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RFP No. 277-22-0574 Attachment 1c Schedule of Deliverables and Report Requirements Secretary of Health and Human Services National Media Campaign to Prevent and Reduce Underage Drinking Sober Truth on Preventing Underage Drinking (STOP) Act
List of Deliverables Based on Division of Technology Management (DTM) and Office of Communication (OC) Requirements:
| 1 |
| Final Information Technology (IT) Plan |
| 60 calendar days after award. Review annually |
| DTM thru Contracting Officer's Representative (COR) |
| II |
| 2 |
| Meeting on systems or websites migration from third-party hosted service to SAMHSA |
| At least 60 calendars days or earlier before the planned migration date |
| DTM Infrastructure Team thru COR |
| III |
| 3 |
| IT and Web Cost Reports |
| Twice a year (July and November) |
| DTM Federal Information Technology Acquisition Reform Act (FITARA) Team thru COR |
| IV |
| 4 |
| IT Investment Factsheet |
| 90 calendar days after award and update annually |
| DTM FITARA Team thru COR |
| IV |
| 5 |
| Website Domain Registration |
| When registered and when requested |
| DTM FITARA Team thru COR |
| IV |
| 6 |
| Privacy Threshold Analysis (PTA) |
| 30 calendar days after award |
| Privacy and Chief Information Security Officer (CISO) and Info.Privacy@samhsa.hhs.gov thru COR |
| V. A. 1. 5). b |
| 7 |
| Entity, data type and relationship diagrams |
| No later than 30 calendar days after award |
| CISO and Info.Privacy@samhsa.hhs.gov thru COR |
| V. A. 1. 5). c |
| 8 |
| Draft system’s Privacy Impact Assessments (PIAs) if full PIAs is needed |
| No later than 45 calendar days after contract effective date (CED) |
| Privacy Officer and Info.Privacy@samhsa.hhs.gov thru COR |
| V .A. 1. 5) .f |
| 9 |
| Encryption Key if applicable |
| When requested or at the end of the contract |
| Info.Privacy@samhsa.hhs.gov and COR |
| V. A. 1. 10) .h |
| 10 |
| Information Security Awareness and Privacy training |
| Within 30 calendar days after CED and annually |
| COR |
| V. A. 3. 1) |
| 11 |
| Security and Privacy Role-based Training |
| Within 30 calendar days after CED and annually |
| COR |
| V. A. 3. 2) |
| 12 |
| Security and Privacy Training Records |
| Within 35 calendar days after CED and annually |
| COR |
| V. A. 3. 3) |
| 13 |
| Read and sign Rules of Behavior |
| Within 35 calendar days after CED and annually |
| COR |
| V. A. 4 |
| 14 |
| Staff Roster |
| Within 30 calendar days after CED and 10 days when staffing changes |
| COR |
| V. A. 5. 2) |
| 15 |
| Project Closeout/System Decommission meeting |
| At least 30 calendar days before project closeout/system decommission |
| DTM thru COR |
| V. A. 6 |
| 16 |
| Initiate security assessment and authorization (SA&A) process |
| No later than 30 calendar days after CED |
| CISO thru COR |
| V. B. 2. 3) |
| 17 |
| System Authorization to Operate (ATO) |
| Before system goes live |
| CIO and CISO |
| V. B. 2. 4) |
| 18 |
| Information System Security Plan (ISSP) (with supporting artifacts and documents listed on the ATO package and the Security Checklist.) |
| Part of ATO package, before system goes live |
| CISO and security email box infosecurity@samhsa.hhs.gov |
| V. B. 2. 6) b |
V. B. 2. 6)
| 19 |
| E-Authentication Questionnaire (Risk Assessment) |
| Within 30 calendar days after CED |
| CISO and infosecurity@samhsa.hhs.gov. Template can be requested by emailing CISO and ISSO. |
| V. B. 2. 9) |
| 20 |
| Privacy and security kickoff meeting |
| Within four (4) weeks of CED |
| COR and CISO |
| Work plan |
| 21 |
| Annual Penetration Testing Summary Report |
