Enter your company name Schedule A – Statement of Work RFP No.: 260000002348 Wetlands Planting – North, Grand & University Regions This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to ident ify where specific responses to the RFP are required. Yellow fields are also used to identify areas where a bidder response is required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and reference it appropriately within your response.

Background The Michigan Department of Transportation (MDOT) Environmental Services Section manages the statewide MDOT wetland mitigation program.

Scope This Contract consists of planting container-grown tree species at an approximate density of 100 stems per acre at the sites listed below. Individual wetland mitigation sites require replanting with trees. Tree planting will take place in the fall of each planting year September 14th through November 15th. All plantings must be carried out in accordance with the requirements listed within Schedule A, Statement of Work, the attached Location Specification Sheets (LSS) and under the direction of the assigned MDOT Program Manager.

Bonds The Contractor must furnish performance and lien bonds each for not less than 100% of the total contract price. The bonds must be on forms provided by MDOT. The bonds must meet the requirements of Michigan law and MDOT and include other items such as the Powers of Attorney and Endorsement as specified by MDOT. The same surety responsible for writing the performance bond must write the lien bond. It is the Contractor’s responsibility to ensure that the lien bond conforms with the terms of MCL 570.101 et seq.

Bidder Response

☐ I have reviewed the above requirement(s) and agree with no exceptions.

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Project Prevailing Wage Requirements The Contractor (and its Subcontractors) must pay all mechanics and laborers employed directly on the site of the work, unconditionally and at least once a week, and without subsequent deduction or rebate on any account, the full amounts accrued at time of payment, computed at wage rates not less than those stated in the advertised specifications as prevailing wages based on locality, regardless of any contractual relationship which may be alleged to exist between the Contractor or subcontractor and the laborers and mechanics.

Contractor must post the scale of wages to be paid in a prominent and easily accessible place at the site of the work. See Attachment 1 for scale of wages Prevailing Wage Schedules as required by 2023 PA 10, as amended, MCL 408.1101 et seq. are incorporated into this Contract and can be accessed at LEO - Prevailing Wages By County.

Certified payroll must be submitted through the MDOT labor compliance program tracker (LCPTracker) website LCPtracker. The Contractor must specify a Certified Payroll Approver who will be responsible for entering certified payroll in LCPTracker.

Certified Payroll Approver Contact Information

Name & Title

Email Address

Phone Number

General Requirements The Contractor must adhere to the following:

The Contractor shall provide all labor, materials/supplies, equipment, tools, supervision, and any incidental services or items required to perform the Contract Activities.

Except where otherwise indicated within this Schedule A, all materials and workmanship must be in accordance with the MDOT Standard Specifications for Construction, 2020 Edition [see MDOT - Standard Specifications for Construction (state.mi.us)], and in accordance with any relevant/applicable Frequently Used Special Provisions (2020), and any relevant/applicable Supplemental Specifications (2020).

The Contractor will follow American National Standards (ANSI) for the applicable contract activities and as stated within this Schedule.

Contract Activities require personnel to comply with High Visibility clothing requirements. All workers must wear high-visibility safety apparel as specified in the Michigan Manual of Uniform Traffic Control Devices [see MDOT - Transportation Standards and Special Details (state.mi.us)], Sections 6D.03 and 6E.02.

No alcohol or controlled substances are allowed while working on State owned or State managed lands.

The Contractor’s crew must be prepared and outfitted to work in inclement weather conditions including rain, snow, sleet, and freezing rain. Tree planting will be performed unless the weather is unusually severe.

The Contractor is directly and solely responsible for disposal of surplus and unsuitable material as stated within the currently published MDOT Standard Specifications for Construction, 205.03.P.2.

The Contractor must provide transportation for their personnel to and from the worksites.

The Contractor will be responsible for the cost and replacement of any damage as a result of performing contract activities.

MDOT will not be responsible for any cost associated with the disposal of any service provided in this contract. MDOT will not be responsible for any citations, fines or tickets received, while performing Contract activities.

Licenses To avoid disqualification, the bidder must meet the following mandatory requirements:

· Bidder must be currently listed as a MDOT Prequalified Contractor in the following category(s): H-Landscaping

· The list of Prequalified Contractors may be found at https://mdotjboss.state.mi.us/PSVR/PrequalifiedContractors.htm.

