RFP 47PF0023R0027.pdf

Janitorial and Related Services Benton Federal Building & US Courthouse, Benton IL Mt. Vernon Federal Building Mt. Vernon, IL

REQUEST FOR PROPOSAL

(RFP)

U.S. GENERAL SERVICES

ADMINISTRATION

Acquisition Management Division Southern Services Contracting Team

201 Superior Avenue, Suite 450 Cleveland, Ohio 44114

PROJECT:

SOLICITATION NO:

ISSUE DATE:

CLOSING DATE & TIME:

100% WOMEN-OWNED SMALL BUSINESS SET-ASIDE

Janitorial and Related Services

Location 1: Benton Federal Building & U.S. Courthouse 301 West Main Street Benton, IL 62812 Location 2: Mt. Vernon Federal Building 105 South Sixth Street Mt. Vernon, IL 62864

47PF0023R0027

July 28, 2023

August 28, 2023 12:00 PM (EST)

TRACT NO:

DATE OF AWARD:

ISSUED BY:

U.S. General Services Administration Public Buildings Service

GENERAL SERVICES ADMINISTRATION

AMD, Southern Services Contracting Team

201 SUPERIOR AVENUE, CLEVELAND, OHIO 44114

Attention: Connie Zalar– 216.522.4594

GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA

GSAR 552.219-71 NOTICE TO OFFERORS OF SUBCONTRACTING PLAN REQUIREMENTS (JUNE 2005) The General Services Administration (GSA) is committed to assuring that maximum practicable opportunity is provided to small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns to participate in the performance of this contract consistent with its efficient performance. GSA expects any subcontracting plan submitted pursuant to FAR 52.219-9, Small Business Subcontracting Plan, to reflect this commitment. Consequently, an offeror, other than a small business concern, before being awarded a contract exceeding $650,000 ($1,500,000 for construction), must demonstrate that its subcontracting plan represents a creative and innovative program for involving small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors in the performance of this contract.

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ATTENTION OFFERORS: This notice has been prepared to point out some of the important sections or requirements of this solicitation or to provide you with additional information related to this proposed contract. Please note that it is not inclusive -you are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions, and clauses.

SOLICITATION NO. 47PF0023R0027

GENERAL SERVICES ADMINISTRATION’S MISSION

To provide quality services required by our clients in a timely manner and to ensure the best value to the Federal Government and the public thereby enhancing our clients’ ability to accomplish their mission.

“SHALL” “WILL” and “MUST” Throughout this solicitation, the terms “shall” “will” and “must “ are used. “Shall” “will” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” “will” and “must” have the same meaning.

SOLICITATION ISSUED ELECTRONICALLY

This solicitation is being issued electronically as of the solicitation “Date Issued” in block 5 of the Standard Form 33 - SOLICITATION, OFFER, AND AWARD. The offeror shall not alter the solicitation or any component thereof (i.e. drawings, letters etc.). The Government’s version of the solicitation and accompanying components take precedence if a discrepancy arises between the version issued by the Government and the signed documents submitted by the offeror

INFORMATION COLLECTION REQUIREMENTS

The information collection requirements contained in this solicitation/contract are either required by regulation or approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB Control No. 3090-0163.

SYSTEM FOR AWARD MANAGEMENT (SAM)

All contractors must be active in the System for Award Management (SAM), https://beta.sam.gov/ prior to submission of offers to be considered for award.

CERTIFICATE OF INSURANCE

Evidence of acceptable insurance in not less than the amounts and endorsements specified in the contract and in accordance with clauses entitled FAR 52.228-5 INSURANCE--WORK ON A GOVERNMENT INSTALLATION and GSAR 552.228-5 GOVERNMENT AS ADDITIONAL INSURED in Section I of your contract must be submitted to this office. The insurance carrier is required to waive all subrogation rights against any of the named insured In accordance with these requirements, the contract number and the following statement must appear on the policies:

"Contract @@@. Any cancellation or any material change adversely affecting the Government's interest shall not be effective (1) for such period as the laws of the State in which this contract is to be performed prescribe or (2) until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.”

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TOTAL WOMAN-OWNED SMALL BUSINESS SET-ASIDE

This procurement is a 100% Women-owned small business set-aside (WOSBs). WOSB eligibility will be verified through the SBA Women-Owned Small Business Program Repository prior to any offeror receiving a contract award. The WOSB Program Repository is available via SBA’s General Login System, https://certify.sba.gov/. Offerors must grant review access rights to Contracting Officer Connie Zalar in the WOSB Program Repository so that the required documents may be reviewed and verified.

Information and instruction on SBA’s WOSB Program is available at https://www.sba.gov/contracting/government-contracting-programs/women-owned-small-businesses

AFFIRMATIVE PROCUREMENT PROGRAM (APP)

GSA has implemented an Affirmative Procurement Program intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance under any resultant contract.

FAR 23.7 requires consideration of environmental factors when purchasing products and services. FAR

4.303 and FAR 52.204-4 require double sided printing on recycled paper for all reports required by this contract. FAR 52.223-10 encourages vendors to practice waste reduction.

