The file's text, extracted by GovTribe without its formatting.
1. PROPOSAL PREPARATION. The State recommends reading all RFP materials prior to preparing a proposal, particularly these Proposal Instructions and the Vendor Questions Worksheet. Bidders must follow these Proposal Instructions and provide a complete response to the items indicated in the RFP Structure and Documentation table below. References and links to websites or external sources may not be used in lieu of providing the information requested in the RFP within the proposal. Include the bidder’s company name in the header of all documents submitted with your proposal. Note that all documents and information submitted as part of a proposal will become public record immediately upon receipt by the State. Proposals received by the State may be posted on the State’s publicly available website after bidders are notified of the award recommendation.
RFP Structure and Documentation
| Document |
| Description |
| Bidder Response Instructions |
| Cover Page |
| Provides RFP title and number, important dates, and contact information for Solicitation Manager |
| Informational |
| Proposal Instructions |
| Provides RFP instructions to bidders |
| Informational |
| Confidential Treatment Form |
| Required verification on whether bidder’s proposal contains confidential information |
| Bidder to complete and submit by proposal deadline |
| Vendor Questions Worksheet |
| Questions to bidders on background and experience |
| Bidder to complete and submit by proposal deadline |
| Contract Terms |
| Provides legal terms for a contract awarded through this RFP |
| Deemed accepted by bidder unless information required in the Evaluation Process section of this document is submitted by proposal deadline |
| Schedule A – Statement of Work |
| Statement of work |
| Bidder to complete and submit by proposal deadline |
| Schedule B – Pricing |
| Pricing for goods and services sought by the State through this RFP |
| Bidder to complete and submit by proposal deadline |
| Schedule C – Insurance Requirements |
| Insurance standards |
| Informational – to be reviewed by the Contractor for questions or concerns. |
| Schedule D- Service Level Agreements | |
| Provides requirements and information on Service Level Agreements of the resulting contract | Informational – to be reviewed by the Contractor for questions or concerns. |
| Schedule E – Data Security Requirements |
| Provides State Data Security Requirements |
| Informational – to be reviewed by the Contractor for questions or concerns. |
| Schedule E, Attachment 1 – PCI Compliance & CEPAS |
| Provides PCI Compliance and CEPAS requirements |
| Deemed accepted by bidder unless information required on the document is submitted by proposal deadline |
| Schedule F – Standardized Store List |
| List of approved items to be provided by Contractor |
| Informational |
| Schedule G – MDOC Facility Listing |
| Name and address of all MDOC facilities |
| Informational |
| Schedule H – Prisoner Store SLA |
| Service Level Agreements for this contract |
| Informational |
| Schedule I - 282150_MDOC Technology_Electrical Standards-9 2.4.26 |
| Outlines standards for technology installations at MDOC facilities |
| Informational – Draft version for solicitation purposes. Final copy will be provided for review and integration to signed document prior to contract start. |
| Schedule J - MDOC UTILITY AND SECURITY SHUT DOWN STANDARDS Tracked Changes Recommendations 2.5.26 |
| Outlines standards for utility and security shutdown at MDOC facilities |
| Informational – Draft version for solicitation purposes. Final copy will be provided for review and integration to signed document prior to contract start. |
| Schedule K - MDOC Appendix II Special Working Conditions 2.5.26 Tracked Correction Recommendations Ben |
| Special Working Conditions for MDOC facilities |
| Informational – Draft version for solicitation purposes. Final copy will be provided for review and integration to signed document prior to contract start. |
| Exhibit A - Vendor Rules and Regulations |
| Provides directions and rules to be followed by Contractor staff while working in MDOC facilities. |
| Informational – to be reviewed by the Contractor for questions or concerns. |
| Exhibit B - PREA |
| PREA Prison and Jail Standards |
| Informational – to be reviewed by the Contractor for questions or concerns. |
| Exhibit C – Appendix H – CJIS Security Addendum | |
| Federal Bureau of Investigation Criminal Justice Information Services Security Addendum | Informational – to be reviewed by the Contractor for questions or concerns. |
| PayPoint Consumer Payments Integration Guide 25.03.30 |
| Accompanying document to Schedule E – Attachment 1 |
| Informational |
| PayPoint Merchant Integration Guide 25.03.30 |
| Accompanying document to Schedule E – Attachment 1 |
| Informational |