· In accordance with Public Act 10 of 2023 (see MCL - Act 10 of 2023 - Michigan Legislature), the bidder and all subcontractors of the bidder must be registered with the Michigan Department of Labor and Economic Opportunity (LEO) to perform work on State of Michigan projects. A copy of the bidder’s and their listed subcontractors’ active State Project Registration Confirmation letter (provided by LEO) must be submitted with bidder’s solicitation response.

· Registration for State Project Contractor may be completed on the LEO website, LEO - Prevailing Wage.

Equipment

· Inspection. The MDOT Program Manager, or designee, shall have the right to inspect all equipment and materials which are to be used in Contract Activities prior to award. Any such equipment or materials which do not comply with local, state, and federal regulations or with this Contract may be rejected by the MDOT Program Manager.

· Specifications. The Contractor’s equipment must be commercially available, in good repair, and shall be always maintained.

· Condition of Equipment. All equipment shall be approved through acceptable demonstration of the equipment’s capabilities, suitability, and condition to MDOT. Demonstrations will be at no cost to MDOT.

· Equipment Failure. Equipment failure WILL NOT constitute an acceptable reason for deviating from the scheduled activates of this contract.

Bidder Response

☐ I have reviewed the above requirement(s) and agree with no exceptions.

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Service Levels Specifications Wetland Plantings

· This work consists of providing and planting all plant stock as described in the currently published Standard Specifications for Construction, section 815 with the following exceptions:

· Ensure all plant stock is containerized and planted into the ground at random spacing between 12 feet and 15 feet apart. Ensure the plants are puddled-in as they are planted.

· Ensure location of specific plant types and plant spacing in the wetland site is as indicated on the plan sheets and field reviewed by the MDOT Program Manager prior to any planting activities. Ensure plant material are not planted in rows but planted in a “shotgun” effect for a more natural appearance.

· Assigned Contractor personnel will specialize in the installation of native wetland plant material. (Reference Contractor Representative, paragraph 6.1).

Material

· The plant stock must meet the requirements specified in section 917 of the Standard Specifications for construction, except as noted in this schedule.

· Within 10 days after award of the contract the Contractor must provide nursery sources for plant stock to the MDOT Program Manager

· Wetland Trees. Must originate from a licensed nursery that grows trees through a cultured process that results with dense, fibrous root systems. Root mass must hold a minimum of 90 percent media and remain intact when removed from container. Ensure tree caliper is a minimum 1/4 inch. Shrub species minimum size shall be 3-gallon containers. Trees not meeting these requirements will not be approved for installation.

· Tree guards. Tree guards for wetland trees must be 24-inch spiral wrap-around white vinyl. Tree guards are only required for deciduous species.

Installation

· The Contractor is responsible for layout of all plants within each planting zone. Ensure within each zone, the specified quantity of plants is randomly spread throughout the entire zone (12 feet to 15 feet apart) with plants extending to the designated zone boundary.

· Plant wetland trees between October 1 and November 15. At the time of planting, it is expected that soil moisture will be at or near saturation within the planting zones designated on the plans. Plant in accordance with subsection 815.03.F of the MDOT Standard Specifications for Construction and in accordance with additional requirements within this schedule.

· Take every precaution to minimize rutting and damage to the existing wetland restoration area. All damaged areas, as determined by the MDOT Program Manager, must be regraded, reseeded and remulched as specified.

· Excavation. Ensure planting backfill is well pulverized topsoil excavated from the tree pits. If hand-held rotating augers or other mechanical diggers are used to excavate holes, the vertical sides of the pits must be scarified, fractured, or otherwise broken down to eliminate impervious surfaces. Ensure planting fertilizer is applied per the procedures specified in subsection 917.10.A.1 of the Standard Specifications for Construction. Ensure excavated soil is consolidated adjacent to the planting pits. Provide thorough watering after planting and supplement settlement with additional soil.

· Ensure installation of all plant material is in accordance with the standards set forth by the American Association of Nurserymen (AAN) and MDOT.

· Tree Guards. Install tree guards on deciduous wetland trees.

· Provisional Acceptance. Notify the MDOT Program Manager that planting is complete. Planting will be reviewed and a Notice of Provisional Acceptance, including a list of items that require completion or correction, will be subsequently issued.

· Maintenance. Ensure watering and cultivating is performed as described in the standard specifications except where noted in this special provision.