SAFEGUARDING DOCUMENTS

Associated plans, drawings, or specifications provided under this solicitation are intended for use by prospective bidders/offerors (and their subcontractors and suppliers). In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents relating to building drawings/plans, security equipment, security equipment installations, and contract guard service, to include:

1) Limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information;

2) Making every possible effort that is reasonable and prudent to prevent unauthorized disclosure of this information;

3) Upon award and completion of any appeals process, unsuccessful bidders/offerors making every reasonable and prudent effort to destroy or render useless all information/documentation received during the solicitation and/or appeals process; and

4) The awardee continuing the efforts required above throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the awardee.

PERFORMANCE BASED SPECIFICATIONS

Note that the service specifications included in this solicitation are performance-based specifications. These specifications express the Government’s requirements in the form of minimum quality standards. Work schedule, frequencies, resources utilized, and methods of performance are to be determined by offerors.

A-76 REQUIREMENT

Note paragraph entitled FAR 52.207-3, Right of First Refusal of Employment in Section I.

GSAR 552.219-72 PREPARATION, SUBMISSION, AND NEGOTIATION OF SUBCONTRACTING

PLANS (OCTOBER 2016)

(a) When submitting a subcontracting plan in accordance with FAR 52.219-9, the offeror shall submit a subcontracting plan with its initial offer. The subcontracting plan will be negotiated concurrently with price and any required technical and management proposals, unless the offeror submits a previously-approved commercial plan.

(b) Maximum practicable utilization of small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors is a matter of national interest with both social and economic benefits. The General Services Administration

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(GSA) expects that an offeror’s subcontracting plan will reflect a commitment to assuring that small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns are provided the maximum practicable opportunity, consistent with efficient contract performance, to participate as subcontractors in the performance of the resulting contract. An offeror submitting a commercial plan can reflect this commitment through subcontracting opportunities it provides that relate to the offeror’s production generally; i.e., for both its commercial and Government business.

(c) GSA believes that this potential contract provides significant opportunities for the use of small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors. Consequently, in addressing the eleven elements described at FAR 52.219-9(d) of the clause in this contract entitled Small Business Subcontracting Plan, the offeror shall:

(1) Demonstrate that its subcontracting plan represents a creative and innovative program for involving small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns in performing the contract.

(2) Include a description of the offeror’s subcontracting strategies used in any previous contracts, significant achievements, and how this plan will build upon those earlier achievements.

(3) Demonstrate through its plan that it understands the small business subcontracting program’s objectives and GSA’s expectations, and it is committed to taking those actions necessary to meet these goals or objectives.

(d) In determining the acceptability of any subcontracting plan, the Contracting Officer will take each of the following actions:

(1) Review the plan to verify that the offeror demonstrates an understanding of the small business subcontracting program’s objectives and GSA’s expectations with respect to the program and has included all the information, goals, and assurances required by FAR 52.219-9.

(2) Consider previous goals and achievements of contractors in the same industry.

(3) Consider information and potential sources obtained from agencies administering national and local preference programs and other advocacy groups in evaluating whether the goals stated in the plan adequately reflect the anticipated potential for subcontracting to small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns.

(4) Review the offeror’s description of its strategies, historical performance and significant achievements in placing subcontracts for the same or similar products or services with small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns. The offeror’s description can apply to commercial as well as previous Government contracts.

(e) Failure to submit an acceptable subcontracting plan and/or correct deficiencies in a plan within the time specified by the Contracting Officer shall make the offeror ineligible for award.

(End of provision)

CURRENT CONTRACTOR AND CURRENT CONTRACT PRICE

The current contractor is Acuity Total Solutions, located in Oxnard, CA . The current monthly price is $18,644.02. Although this solicitation is for services basically the same as the current contract Scope of Work, it should be reviewed carefully before submitting a bid.

NOTICE CONCERNING COMPLETION OF SOLICITATIONS

Offerors are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions and clauses. Fill-ins should be properly completed and verified. All copies should contain the same information. Verify calculations before signing your bid.

Offerors shall submit with their offer the following documents:

Standard Form 33 – Solicitation, Offer, and Award

Section B – Supplies or Services and Prices Offer FAR 52.212-3 Offeror Representations and Certifications

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Offeror’s Checklist (See Section L) Quality Control Plan (See Section C)

Past Performance References Cost Proposal Worksheets (2)

BOND REQUIREMENTS

BID GUARANTEE AND BOND ARE NOT REQUIRED

SITE VISIT

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

EXERCISING OPTIONS AND MULTIPLE AWARD CONTRACTS

If this is a multiple award contract with optional performance periods, please note that the successful awardee will be required to re-certify size status prior to the option being exercised.

FAIR LABOR STANDARDS/SERVICE CONTRACT ACT PRICE ADJUSTMENT PROVISIONS

If this is a multiyear service contract or a service contract that may exceed a year in length if options are exercised, offerors should note the price adjustment provisions in Section I of this solicitation.

FREEDOM OF INFORMATION ACT (FOIA) REQUESTS

It is not necessary to reference the FOIA when requesting procurement history, such as the name of the current contractor, contract amount, contract copies, or abstracts of bids. For this information, you may contact the point of contact shown in Block 10 on the first page of the solicitation.

SOLICITATION COPIES

Note that Block 9 on the first page of the Standard Form 33 specifies the number of copies of the offer that must be returned by offerors. (1)

Do not include any allowance for any contingency to cover increased cost for which adjustments are provided for under the Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multi-year Contract) contained in the CONTRACT CLAUSES section of this contract.

