Pre-Proposal Agenda minutes.pdf

GSA Region #5

PRE-PROPOSAL CONFERENCE MINUTES

August 15, 2023 – 10:00am CT

Janitorial and Related Services:

Benton Federal Building & US Courthouse, Benton IL Mt. Vernon Federal Building Mt. Vernon, IL

I. Welcome/Introduction

Attendees:

GSA Connie Zalar, Contracting Officer

GSA Tom Allsworth, Contracting Officer’s Representative & Property Manager

GSA Leigh Ann Davis, Supervisory Property Manager Alternative Contracting Officer’s Representative

Contractors:

Touch of Detail

Tash J Group, Inc

II. Purpose

The purpose of this conference is to provide a better understanding of the custodial solicitation requirements. If you have specific questions on the requirements, please address the section and related paragraph number. All other questions must be submitted via e-mail to Connie Zalar, Contract Officer, at connie.zalar@gsa.gov, no later than 8/16/2023 by 3pm EST.

An amendment will be issued, covering pertinent questions and responses addressed here today, as well as questions submitted on or about 8/16/2023. In the event that any questions cannot be answered today they will also be covered in the amendment.

All amendments must be acknowledged with your proposal. Amendments can be acknowledged in

Block 19 on the Standard Form 33 included in the RFP.

Base your proposals on the Solicitation and Amendments to the solicitation as issued. Nothing said at this conference can be interpreted as a modification to this solicitation unless it is issued as a formal amendment.

III. Scope of Work

This solicitation is 100% Woman Owned Small Business Set-Aside. The contract will be a firm fixed price contract with equitable adjustment. This procurement is under NAICS code 561720, Janitorial

Services. The small business size standard is $25 million in average annual revenues.

The base year for this contract is February 1, 2024 through January 31, 2025. The total contract period is five (5) years. Option periods are from February 1, 2025 through January 31, 2026, February 1, 2026 through January 31, 2027, February 1, 2027 through January 31, 2028, February

1, 2028 through January 31, 2029 respectively.

The contractor shall provide all management, supervision, parts, material, labor, supplies, tools and equipment, training, certifications, access credentials, and to ensure effective performance of all custodial and related services specified in the solicitation.

IV. Milestone Dates

Questions due: 8/16/2023 by 3pm EST

Proposal due: 8/28/2023 by 12:00pm EST

Anticipated award: 12/1/2023

Contract start date 2/1/2024

V. Additional Information

Service Contract Labor Standards (SCLS), formerly Service Contract Act:

The SCLS is to be adhered to on this project. Contractors are to pay at least the minimum wage and fringe benefits required by the wage determination in the solicitation package.

For Benton Federal Building & US Courthouse and Mt. Vernon Federal Building:

Wage Determination No.:2015-5067 Revision No.:23 Date of Last Revision: 07/12/2023

PLEASE NOTE, HEALTH & WELFARE IS NOW $4.57

Options for Follow-on Years will be made in accordance with FAR 52.222-43, Fair Labor Standards

Act and Service Contract Act -- Price Adjustment (Multiple Year and Option Contracts).

Sick Leave

Executive Order 13706 for sick leave applies to this contract. However, it is not expected that the contractor will replace those hours to account for those that use sick leave on a one for one basis.

Therefore, the Government does not expect the productive labor hours to be impacted by 100% of the sick leave requirement. Staffing plan should address how sick leave will be backfilled. The

Staffing plan shall address how the contractor will back fill to cover the work of those employees that are on sick leave.

Insurance Requirements:

After contract award, the contractor must furnish the Contracting Officer with a current Certificate of

Insurance, listing the Government as a co-insured party and meeting the requirements specified in

Section L. The contractor may not begin actual work on site until this certificate has been received and found acceptable. Please pay special attention to ensure the cancellation language is correct as indicated in the FAR 52.228-5 requirement.

Reps and Certs (Section K in the RFP)

Offerors are required to complete the annual representations and certifications electronically via

Sam.gov.

Vets 4212 (VGS is registered)

Vets 4212 is required if the contract value (5 year total) is over $150,000. (FAR 22.1304) https://www.dol.gov/agencies/vets/programs/vets4212

Security Requirements

All supervisory personnel and employees under a General Services Administration contract requiring access will be subjected to a background security clearance in compliance with HSPD-12. Please see Section H for additional security requirements.

VI. What To Submit With Your Proposal – See page 5-6 of RFP

Please also refer to Section L of the solicitation. The RFP Package shall consist of the following:

1. Standard Form 33 – Solicitation, Offer, and Award

2. Section B – Supplies or Services and Prices Offer

3. FAR 52.212-3 Offeror Representations and Certifications

4. Offeror’s Checklist (See Section L)

5. Quality Control Plan (See Section C)

6. Past Performance References (3-5)

7. Cost Proposal Worksheets (Benton and Mt. Vernon)

VII. Proposal Form Requirements (or Equivalent)

For new awards:

● Cover Letter should contain significant and administrative staff contact information.

● Cover Letter should also accompany any negotiated price/ or package requests.

● For Options:

● Signed Cover letter with price stated

● Revised Schedule B

● Contractor Cost Proposal Worksheets

Updated Electronic Office Sheet with adjusted above standard pricing if affected by Wage

Determination

VIII. How to Submit Your Proposal

Submit one electronic copy emailed to connie.zalar@gsa.gov

Proposals are due August 28, 2023 due by 12:00p.m. ET, Any issues with submitting the proposal must be communicated timely.

IX. Questions and Answers

No questions from those attending in person.