| Annually, anytime during a contract year |
| COR and DTM Security Team |
| V. B. 2. 15) |
| 22 |
| Vulnerability scan reports for database, application, and operation system |
| Every 30 days after ATO is granted |
| Upload to SAMHSA Sharepoint Site directed by the SAMHSA Security team and COR |
| V. B. 3. 4) |
| 23 |
| Vulnerability “Change Report” and Cloud Security Continuous Monitoring Reporting |
| Every 30 days after ATO is granted |
| Upload to SAMHSA Sharepoint Site directed by the SAMHSA Security team and COR |
| V. B. 3. 4) |
V. C. 4 2)
| 24 |
| Permanent electronic records |
| 60 days prior to period of performance expiration |
| DTM Records Management Officer |
| VI. B.5 |
| 25 |
| Records management training and provide Contractor Records Management Training Completion Memorandum |
| Within 30 days of contract award or new contract staff start date and then annually for the life of the contract. |
| COR |
VI. B. 11
| 26 |
| Electronic Systems Questionnaire |
| Responses within 4 weeks after the CED and 30 days prior to modifications to system |
| DTM thru COR during the kickoff meeting |
| VI. B. 12 |
| 27 |
| HHS Accessibility Checklist |
| Each content deliverables |
| COR |
| OC requirements I. G |
| 28 |
| Content Development and Management Plan |
| Within 60 days after CED |
| OC and DTM (including Records Officer) thru COR |
| OC requirements IV. A |
| 29 |
| Web Content Approval |
| No later than 3 weeks prior to the planned initial posting of document |
| COR |
| OC requirements IV. C |
| 30 |
| Web Content Migration Plan including a demo |
| Within 60 days after CED; demo within 30 days after CED |
| COR and DTM (including Records Officer) thru COR |
| OC requirements IV. D |
| 31 |
| Meeting on IT transition activities related to data, software, web content, and electronic records |
| Within 30 days after CED |
| COR, DTM, and OC |
| OC requirements IV. E |
| 32 |
| Reports of actual Web-related IT costs |
| Twice a year (July and November) |
| OC and DTM thru COR |
(could be combined with IT and Web Cost reports, see #3) OC requirements IV. F
| 33 |
| Transition Task |
| Schedule meeting with COR and DTM to discuss transition activities |
| COR and DTM |
| Transition Task |
List of Deliverables Based on Specific Requirements:
| TASK |
| DESCRIPTION |
| QUANTITY |
| DELIVERY |
Task 1
Contract Management
Ongoing and upon COR request within 12hrs for urgent requests.
| Subtask 1.1 |
| Authoritative Guidance |
Upon COR request
Subtask 1.2
Kick-off meeting
The Contractor shall participate in a kick-off meeting at the start of any new contract period with ongoing meetings held weekly between the Contractor, the COR, and other relevant parties. The Contractor shall provide agendas and summary of discussions, and documentation of decisions made prior to and following each meeting.
Ongoing meetings: Weekly meetings will be held between the Contractor, the COR, and other relevant parties for operational purposes and the execution of the contract tasks.
Virtual or in-person
Virtual or in-person once per week or 52 Within 2 weeks of Contract Effective Date (CED).
Agendas --at least two (2) business days in advance of each meeting.
Meeting Summaries shall be provided within three (3) business days following each meeting
| Subtask 1.3 |
| Prepare and submit a bi-annual operational budget by task, and dates of deliverables listing all expenses associated in accomplishing each task. |
Ongoing Communications:
Monthly status, expenditure reports, and a payment voucher which documents progress toward key tasks and money spent or incurred to date.