Reimbursement for emergency call-back, overtime, and additional services will only be computed for the man hours performed at the work site.

PRICING OF OPTIONS

Offerors shall price the initial 1year base year period and the option requirements for the 4 additional renewal year periods by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor for the initial 1 year period of performance will apply to the 4 additional renewal/options in one year periods. The minimum wage rates and fringe benefits applicable to the initial 1year period of performance are outlined on the wage rate sheet.

PROMPT PAYMENT DISCOUNT

Block 13 on the first page Standard Form 33 is to be used to offer prompt payment discounts. Payment terms are set forth in the Prompt Payment clause in this solicitation. Offerors are cautioned against inserting any statement that indicates that payment is due sooner that the time stipulated in the Prompt Payment clause. EXAMPLE: Inserting "Net 20" may cause the offer to be rejected as unacceptable, because the entry would be contrary to the 30-day payment terms specified in the Prompt Payment clause.

OPTION TO EXTEND SERVICES

Offerors should note that Section I of this solicitation includes FAR 52.217-8, Option to Extend Services, which allows the Government the unilateral option to extend the term of any resultant contract up to six months, exclusive of any other option provisions which may be included as part of any resultant contract.

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QUALITY CONTROL PLAN (QCP)

The contracting Officer (CO) must accept a completed Quality Control Plan (QCP) prior to award of a contract. The QCP will be specific to the contract specification and location(s) in accordance with the provisions and requirements of the solicitation.

NOTICE TO PROCEED (NTP)

Notice to Proceed (NTP) will NOT be issued until the COR has officially notified the CO that approved clearances for proposed employees have been received and approved.

AVAILABILITY OF FUNDS

Funds are not presently available for award. The Government's obligation under this contract is contingent upon the availability of appropriated funds. No legal liability on the part of the Government may arise until funds are made available to the Contracting Officer.

PROJECT LABOR AGREEMENT

Offerors may submit a price proposal subject to the PLA requirements set forth in this solicitation (a PLA proposal), a price proposal not subject to the PLA requirements set forth in this solicitation, or both.

Any price proposal submitted shall clearly identify whether it is subject to such PLA requirements.

PRE-BID/PRE-PROPOSAL CONFERENCE

A pre-bid/pre-proposal meeting is scheduled for August 15, 2023. Please see the Pre-proposal Conference Notice on the next page for details. This form will need to be filled out and submitted to connie.zalar@gsa.gov no later than 3:00pm EST on August 8, 2023.

To request a reasonable accommodation due to a disability, please contact Connie Zalar at 216.522.4594 connie.zalar@gsa.gov. ALLOW ADEQUATE TIME TO ARRANGE FOR MAKING APPROPRIATE

ACCOMODATIONS. NOTE: THE COST FOR PROVIDING REASONABLE ACCOMODATIONS (SUCH

AS SIGN LANGUAGE INTERPRETERS, ETC.) IS THE RESPONSIBILITY OF THE OFFICE

SPONSORING THE EVENT.

PRE- AND POST-AWARD DEBRIEFINGS

The General Services Administration’s hours of operation are 8 a.m. to 4:30 p.m. Requests for pre-award debriefings postmarked or otherwise submitted after 4:30 p.m. will be considered submitted the following business day. Requests for post-award debriefings delivered after 4:30 p.m. will be considered received and filed the following business day.

EQUAL OPPORTUNITY FOR VETERANS AND THE VETS-4212 VERIFICATION

The Vietnam Era Veterans' Readjustment Assistance Act of 1972 (38 U.S.C. 4211 and 4212) (the Act), applies to all contracts and subcontracts for personal property and nonpersonal services (including construction) of $150,000 or more except as waived by the Secretary of Labor. Per FAR 52.222-35, when contractors and subcontractors are subject to the Act, it prohibits them from discriminating against qualified protected veterans, and requires affirmative action by the contractor to employ and advance in employment qualified protected veterans.

Contractor’s Responsibility - The Act requires contractors and subcontractors to submit a report, per FAR 52.222-37, at least annually to the Secretary of Labor regarding employment of protected veterans. It is accomplished by filing VETS-4212, Federal Contractor Veterans' Employment Report, at https://www.dol.gov/vets/vets4212.htm. This must be completed by September 30th each year.

[THIS NOTICE SHOULD BE REMOVED BEFORE OFFER IS SUBMITTED TO GSA] Rev. April 2022.

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Benton Federal Building & US Courthouse, Benton IL Mt. Vernon Federal Building Mt. Vernon, IL

PRE-PROPOSAL CONFERENCE NOTICE

ATTENDENCE FORM

SOLICITATION: #47PF0023R0027

JANITORIAL AND RELATED SERVICE

A pre-proposal conference is scheduled at the time and place set forth below. All prospective offerors are encouraged to attend. Please complete and return this form via email. Site Visits will be held as part of the pre-proposal conference.

DATE: ONSITE PRE-PROPOSAL CONFERENCE AND WALK-THROUGHS:

Tuesday August 15, 2023

LOCATIONS:

Meet: Lobby of Mt. Vernon Federal Building 105 South Sixth Street Mt. Vernon, IL 62864 at

10:00am CT on August 15. A Pre-proposal conference meeting will start around 10:15am CT.