· Wetland Watering. Watering will be required at planting. Subsequent watering will only be required when ordered by the MDOT Program Manager. Water trees with 5 gallons per tree. Ensure water is applied with a hand-held bucket or small pump with garden hose in lieu of probe. Water from the adjacent wetland may be used.

· Wetland Cultivating. Cultivating will only be required when ordered by the MDOT Program Manager. Hand pull all plants (weeds only) and roots that are growing onto or over the trees. Ensure weeds are removed from the site. Pull plants carefully to not disrupt trees.

· Tree Staking. Tree staking will only be required when ordered by the MDOT Program Manager.

Measurement and Provisional Payment (Acceptance and Inspection)

· Wetland trees will be paid for at the contracted unit price for each tree and will include site preparation, labor, material, equipment, layout, tree guard, and establishment period including all plant replacements (reference Schedule B).

· Wetland Watering will be paid for at the contracted price for each site visit and will include all labor, materials, and equipment for each wetland tree and will be required at planting and when ordered by the MDOT Program Manager.

· Wetland Cultivating will be paid for at the contracted price for each site visit and the complete weeding of all wetland trees and will include all labor, materials, equipment, and weed disposal and will only be required when ordered by the MDOT Program Manager.

· Provisional Acceptance Payment will be 80% of the total contract price, excluding costs for subsequent watering and cultivation as directed by the MDOT Program Manager, and this payment will be released at the time the Notice of Provisional Acceptance is issued, see Section 6.3 above. The remaining 20% of the contract price will be released at the time of Final Acceptance as described in the following section.

Period of Establishment (Final Acceptance Requirements)

· The Contract Manager and Key Field Personnel will ensure all employees working onsite will be educated in the proper planting procedures per the contract documents.

· The period of establishment will begin at the completion of the initial planting and extend through the first full growing season.

· A full growing season consists of the months of June, July, and August. The plants will be inspected after this period of establishment to determine what plants are unacceptable. A Notice of Final Acceptance will be issued after this inspection if the MDOT Program Manager concludes that all plants are acceptable, and the site is in the condition stipulated under subsection 104.07.D of the MDOT Standard Specifications for Construction.

· The MDOT Program Manager will consider plants unacceptable if they are dead, missing, unhealthy, or otherwise unsatisfactory at the time of inspection, or not planted as required.

· The Contractor will replace unacceptable plants prior to November 15 of the following fall planting season. Replant replacement plants in accordance with subsection 815.03.F of the MDOT Standard Specifications for Construction and in accordance with additional requirements within this schedule.

· Before final acceptance will be made, the site must be in the condition stipulated under subsection 104.07.D of the MDOT Standard Specifications for Construction and all plant replacements completed. Replacement plants will not be subject to a subsequent establishment period, and a Notice of Final Acceptance will be issued at the time replacement plants are installed. Final payment (20% of the total contract price) will be made at the time the Notice of Final Acceptance is issued.

Bidder Response

☐ I have reviewed the above requirement(s) and agree with no exceptions.

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Service Requirements Transition Invoices must be sent within 45 days after the expiration of contract. Any invoices received after 45 days will result in a non-payment of invoice.

Post Contract Transition Invoices must be sent within 45 days after the expiration of contract. Any invoices received after 45 days will result in a non-payment of invoice.

Timeframes All Contract Activities must be installed between October 1 and November 15. The receipt of order date is pursuant to the Notices section of the Standard Contract Terms.

Meetings The Contractor will participate in the following meetings at designated MDOT location or if applicable via teleconference.

· Kick-off meeting within 30 calendar days of the contract Effective Date

· Progress meetings Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Project Management Project Control The Contractor will carry out this project under the direction and control of the following MDOT Program Manager:

Jeremie Wilson, Resource Specialist Bureau of Development – Environmental Services 425 West Ottawa Street Lansing, MI 48933 WilsonJ3@michigan.gov 517-335-4394 Contractor Project Manager The Contractor must appoint one individual specifically assigned to State of Michigan accounts, who will respond to State inquiries regarding the Contract Activities, answer questions related to ordering and delivery, etc. (the “Contractor Program Manager”). Enter contact information below.

The Contractor must notify the Contract Administrator at least 14 calendar days before removing or assigning a new Contractor Program Manager.

Contractor Program Manager Contact Information Name & Title

Office Phone

Mobile Phone

Email Address

Emergency Contact and 24/7 Telephone Number The Contractor must specify two emergency contacts who must be available 24 hours a day 7 days a week to receive emergency work orders or if the Project Manager cannot be reached.