| One (1) copy to COR/CO |
| first and third quarter of each year. |
On tenth (10) business day of each month or as prescribed
| Task 1.4 |
| Draft/Final Work Plans and budget |
| Two (2) copies to COR |
| 1. Draft due NLT than 2 weeks after kickoff meeting. |
2. Revised draft work plan due NLT 2 weeks after COR comments;
3. Final due within 5 days of receiving the COR’s comments and submit electronically
| Task 1.5 |
| Quarterly Campaign Assessment Reports |
| Two (2) copies to COR |
| Reports are due on the fifth (5) day of every third month or as requested by COR |
| Task 2 |
| Development, Implementation, Dissemination (all years) |
| One (1) copy of all products developed to COR |
| Upon approval of COR or as requested by COR |
| Task 2.1 |
| Logistical support for public kickoff event |
| One (1) copy to COR |
| Upon approval of COR or as requested by COR |
| Task 2.2 |
| Product development and testing for: |
Television and Radio PSAs for Network Broadcast
New Media Series, Product/Content Development, Social Media, and Podcasts
Print, Curricula, Tool Kits, and other Resource Materials
All products will be in English or Spanish and will include draft and final storyboards, scripts and dialogue, etc.
Two (2) Adult oriented television spots :30 and :60 versions; four (4) radio spots
One (1) Youth oriented television spots :30 and :60 versions; four (4) radio spots
One (1) Discussion Starter videos (4:00 to 10:00 mins
Webisode/Video Vignette Series (10 hrs.)
Six (6) Video Vignette or Podcast spots for Adults (6 hrs.)
Six (6) Video Vignettes or Podcasts for youth. (6 hrs.)
Maintain campaign website
30-40 Social Media messages per month
Twelve (12) print ads in English or Spanish
Three (3) Health and Wellness Curricula:
· 1), Motivational Interviewing for School Administrators and Student Assistance Professionals,
· 2) Motivational Interviewing for Parents and Caregivers,
· 3) Health, Wellness, and Wellbeing curriculum “This Life for Us”.
One (1) Product Catalog for adult
One (1) Product Catalog for youth.
Upon approval of work plan/SCP or as requested by COR
Submission of rough-cut for PSA for review by COR 1 week after completion;
Submission of all PSA masters to COR 1 week after completion
Draft shooting scripts, storyboards, and dialogue are due upon COR request.
Upon approval of work plan/SCP or as requested by COR
Upon approval of work plan/SCP or as requested by COR
| Task 2.3 |
| “Talk. They Hear You” Campaign Mobile Application Deployment and Maintenance |
Provide ongoing maintenance, platform updates and software redesign, as necessary or requested by the COR in all three platforms: IOS, Windows, Android
The contractor shall maintain and update content for the mobile application within the content management system used by the mobile application “Contentful” to promote “Talk. They Hear You.” Campaign materials.
Revise at least two (2) content themes per year, to include video, audio, and other related digital content for the mobile application.
Upon approval of work plan/SCP or as requested by COR
Monitor and report application performance metrics, evaluate application effectiveness in achieving campaign objectives.
| Task 2.4 |
| “Screen4Success” Maintenance, Integration, and Deployment with the Talk. They Hear You” Campaign Mobile Application: |
Provide ongoing maintenance, platform updates and software redesign, as necessary.
Hosting and maintenance for 100,000 users.
Upon approval of work plan/SCP or as requested by COR
Monitor and report application performance metrics, evaluate application effectiveness in achieving campaign objectives.
| Task 2.5 |
| Product Design, Development, Implementation, and Management Plan: Provide ongoing maintenance, platform updates and software redesign, as necessary |
One (1) hosted solution, management plan, and continued development of the “Screen4Success” self-screening and referral management service as part of the “Talk. They Hear /You.” mobile application for three specific audiences:
1. Youth,
2. Parents/caregivers, and
3. collateral users (i.e. Student Assistance Professionals or Behavioral Health Specialists for up to 100,000 users.