Then, an onsite walk through will follow. An onsite walk through at the Benton Federal Building &

U.S. Courthouse 301 West Main Street Benton, IL 62812 will follow. It is about a 30 minute drive.

Call in information for those who cannot attend the Pre- Proposal Meeting in person:

Google meet info : meet.google.com/nqs-oozn-vvb / Phone Numbers(US)+1 402-994-1230 ( use

PIN: 909 001 598# )

[ ] I plan to attend the conference and walk throughs.

Number of attendees: _____________.

Name: ___________________________________________

Company: ___________________________________________ In case of last minute changes, please be sure to include a phone number:

Phone: ___________________________________________

[ ] I do not plan on attending the conference.

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TABLE OF CONTENTS

SOLICITATION NO. 47PF0023R0027

A. Solicitation Form

A.1 Standard Forms:

B. Services, Ordering and Prices

C. Description/Specifications/Statement of Work

C.1 Objectives and Scope

C.1.1 The Contractor Shall

C.1.2 Cleaning Hours

C.1.3 Sustainable Cleaning

C.2 Sustainable Purchasing

C.2.1 Sustainable Product Standards

C.2.2 Proof of Compliance

C.2.3 Sustainable Cleaning Plan

C.2.4 Hazard Communication Plan

C.2.4.1 Safety Data Sheets

C.3 Standard Services

C.3.1 Interior Services

C.3.1.1 Floor Care

C.3.1.2 Carpets and Rugs

C.3.1.3 Floor Mats and Runners

C.3.1.4 Restrooms, Shower Rooms, Tenant Break Rooms, Locker Rooms, Lactation Rooms, and Holding Cells

C.3.1.5 Fixtures

C.3.1.6 Surfaces

C.3.1.7 Frequently Touched Surfaces

C.3.1.8 Walls

C.3.1.9 Trash and Wastebaskets

C.3.1.10 Elevators and Stairways

C.3.1.11 Interior Window Washing

C.3.1.12 Blinds and Coverings (Not Including Drapes, Curtains, and Unique Coverings) – Location 1: Benton Federal Building & USCH Only

C.3.1.13 Fine Arts Collection - Reserved

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C.3.1.14 Historic Buildings - Reserved

C.3.1.15 Policing Inside Areas

C.3.1.16 Interior and Atrium Plants (Government Furnished Plants) - Reserved ... 29

C.3.1.17 Concessions (Cafeterias, Snack Bars and Vending Machine Areas) - Reserved

C.3.1.18 United States Postal Space - Reserved

C.3.2 Exterior Services

C.3.2.1 Exterior Plate Glass

C.3.2.2 Exterior Window Washing

C.3.2.3 Canopies – Reserved

C.3.2.4 Hard Surface Areas

C.3.2.5 Ash Receptacles and Trash Containers

C.3.2.6 Surfaces (Signs, Tables, etc.)

C.3.2.7 Reserved

C.3.2.8 Excrement Removal (Human, Bird, and Animal)

C.3.2.9 Policing Outside Areas

C.3.3 Snow and Ice Removal

C.4 Grounds Maintenance

C.4.1 Reserved

C.4.2 Grounds Maintenance Services

C.4.3 Composting - Reserved

C.4.4 Trees and Shrubs

C.4.5 Mulching

C.4.6 Mowing and Edging

C.4.7 Leaf Removal

C.4.8 Overseeding, Dethatching and Plugging

C.4.9 Fertilization

C.4.10 Flowerbeds and Plants

C.4.11 Soil and Ground Covers

C.4.12 Unimproved Grounds

C.4.13 Fence Lines – Location 1: Benton Federal Building & USCH Only

C.4.14 Weeds

C.4.15 Irrigation - Reserved

C.4.16 Watering

C.4.17 Integrated Pest Management Plan (IPM)

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C.5 Solid Waste Management

C.5.1 Solid Waste Management Program

C.5.1.1 Excluded Waste Types

C.5.1.2 Solid Waste Audits - Reserved

C.5.1.3 Solid Waste Removal and Disposal

C.5.1.4 Solid Waste Records and Reports

C.5.1.5 Pick-ups on Call

C.5.1.6 Recycling - Reserved

C.5.1.7 Extent of Work

C.5.1.8 Recyclable Materials Disposition - Reserved

C.5.1.9 Reserved

C.5.1.10 Pick-ups on Call - Reserved

C.5.1.11 Recycling Containers - Reserved

C.5.1.12 Restriction on Use - Reserved

C.5.1.13 Recycling Proceeds - Reserved

C.5.1.14 Solid Waste Reports

C.6 Integrated Pest Management

C.6.1 Preventive Pest Maintenance

C.6.2 Initial Pest Assessment

C.6.3 Reserved

C.6.4 General

C.6.5 Pests Included and Excluded

C.6.6 Reserved

C.6.7 Integrated Pest Management Plan

C.6.8 Pesticide Application

C.6.9 Structural and Procedural Recommendations

C.6.10 Record Keeping

C.6.11 Manner and Time to Conduct Service

C.6.12 Insect Control

C.6.13 Rodent Control

C.6.14 Safety and Health

C.7 Exposure Control Plan

C.8 Contractor Pandemic Plan

C.9 Child Care Center - Reserved

C.9.1 Products - Reserved

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C.9.2 Standards - Reserved

C.9.3 Safety - Reserved

C.9.4 Cleaning Requirements - Reserved

C.9.5 Quality Standards for Child Care - Reserved

C.10 Service Calls

C.11 Communication

C.11.1 Communication Plan

C.11.2 Meeting Requirements

C.11.3 Joint Service Inspections

C.12 Quality Control Plan (QCP)

