RFP_33201-00926_Amd_7.pdf
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- Solicitation number
- RFP 33201-00926
- Issued by
- Davidson County, Tennessee
About this file
This is Amendment #7 to a Request for Proposals (RFP #33201-00926) issued by the Tennessee Higher Education Commission (THEC) for Data Management and External Evaluation Services for GEAR UP Tennessee. The RFP seeks a comprehensive contractor to implement a data management system and provide external evaluation services for a seven-year federally funded initiative serving approximately 9,000 unique students across ten high schools and eighteen feeder middle schools, targeting two student cohorts (high school graduating classes of 2030 and 2031). Key deliverables include developing a robust data management system with live dashboards for all GEAR UP TN metrics, conducting formative and summative evaluations, delivering professional development to school-based staff, administering biennial student surveys, implementing an embedded dual enrollment research study, and participating in the College and Career Readiness Evaluation Consortium (CCREC). The RFP was originally issued on October 15, 2025. The response deadline is December 15, 2025 at 2:00 p.m. (central time). Product demonstrations are scheduled for January 20-22, 2026. State completion of technical response evaluations is scheduled for January 9, 2026, with state opening and scoring of cost proposals occurring on January 23, 2026. Optional negotiations are scheduled for January 26-27, 2026. The state notice of intent to award will be released on January 28, 2026, with the protest period ending on February 4, 2026 at 4:30 p.m. The contractor signature deadline is February 9, 2026, with an anticipated contract start date in early 2026.
Amendment #7 updates the RFP Schedule of Events and revises submission requirements in Section 3.2 (Response Delivery). Respondents may submit proposals through three formats: digital media submission (CD-R or USB flash drive), email submission, or SharePoint submission for files exceeding standard size or format limitations. Technical responses must be submitted as one original and one copy PDF document, while cost proposals may be submitted in PDF or XLS format. For digital media submissions, the technical response and cost proposal must be placed in separate sealed packages clearly labeled with the RFP number and respondent name. Email submissions require the technical response and cost proposal to be sent in separate email messages to the Solicitation Coordinator, Will Harmon (Will.Harmon@tn.gov). SharePoint submissions must be uploaded to respondent-specific folders within a provided secure location. All submissions must be received by the response deadline of December 15, 2025 at 2:00 p.m. (central time). The amendment is effective upon release, and all other terms and conditions of the original RFP remain in full force and effect.
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Text version
RFP # 33201-00926 – Amendment # 7 Page 1 of 4
STATE OF TENNESSEE
TENNESSEE HIGHER EDUCATION COMMISSION
REQUEST FOR PROPOSALS # 33201-00926
AMENDMENT # 7
FOR DATA MANAGEMENT AND EXTERNAL
EVLAUTION SERVICES FOR GEAR UP TENNESSEE
DATE: DECEMBER 17, 2025
RFP # 33201-00926 IS AMENDED AS FOLLOWS:
1. This RFP Schedule of Events updates and confirms scheduled RFP dates. Any event, time, or date containing revised or new text is highlighted.
EVENT
TIME
(central time zone)
DATE
1. RFP Issued OCTOBER 15, 2025
2. Disability Accommodation Request Deadline 2:00 p.m. OCTOBER 22, 2025
3. Notice of Intent to Respond Deadline 2:00 p.m. OCTOBER 24, 2025
4. Written “Questions & Comments” Deadline 2:00 p.m. OCTOBER 31, 2025
5. State Response to Written “Questions &
Comments”
NOVEMBER 25, 2025
6. Response Deadline 2:00 p.m. DECEMBER 15, 2025
7. State Completion of Technical Response
Evaluations
JANUARY 9, 2026
8. State Schedules Product Demonstrations JANUARY 12, 2026
9. Product Demonstrations JANUARY 20-22 2026
10. State Opening & Scoring of Cost Proposals JANUARY 23, 2026
11. Negotiations (Optional) JANUARY 26-27, 2026
12. State Notice of Intent to Award Released and
RFP Files Opened for Public Inspection
JANUARY 28, 2026
13. End of Protest Period 4:30 p.m. FEBRUARY 4, 2026
14. State sends contract to Contractor for signature
FEBRUARY 5, 2026
15. Contractor Signature Deadline 2:00 p.m. FEBRUARY 9, 2026
RFP # 33201-00926 – Amendment # 7 Page 2 of 4
2. Delete RFP section 3.2 Response Delivery in its entirety and insert the following in its place (any sentence or paragraph containing revised or new text is highlighted):
3.2. Response Delivery
3.2.1. A Respondent must ensure that both the Technical Response and Cost Proposal files meet all form and content requirements, including all required signatures, as detailed within this RFP.