Upon approval of work plan/SCP or as requested by COR
Ongoing maintenance, platform updates and software redesign,
| Task 2.6 |
| Procedures Manual with Data Collection Protocols: |
| One (1) procedures and data collection protocols manual |
| Upon approval of work plan/SCP or as requested by COR |
Drafts are due with four (4) weeks after COR request for an update.
| Task 2.7 |
| Campaign Product Testing and Focus Groups |
| Identify up to five (5) communities with one (1) in person mtg and no more than two (2) webinars |
| Upon approval of work plan/SCP or as requested by COR |
| Task 2.8 |
| Promotional/Distribution Plan |
| Two (2) copies. One (1) to COR and one (1) to OC |
| Upon approval of work plan/SCP or as requested by COR |
| Task 2.9 |
| Partnership collaboration and partnership development |
| One (1) copy to COR |
| Upon approval of work plan/SCP or as requested by COR |
| Task 3 (informational only) |
| Evaluation plan and Reports |
| One (1) Conduct an impact and outcome evaluation that meets the objectives and directives set forth in Section 2(d) of the STOP Act, |
One (1) Conduct a feasibility study of for implementing a dedicated youth media campaign to reduce underage drinking and other substance use.
Within four (4) weeks after CED
| Task 3.1 |
| Draft evaluation plan |
| Two (2) copies. One (1) to COR and one (1) to CBHSQ |
| Within four (4) weeks after CED |
| Task 3.2 |
| Final evaluation plan |
| Two (2) copies. One (1) to COR and one (1) to CBHSQ |
| Within two (2) weeks after receiving COR and CBHSQ feedback. |
| Task 3.3 |
| Draft data collection protocols and procedures manual |
| Two (2) copies. |
| Within eight (8) weeks after CED |
| Task 3.4 |
| Final data collection protocols and procedures manual |
| Two (2) copies. |
| Within two (2) weeks of after receiving COR feedback. |
| Task 3.5 |
| Draft management and analysis plans |
| Two (2) copies. |
| Within eight (8) weeks after CED |
| Task 3.6 |
| Final management and analysis plans |
| Two (2) copies. |
| Within one (1) week of after receiving COR feedback |
| Task 3.7 |
| Information collection request and OMB clearance packages |
| Two (2) copies. |
| Upon approval of COR or as requested by OMB/CBHSQ and COR |
| Task 3.8 |
| Draft information collection request (ICR) documentation for OMB/RIHSC clearance packages |
| Two (2) copies. |
| Within two (2) weeks of COR approval of final data collection protocols |
| Task 3.9 |
| Final information collection request (ICR) documentation for OMB/RIHSC clearance packages |
| Two (2) copies. One (1) to COR and one (1) to CBHSQ |
| Within one (1) week of COR receiving OMB comments |
| Task 3.10 |
| Data collection and analysis (Evaluation implementation and feasibility study for youth campaign) |
| Two (2) copies. One (1) to COR and one (1) to CBHSQ |
| Within three (3) weeks of receiving notice from COR of final OMB approval |
| Task 3.11 |
| Interim written report (Chapter 5, RTC) |
| Two (2) copies. One (1) to COR and one (1) to CBHSQ |
| Within three (3) weeks of COR request |
| Task 3.12 |
| Short turnaround analyses |
| Four (4) short turn-around analyses over the 12-month period. |
One (1) copy to COR of:
· Draft product
· Final product
Upon COR request and approval.
· Draft product due 24-72 hrs. of request;
· Final product within 24 hrs. of approval.
| Task 3.13 |
| Final written report (Chapter 5, RTC) |
| One (1) copy to COR |
| 90 days prior to the estimated submission of Report to Congress |
| Task 3.14 |
| Briefing/Testimony response and conference support |
| Six (6) |
| Within two (2) weeks of COR request |
| Task 3.15 |
| Literature Bibliography: |
| Two (2) copies. One (1) to COR and one (1) to CBHSQ |
| Within two (2) weeks of COR request |
The bibliography shall be updated, at a minimum, on a quarterly basis
| Task 3.16 |
| Communications and Media Experts List: |
| One (1) copy |
| Within two (2) weeks of COR Request |
| Task 4 |
| Revised Strategic Communications Plan (SCP) |
Feasibility study for youth campaign
| One (1) copy to COR |
| Within thirty (30) days after CED |
Within thirty (30) days after completion of study
| Task 4.1 |
| Communications and Media Experts List |
| One (1) copy to COR |
| As requested by COR |
| Task 5 |
| Subject Matter Experts (SMEs) Meeting |
| One (1), one (1) day meeting |
| As requested by and upon COR Approval |
| Task 5.1 |
| Onsite (or virtual) staff writer |
| One (1) copy of Draft Summary to COR |
Two (2) copies of final revised report On the day of scheduled meeting and:
· Draft Discussion Summary within one (1) week after the meeting;
· Final Discussion Summary within One (1) week after approval of draft summary report of proceedings.
