Amendment #4 Schedule for RFP #33201-00926

This document is an amendment to a Request for Proposals issued by the Tennessee Higher Education Commission (THEC) for Data Management and External Evaluation Services for GEAR UP Tennessee. The amendment updates the RFP schedule of events and confirms critical deadlines for the procurement process. Key dates include the RFP issuance on October 15, 2025; the Notice of Intent to Respond deadline of October 24, 2025 at 2:00 p.m. Central Time; the Written Questions and Comments deadline of October 31, 2025 at 2:00 p.m.; and the Response Deadline of December 8, 2025 at 2:00 p.m. The state will complete technical response evaluations by December 17, 2025, and schedule product demonstrations on December 19, 2025, with actual demonstrations occurring January 6-9, 2026. The state will open and score cost proposals on January 12, 2026, followed by optional negotiations January 13-15, 2026. The Notice of Intent to Award will be released on January 20, 2026, with the protest period ending January 27, 2026 at 4:30 p.m. The contractor signature deadline is January 30, 2026 at 2:00 p.m., representing the final step before contract execution and the anticipated early 2026 start date for the seven-year program.

The amendment provides no additional information regarding pricing terms, set-asides, funding sources, or other financial parameters beyond what appears in the base RFP. The procurement is federally funded through a GEAR UP grant supporting a comprehensive data management system and external evaluation services for approximately 9,000 unique students across ten high schools and eighteen feeder middle schools, targeting two student cohorts graduating in 2030 and 2031. Disability accommodation requests must be submitted by October 22, 2025 at 2:00 p.m., and the state will provide responses to written questions and comments by November 25, 2025.