RFP 325-327 Prebid Presentation.pdf

Pre-Bid Conference

RFP 325-327 Cornet Bay Float Fabrication Deception Pass State Park

July 10 1:30-2:00 PM Mark Vaughan, Project Representative

Brenden Houx, Procurement Coordinator

PRE-BID ADMINISTRATION

• TEAMS meeting

• Attendees should not display video and keep their microphone muted if not talking.

• Prebid notes will be posted on Washington’s Electronic Business Solution

(WEBS)

https://pr-webs-vendor.des.wa.gov/

DISCLAIMER

Bidders should only rely on written postings and amendments issued via WEBS. All other communications will be considered unofficial and non-binding on State Parks. Should bidders rely on any other communication, they do so at their own risk and expense.

AGENDA

• Introductions

• Float Fabrication

• State Parks Focus

• Additional resources

INTRODUCTIONS

SECTION BREAK PAGE

RFP 325-327 Cornet Bay Float Fabrication

Deception Pass State Park

PROCUREMENT SCOPE

State Parks is seeking qualified contractor or contractor team who specializes in Float Fabrication Services:

State Parks is seeking a qualified contractor to fabricate, design, deliver and provide a replacement of the MV Thunderbird moorage float located in Cornet Bay of Deception Pass State Park.

The float will be anchored to the piling with internal pile hoops and the float will support Marine Crew Maintenance operation while providing moorage for the MV Thunderbird vessel.

Delivery and launching of the moorage float will occur at Deception Pass State Park at the State Parks Marine Crew Pier in Oak Harbor, WA.

The float will be designed in accordance with loads, codes, and standards described on the project drawings and specifications which are posted separately on WEBS.

Washington State Parks staff or the pile driving contractor will be performing the float installation.

CONTRACT AWARD STRUCTURE

This competition will lead to one contract

• The evaluation process is designed to award a contract to the Contractor with the best quality attributes based on the selected evaluation criteria. Evaluations of subjective material (Experience and Expertise, Section 4.5) will be conducted by an evaluation team.

• Evaluators will only evaluate the material contained in the Responses and will not incorporate outside material into their determinations. Each evaluator has sole discretion over their scores.

• A minimum score of 60 points is required to be considered responsive

BID EVALUATION SUMMARY

The evaluation process is designed to award this procurement to the highest score that best meets the requirements of this solicitation and DES procurement policy.

• Appendix C: Bid Price, Section 4.4

(45 points Possible)

• Section 4.5: Experience and Expertise, Section 4.5, (40 possible points)

• Small Business and/or Certified Veteran-Owned Business, Section 4.6, (15 points possible)

SUBMITTAL – Experience and Expertise The Submittal section 4.5, should demonstrate the Consultant's understanding of the proposed services, ability to meet the overall qualifications. It should include the following:

• Bidder shall have a minimum of Ten (10) years of experience in the manufacture of similar commercial steel moorage floats

• Bidder shall provide detailed information about your company’s experience and expertise in fabricating, delivering, project management, and launching moorage floats

• Bidder will provide information on Three (3) similar projects completed in the last five (5) years.

• The three example projects should accurately support bidder’s experience for the services State Parks is seeking

• Bidder describe your experience working with governmental entities.

• Proof of OMWBE certification if applicable

STATE PROCUREMENT PRIORITIES

• Small businesses

• Veteran-owned businesses

*Adhering to the Washington State Department of Enterprise Services (DES) state purchasing policy DES-090-06 Supplier Diversity section C (4), state agencies are required to award competitively procured contracts with an initial value less than $150,000 to the highest-ranked responsive and responsible small or veteran-owned business, unless there are no responsive and responsible bids from a small or veteran-owned business. Small or veteran-owned businesses must provide supporting documentation such as self-certification, registered on WEBS, and/or Veteran owned certification.

*WSPRC may deem a bid non-responsive if that bid exceeds the average price of all other bids received by 20% or higher. All bidders must score at least 60 points to be considered responsive, WSPRC may reject bids that do not meet the 60-point threshold.

HOW TO SUBMIT A BID

• Review all solicitation and contract terms

• Submit a bid before the due date: Wednesday, July 31, 2024, by 1:00PM

• Email bid submittals to: BidBox@parks.wa.gov.

• Provide all completed Appendices:

• Appendix A – Certifications and Assurances (form provided) Must be signed

• Appendix B – Bidder Profile (form provided)

• Appendix C –Bid Price(form provided)

• Section 4.5– Experience and Expertise (Self Authored)

• Appendix D- References (form provided)

• Small-Certified Small Business documentation (if applicable) mailto:BidBox@parks.wa.gov

QUESTION AND ANSWER PERIOD

• Bidders are encouraged to ask questions

• Q&A are posted in WEBS

• Some Q&A may lead to solicitation amendments

TIMELINE AND NEXT STEPS

July 12, 2024[Bidders may ask questions, seek clarifications at any time]

Q & A Period Ends

July 31, 2024Bid Deadline

August 15, 2024ASB

August 30, 2024Contract Award

COMPLAINTS/DEBRIEFS/PROTESTS

Complaints

• Complaint period ends 5 business days before the bid due date.

Debrief Conferences

• Bidders have 3 business days to request a Debrief Conference after announcement of Apparent Successful Consultant(s).

Protests

• Must have participated in debrief conference.

• Bidders have 5 business days to request a protest

• Bidders may protest the award only for three reasons:

• Bias, discrimination, or conflict of interest of an evaluator;

• Error in computing evaluation scores; or

• Non-compliance with any procedures described in the Competitive

Solicitation.

ADDITIONAL RESOURCES

• WEBS

• Statewide Payee Desk

• Procurement Technical Assistance Center (PTAC)

• OMWBE

• Washington Department of Veterans Affairs

• Washington Department of Revenue

• Washington Secretary of State https://pr-webs-customer.des.wa.gov/ https://ofm.wa.gov/it-systems/statewide-vendorpayee-services https://washingtonptac.org/ https://omwbe.wa.gov/ https://www.dva.wa.gov/ https://dor.wa.gov/ https://www.sos.wa.gov/

THANK YOU

brenden.houx@parks.wa.gov (360) 902-8628 www.parks.wa.gov