| Task 6 |
| Design, test, and evaluate campaign product |
| One (1) copy to COR |
| Work to start upon approval of Strategic Communication Plan in Task 4 or as requested by COR |
| Task 6.1 |
| Campaign Products Draft Concepts |
| One (1) copy to COR |
| As requested by COR |
| Task 6.2 |
| Campaign products evaluation pretesting, focus groups or pilot site testing |
| One (1) copy to COR |
| Within one (1) week after completion of pretesting or as requested by COR or scheduled in the SCP. |
| Task 6.3 |
| Campaign Products Evaluation Reports and Publication Plan Clearances |
| Two (2) copies. One (1) to COR and one (1) to OC |
| As requested by COR |
| Task 7 |
| Packaging and Distribution Plan |
| One (1) copy to COR |
| As requested by COR |
| Task 8 |
| Collaboration development and stakeholders |
| One (1) |
| As requested by COR |
| Task 9 |
| Training and TA Plan |
| One (1) copy to COR |
| As requested by COR |
| Task 9.1 |
| Provide Technical Assistance--Provide on-line (email), telephonic, technical assistance to campaign stakeholders licensed for the Talk. They Hear You.” |
| Fifty (50) organizations, approximately 1,000 hours of virtual consultation, and 10 consultant days for all contract years. |
Work to start upon approval of Strategic Communication Plan in Task 4 or as requested by COR
| Task 9.2 |
| Provide Training and Implementation |
| Fifty (50) organizations, approximately 1,000 hours of virtual consultation, and 10 consultant days annually for all contract years. |
| Work to start upon approval of Strategic Communication Plan in Task 4 or as requested by COR |
| Task 10 |
| Transition Plan |
| Three (3) copies to COR |
| No later than four (4) months prior to the completion of period of performance |
| Optional Task 11 |
| Opportunistic distribution |
| One (1) unit to COR |
| Within thirty days (30) of the EOT or as requested by COR |
| Optional Task 12 |
| National off-site awareness raising event/Launch event |
· Proposal
· Draft Run of Show (to include briefing books
| One (1) copy to COR and as per PWS |
| · Within Two (2) weeks as requested by COR |
· Within 3-9 months of EOT or as requested by COR
| Optional Task 12.1 |
| Event/Program production and planning |
| Two (2) copies to COR |
| One (1) month prior to the event or as requested by COR |
| Optional Task 12.2 |
| Promotion and Artwork |
| One (1) copy to COR |
| As requested by COR |
| Optional Task 12.3 |
| Webcasting |
| One (1) copy to COR |
| As requested by COR |
| Optional Task 13 |
| Five creative concepts for Public Service Announcements Eng./span final to only include: |
· One (1) :30 Sec TV PSA
· One (1) :60 Sec TV PSA for a total of two (2) TV PSAs
· Add open ended option to both PSAs for local organizations to personalize
| One (1) copy to COR and copies as needed to vendors. |
| Within 3-9 months of EOT or as requested by COR |
| Optional Task 13.1 |
| Distribution, Placement and Outcomes |
| Two (2) copies to COR/OC |
| Within 3-9 months of EOT or as requested by COR |
| Optional Task 13.2 |
| Creative briefs, storyboards, screen treatments, script drafts, and final shooting scripts, and rough cuts. |
| One (1) copy to COR |
| Draft shooting scripts, storyboards, and dialogue are due two (2) weeks after COR request. |
| Optional Task 13.3 |
| Concept Testing for PSAs: |
· Screening questions, moderator’s guide, and
· Final report
| One (1) copy to COR |
| Within three (3) months after EOT |
Within four (4) weeks after COR Request
Submission of rough-cut for PSA for review by COR 1 week after completion;
Submission of all PSA masters to COR 1 week after completion
| Optional Task 14 |