C.13 Cleaning Schedule

C.14 Staffing Plan

C.15 Above Standard Services

C.15.1 Carpet Extraction (Private Areas)

C.15.2 Interior Window Washing

C.15.3 Exterior Window Washing

C.15.4 Pressure Washing and Steam Cleaning

C.15.5 Tree Thinning

C.15.6 Government Furnished Trees and Plants

C.15.7 Snow and Ice Removal for Areas Requiring Heavy Equipment

C.15.8 Graffiti Removal

C.15.9 High Cleaning

C.15.9.1 High Cleaning Requiring Mechanized Equipment

C.15.10 Machine Strip and Wax Resilient Office Floors

C.15.11 Holding Cell Interiors – Location 1: Benton Federal Building & USCH Only

C.15.12 Cleaning/Polishing of Exterior Brass - Reserved

C.15.13 Postal Service Floor Sealing - Reserved

C.15.14 Additional Disinfecting of Frequently Touched Surfaces

C.15.15 Disinfecting in Response To a COVID-19 Incident

C.15.16 Postal Lock Boxes and Mail Cases - Reserved

C.15.17 Laborer

C.15.18 Snow Hauling

C.15.19 Washing Blinds and Coverings (Not Including Drapes, Curtains, and Unique Coverings)- Location 1: Benton Federal Building & USCH Only

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C.16 Subcontracting

D. Packaging and Marking

D.1 Payment of Postage and Fees

D.2. Marking

E. Inspection and Acceptance

E.1 FAR 52.246-4 Inspection of Services—Fixed Price (AUG 1996

E.2 Deduction Rate

E.3 Close-Out Examination

F. Deliveries or Performance

F.1 Place of Performance

F.2 Term of Contract

F.3 Recognized Holidays

F.4 Options

G. Contract Administration Data

G.1 Payment (General)

G.2 Payment for Services

G.3 GSAR 552.232-77 Payment by Government Charge Card (NOV 2009)

G.4 Evaluating Contractor Performance

G.5 Suspension of Work

G.6 Limitation of Government’s Obligation - N/A

G.7 Adjusting Payments

H. Special Contract Requirements

H.1 Contractor Responsibilities

H.1.1 Standards of Conduct

H.1.2 Supervisors

H.1.3 Training

H.1.3.1 Supervisor Training

H.1.3.2 Asbestos Awareness Training

H.1.4 Uniforms

H.1.5 Key Control

H.1.6 Qualifications of Personnel

H.1.7 Protection and Damage

H.1.8 Miscellaneous Requirements

H.2 Strike Contingency Plan (SCP)

H.3 Occupant Emergency Plan (OEP)

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H.4 Provided by The Government (Not Identified Elsewhere in the Specification) 61

H.5 Security Requirements and Personal Identity Verification Procedures (Non- Classified Contract)

H.5.1 Fitness Determinations

H.5.2 Compliance with Security Requirements

H.5.3 Identification Responsibility

H.6 Identification Credential

H.7 Escort Requirements

H.8 Removal from Contract Work

H.9 Safeguarding and Dissemination of Controlled Unclassified Information

H. 10 Prohibited Telecommunications Equipment

H.11 Recording Presence

H.12 Government Forms

H.13 Other Contractors

H.14 Ordinances, Taxes, Permits and Licenses

H.15 Discrepancy in the Specifications

H.16 Federal Requirements

H.17 Space Change Methodology

H.18 Insurance Requirements

I. Contract Clauses

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

52.216-18 Ordering

52.216-19 Order Limitations

52.216-22 Indefinite Quantity

52.217-8 Option to Extend Services

52.217-9 Option to Extend the Term of the Contract

52.222-35 Equal Opportunity for Veterans

52.222-36 Equal Opportunity for Workers with Disabilities

52.222-42 Statement of Equivalent Rates for Federal Hires

52.252-2 Clauses Incorporated by Reference

PBS 3490.3 CHGE 1- Safeguarding and Dissemination of Controlled Unclassified Information (CUI) Building Information (Mar 22, 2021)

Safeguarding and Dissemination of Controlled Unclassified Information (CUI) Building Information

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J. List of Attachments (List of documents, exhibits and other attachments)

EXHIBIT J1: Building Information Sheet

EXHIBIT J2: Quality Assurance Surveillance Program

EXHIBIT J3: Contractor Submittals/Deliverables Chart

EXHIBIT J4: Solid Waste Report

EXHIBIT J5: Solid Waste Audits -Reserved

EXHIBIT J6: Exposure Control Plan (ECP) Example

EXHIBIT J7: Definitions

EXHIBIT J8: Wage Determination Rate Table

EXHIBIT J9: Asbestos Notification Letter

EXHIBIT J10: Subcontracting Plan Template-Reserved

EXHIBIT J11: Quality Control Plan Template

EXHIBIT J12: R5 NCMMS Work Order Required Fields

EXHIBIT J13: NCMMS Failure and Priority Code Matrix

K. Representations, Certifications, and Other Statements of Bidders/Offerors

52.204-8 Annual Representations and Certifications

Provision 52.204-7 is included in this solicitation so paragraph (d) of this provision applies. Complete (d) as applicable (attach additional sheets if necessary)

