RFP_33201-04526_Amendment_13.pdf

This is an amendment to a Request for Proposals (RFP) issued by the Tennessee Higher Education Commission (THEC) for an Articulation and Transfer Statewide System. The RFP seeks a comprehensive online platform to evaluate and translate prior learning into academic credit, including credit by examination, prior learning assessment, military training recognition, reverse transfer, and degree audits. The system must serve 54 anticipated institutions at go-live, including 24 technical colleges, 13 community colleges, 6 locally governed institutions, and 11 public four-year universities. Amendment 13 updates the RFP schedule with revised dates for key events: the Notice of Intent to Respond deadline is March 27, 2026; written questions and comments are due April 3, 2026; the response deadline is May 4, 2026; product demonstrations are scheduled for August 11-21, 2026; and the Notice of Intent to Award is expected September 9, 2026. The contract term is five years (60 months) with a warranty period equal to or greater than the contract duration.

The cost proposal must include separate line items for implementation, training, annual hosting, annual license fees, annual system maintenance, and annual client support services, with all costs incorporated into a single proposal covering the total contract period. The RFP does not specify a set-aside designation, incumbent vendors, or budget range. The state will not reimburse travel expenses or costs associated with proposal preparation and retains the right to terminate for convenience with 30 days' notice. The contractor must maintain cyber liability insurance of $3 million per occurrence and $5 million annual aggregate. Evaluation criteria include general qualifications and experience (10 points), technical qualifications and approach (70 points), product demonstrations (10 points), and cost proposal (10 points).