| Market Analysis and Testing |
| One (1) copy to COR |
| Within three (3) months after EOT or as requested by COR |
| Optional Task 15 |
| Expanded and /or Alternated Campaign Evaluation |
As requested by COR
| Optional Task 15.1 |
| Evaluation proposal and implementation plan |
| Two (2) copies. One (1) to COR and one (1) to CBHSQ |
| Upon approval of COR or as requested by OMB/CBHSQ and COR |
| Optional Task 15.2 |
| Draft evaluation plan |
| Two (2) copies. One (1) to COR and one (1) to CBHSQ |
| Within four (4) weeks after EOT |
| Optional Task 15.3 |
| Final evaluation plan |
| Two (2) copies. One (1) to COR and one (1) to CBHSQ |
| Within two (2) weeks after receiving COR and CBHSQ feedback |
| Optional Task 15.4 |
| Draft data collection protocols and procedures manual |
| Two (2) copies. One (1) to COR and one (1) to CBHSQ |
| Within eight (8) weeks after EOT |
| Optional Task 15.5 |
| Final data collection protocols and procedures manual |
| Two (2) copies. One (1) to COR and one (1) to CBHSQ |
| Within two (2) weeks after receiving COR and CBHSQ feedback |
| Optional Task 15.6 |
| Draft management and analysis plans |
| Two (2) copies. One (1) to COR and one (1) to CBHSQ |
| Within eight (8) weeks after EOT |
| Optional Task 15.7 |
| Final management and analysis plans |
| Two (2) copies. One (1) to COR and one (1) to CBHSQ |
| Within two (2) weeks after receiving COR and CBHSQ feedback |
| Optional Task 15.8 |
| Draft information collection request (ICR) documentation for OMB/RIHSC clearance packages |
| Two (2) copies. One (1) to COR and one (1) to CBHSQ |
| Within two (2) weeks of COR approval of final data collection protocols |
| Optional Task 15.9 |
| Final information collection request (ICR) documentation for OMB/RIHSC clearance packages |
| Two (2) copies. One (1) to COR and one (1) to CBHSQ |
| Within one (1) week of COR receiving OMB comments |
| Optional Task 15.10 |
| Data collection and analysis (Evaluation implementation) |
| Two (2) copies. One (1) to COR and one (1) to CBHSQ |
| Within three (3) weeks of receiving notice form COR of final OMB approval |
| Optional Task 15.11 |
| Interim written report |
| Two (2) copies. One (1) to COR and one (1) to CBHSQ |
| Within three (3) weeks of the COR requesting report |
| Optional Task 15.12 |
| Data Sets and Code Books |
| Two (2) copies. One (1) to COR and one (1) to CBHSQ |
| Within four (4) weeks of COR request. |
| Optional Task 15.13 |
| Short turnaround analyses |
| One (1) copy to COR |
| Upon COR request and approval |
| Optional Task 15.14 |
| Final written report |
| One (1) copy to COR |
| Within two (2) weeks of contract expiration date. |
| Optional Task 15.15 |
| Briefing/Testimony response and conference support |
| One (1) copy to COR |
| Within two (2) weeks of COR request |
| Optional Task 15.16 |
| Ongoing Communications: |
· Project milestones
· Identification of challenges
· Recommended solutions for problems encountered and anticipated
· Deliverables due
· Deliverables submitted and upcoming
· Estimates for all costs associated with the contract
· Correlation of money spent/incurred to work completed
| One (1) copy to COR/CO |
| On 10th business day of each month or as prescribed |
| Option Task 16 |
| TV, radio and webisode |
| One (1) copy to COR/CO |
| Upon COR request and approval |
| Optional Task 16.1 |
| Develop digital content |
| One (1) copy to COR/CO |
| Upon COR request and approval |
| Optional Task 16.2 |
| Work Plan |
| One (1) copy to COR/CO |
| Draft Plan within 30 working days of EOT; and final within 60 days of EOT. |
| Optional Task 16.3 |