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

52.209-7 Information Regarding Responsibility Matters

Complete (b) as applicable

52.209-13 Violation of Arms Control Treaties or Agreements-Certification

52.229-11 Tax on Certain Foreign Procurements—Notice and Representation .. 135

52.215-3 Request for Information or Solicitation for Planning Purposes

52.216-1 Type of Contract

52.233-2 Service of Protest

52.252-1 Solicitation Provisions Incorporated by Reference

552.217-71 Notice Regarding Option(s)

552.252-5 Authorized Deviations in Provisions

L. Instructions, Conditions, and Notice to Bidders/Offeror

L.1 Bid Guarantee Requirement – N/A

L.2 Inspection of the Facility

L.3 Instructions for Submitting Proposals

L.4 Inconsistencies in Specifications

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L.5 RESERVED

L.6 Offerors Checklist

M. Evaluation Factors for Award

M.1 Basis of Award

M.2 Past Performance

M.3 Total Evaluated Price

M.4 Special Standard(s) of Responsibility

M.5 FAR 52.217-5 Evaluation of Options (July 1990)

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A. SOLICITATION FORM

SOLICITATION, OFFER AND AWARD

1. THIS CONTRACT IS A RATED ORDER RATING

UNDER DPAS (15 CFR 700)

PAGE OF PAGES

1 1

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

47PF0023R0027

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

5. DATE ISSUED

7/28/2023

6. REQUISITION/PURCHASE NUMBER

EQ5PSS2F2-23-0011

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and 1 electronic copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in Email see: Box C attention Connie Zalar until 12:00pm local time 8/28/2023 (Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME

Connie Zalar

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

connie.zalar@gsa.gov

AREA CODE

NUMBER

EXTENSION

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM I CONTRACT CLAUSES

B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C DESCRIPTION/SPECS./WORK STATEMENT J LIST OF ATTACHMENTS

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE

K

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS F DELIVERIES OR PERFORMANCE

G CONTRACT ADMINISTRATION DATA L INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

H SPECIAL CONTRACT REQUIREMENTS M EVALUATION FACTORS FOR AWARD

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within 60 calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFEROR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN

OFFER(Type or print)

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXTENSION

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

see following pages

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) 41 U.S.C. 3304(a) ( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print

CONNIE ZALAR

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

GSA, Southern Services Contracting Team – 5P1QBB-CL

201 Superior Avenue, Room 450Cleveland, OH 44114 GSA, Southern Services Contracting Team – 5P1QBB-CL

201 Superior Avenue, Room 450Cleveland, OH 44114

Mt. Vernon Federal Building Mt. Vernon, IL

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B. SERVICES, ORDERING AND PRICES

SEE ATTACHED ELECTRONIC SECTION B PAGES

Mt. Vernon Federal Building Mt. Vernon, IL

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C. DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 Objectives and Scope This is a Performance Work Statement (PWS) for Custodial and Related Services defined under the scope of this Contract for the Benton, IL and Mt. Vernon, IL locations. This PWS describes the minimum requirements of the U.S. General Services Administration (GSA) and acceptable outcomes to be performed by the Custodial Contractor (known from here on as Contractor). The Contract consists of two major functional areas: Standard and Above Standard services. All, or part of, the successful offeror’s Proposal Package may be incorporated into the Contract.

The Contractor shall closely monitor all aspects of the work, identify deficiencies, and implement corrective action, without reliance on Government oversight. Custodial and related services provided by the Contractor are arranged and Contract administration is provided through one or more of the following entities: GSA’s Regional Office, Service Centers, Field Offices, or Local Offices. These entities represent the Facility Management organizations that have been adopted by GSA’s regional leadership.

GSA seeks to establish a partnering relationship with the Contractor to accomplish the program objectives in this Contract. The objective of the partnering process is to provide an effective problem-finding/problem-solving management team composed of personnel from all parties responsible for maintaining the quality of our facilities, thus creating a single culture with one set of goals and objectives. Partnering requires that all parties recognize and address those opportunities and challenges that shall be confronted to help maintain the health of the Contractor/GSA relationship. The relationship is based on trust, dedication to common goals, and an understanding of each other's individual expectations and values. The outcome of this initiative is for GSA to leverage Contractor expertise to assist GSA in accomplishing these goals and objectives.

All references incorporated herein as Web sites (URLs) are accurate as of September 2020 and may be subject to change by their web publisher. Web pages are provided to the Contractor for additional clarity. A change to any Web site specified in this Contract does not change or alter the Contract requirements and objectives identified herein.

C.1.1 The Contractor Shall

⮚ Furnish all personnel, labor, equipment, materials, tools, supplies, supervision, management, training/certifications, and services, except as may be expressly set forth as Government furnished, except to the extent any of the supplies may be furnished directly by the Government under the Contract, and otherwise accomplish all actions necessary to or incident to, perform and provide the work efforts described in the Contract. The building(s) shall be fully staffed, beginning the first day of work under the Contract and throughout the entirety of the Contract, unless authorized by the Contracting Officer (CO) or their designee.

