair Report Attachment 4- Equipment Inventory List