RFP-25-057-KY_Public_Meeting_Notice_Final.pdf

This is a Public Meeting Notice document for RFP-25-057-KY issued by the City of Altamonte Springs, Florida, in Seminole County, seeking proposals for Tennis Instruction Services for Recreation Programs. The City requires comprehensive tennis programming at two locations: Westmonte Recreation Center and Eastmonte Park, including youth and adult instruction through private and group lessons, clinics, workshops, camps, and tournaments. Programming is scheduled to commence on September 2, 2025. Proposers must demonstrate a minimum of 5 years of teaching experience and current tennis instruction certification with comprehensive staff credentials. The proposal submission deadline is July 31, 2025, at 11:00 a.m. The initial contract term is one year with potential for four additional one-year renewals, creating a possible total contract duration of five years. The evaluation will be conducted on a 100-point scale with equal weighting across five criteria: experience (20 points), compensation offer (20 points), proposed programs (20 points), additional program opportunities (20 points), and overall pricing structure (20 points). The selection process may include written proposal review and potential oral presentations by top-ranked firms, with final approval reserved for the Altamonte Springs City Commission.

The compensation structure utilizes a revenue-sharing model in which the contractor provides a percentage of gross revenues to the City, with monthly reporting required by the 15th of each month. No specific budget range or set-aside designations for disadvantaged enterprises are indicated in the RFP. The contractor is responsible for program development, instruction, and management, while the City will provide facilities and basic equipment. All contractor staff must undergo background checks, wear identifying uniforms, and meet specific safety and professional standards. Comprehensive documentation requirements include proof of insurance, references, and a detailed curriculum. The revenue-sharing arrangement suggests financial flexibility based on program performance.