⮚ Maximize the use of goods, products and materials that are produced in the United States.

Telecom equipment must be in compliance with the John S. McCain National Defense Authorization Act (NDAA) for Fiscal Year 2019, specifically NDAA 889. NDAA 889 requirements are explained further in Section H.10.

⮚ Ensure that their employees are properly trained, licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are required by Federal, State, or local laws; codes, permits or ordinances.

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⮚ Be responsible to make the management and operational decisions to meet the quality performance standards as required herein.

⮚ Use innovation, technology and other means and methods to develop and perform the most efficient cleaning services for the building.

⮚ Implement an effective Quality Control Plan (QCP).

⮚ Utilize NCMMS to receive, record, respond, and track all service calls, trouble calls, or other operational problems.

⮚ Use NCMMS in accordance with provided training, standard operating procedures and processes established by GSA.

⮚ Keep the CO or their designee informed of current status of the work being performed, provide work schedules, and provide other pertinent information needed.

⮚ Reduce the environmental impacts of work performed under this Contract by using environmentally sound practices, processes, and products.

⮚ Provide training/certifications for their employees that stress stewardship and effective communication in cleaning practices. Current information on stewardship, training, educational materials and other issues can be found on the web sites including but not limited to Stewardship for the Cleaning of Commercial and Institutional Buildings (www.astm.org) and ISSA’s website (www.issa.com).

⮚ Coordinate with the Contracting Officer’s Representative (COR) and tenants who have restricted access spaces.

⮚ Adhere to Architectural Barriers Act Accessibility Standards (ABAAS) requirements for all new procurements and installations related to this PWS.

C.1.2 Cleaning Hours Cleaning shall take place between the hours of:

Location 1: Benton Federal Building & USCH - 7:00 a.m. and 3:30 p.m.

Location 2: Mt. Vernon Federal Building – 8:00 a.m. and 5:00 p.m. SSA cleaning shall be accomplished between the hours of 3:00 p.m. and 5:00 p.m.

The contractor shall have adequate staff onsite to accomplish cleaning within the contractor’s approved schedule. The hours shall not be changed unless authorized by the CO or their designee. The Contractor shall provide sufficient staffing and means to respond to service requests during the building(s) normal operating hours, stated on the Building Information Sheet in Exhibit J1. The performance of disruptive services, including, but not limited to, vacuuming, carpet shampooing, floor waxing, shall be scheduled with GSA and, if applicable, the tenant, for a time when the space is vacant or after normal building operating hours. If the Contractor is unsure as to whether an activity will be disruptive, they should check with the COR before proceeding. The Contractor shall submit a cleaning schedule that details when each cleaning activity will be performed, and what equipment will be used to perform the activity to the COR.

C.1.3 Sustainable Cleaning The Contractor is required to conduct custodial and related services utilizing industry best practices and guiding principles to minimize the Government’s environmental footprint.

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The Contractor and their personnel shall employ practices and use products and equipment that are energy-efficient, water-efficient, minimize material resource use, and optimize indoor air quality. Examples of such practices include:

➢ Communicating the building’s sustainability performance goals and requirements, as directed by the CO or their designee.

➢ After cleaning or leaving a room that is unoccupied, turn off lights and water faucets.

➢ Closing window blinds when practical, especially in the summer, over long weekends, and during extended closures of the building.

➢ Turning off equipment when not in use. [Note: The Contractor shall never turn off or unplug Government equipment in the space they are cleaning without prior written approval by the CO or their designee. The Contractor must ensure that workers do not adjust mechanical equipment controls for heating, ventilation, and air conditioning systems.]

➢ Notifying the CO or designee of any observed water leaks.

➢ When replacing existing equipment, strive to acquire replacement equipment in the top 25% of efficiency as per the Energy Star guidelines.

➢ Employing practices that reduce dependency on non-renewable sources of energy.

C.2 Sustainable Purchasing The Contractor shall use safe and environmentally friendly products as referenced throughout this specification. This specification requires the Contractor to routinely wipe down all solid, high-touch (frequently touched) surfaces with cleaning products containing soap or detergent that meet the sustainable product standards herein in Section C.2.1 and C.2.2. This requirement is compliant with guidance issued by Centers for Disease Control and Prevention (CDC). When disinfectant products are used, they must be Environmental Protection Agency(EPA)-registered products or another product containing the same active ingredient(s) at the same or greater concentration. The Contractor must use the product in accordance with directions provided by the manufacturer. The Contractor must wear disposable gloves (e.g., latex or nitrile), facemasks (if applicable) and any additional required personal protective equipment as recommended by the manufacturer when cleaning. The Contractor shall select, and track cleaning product and materials purchases as described herein.

C.2.1 Sustainable Product Standards Federal agencies, including contractors, must comply with the sustainable purchasing requirements and the recommended specifications, standards, and ecolabels for each product category in the "Cleaning Products" section of the Green Procurement Compilation (www.sftool.gov/greenprocurement). For most product categories in the Green Procurement Compilation, there are links to lists of brand-name products that meet these requirements and recommendations.

