RFP_33201-00926_Amd%206_Schedule.pdf

RFP # 33201-00926 – Amendment # 6 Page 1 of 4

STATE OF TENNESSEE

TENNESSEE HIGHER EDUCATION COMMISSION

REQUEST FOR PROPOSALS # 33201-00926

AMENDMENT # 6

FOR DATA MANAGEMENT AND EXTERNAL

EVLAUTION SERVICES FOR GEAR UP TENNESSEE

DATE: DECEMBER 12, 2025

RFP # 33201-00926 IS AMENDED AS FOLLOWS:

1. This RFP Schedule of Events updates and confirms scheduled RFP dates. Any event, time, or date containing revised or new text is highlighted.

EVENT

TIME

(central time zone)

DATE

1. RFP Issued OCTOBER 15, 2025

2. Disability Accommodation Request Deadline 2:00 p.m. OCTOBER 22, 2025

3. Notice of Intent to Respond Deadline 2:00 p.m. OCTOBER 24, 2025

4. Written “Questions & Comments” Deadline 2:00 p.m. OCTOBER 31, 2025

5. State Response to Written “Questions &

Comments”

NOVEMBER 25, 2025

6. Response Deadline 2:00 p.m. DECEMBER 17, 2025

7. State Completion of Technical Response

Evaluations

JANUARY 9, 2026

8. State Schedules Product Demonstrations JANUARY 12, 2026

9. Product Demonstrations JANUARY 20-22 2026

10. State Opening & Scoring of Cost Proposals JANUARY 23, 2026

11. Negotiations (Optional) JANUARY 26-27, 2026

12. State Notice of Intent to Award Released and

RFP Files Opened for Public Inspection

JANUARY 28, 2026

13. End of Protest Period 4:30 p.m. FEBRUARY 4, 2026

14. State sends contract to Contractor for signature

FEBRUARY 5, 2026

15. Contractor Signature Deadline 2:00 p.m. FEBRUARY 9, 2026

RFP # 33201-00926 – Amendment # 6 Page 2 of 4

2. Delete RFP section 3.2 Response Delivery in its entirety and insert the following in its place (any sentence or paragraph containing revised or new text is highlighted):

3.2. Response Delivery

3.2.1. A Respondent must ensure that both the Technical Response and Cost Proposal files meet all form and content requirements, including all required signatures, as detailed within this RFP.

3.2.2. A Respondent must submit their response as specified in one of the two formats below.

3.2.2.1. Digital Media Submission

3.2.2.1.1. Technical Response

The Technical Response document should be in the form of one (1) digital document in “PDF” format properly recorded on its own otherwise blank, standard CD-R recordable disc or USB flash drive and should be clearly identified as the:

“RFP #33201-00926 TECHNICAL RESPONSE ORIGINAL”

and One (1) digital copies of the Technical Response each in the form of one

(1) digital document in “PDF” format properly recorded on its own otherwise blank, standard CD-R recordable disc or USB flash drive clearly labeled:

“RFP # 33201-00926 TECHNICAL RESPONSE COPY”

The customer references should be delivered by each reference in accordance with RFP Attachment 6.4. Reference Questionnaire.

3.2.2.1.2. Cost Proposal:

The Cost Proposal should be in the form of one (1) digital document in “PDF” or “XLS” format properly recorded on a separate, otherwise blank, standard CD-R recordable disc or USB flash drive clearly labeled:

“RFP #33201-00926 COST PROPOSAL”

An electronic or facsimile signature, as applicable, on the Cost Proposal is acceptable.

3.2.2.2. E-mail Submission

3.2.2.2.1. Technical Response

The Technical Response document should be in the form of one (1) digital document in “PDF” format or other easily accessible digital format attached to an e-mail to the Solicitation Coordinator. Both the subject and file name should be clearly identified as follows:

“RFP #33201-00923 TECHNICAL RESPONSE”

The customer references should be delivered by each reference in accordance with RFP Attachment 6.4.

Reference Questionnaire.

3.2.2.2.2. Cost Proposal:

or “XLS” format or other easily accessible digital format attached to an e-mail to

RFP # 33201-00926 – Amendment # 6 Page 3 of 4 the Solicitation Coordinator. Both the subject and file name should be clearly identified as follows:

“RFP #33201-00923 COST PROPOSAL”

3.2.2.3. SharePoint Submission

3.2.2.3.1. Technical Response

If your technical response cannot be submitted through the standard method due to file size or format limitations, you may request a secure SharePoint upload link. To obtain a link, email [Solicitation Coordinator] with the subject line “SharePoint Link Request – [Your Company Name]”.

A unique upload folder will be provided upon request. Please note:

▪ SharePoint links are issued only as needed and are respondent-specific.

▪ Do not share your link with any other parties.

▪ Files must be fully uploaded prior to the submission deadline.

▪ If you experience access or upload issues, contact [Solicitation

Coordinator] immediately.

The Technical Response document should be in the form of one (1) digital document in “PDF” format or other easily accessible digital format uploaded to a folder within the SharePoint folder. Both the folder name and file name should be clearly identified as follows:

“RFP #33201-00923 TECHNICAL RESPONSE”

3.2.2.3.2. Cost Proposal:

or “XLS” format or other easily accessible digital format uploaded to a folder within the SharePoint folder. Both the folder name and file name should be clearly identified as follows:

“RFP #33201-00923 COST PROPOSAL”

3.2.3. For e-mail submissions, the Technical Response and Cost Proposal documents must be dispatched to the Solicitation Coordinator in separate e-mail messages. For SharePoint submissions, the Technical Response and Cost Proposal documents must be dispatched to the Solicitation Coordinator in separate folders within the SharePoint file. For digital media submissions, a Respondent must separate, seal, package, and label the documents and copies for delivery as follows:

3.2.3.1. The Technical Response and copies must be placed in a sealed package that is clearly labeled:

“DO NOT OPEN… RFP # 33201-00923 TECHNICAL RESPONSE FROM

[RESPONDENT LEGAL ENTITY NAME]”

3.2.3.2. The Cost Proposal must be placed in a separate, sealed package that is clearly labeled:

RFP # 33201-00926 – Amendment # 6 Page 4 of 4

“DO NOT OPEN… RFP # 33201-00923 COST PROPOSAL FROM

[RESPONDENT LEGAL ENTITY NAME]”

3.2.3.3. The separately, sealed Technical Response and Cost Proposal components may be enclosed in a larger package for mailing or delivery, provided that the outermost package is clearly labeled:

“RFP # 33201-00923 SEALED TECHNICAL RESPONSE & SEALED COST

PROPOSAL FROM [RESPONDENT LEGAL ENTITY NAME]”

3.2.3.4. Any Respondent wishing to submit a Response in a format other than digital may do so by contacting the Solicitation Coordinator.

3.2.4. A Respondent must ensure that the State receives a response no later than the

Response Deadline time and date detailed in the RFP Section 2, Schedule of Events at the following address:

Will Harmon, Sourcing Account Specialist

Will.Harmon@tn.gov

3. RFP Amendment Effective Date. The revisions set forth herein shall be effective upon release. All other terms and conditions of this RFP not expressly amended herein shall remain in full force and effect.