Primary Emergency Contact Information Name & Title

24/7 Phone

Non-Key Personnel The Contractor must notify the Contract Administrator at least 10-calendar days before removing or assigning non-key personnel.

Disclosure of Subcontractors If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

· The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

· The relationship of the subcontractor to the Contractor.

· Of the total bid, the price of the subcontractor’s work.

· Whether the Contractor has previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

· A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Required Subcontractor Information Bidders must complete the table below for each anticipated subcontractor. Copy the table as many times as needed for each subcontractor. Complete the second table with the percentage of work that will be completed by all subcontractors involved.

The legal business name, address, telephone number of the subcontractor(s).

A description of subcontractor’s organization and the services it will provide and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Bidder.

Is the subcontractor a GDBE?

Whether the Bidder has a previous working experience with the subcontractor.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Of the total bid, the price of the subcontractor’s work.

Work performed by subcontractors

Total percentage of work that will be performed by subcontractors: Insert %

Total percentage of subcontracted work that will be performed by GDBE subcontractors: Insert %

Pricing Price Term Pricing is firm for the entire length of the Contract.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Ordering Authorizing Document The appropriate authorizing document for the Contract will be a State issued Purchase Order Contract.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Invoice Requirements All invoices submitted to the State must include: (a) date; (b) delivery order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); (g) vendor-generated invoice number and (h) total price.

Payment Methods The State will make payment for Contract Activities Sigma/Vendor Self Service via Electronic Funds Transfer (EFT): Welcome to CGI Advantage Vendor Self Service Portal: Home (michigan.gov).

As required by MCL 18.1283, the Contractor must electronically register with the State.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Required Functionality Relating to Data Retention, Disposal, and Retrieval The State has legal obligations to retain, dispose, and retrieve State Data along with obligations to manage and secure State Data. To meet these obligations, the Solution must allow the State to:

· Retain all data for the entire length of the Contract.

· Delete its data or request the deletion of its data, even data that may be stored offline or in backups.

· Transfer its data back to the State or to a new vendor or new solution.

· Transfer its data to the Archives of Michigan as may be required by a retention and disposal schedule.

· Retrieve data, even data that may be stored offline or in backups.

Except as otherwise stated in the Contract, Contractor will not dispose of, delete, or destroy State Data without the prior written approval of the State.

Bidder Response

☐ I have reviewed the above requirement(s) and agree with no exceptions.

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Liquidated Damages Late or improper completion of the Contract Activities will cause loss and damage to the State, and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if Contract Activities are not completed by the date identified in the Statement of Work, the State is entitled to collect liquidated damages in accordance with the Table 108-1 of the 2020 Standard Specifications for Construction for each day Contractor fails to remedy the late or improper completion of the Work.

Table 108-1: Schedule of Liquidated Damages For Department Oversight

Calendar Day

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Environmental and Energy Efficiency Product Standards The Contractor must identify any energy efficient, bio-based, or otherwise environmentally friendly products used in the products. Contractor must include any relevant third-party certification, including the verification of a United States Department of Agriculture certified bio-based product label. Contractor must describe how products that meet these requirements are identified or otherwise labelled and list any exceptions to this requirement.

Bidder Response

☐ I have reviewed the above requirement(s) and agree with no exceptions.

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

List all exceptions – either in the Exceptions List table below or identified here as an attachment to this RFP labelled as add details:

Bidder must provide detailed information as required above – either in this response box or identified here as an attachment to this RFP. If any energy efficient or environmentally friendly products are utilized, the Contract Administrator will provide third party certifications for said products

Hazardous Chemical Identification In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

Bidder Response

☐ I confirm the above requirement and agree with no exception

Mercury Content Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

Bidder Response

☐ I confirm the above requirement and agree with no exception

Brominated Flame Retardants The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs and describe how the products are identified or otherwise labelled.

Bidder Response

☐ I have reviewed the above requirement(s) and agree with no exceptions.

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

List all exceptions – either in the Exceptions List table below or identified here as an attachment to this RFP labelled as add details:

Perfluoroalkyl and Polyfluoroalkyl Substances (PFAS) The Contractor must confirm that the provided products do not intentionally contain PFAS. This consists of all components of the provided products, including product packaging.

Bidder Response

☐ I confirm the above requirement and agree with no exception.

RFP 260000002348

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