The Contractor shall also ensure that: (a) Vacuum cleaners meet the Carpet and Rug Institute (CRI) Seal of Approval https://carpet-rug.org/testing/seal-of-approval-program/certified-vacuums/. (b) Chemical concentrates that require dilutions are used whenever possible as compared to ready-to-use products. Dilution control equipment should be utilized to ensure correct dilutions of concentrates and to protect workers from exposure to concentrated chemicals. Dilution control equipment shall have backflow prevention protection. The Mixing of corrosive chemicals requires the Contractor to provide an eyewash station that meets the ANSI Z258.1 standard. If eyewash stations are present, the Contractor shall use such existing equipment, but is responsible for bringing it into conformity with all OSHA requirements.

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C.2.2 Proof of Compliance

(A) 15 days prior to the start of Contract performance, the Contractor shall submit to the CO or their designee a product list and, for each product, proof of compliance with the sustainable product requirements. For product categories in the Green Procurement Compilation provided in section C.2.1 for which there are links to lists of brand-name products that meet Federal requirements, a download of the brand-name product page is sufficient proof of compliance. For other product categories, proof of compliance may include third-party certifications obtained from certifier or manufacturer websites, manufacturer product sheets, or screenshots from manufacturer or distributor catalogs or websites.

(B) If the Contractor is unable to meet the sustainable product standards because a product meeting the standards cannot be acquired competitively within a reasonable time frame, does not meet reasonable performance standards, or cannot be acquired at a reasonable price, the Contractor shall provide the CO or their designee with a short-written justification for a proposed exemption.

C.2.3 Sustainable Cleaning Plan The Contractor shall submit a sustainable cleaning plan that sets forth the procedures, products and equipment that will be used to reduce the exposure of building occupants and maintenance personnel to potentially hazardous chemical, biological and particulate contaminants. The plan shall include building-specific standards that will apply to dusting, dust mopping, dry floor cleaning, chemical handling and tracking, cleaning equipment and associated planned maintenance. Plan shall also describe how hard floor and carpet maintenance will minimize chemical use; practices for cleaning entryways; practices for the handling and storage of cleaning chemicals to minimize spills, leaks, and other mismanagement; practices related to the use of chemical concentrates and dilutions systems; personnel training; and sustainable cleaning quality control processes. The Sustainable Cleaning Plan is due to the CO or their designee within 15 calendar days before the start of the Contract .

C.2.4 Hazard Communication Plan The Contractor shall submit a hazard communication plan in accordance with the OSHA requirements in 29 C.F.R. § 1910.1200. The plan will list all chemical products proposed to be used in the performance of the Contract and include current Safety Data Sheets (SDS) for each product. The plan shall include documentation of training for all Contractor staff in the plan and the hazard communication standard. The plan shall also identify the method of labeling the Contractor will use for all chemical product containers, including secondary dispensing containers used on site. The standard requires the Contractor to maintain a copy of their written Hazard Communication Plan onsite and it must be readily available to employees. The Hazard Communication Plan is due to the CO or their designee within 15 calendar days after the start of the Contract. The sustainable cleaning and hazard communication plans may be combined into a single document at the discretion of the Contractor.

C.2.4.1 Safety Data Sheets All new products used during the life of the Contract must have Safety Data Sheets (SDS) provided to the CO or their designee prior to bringing and/or using these products on site. The Contractor shall use only commercially available products that meet Federal, State, and local codes.

The Contractor shall maintain the SDS in a location accessible to all employees and shall advise the CO or their designee of its location. The SDS shall be available for inspection by the CO or their designee upon request. The Contractor shall take every precaution to ensure that environmentally sustainable products are used. Information can be obtained from Federal, State, and local agencies concerning safe chemical cleaning materials. An inventory list of products to be used under this Contract shall be provided to the CO

[24] or their designee. This list shall be updated every time new chemicals are purchased or no longer used, and annually thereafter, with a copy provided to the CO or their designee, throughout the term of the Contract. The CO or their designee shall contact the Contractor immediately if any item is deemed inappropriate for use under this Contract.

At the start of the Contract an inventory list of hazardous chemicals to be used shall be included with the SDS and provided to the CO or their designee which lists at a minimum:

Common and chemical name of the chemical Location of storage on site Date brought onto the site If product is no longer purchased by the contractor, date it will no longer be found onsite Location (Page number, Tab, etc.) in the SDS file or binder for quick location during emergencies

C.3 Standard Services

C.3.1 Interior Services The Contractor shall provide interior standard services for the work items listed below.

C.3.1.1 Floor Care The Contractor shall provide a floor maintenance schedule as part of their cleaning schedule to the CO or their designee in accordance with The Contractor’s Submittals/Deliverables Chart. The floor maintenance schedule must outline routine, periodic, and restorative tasks.

Bare Floors: Floors, base moldings, and grout shall be clean, free of debris and other foreign matter. The floors shall maintain their natural luster and not have a dull appearance.

Wet mopping of bare floors shall be cleaned using disinfectant cleaner(s). Floors, surfaces, baseboards, and corners shall be clean and dry. Walls, baseboards, and other surfaces shall be clean with no marks from the equipment. There shall be no visible buildup of finish in corners or crevices.

Mops and cleaning rags shall be cleaned and sanitized before and after each day of use. Mops and cleaning rags used in restrooms including diapering areas in restrooms shall not be used to clean any other areas.

(Example: Red cloths will only be used in toilets, toilet sinks and restrooms, green cloths are only for use in kitchens while blue cloths are only used…