3.2.2. A Respondent must submit their response as specified in one of the two formats below.
3.2.2.1. Digital Media Submission
3.2.2.1.1. Technical Response
The Technical Response document should be in the form of one (1) digital document in “PDF” format properly recorded on its own otherwise blank, standard CD-R recordable disc or USB flash drive and should be clearly identified as the:
“RFP #33201-00926 TECHNICAL RESPONSE ORIGINAL”
and One (1) digital copies of the Technical Response each in the form of one
(1) digital document in “PDF” format properly recorded on its own otherwise blank, standard CD-R recordable disc or USB flash drive clearly labeled:
“RFP # 33201-00926 TECHNICAL RESPONSE COPY”
The customer references should be delivered by each reference in accordance with RFP Attachment 6.4. Reference Questionnaire.
3.2.2.1.2. Cost Proposal:
The Cost Proposal should be in the form of one (1) digital document in “PDF” or “XLS” format properly recorded on a separate, otherwise blank, standard CD-R recordable disc or USB flash drive clearly labeled:
“RFP #33201-00926 COST PROPOSAL”
An electronic or facsimile signature, as applicable, on the Cost Proposal is acceptable.
3.2.2.2. E-mail Submission
3.2.2.2.1. Technical Response
The Technical Response document should be in the form of one (1) digital document in “PDF” format or other easily accessible digital format attached to an e-mail to the Solicitation Coordinator. Both the subject and file name should be clearly identified as follows:
“RFP #33201-00926 TECHNICAL RESPONSE”
The customer references should be delivered by each reference in accordance with RFP Attachment 6.4.
Reference Questionnaire.
3.2.2.2.2. Cost Proposal:
or “XLS” format or other easily accessible digital format attached to an e-mail to
RFP # 33201-00926 – Amendment # 7 Page 3 of 4 the Solicitation Coordinator. Both the subject and file name should be clearly identified as follows:
“RFP #33201-00926 COST PROPOSAL”
3.2.2.3. SharePoint Submission
3.2.2.3.1. Technical Response
If your technical response cannot be submitted through the standard method due to file size or format limitations, you may request a secure SharePoint upload link. To obtain a link, email [Solicitation Coordinator] with the subject line “SharePoint Link Request – [Your Company Name]”.
A unique upload folder will be provided upon request. Please note:
▪ SharePoint links are issued only as needed and are respondent-specific.
▪ Do not share your link with any other parties.
▪ Files must be fully uploaded prior to the submission deadline.
▪ If you experience access or upload issues, contact [Solicitation
Coordinator] immediately.
The Technical Response document should be in the form of one (1) digital document in “PDF” format or other easily accessible digital format uploaded to a folder within the SharePoint folder. Both the folder name and file name should be clearly identified as follows:
“RFP #33201-00926 TECHNICAL RESPONSE”
3.2.2.3.2. Cost Proposal:
or “XLS” format or other easily accessible digital format uploaded to a folder within the SharePoint folder. Both the folder name and file name should be clearly identified as follows:
“RFP #33201-00926 COST PROPOSAL”
3.2.3. For e-mail submissions, the Technical Response and Cost Proposal documents must be dispatched to the Solicitation Coordinator in separate e-mail messages. For SharePoint submissions, the Technical Response and Cost Proposal documents must be dispatched to the Solicitation Coordinator in separate folders within the SharePoint file. For digital media submissions, a Respondent must separate, seal, package, and label the documents and copies for delivery as follows:
3.2.3.1. The Technical Response and copies must be placed in a sealed package that is clearly labeled:
“DO NOT OPEN… RFP # 33201-00926 TECHNICAL RESPONSE FROM
[RESPONDENT LEGAL ENTITY NAME]”
3.2.3.2. The Cost Proposal must be placed in a separate, sealed package that is clearly labeled:
RFP # 33201-00926 – Amendment # 7 Page 4 of 4
“DO NOT OPEN… RFP # 33201-00926 COST PROPOSAL FROM
[RESPONDENT LEGAL ENTITY NAME]”
3.2.3.3. The separately, sealed Technical Response and Cost Proposal components may be enclosed in a larger package for mailing or delivery, provided that the outermost package is clearly labeled:
“RFP # 33201-00926 SEALED TECHNICAL RESPONSE & SEALED COST
PROPOSAL FROM [RESPONDENT LEGAL ENTITY NAME]”
3.2.3.4. Any Respondent wishing to submit a Response in a format other than digital may do so by contacting the Solicitation Coordinator.
3.2.4. A Respondent must ensure that the State receives a response no later than the
Response Deadline time and date detailed in the RFP Section 2, Schedule of Events at the following address:
Will Harmon, Sourcing Account Specialist
Will.Harmon@tn.gov
3. RFP Amendment Effective Date. The revisions set forth herein shall be effective upon release. All other terms and conditions of this RFP not expressly amended herein shall remain in full force and effect.
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