| TV, radio and webisode product development |
| One (1) copy to COR/CO |
| Within 3-9 months of EOT or as requested by COR |
| Optional Task 16.4 |
| Pre/Post-Production to include: |
· Storyboards
· Screen treatments
· Scripts Draft/Final
· Rough cuts
| One (1) copy to COR/CO |
| Upon COR request and approval |
Draft due: two (2) weeks after COR request;
Final due two (2) weeks after COR comments
Submission of rough-cut PSA for review by COR 1 week after completion;
Submission of all PSA masters to COR 1 week after completion
| Optional Task 17 |
| Message Adaptation/PSAs for other substances |
| Optional Task 17.1 |
| Message Adaptation, Content and Materials Development |
(a) Toolkit (approximately 150 pages)
(b) Brochure (2 pages, 6 panels)
(c) Fact Sheet (8 ½ x 11” – one side and/or two sided)
(d) Flyer (8 ½ x 11” – one side and/or two sided)
(e) Poster (downloadable – 8 ½ x 11 to 30” x 40”)
(f) Drop-in Article/Op Ed (300 – 1,500 words)
(g) Social Media Content
(h) Web Banner Ads (728 x 90 or 120x600)
(i) Web Page Content
| One (1) copy to COR/CO |
| Within 9 months of EOT or as requested by COR |
| Optional Task 17.2 |
| Research and Analysis |
| One (1) copy to COR/CO |
| Within two (2) months of EOT |
| Optional Task 17.3 |
| Publication Concept Clearance |
| One (1) copy to COR/CO |
| Within three (3) months of EOT submit concept clearance forms |
Draft due: two (2) weeks after COR request;
Final due two (2) weeks after COR comments
| Optional Task 18 |
| Development of and updates to self-screening and referral management service “Screen4Success” |
| One (1) copy to COR/CO |
| Within six (6) months of EOT for 100,000 users |
18.
Product Design, Development, Implementation, and Management Plan:
| One (1) copy to COR/CO |
| Within four (4) weeks of EOT for 100,000 users |
| Subtask 18.2 |
| Procedures Manual with Data Collection Protocols: |
| One (1) copy to COR/CO |
| Within eight (8) weeks of EOT |
| Optional Task 19 |
| Student Assistance Policy and Implementation Academy for Behavioral Health in Schools |
| Assist seven (7) states or tribes with implementation of Policy Academy for school-based approaches to include consensus meeting and two (2) meetings |
| Ongoing over one year period. |
| Subtask 19.1 |
| Kickoff meeting |
| One (1) meeting with COR/ACOR/Task Lead |
| Within ten (10) days of EOT |
| Subtask 19.2 |
| Work Plan |
| One (1) copy to COR/CO |
| Within ten (10) days of Kickoff meeting |
| Subtask 19.3 |
| Consensus Panel and Subject Mater Experts |
| 1 consensus panel meeting with up to ten (10) subject matter experts |
| Within ten (30) days of EOT |
| Subtask 19.4 |
| Application and Selection of Potential States/Tribes/Territories/Jurisdictions to Participate |
| Identification and selection of seven (7) states or tribes into the Policy Academy |
| Within ten (10) days of submitting the final work plan |
| Subtask 19.5 |
| Orientation and Preparation |
| Assist seven (7) states or tribes with implementation of Policy Academy for school-based approaches |
| Within 30 days of EOT |
| Subtask 19.6 |
| Policy Academy Meetings |
| Convene two (2) 2 ½ day Initial meeting to assist seven (7) states or tribes with implementation of Policy Academy for school-based approaches |
| Within 45 days of EOT |
| Subtask 19.7 |
| Policy Academy Support |
| Convene and assist seven (7) states or tribes with implementation of Policy Academy for school-based approaches |
| Within 45 days of EOT |
| Subtask 19.8 |
| Follow-up Policy Academy Support |
| Assist seven (7) states or tribes with implementation of Policy Academy for school-based approaches |
| Ongoing throughout the year |
